INTRODUCTION

Overview of the Report

The main objective of the study is to create an sales and
inventory system for WMV Enterprises. With the use of the system, the
retrieval process will speed-up. To be able to generate immediate sales
report. With the use of the system, the incomes are classified as
product sales. The total sales are automatically computed and sales
report is generated. In addition, the user can also view the total sales
daily, weekly,monthly and yearly. In this way, it can produce an
immediate sales report. To provide an efficient monitoring of stocks
and re-ordering. By checking in the system, it will be easy to identify
the number of available and lessening product and which is need to re-
order. In addition, the expiration of the product is also monitored in the
system.

Brief Description of the System

Information Technology or I.T is endless important to a business
due to its plethora of function. Firstly I.T can be used to enhance your
customers experience with your company, through use of a well-
designed website. This allows you to connect with people that you may
not have previously been able to reach, due to them living away from
cities or even branching out overseas. This is profitable for a business
as quite simply, it brings in more customers and therefore more money.
The used of automated system nowadays has a great impact in
many different fields, especially in businesses. In this dynamic
environment, the information processing of the business operations
relies on the information systems and technology. It paved the way to
improvement and development of the business process. One of the

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most common used automated systems today is sales and inventory
system. Its objective is oriented toward developing a rhythm for
keeping records, selling and inventory monitoring.

The DRRS (Darwin,Rose,Rio and Sarah) group performed the

investigation at WMV Enterprise. Rose and Sarah interview the owner
and the staff of the company while Darwin and Rio observed the flow of
thier transaction or what they do.

WMV Enterprises started operating since September 12, 2010,

until now with Ms. Riza Joy Villanueva the proprietor of this
establishment. It is located at Purok Atis, Sto. Nio, Panabo City but
they are now currently living in Purok 3, Barangay New Visayas ,
Panabo City.

In 2010 Ms. Villanueva is the one, who handled her own business
until she got the excellent management of it, and because of this, their
business had expanded, they can serve and give what the customers
need. In order to be competent in the business world, the company
needs to improve its way in servicing the customers and increase its
number of stocks and commodities to cater the growing number.

Regarding this, WMV Enterprises must adapt a better way about

the processes that should take place within the company, especially in
sales and inventory system. We used interview method to collect
information regarding to their current system since it is the convenient
and easy way among others.

The company will now have exerted less effort and time to
perform its tasks. Accurate and lesser time in calculating , fast and
efficient flow of business is the other thing that the company will be
experiencing while implementing this system. And most of all, giving
the customer`s needs and convenience, and meeting its expectations
would probably the best thing the company could ever do.

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System Request Summary

WMV Enterprises encountered the most tedious things to do

having the current/manual system were the paperworks, sorting,
tracking inventory, getting reports, looking for records and items.
Every work takes too much time.
WMV Enterprises want to automated their system to provide a
better services to the customers, to provides timely and accurate
reliability and quantity reports (financial, sales, and inventory). To gets
rid of the tedious work brought about manual system.

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 FINDINGS

SCOPE AND LIMITATIONS

The scope of this system is to provide user efficient working

environment and more output can be generated through this. This
system provides user friendly interface resulting in knowing each and
every usability features of the system. Specifically, in sales, it involves
computation of the daily sales, weekly, monthly and yearly, it shows
inventory transaction of purchase, it can add new stock products and it
secures the storage of records and its maintainability.

The system will not cover the entire enterprises needs, the said
system will help to ease only some of the difficulties of the enterprises.
The system generates only reports, calculate and adding stock and
securing the data which always been lost during the manual report.

Th system cant generate a report through email or cannot add

another system to another computer, in other words cant connect to
another computer to review the data.

REQUIREMENT SPECIFICATION

Operational Feasibility
The new proposed system when implemented in the store, in
every transaction of the store usually using manual works to compute
all the item purchase by the customers. The difficult works of using
manual process would all be reduce to this proposed system.

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Fishbone Diagram

Items Resources

Calculator
No proper list
of prices

Availability
Record Book
Preparing of
Reports
Cannot
accommodate
Slow process all customers
in transaction
Miscalculation
Impatient

Employee
Customers

Figure 1

TECHNICAL FEASIBILITY
For the system to used by the computer they will need at least a
computer with high quality hardware in order to perform the desire
output. Basic computer fundamentals including some technical aspects
must be given attention for technical feasibility. If the result is handled
properly, it is capable enough to serve future needs. The system will be
able to adjust and handle time and effort for the transactions. This
system is essential for the future because the computerization of our
generation is one of the common goals of most of the companies in
order to lessen the workload of the people.

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Hardware
Processor: Intel (R) Pentium(R) CPU 987 @2.4GHz

RAM: 2.00 GB

System type: 32 or 64-bit Operating System

HDD: 500 GB

Display Adapter: NVIDIA GeForce GT 630M

Software
Operating System: Windows XP, Windows 7

Visual Basic 2010

MySQL, SQLyog for database.

Adobe Photoshop CS5 for editing pictures

SCHEDULE FEASIBILITY
Illustrate the start and finish dates of the terminal elements and
summary elements of a project. As shown below, the graph clearly
shows the schedule and time frame of WMV Enterprises sales and
inventory system. In every task there is a corresponding month/s to be
completed.

