FSSC Implementation Plan

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Steps/Responsibility Copyright 2012 Vinca, LLC Start Date
1. Learn about FSSC Certification Assign dates for each task:

Management A member of management or management team needs a good

understanding of the FSSC 22000 requirements to start evaluating FSSC or
planning for your FSSC Implementation project. Resources available include
these online training programs:

Introduction to FSSC 22000

Understanding FSSC 22000
Management Designate a Food Safety Team Leader. This person will play an important role
in implementing and maintaining the FSSC Food Safety Management System
(FSMS)
Food Safety Team Leader Complete Training on on FSSC 22000
Understanding FSSC 22000
Food Safety Team Leader Obtain required standards:
FSSC 22000
ISO 22000
Food Safety Team Leader Identify which Prerequisite Program requirements apply to your organization.
Obtain the applicalble standard.
ISO/TS 22002-1
PAS 223
Note: All of the training and documentation tools listed individually
throughout this task list are also available in our cost saving All-in-One and
Premium All-in-one packages.
All-in-One Package
Premium Online All-in-One Package

2. Plan your Project and Conduct

a Gap Analysis
Management Complete the free Cost Estimator Spreadsheet to estimate the costs of the
project with different options for resources (consultant, tools package, do it
yourself)
Download Cost Estimator Spreadsheet
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Management Identify resources to be used. (Implementation Kit with Training Programs
and Document Templates, Consultant, or Internal Resources)

Management and Food Safety Identify people or teams of people to be responsible for implementing each of
Team Leader the processes listed below. Involve people that are responsible for the
process and/or work with the process.The processes listed below are those
required by ISO 22000. Assign dates for the start and completion of each
process implementation.

Management and Food Safety Plan a Gap Analysis using the following steps:
Team Leader
Management and Food Safety Review the free Gap Analysis Tutorial
Team Leader
Food Safety Team Leader Download Checklists for Gap Analysis
Management and Food Safety Plan your audit timeframe and date. Assign Auditors to conduct the gap. The
Team Leader Practitioner should lead the audit.
Gap Analysis Auditors Learn the requirements of the SQF Code. Auditors should complete one of the
following online training courses:
Introduction to FSSC 22000
Understanding FSSC 22000

"FSSC Internal Auditor" Includes the trainings above, and a unit on

Auditing - Steps, Techniques and a practice audit, and is a good choice for
training that also covers auditing techniques. You may choose to identify your
internal audit team now, train them and use them as your Gap Analysis team
FSSC Internal Auditor Training
Food Safety Team Leader and Conduct the Gap Analysis Audit using the SQF Checklists
Gap Analysis Auditors
Food Safety Team Leader and Add tasks to this task list for each item that was not yet in compliance with
Gap Analysis Auditors the SQF Code. (Tasks may be added in the blank lines at the end of each
section of this list.)
Management and Food Safety Complete this task list by assigning start dates and estimating the time frame
Team Leader for implementing each of the processes.
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Management and Food Safety
Team Leader Assign a target start and end date for the implementation of the process.
(Complete dates for lines in blue.) Allow the team or individual assigned to
the process to complete the dates for each of the individual tasks.
Food Safety Team Leader Lead the team (or work with the individual) assigned to implement and
document each SQF Process. Provide the team or person with the related
document and forms templates and the section of this spreadsheet that
details the tasks for implementing the process.

Management Research Registrars and Choose a Registrar. Choose a target date for your
Certification Audit.

3. Implement and Document the Food Safety Management System Processes

Food Safety Management
System Processes

Document Control
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-422 Document Control procedure from the document template package

Adapt the procedure for your organization using information from the gap
analysis and your processes.
Identify any documents of external origin used in your facility
Submit the final procedure to the management team for review
Train all employees on doc control
Do a walk through of facility
Identify the records required for this procedure
Add your tasks from your gap analysis here, insert rows as needed:

Records
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List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-423 records procedure from document template package

Adapt the procedure

Identify the records required for this procedure
Assign responsibility for information on records table
Send table to Food Safety Team for review
Submit the final procedure to the management team for review
Train all employees on records
Do a walk through of facility
Add your tasks from your gap analysis here, insert rows as needed:

Management Responsibility

List your assigned team Identify the Food Safety Team Members and others for the implementation
members: teams that will document and implement the food safety management
system processes
Train the Food Safety Team Leader and Implementation Team

Review the Gap Analysis Results and list your additional tasks below
Review P-500 Management Responsibility procedure from document template package

