GroupM MEC

Menacom Dubai

NEW VENDOR DATA SET-UP FORM

Date:
dd/mm/yyyy
Supplier Details:
Legal Company Name:
(as per Trade License) *
Building Name, Floor, Street Address: *

Contact Number (Telephone/Main line): *

P.O. Box: *
City: *
Country: *
Website/ email if any: *

(1) Head of Finance (Name & Title): *

Contact Details (Tel/Mobile & Email):
(2) Contact Name (Operations):
Contact Number (Telephone/Mobile): *
Fax Number: *
Email (mandatory): *

Parent Company Name (if applicable):

Company structure:
(select from drop-box) If Others, please specify: _________________________________

Products and/or *
services to be provided:
(select from drop-box) If Others, please specify: _________________________________
Mode of payment agreed: *
(tick relevant box)
Bank details of supplier (a must): * Bank Name,Branch:
Beneficiary Name:
Account Number:
SWIFT/IBAN :

Related Party Disclosure: *

# - Does a related party relationship Name :
exist with the potential vendor?
Department:
(tick relevant box)
Designation:
Note: Either Yes or No, a related party relationship declaration (RPRD) letter
signed and stamped by the vendor must be attached to this form.

@ Trade Licence Copy attached? *

(tick relevant box)

Note: A valid trade license or chamber of commerce cert/ registration is a must to

prove the entity's legal existence.

@ WPP Code of Business Conduct

signed? *
(tick relevant box)

Note: A signed & stamped WPP/OpCo's Code of Business Conduct is a must to

prove the supplier's agreement with our ABC policy.

Important notes:

! No vendor will be added without the above form being completed with all necessary entries and approvals.

@ No shall vendors shall be added without valid supporting documents for its legal existence, and without signing the WPP/OpCo's Code of
Business Conduct.
# A related party is any person or entity bearing a relationship or having a financial or other benefit derived from that relationship such as:
members of a family - brothers, sisters, spouse, ancestors and lineal descendants; a grantor or fiduciary of any trust; two corporations which
are members of the same controlled group or individuals; corporations and partnerships with more than a 50% direct or indirect ownership of
the stock, capital or profits in these entities.

* Background check may include: review of the vendor's financial information, making background search/inquiries about the vendor's key
personnel (owner, CEO, CFO, major stakeholders) regarding past practices, delivery of service, integrity and ethical values, information
regarding pending litigation, etc. Sources may include bank references, market sources, credit reports, Web, reliable independent references,
etc.