H O C H T IE F

CONSTRUCTION AG
Bucharest Branch
Quality System Procedure

Code: HTC CE RO PSC 02

Title/Titlu: Evaluation, Selection and Reevaluation of suppliers /

Evaluare, Selectare si Reevaluare furnizori
1.Objectives / The procedure establishes the manner in which the evaluation, selection
Obiective and reevaluation of the suppliers will take place in the Brach Bucharest /
Procedura stabileste modul de evaluare, selectare si reevaluare al furnizorilor
in cadrul Sucursalei Bucuresti.
2.Scope,validity / This pocedure applies to HOCHTIEF Construction AG - Brach Bucharest
Scop, valabilitate / Aceasta procedura se aplica in cadrul HOCHTIEF Construction AG
Sucursala Bucuresti
Validity: until the next revision. / Este valabila pana la o noua revizie.

3.Responsible for
implementation/ Head of the Procurement Department / Sef Departament Procurare
Responsabil cu Head of the Tender Department / Sef Departament Ofertare
Implementarea
4.Distribution List / BU Management / Conducerea Sucursalei
Lista de distributie
Head of the Procurement Department /Sef Departament Procurare
Project Manager / Managerul de Proiect
Head of the Controlling Department / Sef Departament Control Proiect
Head of the Tender Department / Sef Departament Ofertare
Head of the Quality Department / Sef Departament Calitate

Rev. Date/Data Description / Descriere

Prepared by Reviewed by Reviewed by Approved by
Intocmit de Verificat de Verificat de Aprobat de
BU Management
Name / Ion SOARE Romeo POPA Christine Claudiu DRAGAN
Nume: GRUNEWALD
Frank TOUBARTZ
Date /
Data:

Signature /
Semnatura

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5. Definitions according to EN ISO 9000:2005 / Definitii conform EN ISO 9000:2005
6. Sequence of operations; Process description / Succesiunea operatiilor; Descrierea procesilui
EVALUATION / EVALUAREA (after wining the contract for those who are not in the List of evaluated
suppliers / dupa semnarea contractului pentru cei care nu se regasesc in Lista furnizorilor evaluati)
Supplier list from the
tender documents
/ Liste furnizori din
documentele de ofertare
Contract / Contract
Evaluation
questionnaires filled in,
signed and dated by
the suppliers code:
HTC CE RO AM 12 /
Chestionare de evaluare
completate de furnizori
semnate si datate cod:
HTC CE RO AM 12
Evaluation form filled
in with the obtained
score code HTC CE
RO AM 13 / Fisa de
evaluare completata cu
punctajul obtinut. cod:
HTC CE RO AM 13
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H O C H T IE F
CONSTRUCTION AG
Bucharest Branch
1. Sending of the Supplier evaluation form Supplier evaluation form
code: HTC CE RO AM
to the identified suppliers. / Transmitere
12 / Chestionar de
''Chestionar de Evaluare'' spre furnizorii Evaluare cod: HTC CE
identificati. RO AM 12
Responsibility / Responsabilitate:
Procurement Department
Departament Procurare
2. Evaluation process of the suppliers Evaluation form filled in
with the obtained score
(calculation of the score) / Efectuarea evaluarii
code HTC CE RO AM 13
furnizorilor-(calcularea punctajului). / Fisa de evaluare
completata cu punctajul
Responsibility / Responsabilitate: obtinut. cod : HTC CE RO
AM 13
Procurement Department
Sef Departament Procurare
3. Preparing the List of accepted suppliers / List of accepted
suppliers code HTC CE
Intocmire liste furnizori acceptati.
RO AM 14 /
Lista furnizorilor acceptati
Responsibility / Responsabilitate: cod: HTC CE RO AM 14
Procurement Department
Departament Procurare
F 01 HTC CE RO PG 1 Rev. 0

List of accepted suppliers
code HTC CE RO AM 14 /
Lista furnizorilor acceptati cod:
HTC CE RO AM 14
Evaluation questionnaires code
HTC CE RO AM 12 /
Chestionare de evaluare
completate de furnizori cod: HTC
CE RO AM 12
Evaluation form filled in with
the obtained score code HTC
CE RO AM 13 / Fisa de evaluare
completata cu punctajul
obtinut. cod : HTC CE RO AM 13
List of accepted suppliers
code HTC CE RO AM 14
checked over/
Lista furnizorilor acceptati
cod: HTC CE RO AM 14
verificata
SELECTION / SELECTIA (for the new one / pentru furnizorii cu care nu s-a mers initial in oferta)
List of accepted suppliers code
HTC CE RO AM 14 approved /
Lista furnizorilor acceptati
cod: HTC CE RO AM 14
aprobata
Tender documents / Documentele
de oferta
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4. Checking of the List of Accepted
Suppliers (semi annual) / Verificarea
''Lista furnizori acceptati''
Termen: semestrial
Responsibility / Responsabilitate:
Quality Department
Departament Calitate
5. Approval List of Accepted
Suppliers (semi annual) /
Aprobare ''Liste furnizori acceptati
Termen: semestrial
Responsibility / Responsabilitate:
BU Management
Management Sucursala
6. Selection from the current List
of accepted Suppliers of at least
three suppliers / Alegerea din Lista
furnizorilor acceptati in vigoare a
minim trei furnizori
Responsibility / Responsabilitate:
Head of the Procurement
Department
Sef Departament Procurare
F 01 HTC CE RO PG 1 Rev. 0
H O C H T IE F
CONSTRUCTION AG
Bucharest Branch
List of accepted suppliers
code HTC CE RO AM 14
checked over/
Lista furnizorilor acceptati
cod: HTC CE RO AM 14
verificata
List of accepted suppliers
code HTC CE RO AM 14
approved /
Lista furnizorilor acceptati
cod: HTC CE RO AM 14
aprobata
Offer request to the suppliers
which have been selected
from the List of accepted
suppliers (approved) /
Cerere oferta catre furnizorii
alesi din lista furnizorilor
acceptati (aprobata)
Request offers register /
Registru cereri oferte
 H O C H T IE F
CONSTRUCTION AG
Bucharest Branch

