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3. ROLL CALL:
David Glaab __, Kathlene Van Wasshnova __, Colleen Lazere __,
Jeremy Cady __, John Chont __, Michael Glaab __, David Patterson __
4. APPROVAL OF AGENDA
PRESENTATIONS
a) Approval of Minutes:
Regular Meeting Wednesday, March 8, 2017
Page 1 of 97
CHARTER TOWNSHIP OF HURON
22950 Huron River Drive
New Boston, MI 48164
BOARD OF TRUSTEES
REGULAR MEETING
Wednesday, April, 26, 2017
6:30 PM
Year 2017
General Fund (101) $313,851.39
Fire Fund (206) 52,603.53
Police Fund (207) 195,637.47
Road Improvement Fund ( 218) 1,040.00
Cable P.E.G. Fund (232) 940.55
Building Department Fund (249) 11,738.69
Drug Law Enforcement Fund (265) -
Downtown Development Authority Fund (494) -
Water and Sewer Fund (592) 467,826.27
Belden Drain Construction Fund (801) 10,750.00
Total: $1,054,387.90
6. PUBLIC COMMENTS
7. PUBLIC HEARING
8. COMMUNITY DEVELOPMENT
9. UNFINISHED BUSINESS
Page 2 of 97
CHARTER TOWNSHIP OF HURON
22950 Huron River Drive
New Boston, MI 48164
BOARD OF TRUSTEES
REGULAR MEETING
Wednesday, April, 26, 2017
6:30 PM
12. DEPARTMENT PRESENTATIONS
14. ADJOURNMENT
PLEASE TAKE NOTE: The Charter Township of Huron will provide reasonable and necessary auxiliary aids and services to those
individuals requiring such upon two weeks prior notice to the Charter Township of Huron Clerk's Office. Phone number (734) 753-4466
ext. 131. TDD units: (800) 649-3777 (Michigan Relay Services).
Page 3 of 97
WASTE MANAGEMENT
DETROIT VVEST
5980 Inkster Road
VVASTE HHANAGENRENT Romlllusg N11
(248) 640-8754
(248) 473-7603Fax
Thank you for the support of Huron Townships officials to initiate a survey of residents to
obtain their input on the trash, recycle and yard waste services. Residents responded well and
many respondents added comments to their online and paper surveys that were mailed each
resident.
Throughout the review of responses there were consistent messages from residents that were
prominent, their desire to keep the current trash container services, satisfaction with current
recycling services and frequency, high level of satisfaction with Waste Management as the
service provider.
Of the 4,452 surveys mailed there was a total of 705 responses, 500 online and 205 mailed back
to the township Clerks office. This great response represents a 15.8% response, which exceeds
the typical response average of 5% 8% of the mailed surveys. This total is considered
-
representative of the views of the average resident in the township. You may recall the purpose
of the survey was to determine residents;
0 Satisfaction with the current services
0 Opinion of changing to trash carts
0 Opinion of having weekly recycle services
0 Willingness to pay for trash carts and additional recycle service
0 Awareness of land?ll vouchers
0 Awareness of bulk item collection
We found in the survey that there is a high level of satisfaction with Waste Managements
service re?ected in the responses of 95.5% of the respondents, 70.1% of the 95.5% were very
satis?ed.
0 58.6% prefer their own containers, while 29.1% preferred to switch to the cart.
0 When asked if they would pay a higher co st for the cart, 34.6% still wanted to switch
while 51.4% would keep their current containers
Page 4 of 97
64.3% like the bulk item option, however 34.9% did not know it was a part of the service
72.2% did not know about the land?ll voucher, 92.9% thought it was a bene?t to
residents
84.4% would prefer to keep the every other week recycling program
COMMENTS SECTION
Residents wanted to know why plastic bags are no longer recyclable
Overall positive comments about provider and services, consistent, reliable, helpful
A
Overall this was a very worthwhile effort and expense on behalf of Huron Township Of?cials
and residents. WM is very happy to have sponsored this project. I am hopeful that we can take
the next steps to continue our relationshipand partnership with Huron Township.
Sincerely,
gal ..
Brian J. Conaway, blic Sector Solutions
WM of Michigan
Page 5 of 97
CHARTER TOWNSHIP OF HURON
22950 Huron River Drive
New Boston, MI 48164
BOARD OF TRUSTEES
REGULAR MEETING
MINUTES
Wednesday, March 8, 2017
Supervisor Glaab called the meeting to order at 6:30 PM and led the Pledge of Allegiance to
the Flag.
Absent:
4. APPROVAL OF AGENDA
Motion by Kathlene Van Wasshnova, seconded by Jeremy Cady to approve the Agenda of the
March 8, 2017 Board of Trustees meeting.
Ayes all, Motion carried.
PRESENTATIONS
Lydia gave a report to the Board. TSA has total service dollar expenditures in the
Township of $119,446.81.
TSA has many services available to Seniors, contact at 800-815-1112 or
www.aaa1c.org.
Page 1 of 6
Page 6 of 97
CHARTER TOWNSHIP OF HURON
22950 Huron River Drive
New Boston, MI 48164
BOARD OF TRUSTEES
MINUTES
Wednesday, March, 8, 2017
Greg gave a report to the Board. He explained the changes in the Investment Policy. He
noted that our custodian may be moved to Huntington Bank.
a) Approval of Minutes:
Year 2017
General Fund (101) $18,464.71
Fire Fund (206) 9,047.85
Police Fund (207) 42,142.52
Cable P.E.G. Fund (232) -
Building Department Fund (249) 844.25
Drug Law Enforcement Fund (265) -
Downtown Development Authority Fund (494) -
Water and Sewer Fund (592) 379,585.43
Total: $450,066.76
Motion by Kathlene Van Wasshnova, seconded by Michael Glaab to approve the Consent
Agenda for the March 8, 2017 Board of Trustees meeting.
