Product Overview:

CHAPTER I

Computer nowadays is a basic need for businesses or companies. It helps a l o t i n s u c h

a w a y t h a t i t m a ke s w o r k m o r e p ro g re s s i v e a n d p ro d u c t i v e . I t i s a n
important thing that a company or small business should have because it helps a lot in
many ways such as organizing, storing and manipulating data. The Molave Philippine
Bazar they are still using the manual process of suggestion/complaint box which is very
time consuming. The employee or personnel of Philippine Bazar can now use the system
for login and logout they have own ID-number and Password to be entered. The system
will automatically records the date and time.

Product Features:

Time and attendance systems feature a self-service function that allows employees to
handle many time-tracking tasks on their own, including reviewing the hours they've
worked, their current and future schedules, and PTO details.

Time and attendance systems are offered as cloud-based or on-premises solutions.

The on-premises systems are stored on servers within your business, while the cloud-
based systems are housed by your time and attendance system provider and accessed
online. - See more at: http://www.businessnewsdaily.com/6763-choosing-time-and-
attendance-systems.html#sthash.kr5ObSWk.dpuf
This is an Automated Daily Time Record Monitoring System that can be used as a tool
for monitoring the attendance of all students and Employees of the school. Using this
system you can integrate the Barcode scanner or RFID scanner to accept input from
student or Employees to speed up the process of logging in. The system is able to track
student and employees attendance and performance, manage member information, etc.
This application is created using Visual Basic.Net and Microsoft Access.
Features :
-Allows you to Log-in attendance
-DTR
-DTR Displays
-Employees' Information
-Deductions
-Cash Advance
-Payroll
-Payslip
-List of Payslip
-Others
Back-End : MS Access

System Flow

The administrator must encode first the departments, designations and the list of events,
next is to encode the employees information as well as the fingerprint registration. The
employee or personnel can now use the system for login and logout and the system will
automatically records the date and time.

The main problem of the school is that they are still using the manual process of
suggestion/complaint box which is very time consuming. The manual process is very
difficult to track files of pending and implemented suggestions because they will have to
check and read all stored files manually. Summarizing, sorting and analyzing of
suggestions takes more time and sometimes they have problem reading suggestions
because of the students handwriting
Department Display the list of departments available in your organization, you are
also able to create, update and delete records of department.
Designation Display the list of all designation or position and their respective
description, you can also create a new designation, update the record and delete a
certain record.

Employees information List of all employees together with their personal information
such as name, employee number, designation and the department where the certain
employee were assigned. Creating a new record, updating and deleting of records can
also be done in this module.

DTR or the Front screen this form is intended for the employees, it is where the
employee will enter his/her employee number with his/her corresponding password and
display the lists of his/her time-in and time-out.

Report this module will provide information of a certain employees record of his/her
attendance or the list of his/her time-in and time-out.

Back-up It allows the user to securely copy all the data in the system that is stored
and in order to use it for future purposes.

Restore It allows the user to return records to its place or to put back records into their
original position.

The researchers found out that Energy Link Corporation still use time card, bandy clock
and file cabinets to keep their files and data. Therefore, the company isre q u i re d t o
re l y c e r t a i n p e o p l e t o m a n a g e a n d ke e p t h e i r re c o rd s a n d fi l e s .
T h e advancement of technology and the use of computer would help the
company inmaking and saving attendance monitoring in less time and more
interactive way.T h e m o re t h e y u s e c o m p u t e r t h e m o re t h e y c a n s a v e
w o r k i n g s p a c e a n d t i m e consuming that is very important in businesses nowada

The problems of the current system are as follows:1.Inconsistency of data

concerning their attendance2 . R e d u n d a n c y o f d a t a t h a t i n v o l v e s
r e c o r d i n g o f a t t e n d a n c e o f e a c h employee3.Multiple forms to be
registered and distributed to diff erent offi ces.4 . Re c o rd re t r i e v i n g a n d
editing of attendances.
Importance of the study
The study of this procedure is important because many companies encounter the same
problems during their attendance monitoring. This study may become
as t e p p i n g s t o n e i n a m o re o rg a n i z e d a n d p ro d u c t i v e s y s t e m o f
p ro c e d u re s i n t h e future. This study wishes that this study may help other
company be innovatedi n v o l v i n g t h e u s e o f c o m p u t e r i z a t i o n i n s i d e t h e
c o m p a n y a n d a l s o f o r f u t u r e researchers that will be involve in this kind of
study.The researchers has always kept in mind the benefits of the users, This studywill
be of great help for the company, especially for the Staff who is in charge
inencoding the files and will have a fast and easy way of serving their customer.Daily
Transaction Monitoring System will lead to the satisfaction needs of the user wherein
they will have the faster and more accurate way of fi le handling and record
keeping than their existing manual system.
Conceptual Framework:
In this research, the researchers aims to provide a better way of monitoringtheir
attendance og Energy Link Corporation, where the staff and the manager
canhandle a faster and easy way of recording and monitoring their daily
Attendances.O n l y t h e M a n a g e r h a s t h e a u t h o r i t y t o u s e t h e s y s t e m t h a t
c a n m a n i p u l a t e t h e records in the system. The process of the system is that,
the user will encode thedaily attendances . The system will provide a reliable
and effi cient way of recordkeeping activity.The study aims to produce a result of
Attendance Monitoring System thatcan cope up with the needs of the company.

