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What is a project?
A Guide to the Project Management Body of Knowledge referred to as the
PMBOK and pronounced PIMBOK defines a project as
A temporary endeavor undertaken to create a unique Product,
Service or Result.
Project management is the application of knowledge skills, tools, and
techniques to execute projects effectively and efficiently.
The Project Manager is the person responsible for accomplishing the project
objectives.
Program is a group of inter-related projects, executed together to achieve a
common outcome is called a Program.
Program Management is a Program Management is the application of
knowledge skills, tools and techniques to achieve a desired result of a program.
Portfolios A group of programs, projects and other related works group together
to achieve the strategic objectives.
Portfolio Management Portfolio management refers to organizations that
manage their portfolio based on specific goals.
Project life cycle
The project life cycle defines the phases that connect the beginning of a project
to its end.
Project life cycle generally define
What technical work has to be done in each phase
When deliverables are to be generated in each phase and how each
deliverable is reviewed, verified and validated
How to control and approve each phase
Who is involved in each phase
Primavera:
Primavera is an enterprise project portfolio management software. It includes
project management, product management, collaboration and control
capabilities, and integrates with other enterprise software such as Oracle and
SAPs ERP systems.
Primavera was launched in 1983 by Primavera Systems Inc., which was acquired
by Oracle Corporation in 2008
Primavera Products
Primavera P6 Enterprise Project Portfolio Management
Primavera P6 Professional Project Management
Primavera P6 Analytics
Primavera Portfolio Management
Primavera Contract Management
Primavera Risk analysis
Primavera Inspire for SAP
Primavera Earned Value Management
Primavera Contractor
Primavera Unifier
Primavera P6 Enterprise Project Portfolio Management is an enterprise portfolio
and project management tool.
Primavera P6 EPPM is 100% web-based, so it runs in a browser and connects to a
webserver that serves-up a visually-rich interface.
P6 EPPM also connects to a main database where all of your project information
is stored.
Primavera P6 Professional Project Management (PPM) is the Primavera Windows-
based project planning tool that is popular around the world for managing
construction projects.
Primavera P6 Professional is a tool to build, schedule and track complex project
schedules.
large project schedules of up to 100,000 activities.
Total Float
Total Float is the amount of time that an activity can be delayed from its early
start date without delaying the project finish date.
Formula (Late Start Early Start) or
(Late Finish Early Finish)
Critical / near critical
Monitoring near critical activities can be just as important as
monitoring the critical ones.
Once you have entered all your activities and activity
relationships, and Primavera P6 has computed your critical path,
youll know all the activities that have zero float.
These are the activities that could cause a delay to your project if
not performed exactly according to the schedule.
But what about the activities that are near critical? That is, what
about activities that could easily become critical, even with minor
delays? These are your near critical activities, and you, as the
scheduler, need to be aware of where these activities are located
on your Gantt chart. You need to keep an eye on them in addition
to your critical activities.
Codes
Codes allow categorizing projects, activities, and resources that have
many similar attributes.
There are Three type of Codes available in Primavera:
1. Project Code
2. Activity Code
3. Resource Code
Roles: They represent a type of resource with a certain level of
proficiency, rather than a.
Specific individual
Roles can be temporarily assigned during the planning stages of the
project to see how certain resources affect the schedule. Once you
finalize your plans, you can replace the roles with resources that fulfill
the role skill levels
Resources in Primavera P6
A Resource can be defined as an entity that is assigned to an activity
and is required to accomplish the task.
The resource include people, materials, equipment and money.
It is always recommended to create and assign the minimum number
of resources to activities
Types of Resources available in Primavera P6:
Labor:
As the name indicates, this resource category will contain all
the resources that come under time-based usage.
E.g. Carpenter, Labor, Steel Fixer, Site Engineer (You may neglect
the Management Category like Engineer etc. to simplify the resources).
Non-Labor:
Like labor, we can place resources under this category which have time-
based usage. Generally Equipment and/or Machinery can be placed
under this category.
Material:
Unlike the above two, those resources which are consumables in the
project can be placed under this category.
CONSTRAINT
Constraints are used to impose restriction on activities that cannot be
realistically scheduled with logical links.
Primary Constraints
Start On constraints set the Late Start date equal to the constraint date
Finish On constraints set the Early Finish equal to the constraint date
Mandatory Start sets the Early and Late Start Dates equal to constraint
date
Mandatory Finish sets the Early and Late Finish Dates equal to the
constraint date
CONSTRAINT
Constraints are used to impose restriction on activities that cannot be
realistically scheduled with logical links.
Secondary Constraints
Start on or Before | Start on or After
Finish on or Before | Finish on or After| As late as possible
Duration Type is a setting which allows the user to control how the
Duration, Resource units, and Resource units/time are synchronized for
activities, so that the following equation is always true:
Duration x Units/Time = Units
Duration Type in Primavera P6:
1. Fixed Units/Time
2. Fixed Duration & Units/Time
3. Fixed Units
4. Fixed Duration & Units
Resource Analysis
Once the assignment of resources for activities and estimation of
the costs for activities and project are over, you have to analyze
the resources to know whether the resources are over-allocated
or under allocated.
If the resources are over-allocated, leveling needs to be done for
the resources.
You can analyse the Resource Levelling by using the following two
method:
Histogram
Spreadsheet
Resource levelling
Resource Leveling is a function in primavera Project Management that
allows you to optimize the use of resources by delaying activities and
adjusting resources to reduce the peaks in the histogram.
Manual Leveling:
1.Delaying
2.Crunching
3.Stretching
4.Splitting
Baseline: The word Baseline has many meanings. It can refer to the
original schedule, to the project estimate.
Project baseline
A project baseline is essentially the baseline that is set for all
users who will access that particular project. The project baseline
is used for comparing to a projects dates, cost and resourcing
data. It can also be used for earned value calculations
User baseline
There are 3 optional user baselines Primary, Secondary and
Tertiary. When a user baseline is set for comparison, the data
from a user baseline is only visible to the current user its sort
of like setting a private baseline for you only, whereas a Project
Baseline would be public for all users accessing this project.