David Glaab For
Kathlene Van Wasshnova For
Colleen Lazere For
Jeremy Cady For
John Chont For
Michael Glaab For
David Patterson For
Motion Carried.
Page 2 of 6
Page 7 of 97
CHARTER TOWNSHIP OF HURON
22950 Huron River Drive
New Boston, MI 48164
BOARD OF TRUSTEES
MINUTES
Wednesday, March, 8, 2017
6. PUBLIC COMMENTS
a. Comments included:
7. PUBLIC HEARING
8. COMMUNITY DEVELOPMENT
9. UNFINISHED BUSINESS
Motion by Kathlene Van Wasshnova, seconded by Michael Glaab to concur with the
recommendations of the Township Supervisor to appoint various members to the DDA, LDFA,
Planning Commission, Parks and Recreation, and Historical Commission per the attached list.
David Glaab For
Kathlene Van Wasshnova For
Colleen Lazere Against
Jeremy Cady Against
John Chont Against
Michael Glaab For
David Patterson Against
Motion Defeated.
Motion by Colleen Lazere, seconded by Michael Glaab to approve the Investment Policy as
amended adding Credit Risk and List of Authorized Investments.
Ayes all, Motion carried.
Page 3 of 6
Page 8 of 97
CHARTER TOWNSHIP OF HURON
22950 Huron River Drive
New Boston, MI 48164
BOARD OF TRUSTEES
MINUTES
Wednesday, March, 8, 2017
Motion by Kathlene Van Wasshnova, seconded by David Patterson to approve the purchase of a
2017 Harley Davidson Motorcycle, in the amount of $24,348.00.
Ayes all, Motion carried.
Motion by Kathlene Van Wasshnova, seconded by David Patterson to approve the purchase of
one 2017 Ford Police Interceptor Sedan and one 2017 Ford Police Interceptor Utility (Explorer)
in the amount of $94,873.00.
Ayes all, Motion carried.
Motion by Kathlene Van Wasshnova, seconded by Colleen Lazere to approve the purchase of a
2017 Police Interceptor Sedan for the Fire Chief in the amount of $27,132.00.
Ayes all, Motion carried.
Motion by Kathlene Van Wasshnova, seconded by Colleen Lazere to approve the purchase of the
Human Resources Module from BS&A Software in an amount not to exceed $12,370.00.
Ayes all, Motion carried.
Motion by Jeremy Cady, seconded by Michael Glaab to approve the Part Time Water
Department Clerk position.
Ayes all, Motion carried.
Motion by Michael Glaab, seconded by David Patterson to approve the purchase of two RIT
Packs for the Fire Department in the amount of $1,760.00.
Ayes all, Motion carried.
Page 4 of 6
Page 9 of 97
CHARTER TOWNSHIP OF HURON
22950 Huron River Drive
New Boston, MI 48164
BOARD OF TRUSTEES
MINUTES
Wednesday, March, 8, 2017
a. Comments included:
a. Comments included:
Motion by Kathlene Van Wasshnova, seconded by David Patterson to postpone the April 12,
2017 Board of Trustees meeting to April 26, 2017.
Ayes all, Motion carried.
14. ADJOURNMENT
Page 5 of 6
Page 10 of 97
CHARTER TOWNSHIP OF HURON
22950 Huron River Drive
New Boston, MI 48164
BOARD OF TRUSTEES
MINUTES
Wednesday, March, 8, 2017
Motion by Kathlene Van Wasshnova, seconded by David Patterson to adjourn the March 8, 2017
Board of Trustees meeting at 7:36 p.m.
Ayes all, Motion carried.
PLEASE TAKE NOTE: The Charter Township of Huron will provide reasonable and necessary auxiliary aids and services to those
individuals requiring such upon two weeks prior notice to the Charter Township of Huron Clerk's Office. Phone number (734) 753-4466 ext.
131. TDD units: (800) 649-3777 (Michigan Relay Services).
Page 6 of 6
Page 11 of 97
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Page 12 of 97
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Client#: 57115 BRAUHEL
ACORD... CERTIFICATE OF LIABILITYINSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE
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For Informational Purposes SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
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ACORD 25 (2014I01) 1 of 1 The ACORD name and logo are registered marks of ACORD
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Page 16 of 97
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Page 20 of 97
CHARTER TOWNSHIP OF HURON PermitNum,m,:
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Page 21 of 97
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Page 22 of 97
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Page 26 of 97
Page 27 of 97
Charter Township of Huron
COMMUNITY
Page 28 of 97
WIDE
GARAGE SALE
st th
July 1 July 9
NO PERMIT REQUIRED
HURON CHARTER TOWNSHIP
ACCOUNTS PAYABLE SUMMARY
4/26/17
TOWNSHIP BOARD MEETING
AP ADDITIONAL AP TOTAL
4/26 3/8 FOR APPROVAL
.