Flow of the Proposed System:

First the employee enters their employee number for them to be log in. After that the
administrator will check the employees if they are working of just hanging around. A
break is given to the employee for lunch and their time of work will stopu n t i l t h e y
c o m e ba c k b u t it is o pt i o n a l . Af t e r t h e b r e a k t h e y w il l e n t e r
t h e i r employee for their work time to continue. After their work time is over
they willenter their employee number for logging out of the company but if
there is a validreason for a certain employee to have an over time the program will
extend his/her working time until they are finish.

Features of the Proposed System

The researchers created a computerized attendance monitoring system
theEnergy Link Corporation will use in their everyday transaction. The
computerizeds y s t e m h a v e m a n y f e a t u r e s l i k e a n e a s y l o g i n a n d
l o g o u t o f e m p l o y e e , computation of hours work, late, absent and leave. The
computerized system is alsos e c u re d a n d o n l y t h e a d m i n i s t r a t o r a n d t h e
o w n e r c a n a c c e s s t h e d a t a b a s e . T h e re s e a r c h e r s a l s o c re a t e d a
c o m p u t e r i z e d s y s t e m t h a t c a n a d d , d e l e t e a n d e d i t employees information

CHAPTER VI
Conclusion and Recommendation
Conclusion:
T h e s y s t e m p ro p o s a l e n t i t l e d A C o m p u t e r i z e d At t e n d a n c e
MonitoringS y s t e m w i l l b e b e n e f i c i a l t o t h e c o m p a n y f o r
maximizing its profits; andminimizing manpower and additional
e q u i p m e n t s n e c e s s a r y f o r a t t e n d a n c e monitoring.W i t h t h e u s e o f t h i s
n e w s y s t e m , c o m p u t a t i o n s a n d g a t h e r i n g a r e a l l accurate, Data
manipulating and processing are expedited, report generations ate f a s t e r a n d
s e c u r i t y f o r t h e h e l d a r e b e t t e r , a n d c o n s u m e s l e s s o ffi c e s p a c e ,
a powerful business tool that would greatly aid updating of new
a t t e n d a n c e i n f o rm a t i o n . , t h i s re p o r t s t h u s i n c re a s i n g e ff e c t i v e n e s s b y a
very considerable amount.
Recommendation:
Based on the performance of the computerized attendance
m o n i t o r i n g system, the researchers highly recommend that this study be
implemented to theE n e r g y L i n k C o r p o r a t i o n a n d o t h e r c o m p a n i e s .
Also with it s dependable performance and easy to use
p r o c e d u r e s , t h i s s t u d y c a n b e a g r e a t h e l p f o r companies and
organizations concerning their attendance monitoring system

WORK OVERVIEW

Organizations of all sizes use time and attendance systems to record when
employees start and stop work, and the department where the work is
performed. However, its also common to track meals and breaks, the type of
work performed, and the number of items produced. In addition to tracking
when employees work, organizations also need to keep tabs on when
employees are not working. Vacation time, compensation time, FMLA time, and
jury duty must be recorded. Some organizations also keep detailed records of
attendance issues such as who calls in sick and who comes in late.

A time and attendance system provides many benefits to organizations. It

enables an employer to have full control of all employees working hours. It
helps control labor costs by reducing over-payments, which are often caused
by transcription error, interpretation error and intentional error. Manual
processes are also eliminated as well as the staff needed to maintain them. It
is often difficult to comply with labor regulation, but a time and attendance
system is invaluable for ensuring compliance with labor regulations regarding
proof of attendance.

FOREIGN STUDY
My Time Force (2006), TimeForce is the key to profi cient and successfultime
tracking and management in your workplace. It is a software-based time
andattendance system that allows the user to collect and organize employee
time datasimply and accurately.You can use TimeForce to:
Easily and efficiently track your employee time.
Manage your time & attendance data and employee profiles.
Eliminate buddy punching.
Make employee scheduling a breeze.
Reduce the headaches and time associated with payroll.
Best of all, TimeForce can quickly pay for itself in time savings, reductionof time theft
and elimination of payroll errors. TimeForce is the manifestation of 10years of
experience, customer feedback, and research and development in the timeand
attendance market. Over 35,000 businesses use TimeForce