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Gantt chart

Schedule Feasibility
Months Aug. Sept. Oct. Nov. Dec.

System Planning

System Analysis

System Design

System Implementation

System Operation, Support

and Security

Figure 2

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RECOMMENDATIONS

Our group/team recommend to implement the automated sales

and inventory system to help their transaction sufficient and fast. To
make unique to the size and function of their business. Automated
sales and inventory system is one of the secured things to do in order
to minimize the errors of the staff and also to ease lose record or
information.

PROJECT ROLES

The people who participate in the project are the follows;

Sarah C. Calimbo - database designer.

Rio Ross G. Piar- encoder.
Darwin Bryl P. Pagalan - programmer.
Rose G. Peligro system analyst.

TIME AND COST ESTIMATES

As we have planned we decide to finish our project in five

months so that the system will be accurate to the said problem.

For WMV Enterprises sales and inventory system, a set of

computer is needed for the operation to be successful. It will cost
around 20,000.00Php for the computer set and 2,000.00Php for the
printer and the cost of our system is around 10,000.00Php.

EXPECTED BENEFITS

The benefits of this project are to lessen the workload of the

owner and staff, to easily get the reports, and the lessen time
consumed on computing the sales. That is why there are so many
benefits in the automated sales and inventory system than manual
system that they write it on a record book.

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 DATA FLOW DIAGRAM

Context Diagram

Purchase
Product
Inquire
Payment Data
Manager
Custome
r

Invoic 0 Summary
e Report
Sales
and
Order Inventor
Details y System

Order
Deposit
Product
Supplier
Bank

Figure 3

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Diagram

Ordering Checking
product 1 Availabili
Custome ty
Purchase
r
Reject product
order
Product
notice
Available
D1 Stocks
Request
order Inventor
y Reports List of
Cash Added
3 Product
Paid Product
Payment
7s
Receip 2
t Add
Request Stocks
4 Summar
Receipt
Invoice y Report
Sales
Report Sales and Order
Sales Inventory Requeste
Receipt Inquire reports
D2 Sales Data

Sales Manag
5 Incom er
Saving
s Depos Request
it Order
Accoun
6 Order
Order list Supplie
Bank r
Produ

Figure 4

APPENDIX

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Questions and Answers during of our interview;
1. Why do you want to computerize the system in your store?
What do you hope to accomplish with the new system?
As startup enterprise, it is crucial to take advantage of
innovations like automated system. This advancement in
technology has many benefits such as;
It provides timely and accurate reliability and quality
reports (financial, sales, inventory).
Gets rid of the tedious work brought about manual system.
Addresses data management deficiencies.

2. On a scale from 1 to 5, where 5 is most satisfied and 1 is not

satisfied at all, how satisfied are you with the current system
or the manual that you are using?
On a scale of 1 to 5 where 5 is most satisfied , I would rate our
current system with 2. Ive never been satisfied with the manual
system.

3. How satisfied are you staff with the current system?

Our staffs are used to the current system. Theyre fine about it.

4. Do you have somebody in your staffs who knows how to

work with database applications?
None of the staff has tried to work with any data applications.

5. Do you have e-mail address of your store? What is it?

The business e-mail address is not yet available.

6. How important are your store to the needs of your

customers?

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 The store sells NFA rice which addresses one of the human basic
needs. Thus, it is very important especially to those who cannot
afford expensive rice.

7. Do you have any comments about our system or how we go

about developing a new system of this sort?
The idea of developing new system which aims to computerize
the manual system of small enterprise is a great idea. I will
surely help many businesses with their productivity and
efficiency.

8. Do you think this might be a problem for you if we develop a

new system in your store? Why?
Innovations have many benefits; however, there are also some
drawbars. First, the adaptation of the new system can be a
problem considering the fact that the store personnel are used to
the manual system and havent tried the automated system.
Second, it will be costly. The new system needs computer and it
has to be updated and maintained. These problems that will be
brought by the change are only short term. Staff can undergo
training and the cost can be an investment in the long run.

9. What is the most tedious or unpleasant about the current

system that you using?
The most tedious things to do having the current/manual
system were the paperwork, sorting, tracking inventory, getting
reports, looking for records, items. Every work takes too much
time.

10. How do you handle your business?

Being a small business enterprise, there are challenges that are
unique to the size and function of the business. The business
owner has to handle all the challenges of organizing, selling,

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 purchasing, financing, managing, networking, licensing, and
growing with little staff.

11. What do you think are the most important skills in

succeeding in sales?
One of the misconceptions in selling is that to be a good sales
person one must possess great communication skills which in my
opinion, having excellent communication skills are not enough.
One of the most important skills in selling is interpersonal skills
or people skills. Having different types of customers, it is
important that you can connect, relate, and establish customer
relationship with specific clients. Also, your ability to listen and
learn. Product knowledge is crucial in selling. It is important that
you know what you are selling with product knowledge, great
customer relation, and choosing the right words in product
promotion, you can sell anything.

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