GENERAL FUND 311,945.73 1,905.66 $ 313,851.39
Page 29 of 97
04/21/2017 01:43 PM INVOICE APPROVAL BY VENDOR REPORT FOR CHARTER TOWNSHIP OF HURON Page 1/3
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
Claimant Amount Claimed Amount Owed Amount Rejected
Page 30 of 97
04/21/2017 01:43 PM INVOICE APPROVAL BY VENDOR REPORT FOR CHARTER TOWNSHIP OF HURON Page 2/3
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
Claimant Amount Claimed Amount Owed Amount Rejected
Page 31 of 97
04/21/2017 01:43 PM INVOICE APPROVAL BY VENDOR REPORT FOR CHARTER TOWNSHIP OF HURON Page 3/3
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
Claimant Amount Claimed Amount Owed Amount Rejected
Page 32 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 1/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 33 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 2/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 34 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 3/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 35 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 4/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 36 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 5/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Total For Dept 672 SENIORS PRGRMS & COMM. EVENTS 3,629.84
Dept 728 ECONOMIC DEVELOPMENT
101-728-801.000.000 PROFESSIONAL & CONTRACTUALCARLISLE
SR WORTMAN ASSOC INC2/17 CWA EVANS/HRD PRK LOT PLN 560.00 74381
Page 37 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 6/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 38 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 7/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 39 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 8/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 40 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 9/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 41 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 10/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 42 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 11/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 43 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 12/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 44 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 13/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 45 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 14/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Page 46 of 97
04/21/2017 01:43 PM INVOICE GL DISTRIBUTION REPORT FOR CHARTER TOWNSHIP OF HURON Page 15/15
User: SCAMERON EXP CHECK RUN DATES 03/09/2017 - 04/26/2017 :
DB: Huron Township BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID
BANK CODE: 016
GL Number Invoice Line Desc Vendor Invoice Description Amount Check #
Fund Totals:
Fund 101 GENERAL FUND 313,851.39
Fund 206 FIRE FUND 52,603.53
Fund 207 POLICE FUND 195,637.47
Fund 218 ROAD IMPROVEMENT FUND 1998
1,040.00
Fund 232 CABLE P.E.G. FUND 940.55
Fund 249 BUILDING DEPARTMENT FUND
11,738.69
Fund 263 RETIREMENT BENEFITS FUND 0.00
Fund 306 GOVERNMENTAL DEBT SERVICE FUND
0.00
Fund 592 WATER & SEWER FUND 467,826.27
Fund 801 BELDEN DRAIN CONSTRUCTION
10,750.00
FUND
1,054,387.90
Page 47 of 97
Agenda Item: 10a
ITEM:
Voting System Grant Agreement
Resolution Number 17-04-26-10a
DEPARTMENT: PRESENTERS:
Clerks Department/Sr. Admin Kathlene Van Wasshnova
BRIEF:
This is a request to authorize the Township Clerk to sign the Help America Vote Act (HAVA)
Grant Agreement for receiving new Voting Equipment, it is required by the State of Michigan.
Also, a request to purchase additional voting equipment to ensure a smooth transition.
BACKGROUND:
Our current voting equipment was received by a HAVA Grant in 2005. The State went out for
bids to replace our aging equipment in 2016, with three different vendors being approved.
Working with Wayne County, our our countywide vendor is Dominion Voting Systems, Inc.
The State has approximately $35,000,000 million HAVA funds, the Legislature allocated
$10,000,000 million and each jurisdiction was to budget $1000.00 to $2000.00 per precinct
(we budgeted $12,000.00).
BUDGET/TIMELINE:
PROPOSED MOTION:
to approve Resolution Number 17-04-26-10a, Voting System Grant Agreement, and further
move to authorize the purchase of additional voting equipment in an amount not to exceed
$20,000.00
VOTE: Supervisor ____ Clerk ____ Treasurer ____ Trustee ____ Trustee ____ Trustee ____ Trustee ____
Page 48 of 97
STATE OF MICHIGAN
COUNTY OF WAYNE
CHARTER TOWNSHIP OF HURON
VOTING SYSTEM GRANT AGREEMENT
RESOLUTION NUMBER 17-04-26-10a
WHEREAS, the Charter Township of Huron Township Board wishes to apply to the Secretary of State for a grant to
purchase a new voting system, which includes precinct tabulators, Absent Voter Counting Board (AVCB) tabulators,
accessible voting devices for use by individuals with disabilities, and related Election Management System (EMS) software.
WHEREAS, partial funding for the new voting system will be provided by the State, and will include a combination of
Federal Help America Vote Act and State-appropriated funds. Local funding obligations are detailed in the attached quote.
WHEREAS, the Charter Township of Huron plans to begin implementation of the new voting system in August 2017.
WHEREAS, the deadline for submitting the required State Grant Application is April 28, 2017.
NOW, THEREFORE, BE IT RESOLVED that the Charter Township of Huron Township Clerk is authorized to submit
this Grant Application on behalf of the Charter Township of Huron, Wayne County on this 26th day of April, 2017.
I, Kathlene Van Wasshnova, Clerk of the Charter Township of Huron, Wayne County, State of Michigan, do hereby certify
that the foregoing is a true copy of a Resolution adopted by the Charter Township of Huron Board of Trustees at their
Regular Meeting held on April 26, 2017, the original of which Resolution is on file in my office.
IN WITNESS WHEREOF, I have hereunto set my official signature, this 27th day of April, 2017.
Page 49 of 97
State Of Michigan
Michigan Department of State
And
Wayne County
Township of Huron
Help America Vote Act (HAVA) Grant Agreement
Voting System Hardware, Firmware and Software
RE: Master Contract
071B7700117 - Dominion Voting Systems, Inc.
This Grant Agreement is the mechanism by which Counties, Cities, and Townships apply to the
State of Michigan to receive Federal HAVA and State-appropriated funded voting systems,
including optical scan tabulators, accessible voting devices and Election Management System
(EMS) software, pursuant to the Federal Help America Vote Act (HAVA) of 2002.
Definitions:
Grantee means the county or local jurisdiction entering into this Grant Agreement.
Local Jurisdiction means any city or township within the State of Michigan.
Voting Systems means optical scan tabulators, accessible voting devices (for use by voters with
disabilities), and EMS software (as applicable) acquired by the counties and local jurisdictions
statewide and funded by State-appropriated and Federal HAVA funds.
1. Period of Agreement
The Grant Agreement process applies to voting system purchases occurring between March 1,
2017 and April 30, 2018.
