Teacher Absences

Planned Absences
When you have a planned absence (including workshops) please complete the following:
1. Complete a Certificated E36 Form in advance of your absence, and submit to Stacy.
2. Request a substitute through our Internet-based automated sub scheduling system, Aesop.
3. Create a Substitute Folder with the following and leave in an easy to find place in classroom:
a. Seating Chart
b. List of student who might be helpful in assisting the substitute
c. Lesson plans
d. Schedule with times of classes, prep.
e. List of nearby teachers, aides, and principal and how to get hold of them.
f. Substitute Feedback Form (on next page)

Jury duty Give Stacy a heads up with the date of your jury summons. Do not fill out an E36 ahead of time; you are
likely to be dismissed the night before by calling the number on your summons. If you do have jury duty the next
day, schedule a sub through Aesop or call Stacy at 441-2488. Be sure to complete an E36 upon your return. Jury
duty is typically over by noon. The expectation in the district is that Certificated staff return to work for the day.

Unplanned Absences
There will be times when an emergency absence will occur and the planning for a substitute may not be
adequately established. For these types of situations, teachers are required to develop an emergency substitute
folder. This folder should be kept in not only an accessible place in the teachers classroom but also a place that
is easy to describe so Stacy can locate the folder quickly.

**Please have your sub folder prepared by Tuesday, September 6th**

The following items should be in place in the emergency folder:

1. Seating Chart
2. List of student who might be helpful in assisting the substitute
3. Lesson plan that includes subject related activities. The lesson should be a standalone lesson so that it can
be used at any time during the year. No Videos Please
4. Schedule with times of classes and prep.
5. List of nearby teachers, aides, and principal and how to get hold of them.
6. Substitute Feedback Form (on next page)

When you need to call out because of an emergency or sickness please either request a substitute through
Aseops or call Stacy directly at 441-2488 and/or send an email including the reason for your absence. The
earlier you call the better chance of securing a substitute. Upon return to school, complete an E36 form and
give to Stacy.

Substitute Feedback Form

Date______________________
 Please leave me any comments you have from the day. Include behavior problems, a list of
helpful students and anything else that you think I should know. Your help is greatly appreciated

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