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COMMISSION ON AUDIT

MINISTRY OF FINANCE

JOINT CIRCULAR NO. 1-81

TO : All Heads of Ministries, Bureaus and Offices, Self-Governing Boards and


Commissions, State Universities and Colleges, Schools, Hospitals and Sanitaria,
Regional/Field Offices; All National Collecting Officers, Local Treasurers, City,
Unit Auditors, and Others Concerned.

SUBJECT : Amendments to Paragraph II, Sec. 2 of Department Order No. 20-73, (Ministry of
Finance) dated June 14, 1973 on the Frequency of Deposits of National
Collections Direct to the Bureau of the Treasury or through any of the authorized
Government Depository Banks.

1.0 Purpose

This Circular is issued to amend the guidelines in the frequency of


depositing national collections direct to the National Treasury or through any of the
authorized government depository banks to minimize the expenses and man-hours
spent relative thereto.

2.0 Frequency of Depositing National Collections and Number of Remittance Advices.

Paragraph II, Sec. 2 of Department Order No. 20-73 (Ministry of Finance) dated
June 14, 1973 is hereby amended to read as follows:

2. Frequency of Deposits and Number of Remittance Advices.

a. Frequency of Deposits -

Collecting Officers shall deposit their national collections


intact to the Bureau of the Treasury or to any authorized
government depository bank as prescribed below:

Travel Time
Distance
(To and From Office Accumulated
(Office to BTR/ Frequency Deposits
to BTR/Dep. Bank Collections
Dep. Bank)
Ordinary Transp.
Less than 15 Less than 1 day a.1 500 or more a. Daily
Km. a.2 Less than b. Weekly or as
P500 soon as
collections
reach P500.00
15 30 Km. a. Less than 1 day a.1 P2,000 or a.1. Daily
more
a.2 Less than a.2 Weekly or as
P2,000 soon as
collections
reach
P2,000.00
b. A day or more b.1 P2,000 or b.1. Weekly
more

b.2 Less than b.2 Twice a month


P2,000 or as soon as
collections
reach
P2,000.00
More than 30 a. Less than 1 day a.1 P2,000 or a.1. Daily
kms. more
a.2 Less than a.2 Weekly or as
P2,000 soon as
collections
reach
P2,000.00
b. A day or more b.1 More than b.1. Twice a week
P5,000
b.2 P2,000 b.2 Weekly
P5,000 b.3 Monthly or as
b.3 Less than soon as
P2,000 collections
reach
P2,000.00

b. Number of Remittance Advice.

Only one set of remittance advice shall be prepared for every


deposit for each agency. However, a separate set of remittance
advices shall be prepared for the following:

(1) Redeposit/replenishment of dishonored cash items.

(2) Undeposited collections at the end of any calendar year


deposited in the ensuing year under a separate remittance
advice.
3.0 Responsibilities

Heads of Agencies, COA Auditors and Treasury Provincial Fiscal Examiners shall
strictly enforce the provisions of this Circular.

4.0 Repealing Clause

Provisions of Department Order No. 20-73 (Ministry of Finance) dated June 14,
1973 and pertinent provisions of Commission on Audit General Circular No. 130, dated
June 16, 1975 and other circulars/orders that are inconsistent herewith are hereby
revoked or modified accordingly.

5.0 Effectivity

This Circular shall take effect January 1, 1981.

(SGD.) FRANCISCO S. TANTUICO, JR. (SGD.) ALFREDO PIO DE RODA, JR.


Acting Chairman Acting Minister of Finance
Commission on Audit