Page 1 of 7
Page 50 of 97
Voting System Grant Agreement
Wayne / Township of Huron
Once the county certifies its Contractor selection to the Department, the county will provide the
Department with its implementation plan for individual local jurisdictions participating in each
planned purchasing phase. The Department will verify the number of voting systems authorized
for purchase using State-appropriated and Federal HAVA funds. If changes are required after the
Grant Agreement is signed and approved, instructions for amending the Grant Agreement will be
provided and the Grantee will be required to enter into a new Grant Agreement.
This grant program only covers the acquisition and implementation of the voting system selected
by each county, and the individual voting system components which will be funded utilizing
available State-appropriated and Federal HAVA funds. Approved quantities of each voting system
component have been determined by the Department and are listed in Section 15 of this Grant
Agreement.
The Michigan Department of Technology, Management and Budget has entered into a Master
Contract with each approved Contractor, which has established maximum statewide prices for
each voting system component. The Department has established the available level of grant
funding for each component of each Contractors voting system. State-appropriated and Federal
HAVA funding provided via this Grant Agreement covers the purchase of the voting system, the
software license fee for the EMS software for the full 10-year contract term, and the initial service
and maintenance period for all components (which covers the acquisition year, plus 4 additional
years). The Master Contract includes an extended service and maintenance period beyond the
initial service and maintenance period, for an additional five-year period. Costs for the extended
service and maintenance period and other additional costs, if any, are the sole responsibility of
each individual county / local jurisdiction.
All Contractors will be required to enter into a purchase agreement with each local jurisdiction
and county in those counties that have selected that Contractor. Typically, this document is the
purchase agreement provided by the Contractor. The terms and conditions of the local purchase
agreements shall not contradict the Master Contract. The terms of the Master Contract will
supercede any conflicting terms in the local purchase agreements.
Each Contractor will enter into a software license agreement with each county and any local
jurisdictions that receive EMS. The license agreement shall not contradict any terms contained in
the Master Contract. The terms of the Master Contract supercede any conflicting terms in the
license agreement.
The Department will initiate voting system orders at the county level, once all Grant Agreements
for the county are submitted and approved for the designated purchasing phase. Once voting
systems have been delivered, tested, and accepted by each Grantee in the county for the
designated purchasing phase, the Department will release the State/HAVA funds to the
Contractor.
3. General
The individual submitting the Grant Agreement must have the proper authority to do so, and must
certify in Section 16 of this Grant Agreement that this authority has been granted. Examples of
authority include, but are not limited to, a resolution from the Board of County Commissioners,
City Council or Township Board authorizing the individual submitting the Grant Agreement to
execute the Grant Agreement on behalf of the county, city, or township.
Page 2 of 7
Page 51 of 97
Voting System Grant Agreement
Wayne / Township of Huron
4. Performance
Each Grantee will certify and sign the Grant Agreement and forward it to the Department per the
instructions provided. The Department will review and, once approved, will provide the Grantee
with a copy of this fully-executed Grant Agreement, which will serve as Notice of the Grant
Award. The Department will initiate equipment orders directly with the Contractor, and will
provide the Grantee with the Acceptance Certificate & Payment Authorization Form, which must
be submitted by the Grantee to the Department within 10 business days of voting system
delivery. This form indicates acceptance of equipment and payment authorization.
The Grantee is responsible for overseeing its contractual agreement with the Contractor and is
responsible for ensuring Contractor performance. Any subsequent malfunction or performance
issue with the voting system must be addressed by the Grantee directly with the Contractor. The
Grantee is responsible for maintaining any and all Contractor performance records. The Grantee
has the sole responsibility to verify Contractor compliance with delivery dates, terms and
conditions of delivery, and equipment verification and testing in accordance with the statewide
Master Contract for the Grantees selected Contractor. The Grantee will be solely responsible for
additional costs incurred that are not covered by service, maintenance and warranty provisions in
the Master Contract.
Grant funding is not provided for the purchase of additional (backup) voting systems. The
Grantee will be responsible for developing and implementing a backup strategy to ensure
continued operation on Election Day, in the event of voting system failure in any individual
precinct.
7. Optional Purchases
If the Grantee desires to purchase additional items beyond those authorized in this Grant
Agreement, it may do so at its sole expense, outside of this Grant Agreement. No State or HAVA
funds will be available for such purchases. Prices established via the Master Contract are
extended to counties and local jurisdictions by the Contractors for these purposes.
8. Records Maintenance/Retention
The Grantee will maintain a complete set of records and files related to the ordering, delivery,
testing, maintenance, and repairs of voting systems. The Grantee shall assure all the terms of
this Grant Agreement are adhered to and that records and detailed documentation regarding this
grant shall be maintained for a period of not less than six (6) years from the date of Contract
termination, the date of submission of the final expenditure report or until any litigation and audit
findings have been resolved, whichever is later.
Page 3 of 7
Page 52 of 97
Voting System Grant Agreement
Wayne / Township of Huron
9. Management Requirements
Grantee must maintain property records that include a description of the property; a serial number
or other identification number; acquisition date; cost of the property; location, use and condition of
the property; and any ultimate disposition data including the date of disposal and sale price of the
property (if any). Grantee must also maintain records showing 93% Federal participation in the
cost of the property.
Grantee must perform a physical inventory of the property and reconcile the results with the
property records at least once every two years.
Grantee must develop a control system to ensure adequate safeguards to prevent loss, damage,
or theft of the property. Any loss, damage, or theft shall be investigated by the Grantee and
reported to the Department.
Grantee must develop adequate maintenance procedures to keep the property in good condition.
Grantee agrees to maintain extended service and maintenance coverage for the voting system in
years 6-10 of the Master Contract, after the expiration of the initial service and maintenance
period. If the Grantee fails to maintain extended service and maintenance coverage for the full
Contract period, the Department may require Grantee to pay the Department the full amount of
voting system grant funds paid to the vendor for the Grantees county, city or township.