7. Analysis and selection of the offers / Offer selection record

Analiza si selectia ofertelor code HTC CE RO AM 15
/ Fisa selectare oferte cod
Invitation to tender
Responsibility / Responsabilitate: HTC CE RO AM 15
documents / Documentele
Head of the Procurement Department (for
de invitatie la oferta
material suppliers)
Head of the Tender Department (for
Request offers register /
subcontractors)
Registru cereri oferte
Project Managers
Sef Departament Procurare (pentru produse)
Offers of the suppliers /
Sef Departament Ofertare (pentru subcontractori)
Oferte ale furnizorilor
Manageri de proiect.

8. Approval of the supplier selection / The list of selected

Aprobarea selectiei furnizorilor materials suppliers and
Offer selection record
subcontractor, code HTC
code HTC CE RO AM
Responsibility / Responsabilitate: CE RO AM 16 / Lista
15 / Fisa selectare oferte
BU Management furnizorilor de materiale
cod HTC CE RO AM 15
Management Sucursala si de servicii selectati cod
HTC CE RO AM 16

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F 01 HTC CE RO PG 1 Rev. 0

REEVALUATION / REEVALUAREA (for the one from the list / pentru cei din lista)
List of accepted
suppliers code HTC CE
RO AM 14 approved /
Lista furnizorilor acceptati
cod: HTC CE RO AM 14
aprobata
Suppliers statements of
liability (with attachments) /
Declaratii pe propria
raspundere ale furnizorilor (cu
anexe)
REEVALUATION FORM /
FISA REEVALUARE code / cod
HTC CE RO AM 25
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H O C H T IE F
CONSTRUCTION AG
Bucharest Branch
9. Request from suppliers for statements of Suppliers statements of
liability trough which they declare if any liability (with attachments) /
modifications of the data taken place since Declaratii pe propria
last evaluation. In case that, changes have raspundere ale furnizorilor
occurred, these will be described and (cu anexe)
objective evidences have to be presented for
the changes made. (annual) / Cerere catre
furnizori pentru a ne transmite Declaratii pe
propria raspundere in care vor preciza
daca au survenit sau nu modificari ale datelor
prezentate in cadrul ultimei evaluari. In cazul
in care au survenit modificari, acestea vor fi
descrise si se vor prezenta dovezi obiective
privind modificarile survenite. (anual)
Responsibility / Responsabilitate:
Head of the Procurement Department (for
material suppliers)
Head of the Tender Department (for
subcontractors)
Project Managers
Sef Departament Procurare (pentru produse)
Sef Departament Ofertare (pentru
subcontractori)
Manageri de proiect.
10. Up dating List of accepted suppliers List of accepted suppliers
(annual) / Actualizarea Listei furnizorilor code HTC CE RO AM 14
(up dated) /
acceptati (anual)
Lista furnizorilor acceptati
cod: HTC CE RO AM 14
Responsibility / Responsabilitate: (actualizata)
Head of the Procurement Department (for
material suppliers)
Head of the Tender Department (for
subcontractors)
Project Managers
Sef Departament Procurare (pentru produse)
Sef Departament Ofertare (pentru
subcontractori)
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 H O C H T IE F
CONSTRUCTION AG
Bucharest Branch
Note / Nota:

When a project has started and for different reasons we must change one or more suppliers, all the
steps of this procedure must be followed / Cand pe parcursul unui proiect din diverse motive trebuie sa
schimbam unul sau mai multi furnizori, toate etapele acestei proceduri trebuie parcurse.

7.Documentation / Associated documents / Documente de referinta

Procurement Directive /Directiva Procurement

Management System Manual / Manualul sistemului de management
EN ISO 9001:2000 Standard /Standard EN ISO 9001:2000
ISO 9000:2005 Standard / Standard EN ISO 9000:2005

8. Forms / Work tools / Formulare

1. Supplier evaluation form code HTC CE RO AM 12/ Chestionar evaluare furnizori cod HTC CE
RO AM 12
2. Evaluation Form code HTC CE RO AM 13 /Fisa de evaluare furnizori cod HTC CE RO AM 13
3. Accepted supplier list code HTC CE RO AM 14 / Lista furnizorilor acceptati cod: HTC CE RO
AM 14
4. Offer selection record code:HTC CE RO AM 16 /Fisa de selectare oferte cod HTC CE RO AM 15
5. The list of selected materials suppliers and subcontractors's code HTC CE RO AM 16 / Lista
furnizorilor de materiale si de servicii selectati cod HTC CE RO AM 16
6. REEVALUATION FORM code HTC CE RO AM 25 / FISA REEVALUARE, cod HTC CE RO AM 25

9. Attachments / Anexe

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