Adapt the procedure

Schedule management meetings/keep minutes
Identify the records required for this procedure
Schedule Food Safety Policy meetings
Schedule Goals and Objectives meetings
Develop Plan to communicate Food Safety Policy
Assign responsibility for communication systems
Assign responsibility for developing an emergency plan
Document and approve the assignment of Food Safety Team Leader

Review organization's communication process

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Schedule first management review meeting
Add records to the records list
Schedule Employee Training
Add your tasks from your gap analysis here, insert rows as needed:

Communication
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-560 Communication procedure from document template package

Adapt the procedure

Identify how changes are communicated to management
Describe your processes
Identify the records required for this procedure
Identify the records
Submit the final procedure to the management team for review
Add records to the records list
Add your tasks from your gap analysis here, insert rows as needed:

Emergency Preparedness

List your assigned team

members: Review the Gap Analysis Results and list your additional tasks below
Review P-570 Emergency Preparedness procedures from document template package

Adapt the procedure

Submit the final procedure to the management team for review
Train the recall Team
Initiate a mock recall
Identify the records required for this procedure
Add records to the records list
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Add your tasks from your gap analysis here, insert rows as needed:

Infrastructure and Work

Environment
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Determine how work environment will be managed
Review P-630 infrastructure procedure from document template package

Adapt the procedure

Review current infrastructure
Start a corrective action
Evaluate current preventive maintenance plans
Submit the final procedure to the management team for review
Identify the records required for this procedure
Add records to the records list
Add your tasks from your gap analysis here, insert rows as needed:

Corrections and Corrective

Action
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-712 Corrections and Corrective Actions from document template package

Adapt the procedure

Add corrective action coordinator
Assign responsibility for initiating corrective action
Submit the final procedure to the management team for review
Train those with responsibility for corrective actions
Identify the records required for this procedure
Add records to the records list
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Add your tasks from your gap analysis here, insert rows as needed:

Prerequisite Programs
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-720 Prerequisite Programs procedure from document template package

Adapt the procedure

Identify necessary PRP's
Record PRP development process
Evaluate current PRP's
Develop a program for each PRP and complete PRP tables from document template package

Provide documentation to Food Safety Team for review

Submit the final procedure to the management team for review
Identify the records required for this procedure
Schedule verification of the programs
Add records to the records list
Add your tasks from your gap analysis here, insert rows as needed:

Establishing the Food Safety

Team
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-732 Food Safety Team procedure from document template package

Adapt the procedure

Submit the final procedure to the management team for review
Identify the records required for this procedure
Identify the knowledge required to make an effective team
Identify training requirements for the team members
Hold your first team meeting
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Add records to the records list
Add your tasks from your gap analysis here, insert rows as needed:

Preliminary Steps
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-730 Preliminary Steps Hazard Analysis procedure from document template package

Adapt the procedure

Submit the final procedure to the management team for review
Identify the records required for this procedure
Gather information for existing raw materials and products
Prepare flow diagrams for each product
Schedule the verification of the flow diagrams
Submit the documents to Food Safety Team for Hazard Analysis
Add records to the records list
Add your tasks from your gap analysis here, insert rows as needed:

Hazard Analysis
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-740 Hazard Analysis procedure from document template package

Adapt the procedure

Submit the final procedure to the management team for review
Identify the records required for this procedure
Train Food Safety Team on hazard analysis techniques
Begin hazard analysis process
Conduct hazard analysis, maintaining required records
Identify controls
Document operational PRPs
Implement PRPs
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Plan for and schedule verification of the operational PRPs
Add records to the records list
Add your tasks from your gap analysis here, insert rows as needed:

HACCP
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-760 HACCP procedure from document template package

Adapt the procedure

Determine number format for CCPs
Submit the final procedure to the management team for review
Identify the records required for this procedure
Start HACCP plan from document template package
Review the preliminary information, update as needed
Amend PRPs, oPRPs or HACCP plan as needed
Add records to the records list
Add your tasks from your gap analysis here, insert rows as needed:

Verification
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-780 Verification Planning procedure from document template package

Adapt the procedure

Submit the final procedure to the management team for review
Determine best method of documenting verification plans.
Document verification plans
Determine how to record results of each verification plan
Submit the final procedure
Add verification plans and records to the records list
Complete your verification plans according to the new procedure
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Identify the records required for this procedure
Add records to the records list
Add your tasks from your gap analysis here, insert rows as needed:

Traceability
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-790 Traceability procedure from document template package

Document process for traceability

Determine if system meets requirements
Document your procedure
Submit the final procedure to the management team for review
Train all affected employees as needed
Identify the records required for this procedure
Add your tasks from your gap analysis here, insert rows as needed:

Measuring and Monitoring

List your assigned team

members: Review the Gap Analysis Results and list your additional tasks below
Review P-830 Measuring and Monitoring Procedure from document template package

Adapt the procedure

Identify all measuring & monitoring equipment affecting quality
Complete the equipment list
Check standards used to calibrate
Identify calibration records for each calibration
Look for calibration status on all devices
Evaluate the conditions needed for accurate performance of the equipment

Identify necessary safeguards to prevent unintended changes

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Submit the final procedure to the management team for review
Identify the records required for this procedure
Add records to the records list
Add your tasks from your gap analysis here, insert rows as needed:

Internal Audits
List your assigned team
members: Review the Gap Analysis Results and list your additional tasks below
Review P-841 Internal Audit Procedure from document template package

Adapt the procedure

Identify your internal auditors
Train the internal auditors
Complete table F-822-003
Submit the final procedure to the management team for review
Identify the records required for this procedure
Prepare audit schedule
Add your tasks from your gap analysis here, insert rows as needed:

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 Instructions and Resources
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Review the tasks on the "implementation plan" worksheet (next sheet). Select an individual or team of
individuals to assign the tasks listed for each food safety management system process. This person or team
Project Planning will be responsible for the implementation tasks for the process as well as documenting the procedure and
implementing the process. Assign the tasks and due dates. You may add additional tasks at the end of each
section.
Resources: Where to find the resources referenced in the table:

FSSC Checklist The checklist package includes a checklist for both the System Elements found in ISO 22000, and the
Prerequisite Programs found in the ISO/TS 22002-1 (Formerly the PAS 220).
http://www.22000-tools.com/fssc-22000-checklist.html

This "Introduction to 22000" online training course is a training program to introduce the Food Safety
Introduction to
Management System and its general requirements to your employees. The training provides an introduction
FSSC 22000
to certification programs and an overview of the requirements of 22000 Food Safety Management Systems.
This program is approximately 1/2 hour long.
http://www.22000-tools.com/fssc-22000-employee-training.html
This is an effective training for learning the requirements as you start investigating the ISO 22000 or FSSC
Understanding 22000 food safety management system. The course gives a more detailed explanation of the requirements
FSSC 22000 for those who will be involved in the design and implementation of processes and procedures. The program
is approximately 1 hour long.
http://www.22000-tools.com/fssc-22000-training.html

Train your auditors on FSSC 22000 Food Safety Management Systems Auditing. Interactive, online training
is effective, thorough and convenient.

FSSC Internal Effective internal audits assist you with attaining and keeping certification as well as ensuring the
Auditor Training effectiveness of your system. This is an online, interactive training course that teaches the trainee the
different requirements and steps of the audit process and audit techniques.

This training program trains your internal auditors with a combination of computerized training and a
practice audit, and is approximately 8 hours long including a practice audit.

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http://www.22000-tools.com/fssc-22000-internal-auditor-training.html

Procedures,
Procedure templates and PRP Tables have been prepared for you and describe a process to meet the
Forms and
requirements of FSSC 22000. Each procedure is documented in Microsoft Word for easy editing. Forms
Prerequisite
related to the procedures are also provided for you. The templates are available in the three different
Program
packages listed below.
Templates
FSSC 22000 Template Package:
Contains Procedures, Forms, PRP Tables and Tutorials
http://www.22000-tools.com/fssc-22000-manual-procedures.html

FSSC 22000 All in One Package:

Contains step by step guidance, Procedures, Forms, PRP Tables, Tutorials, Checklists and
Computer Based Training Programs for FSSC 22000
http://www.22000-tools.com/fssc-22000-all-in-one.html

FSSC 22000 Premium All in One Package:

With Online Access to the program for larger companies , this program contains the Step by step
guidance, Procedures, Forms, PRP Tables, Tutorials, Checklists and Online Training Sessions for
multiple employees.
http://www.22000-tools.com/fssc-22000-premium-all-in-one.html

Copyright 2012 Vinca, LLC

Copyright 2012 Vinca, LLC

Instructions and Resources
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Copyright 2012 Vinca, LLC

Instructions and Resources
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Copyright 2012 Vinca, LLC