10. Disposition.
When the voting system acquired under this grant is no longer needed, the Department must be
notified. Disposition of the equipment will be made as follows:
Items of equipment with a current per-unit fair market value of less than $5,000 may be
retained, sold or otherwise disposed of with no further obligation to the Department.
Disposition of EMS software must follow the terms of the Contractors Software License
Agreement.
Laws
This is a State of Michigan Grant Agreement and is governed by the laws of the
State of Michigan. Any dispute arising as a result of this Agreement shall be
resolved in the State of Michigan.
Page 4 of 7
Page 53 of 97
Voting System Grant Agreement
Wayne / Township of Huron
Funding
This Grant Agreement is subject to and contingent upon the availability and
appropriation of Federal funds and any necessary State appropriation.
Costs
The State will not assume any responsibility or liability for costs incurred in relation
to this grant.
Cancellation
The Department may cancel the Grant Agreement upon failure to comply with the
terms of this grant.
Entire Agreement
The Grant Agreement shall represent the entire agreement between the State and
Grantee and supercedes any prior oral or written agreements, and all other
representations between the parties relating to this subject. The State reserves
the right to require counties and local jurisdictions to attend required training
sessions with regard to new equipment purchases made under HAVA.
Adherence to Terms
The failure of a party to insist upon strict adherence to any term of this Grant
Agreement shall not be considered a waiver or deprive the party of the right
thereafter to insist upon strict adherence to that term, or any other term of the
Grant Agreement.
B. Other
Additional terms and conditions may be negotiated in the contract between the Grant
Applicant and the Contractor as long as they do not conflict with the required terms and
conditions of this Grant Agreement and Master Contract with the Grantees selected
Contractor.
All questions, comments and correspondence regarding this grant process, the Grant Agreement
and the final Grant Agreement must be submitted in writing to the Grant Manager.
Page 54 of 97
Voting System Grant Agreement
Wayne / Township of Huron
Wayne County
Township of Huron
*Grant Manager for County, City, or Township (point of contact for the State):
*Name
*Title
*Office Address
*Office Phone
Page 6 of 7
Page 55 of 97
Voting System Grant Agreement
Wayne / Township of Huron
*Name: _______________________________________________________
______________________________________________________________
*Signature
_______________________________________________ ________________________
Signature Date
Page 7 of 7
Page 56 of 97
Estimated Life Extended Service Years 5 -
Product (Years) Per-Unit Price Quanity Total Price 10
Precinct Tabulators 10 years $ 5,295.00 7 $ 37,065.00 $ 375.00 $ 2,625.00
Accessible Voting System 10 years $ 3,515.00 5 $ 17,575.00 $ 240.00 $ 1,200.00
High Speed AVCB Tabulator 10 years $ 12,980.00 1 $ 12,980.00 $ 1,740.00 $ 1,740.00
ImageCast Listener System 10 years $ 2,880.00 1 $ 2,880.00 $ -
ImageCast Listener Software 10 years $ 3,500.00 1 $ 3,500.00 $ -
Page 58 of 97
STANDARD FEATURES WHAT YOU NEED,
& ADVANTAGES WE DELIVER
EXPERTISE
Dominion team members are leaders in the industry in project management services and support for voting
STANDARD FEATURES system implementations. With nearly 200 professional staff - including over 60 individuals dedicated to Customer
Service & Delivery - and over 2,000 years in combined elections experience, Dominion has the expertise to deliver
- High resolution scanning technology on all your election needs.
- Patented AuditMark image technology As a Dominion customer, you know you can rely on Dominions state-of-the-
art technology, vast engineering resources and expertise - all of which are
Page 59 of 97
mobilized to ensure that your needs, and those of your voters, are fully met.
- AuditMark technology: Each digital ballot image has an AuditMark appended at the bottom, showing
a record of how that ballot was interpreted by the tabulator on Election Day. Why bother purchasing a
scanner if it cant tell you what it read?
- Marginal Mark detection: This feature makes it possible for voters to clarify their intent when they cast
their ballot. Thresholds can be configured to jurisdictional requirements.
- Complete end-to-end system auditability: Every action taken on the tabulator and the election
management system is recorded in a permanent, unalterable digital audit log.
- Engineered simplicity: Dominions voting systems were designed to be easy-to-use for voters, poll
workers and election officials.
SERVICE
& SIMPLE & SUPPORT
- Resource Planning - Customer Interface & Communications
SECURE EFFICIENT
SPECIFICALLY DESIGNED TO HELP YOUR ELECTION
STATE-OF-THE-ART SECURITY
RUN EFFICIENTLY
TO SATISFY THE NEEDS AND
EXPECTATIONS OF VOTERS, Lightweight, robust tabulator with optional accessible
AND FOR YOUR ADDED PEACE configuration.
OF MIND AuditMark ballot image auditing capability retains a secure
EAC VVSG 2005 certified, digital image of every ballot cast in your election.
featuring the highest security Meets EAC VVSG 2005 standards with superior accessibility
standards - with symmetric and for all voters.
asymmetric encryption - while
preserving transparency through
end-to-end system auditability. SIMPLE
Integrated ballot security features. ENGINEERED SIMPLICITY
Encryption and security protocols From tropical to concrete jungles - the ImageCast Precinct
are designed to meet the drafted has been successful in some of the most challenging
Next Iteration requirements of environments around the world.
the VVSG. Optional ballot review, second chance voting and accessible
voting - all at one terminal.
Extensive internal security
monitoring to ensure data integrity 5.7 LCD display screen.
and maintain public confidence. Seamless integration with Dominions Democracy Suite.
Page 60 of 97
IMAGECASTTHE FIRST ALL-IN-ONE OPTICAL SCAN
EVOLUTION TABULATOR AND BALLOT MARKING DEVICE
Dominions ImageCast Evolution provides both ballot scanning and
accessible ballot marking solutions in one universal integrated device.
