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Preamble
We, the members of St. Peters Chorale Keys, in order to praise and glorify God and serve the
community, share our passion for music through singing, do hereby pledge to faithfully abide
by the policies set forth by the Parish Music Ministry and this Constitution.
Article I
Name of the Organization
The name of the organization shall be St. Peters Chorale Keys, a major parish-based youth
choir of Parokya ni San Pedro Apostol in Tungkong Mangga City of San Jose del Monte
Bulacan.
Article II
Purpose
a. To serve God and the community through singing and various related activities
b. To engage the congregation/assembly in active participation of all liturgical celebrations
c. To promote the development of the members singing talent and skills
d. To contribute in the promotion of arts in the Parish and the community
Article III
Management of Funds
Funds or any profit which St. Peters Chorale Keys (hereinafter referred to as the choir) may
obtain shall only be used for the purposes enumerated in Article II. No part of the funds or
income may be distributed to its members or officers in case of dissolution.
a. Collection of funds
c. Liquidation of Expenses
1. After each activity, the Auditor and the Treasurer will provide a written report
reflecting all expenses incurred.
2. This report shall be cascaded regularly during the officers meeting.
3. A record of financial report shall be kept in confidence by the Treasurer and the
Auditor.
II. By-laws
Article I
Meetings
Section 3: Notices Notice of the time and place of the general assembly and special
meetings should be announced not later than three (3) days before the scheduled meeting.
Section 4: Quorum A quorum for any meeting shall consist of fifty-one percent (51%) of
the total membership.
Section 5: Order of Business The order of business at the General Assembly and of
every meeting shall be as follows:
a. Call to Order
b. Opening Prayer
c. Reading and Approval of the Minutes of the Previous Meeting
d. Business Arising
e. Presentation and Approval of Agenda
f. Other Matters
g. Closing Prayer
h. Adjournment
Article II
Elders
Section 1: Definition of Elders The Elders are composed of the people, primus inter
pares, who were part of the foundation and institutionalization of the choir. The term Elder is
an honorary title given to these people, and is for life.
Section 1: The Choirmaster, as de facto leader, shall be the overall in-charge of the musical
training of the choir, from vocal production to stage performance.
Section 2: Duties of the Choirmaster - The following are the duties of the choirmaster:
1. Provide basic music theory and vocal training to the choir members
2. Choose the repertoire to be performed by the choir
3. Schedule regular rehearsals
4. Motivate members to regularly attend rehearsals, liturgical and non-liturgical functions
of the choir
5. Address issues and gaps in the choir not limited to musicality
6. Duly approve the plans and projects proposed by the officers
7. All duties to be agreed upon by the Elders, officers, and members, relevant to the
foregoing
Section 4: If no member is qualified for the position of Choirmaster, the President shall look
for a qualified person outside of the choir. He/she may inform the Parish Music Ministry for
assistance.
Article IV
Officers
Section 1: Officers - The officers of the organization shall serve as the administrative body
of the choir. They shall be composed of the President, Vice-President, Secretary, Treasurer,
Auditor, Public Relations Officer (PRO), Property Custodian, and the Section Leaders for
Sopranos, Altos, Tenors, and Basses. Except for the Section Leaders, which are appointed by
the Choirmaster, all officers shall be elected by the members.
Section 2: Qualifications Any member of the choir may be elected provided that they have
the following qualifications:
1. A bona fide member of the choir
2. Is currently an active member of the choir for a period of two (2) years
Section 3: Functions and Powers of the Officers
1 President
o Oversees functioning and progress of the whole organization
o Leads the meetings
o Assigns a representative for the organization in any conferences or conventions
o Approves all financial transactions
o Prepares annual report at the end of the year
o Handles the turn-over of responsibilities to the next set of Officers
2 Vice-President
o Coordinates with all officers in all activities
o In the absence of the President, shall lead the meetings and assume the tasks of
the President
o Assists the President in preparing the Annual Report
o Reviews and validates financial transaction reported by the Treasurer in the
absence of the Auditor
3 Secretary
o Records and keeps custody of minutes of the meetings
o Conducts all official correspondence
o Maintains official records and files
o Disseminates information to all members
o Prepares and reviews the Calendar of Activities
o Checks financial transactions in the absence of the Treasurer
4 Treasurer
o Keeps and updates financial records
o Checks all financial transactions
o Prepares the monthly financial report and annual budget proposal
o Updates the members of the organization as regards finances
5 Auditor
o Reviews and validates financial transactions reported by the Treasurer
o Checks all financial transactions in the absence of the Treasurer
o Reviews the monthly financial report and annual budget submitted by the
Treasurer
o Makes appropriate corrections whenever necessary
7 Property Custodian
o Takes charge of all property and equipment used by the group
o Makes an inventory of all equipment on a regular basis
o Reports to the Choirmaster the necessary purchases and replacement and/or
repair of equipment
Section 4: Election Process - Election of officers shall be held every end of term of Officers
of the Music Ministry for a period of at least two (2) to three (3) years in service
Section 5: Term of Office All officers of the organization shall hold office for three (3) years
and until their successors are duly elected and qualified. An officer can be elected to the same
office for a period of three consecutive terms only.
a. Disqualification
o Inactivity
o Erratic attendance
o Inefficiency
o Consistent absence when asked to report
b. Succession
o When an officer resigns or is disqualified/removed from his/her position, the
officers of the lower positions shall all be promoted.
o Emergency election for the vacated position shall take effect immediately
i. The Electoral Committee may not be needed in this situation
ii. There must be a quorum of the total number of members should an
emergency election happens
Article V
Members
Section 1: Qualifications for Membership Any male and female volunteer aged fourteen
(14) to forty (40) years, who is willing to serve God and the Parish, and has undergone
auditions. Has special skills in singing and/or playing an instrument is an advantage.
1. Volunteer will be given a specific date and time to undergo the auditions
2. Volunteer shall perform one English and one Filipino song to be sung without musical
accompaniment
3. Volunteer will be subjected to voice classification to determine which section he/she
belongs
Section 3: Duties and Responsibilities of Members A member shall have the following
duties and responsibilities:
Article VI
Seal/Logo
The logo bears a dominant G-clef with a stylized staff in the background. The name of the choir
is superimposed in it. A key is also on the logo, which symbolizes the keys of heaven entrusted
to St. Peter (to whom the choir is named after) in Matthew chapter 16 verse 19:
The organization may make changes to its Constitution and By-Laws when necessary
to improve the effectiveness of its operation. Amendments to the organizations constitution
can only be adopted by a seventy percent (70%) vote.
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APPENDIX