Page 61 of 97
STANDARD FEATURES WHAT YOU NEED,
& ADVANTAGES WE DELIVER
Easy to use for all EXPERTISE
Dominion team members are leaders in the industry in project management services and support for voting
- Intuitive touch screen interface for:
Visual ballot review and ballot casting system implementations. With nearly 200 professional staff - including 60 individuals dedicated to
Navigating poll worker and administrative menus Customer Service & Delivery - and over 2,000 years in combined elections experience, Dominion has the
- Accessible, audio-visual ballot marking interface, supporting a range of assistive expertise to deliver on all your election needs.
input devices, including an ATI (Audio-Tactile Interface), sip & puff, or paddles
EXPERIENCE
STANDARD FEATURES Dominion staff leverage their broad implementation experience with Dominion, Sequoia as well as
- High resolution scanning technology Premier/Diebold product lines to deliver the best professional services in the industry. This cornerstone in
project management has been the key to the success of voting system implementations ranging in scale from
- Automatic detection of fraudulent ballots
large statewide projects to small scale election events. As a Dominion customer, you know you can rely on
- Ultrasonic multi-feed detector that prevents the device from accepting
more than one ballot at a time Dominions state-of-the-art technology, vast engineering resources and expertise - all of which are mobilized
to ensure that your needs, and those of your voters, are fully met.
- Ballot scanning and tabulation, ballot review and second chance voting,
as well as ballot marking functionality - all in one device to allow no-touch DOMINION IMAGECAST
VOTING EVOLUTION
Page 62 of 97
accessible voting
- Dual, removable commercial memory cards for redundancy DEMOCRACY SUITE
- Internal diverter for simplified ballot sorting
- Patented AuditMark image technology
BENEFITS
Dominion has invested in the development of proprietary technology that truly sets its products apart from the
competition. Focusing on two key aspects of the electoral process risk-limiting auditing and voter intent
Dominions technology improves the transparency and integrity of the election process.
- AuditMark technology: Each digital ballot image has an AuditMark appended at the bottom, showing a record of
how that ballot was interpreted by the tabulator on Election Day. Why bother purchasing a scanner if it cant tell
you what it read?
- Marginal Mark detection: This feature makes it possible for voters to clarify their intent when they cast their ballot.
Thresholds can be configured to jurisdictional requirements.
- Complete end-to-end system auditability: Every action taken on the tabulator and the election management
system is recorded in a permanent, unalterable digital log.
- Engineered simplicity: Dominions voting systems are designed to be easy-to-use for voters, poll workers and
election officials.
SECURE EFFICIENT
SPECIFICALLY DESIGNED TO HELP YOUR ELECTION
STATE-OF-THE-ART SECURITY
RUN EFFICIENTLY
TO SATISFY THE NEEDS AND
EXPECTATIONS OF VOTERS, All in one tabulator and accessible ballot marking device.
AND FOR YOUR ADDED PEACE AuditMark ballot image auditing capability retains a secure
OF MIND
digital image of every ballot cast in your election.
EAC VVSG 2005 certified, Meets EAC VVSG 2005 standards with superior accessibility
featuring the highest security for all voters; designed to meet the drafted Next Iteration
standards - with symmetric and requirements of the VVSG.
asymmetric encryption - while
preserving transparency through
end-to-end system auditability. ACCESSIBLE
Integrated ballot security features. PRESERVING THE INTEGRITY, PRIVACY AND DIGNITY
OF VOTERS WITH ACCESSIBILITY NEEDS
Encryption and security protocols
A single unit to service all voters, featuring an integrated
are designed to meet the drafted
printer for ballot marking.
Next Iteration requirements of
the VVSG. Randomized oval marking patterns and writing make the
machine-marked ballots indistinguishable from hand-marked
Extensive internal security ballots, ensuring voter privacy.
monitoring to ensure data integrity Integrated privacy shield and screen cover.
and maintain public confidence.
Multi-lingual audio-visual support for all voters.
Page 63 of 97
IMAGECAST THE MOST EFFICIENT & EASY-TO-USE
CENTRAL CENTRAL COUNT SYSTEM
Page 64 of 97
STANDARD FEATURES WHAT YOU NEED,
& ADVANTAGES WE DELIVER
SCALABLE & FLEXIBLE TO MEET THE NEEDS OF
JURISDICTIONS LARGE & SMALL
STANDARD FEATURES
- Scalable and affordable, no matter the size of the jurisdiction:
- One ImageCast Central commercial scanner can process roughly
4,000 ballots per hour, or 28,000 ballots in a day.
DOMINION IMAGECAST
- Adding multiple commercial scanners increases efficiency without VOTING CENTRAL
breaking the bank.
DEMOCRACY SUITE
- Engineered simplicity:
- The operator loads a batch and presses scan - simple!
- When the batch is complete the operator presses accept - easy!
BENEFITS
Dominion has invested in the development of proprietary technology that truly sets its products apart from the SCANNER OPTIONS Ask us about the hardware options
competition. Focusing on two key aspects of the electoral process risk-limiting auditing and voter intent available for your jurisdiction.
Dominions technology improves the transparency and integrity of the election process.
- AuditMark technology: Each digital ballot image has an AuditMark appended at the bottom, showing a record
of how the voters intent was interpreted by the tabulator. Why bother purchasing a scanner if it cant tell you
what it read?
- Marginal Mark detection: This feature identifies ballots with marginal marks. The system digitally out-stacks them,
so that voter intent can be clarified. Thresholds can be configured to jurisdictional requirements.
OR OR
- Complete end-to-end system auditability: Every action taken on the tabulator and the election management system
is recorded in a permanent, unalterable digital audit log. CANON
DR-X10C CANON
- Engineered simplicity: Dominions voting systems were designed to be easy-to-use for end-users and election DR-M160
officials. CANON
DR-G1130
ImageCast Central:
A Scalable System to Meet
Your Specific Needs
ImageCast Central is the most cost-effective system which offers efficiency,
scalability and flexibility; no matter the size or complexity of the jurisdiction.
SECURE EFFICIENT
SPECIFICALLY DESIGNED TO HELP YOUR ELECTION
STATE-OF-THE-ART SECURITY
RUN EFFICIENTLY
TO SATISFY THE NEEDS AND
EXPECTATIONS OF VOTERS, Uses compact commercial scanners to offer high sustained
AND FOR YOUR ADDED PEACE throughputs and worldwide access to a vast pool of readily
OF MIND available replacement parts and certified technicians.
EAC VVSG 2005 certified, AuditMark ballot image auditing capability retains a secure
featuring the highest security digital image of every ballot cast in your election.
standards - with symmetric and Meets EAC VVSG 2005 standards.
asymmetric encryption - while
preserving transparency through
end-to-end system auditability. SIMPLE
Integrated ballot security features. ENGINEERED SIMPLICITY
Encryption and security protocols Modular and scalable to any size election.
are designed to meet the drafted
Next Iteration requirements of Flexible with site layouts when space is at a premium.
the VVSG.
Can be used in conjunction with ImageCast Adjudication
Extensive internal security digital ballot review application.
monitoring to ensure data integrity
and maintain public confidence. Seamless integration with Dominions Democracy Suite.
Page 66 of 97
Agenda Item: 10b
ITEM:
Township Server Replacement
DEPARTMENT: PRESENTERS:
Clerks Department/Sr. Admin
BRIEF:
Our Server is aging out. It is coming up on 5 yrs old and it is handling too much Files,
Exchange, and BS&A. Best practice is to install Exchange and BS&A on separate boxes. This
predates I.T. Right.
The problem is the way the C drive is formatted. They built it with not enough space. The
space on the rest of the server is not an issue, but we cannot directly add space to the C drive
as it contains the Operating System. In short, it cannot be expanded and it fills up easily and so
we are constantly going in to empty what files we can to keep it up and running. So whether
by sheer age or design on initial build, it needs replaced.
BACKGROUND:
If we were able to copy the entire D drive to a new hard drive array maybe we could expand
the C drive, but we are talking about a major overhaul and very risky maneuver on a 5 yr old
server. There are many programs installed on the D drive and so it is not just moving raw data.
It would be much more complex and would require application re-installations and ultimately
would amount to be like a full server install in terms of downtime, to include some potential
unforeseen issues with getting it done smoothly.
We may not want to invest that much time and money into such an old machine. We can keep
it limping along for now by fighting to keep the C drive cleaned up but it will just be a matter
of time until our hand gets forced.
BUDGET/TIMELINE:
PROPOSED MOTION:
to approve the purchase of two new servers for Township Hall in an amount not to exceed
$21,000.00.
VOTE: Supervisor ____ Clerk ____ Treasurer ____ Trustee ____ Trustee ____ Trustee ____ Trustee ____
Page 67 of 97
Page 68 of 97
5815EastCl
Box160
arkRdSui
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48808Bath
Unit
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Number I
TRQ8778
Dat
e Apr20,2017
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Page 69 of 97
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Page 70 of 97
5815EastCl
Box160
arkRdSui
teG Q U O TE
48808Bath
Unit
edStates
Number I
TRQ8777
Dat
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Sol
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Page 71 of 97
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Page 72 of 97
5815EastCl
Box160
arkRdSui
teG Q U O TE
48808Bath
Unit
edStates
Number I
TRQ8757
Dat
e Apr19,2016
Sol
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Page 73 of 97
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Page 74 of 97
5815EastCl
Box160
arkRdSui
teG Q U O TE
48808Bath
Unit
edStates
Number I
TRQ8795
Dat
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Page 76 of 97
Agenda Item: 10c
ITEM:
Part-Time Senior Center Manager Agreement
DEPARTMENT: PRESENTERS:
Supervisors David Glaab
BRIEF:
BACKGROUND:
BUDGET/TIMELINE:
PROPOSED MOTION:
to approve the Part-Time Senior Center Manager Agreement, and authorize the Supervisor to
sign same.
VOTE: Supervisor ____ Clerk ____ Treasurer ____ Trustee ____ Trustee ____ Trustee ____ Trustee ____
Page 77 of 97
PART-TIME SENIOR CENTER MANAGER AGREEMENT
Qgenses. During the term of this Agreement, the Manager shall bill, and the
Township shall reimburse her, for all reasonable and out-of-pocket expenses
which are incurred in connection with the performance of the duties hereunder
and which have received prior approval by the Township Supervisor. No
expenses shall be reimbursed without prior approval by the Township
Supervisor.
Termination. Either party may terminate this Agreement at any time, with or
without cause, by giving seven (7) calendar days written notice to the other
party of said termination.
No Benefits. The Manager shall have no claim against the Township hereunder,
or otherwise, for vacation pay, sick leave, retirement benefits, health or disability
benefits, unemployment insurance benefits, or employee benefits of any kind,
other than those specifically required by law.
Successors and Assign_s; Allof the provisions of this Agreement shall be binding
upon and inure to the benefit of the parties hereto and their respective heirs, if
any, successors, and assigns.
Choice of Law. The laws of the State of Michigan shall govern the validity of this
Agreement, the construction of its terms, and the interpretation of the rights and
duties of the parties hereto.
10. Waiver. Waiver by one party hereto of breach of any provision of this Agreement
by the other shall not operate or be construed as a continuing waiver.
Page 78 of 97
11. Assignment. The Manager shall not assign any of her rights under this
Agreement, or delegate the performance of any of her duties hereunder, without
the prior written consent of the Township.
Any party hereto may change its address for purposes of this paragraph by written
notice given in the manner provided above.
14. Entire Understanding._ This documents and any exhibit attached constitute the
entire understanding and agreement of the parties, and any and all prior
agreements, understandings, and representations are hereby terminated and
canceled in their entirety and are of no further force and effect.
IN WITNESS WHEREOF the undersigned have executed this Agreement as of the day
and year first written above. The parties hereto agree that facsimile signatures shall be
as effective as if originals.
Page 79 of 97
HURON CHARTER TOWNSHIP
'
By: ___
'
Pauline Carr
H3
-and-
Its:
Page 80 of 97
SCHEDULE A
DUTIES: The Manager willact as Senior Center Manager. She willreport directly
to the Township Supervisor and to any other party designated by the
Supervisor in connection with the performance of the duties under this
Agreement and shall fulfillany other duties reasonably requested by the
Township and agreed to by the Manager.
TERM: This engagement shall commence upon execution of this Agreement and
shall continue in full force and effect through such time as either party
advises the other that the Agreement is being terminated. This
engagement is strictly at will.
COMPENSATION:
As full compensation for the services rendered pursuant to this
Agreement, the Township shall pay the Manager at the rate of
Twenty Thousand ($20,000.00) Dollars, per year. Such
compensation shall be payable on a bi-weekly basis.
Page 81 of 97
Agenda Item: 10d
ITEM:
Animal Control Services Agreement
DEPARTMENT: PRESENTERS:
Community Development Cara Vandiver
BRIEF:
BACKGROUND:
BUDGET/TIMELINE:
PROPOSED MOTION:
to approve the Agreement for the Provision of Animal Control Services and authorize the
Supervisor and Clerk to execute same.
VOTE: Supervisor ____ Clerk ____ Treasurer ____ Trustee ____ Trustee ____ Trustee ____ Trustee ____
Page 82 of 97
Page 83 of 97
Page 84 of 97
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Page 89 of 97
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Page 91 of 97
Page 92 of 97
Agenda Item: 10e
ITEM:
Road Chlorination
DEPARTMENT: PRESENTERS:
Public Works Jeff Hinojosa
BRIEF:
This is an approval needed each year for putting chloride on the dirt roads within the
Township.
BACKGROUND:
BUDGET/TIMELINE:
PROPOSED MOTION:
to approve Suburban Calcium Chloride Sales, Inc. to provide calcium chloride for Township
roads.
VOTE: Supervisor ____ Clerk ____ Treasurer ____ Trustee ____ Trustee ____ Trustee ____ Trustee ____
Page 93 of 97
V; 'F.8uburba11
Cai 4
: Chl?grids?alsgIr:
Miki~5akf$5uu
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V
Huron Township
22950 Huron River Dr.
New Boston, MI 48164
JeffHiuo;'osa
Dear Eeff,
As per your request we are sending you the .f0H.0wng quote for "Dust Control services for your towns.h.ip
dirt roads for the 2017 season.
We are exte:nd:i:n.g of $.26 (fwenty~s:ixcents) per gailcm appiieci.to you again fr_>:rthis year.
our _p:*ice
If you have any questions, Piease feel to Contact us at ihe above listed number.
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Page 94 of 97
Agenda Item: 10f
ITEM:
Part-time Clerical Position
DEPARTMENT: PRESENTERS:
Police Department Everette Robbins
BRIEF:
Request to post and hire part time clerical employee to assist with fire records. Effective June
1st, 2017 (date of retirement of records clerk Terri Lindenmuth July 1st, 2017.) At the hourly
rate of $13.00 per hour; 29 hours per week maximum. Yearly cost ($13 per hour times 29
hours = $377 per week; $19,604 max per year.
BACKGROUND:
$33,000 is currently budgeted in the the Fire Fund for the addition of a clerical position, which
has not been filled. This position will assist with public safety records duties. This position
will assist with Fire Department records and statistics along with other public safety records.
BUDGET/TIMELINE:
PROPOSED MOTION:
to approve the Part Time Clerical Position in the Fire Department.
VOTE: Supervisor ____ Clerk ____ Treasurer ____ Trustee ____ Trustee ____ Trustee ____ Trustee ____
Page 95 of 97
Agenda Item: 10g
ITEM:
Sumpter and Huron Township Interlocal Agreement
DEPARTMENT: PRESENTERS:
Supervisors David Glaab
BRIEF:
Amendment to the Sumpter and Huron Dispatch Agreement.
BACKGROUND:
BUDGET/TIMELINE:
PROPOSED MOTION:
to approve the Township of Sumpter and Charter Township of Huron Amendment to Interlocal
Agreement, and authorize the Supervisor and Clerk to execute same.
VOTE: Supervisor ____ Clerk ____ Treasurer ____ Trustee ____ Trustee ____ Trustee ____ Trustee ____
Page 96 of 97
TOWNSHIP OF SUMPTER
-and-
I. Duration
This Amended Agreement shall terminate ?ve (5) years from the effective date hereof
unless terminated prior thereto by either party, upon one hundred and twenty (120) days written
notice.
II. Fundi g
Sumpter agrees to pay Huron for the services provided, the sum of _$178,500.00 for the
?rst contract year and $182,070.00 for the second contract year. The Parties agree to negotiate
the yearly fees for years three through ?ve, based upon the information existing at that time.
Payments shall be made on a monthly basis.
In addition, Sumpter agrees to pay Huron, Thirty Five ($35.00) Dollars per day, or
portion of a day, for each individual that is locked-up at the request of Sumpter.
All provisions of the original Agreement, that are not speci?cally amended, nor
supplanted herein, shall continue in full force and effect, as if same are fully stated.
Dated: Dated:
-and- -and-
By: Clarence J. Hoffman, Jr., Clerk By: Kathlene Van Wasshnova, Clerk
Dated: Dated:
Page 97 of 97