CHAPTER III
Methods and Procedure
Research Method Used:
The method of the research that was adopted in this study is the DescriptiveM e t h o d .
The Descriptive Method is appropriate as described by
S e v i l l a ( 1 9 9 2 ) because it involves the description, recording, analysis and
interpretation of the datagathered.The respondents described the fl ow of the
current attendance monitoring t h r o u g h , f o rm s a n d s t a t e m e n t s . T h e y
e x p l a i n e d e a c h p ro c e s s t h o ro u g h l y a n d descriptively

CHAPTER V
Presentations Analysis and Interpretation
Findings and Requirements
The researchers found out that Energy Link Corporation still use time card, bandy clock
and file cabinets to keep their files and data. Therefore, the company isre q u i re d t o
re l y c e r t a i n p e o p l e t o m a n a g e a n d ke e p t h e i r re c o rd s a n d fi l e s .
T h e advancement of technology and the use of computer would help the
company inmaking and saving attendance monitoring in less time and more
interactive way.T h e m o re t h e y u s e c o m p u t e r t h e m o re t h e y c a n s a v e
w o r k i n g s p a c e a n d t i m e consuming that is very important in businesses nowadays.

CHAPTER V
Presentations Analysis and Interpretation
Findings and Requirements
The researchers found out that Energy Link Corporation still use time card, bandy clock and file cabinets to
keep their files and data. Therefore, the company isr e q u i r e d t o r e l y c e r t a i n p e o p l e t o m a n a g e a n d
k e e p t h e i r r e c o r d s a n d f i l e s . T h e advancement of technology and the use of computer would
help the company inmaking and saving attendance monitoring in less time and more interactive
way.T h e m o r e t h e y u s e c o m p u t e r t h e m o r e t h e y c a n s a v e w o r k i n g s p a c e a n d
t i m e consuming that is very important in businesses nowadays.
Statement of the Problem:
The problems of the current system are as follows:
1.Inconsistency of data concerning their attendance
2.Redundancy of data that involves recording of attendance of
e a c h employee
3.Multiple forms to be registered and distributed to different offices.
4.Record retrieving and editing of attendances
These are the main problems encountered during the monitoring of a t t e n d a n c e s . T h e d a t a
e n t e r e d i n t h e f o r m s a r e r e d u n d a n t a n d i n c o n s i s t e n t . T h e secretary must copy the same
information in another form to be distributed to the other offices. Retrieving and editing data are very
tedious.

Importance of the Study:

The study of this procedure is important because many companies encounter the same problems during
their attendance monitoring. This study may become a s t e p p i n g s t o n e i n a m o r e o r g a n i z e d
a n d p r o d u c t i v e s y s t e m o f p r o c e d u r e s i n t h e future. This study wishes that this study may
help other company be innovatedi n v o l v i n g t h e u s e o f c o m p u t e r i z a t i o n i n s i d e t h e c o m p a n y
a n d a l s o f o r f u t u r e researchers that will be involve in this kind of study.The researchers has always kept in
mind the benefits of the users, This studywill be of great help for the company, especially for the
Staff who is in charge inencoding the files and will have a fast and easy way of serving their
customer.Daily Transaction Monitoring System will lead to the satisfaction needs of the user wherein
they will have the faster and more accurate way of file handling and record keeping than their
existing manual system.

Conceptual Framework:
In this research, the researchers aims to provide a better way of monitoringtheir attendance og Energy Link
Corporation, where the staff and the manager can handle a faster and easy way of recording and
monitoring their daily Attendances. O n l y t h e M a n a g e r h a s t h e a u t h o r i t y t o u s e t h e s y s t e m
t h a t c a n m a n i p u l a t e t h e records in the system. The process of the system is that, the user will
encode thedaily attendances . The system will provide a reliable and efficient way of
recordkeeping activity.The study aims to produce a result of Attendance Monitoring System that can
cope up with the needs of the company.

Flow of the Proposed System:

First the employee enters their employee number for them to be log in. After that the administrator will check
the employees if they are working of just hangingaround. A break is given to the employee for lunch and their
time of work will stopu n t i l t h e y c o m e b a c k b u t i t i s o p t i o n a l . A f t e r t h e b r e a k t h e y
w i l l e n t e r t h e i r employee for their work time to continue. After their work time is over they
willenter their employee number for logging out of the company but if there is a valid reason for a
certain employee to have an over time the program will extend his/her working time until they are finish

Features of the Proposed System

The researchers created a computerized attendance monitoring system the Energy Link Corporation
will use in their everyday transaction. The computerizeds y s t e m h a v e m a n y f e a t u r e s l i k e a n
e a s y l o g i n a n d l o g o u t o f e m p l o y e e , computation of hours work, late, absent and leave.
The computerized system is alsos e c u r e d a n d o n l y t h e a d m i n i s t r a t o r a n d t h e o w n e r c a n a c c e s s
t h e d a t a b a s e . T h e r e s e a r c h e r s a l s o c r e a t e d a c o m p u t e r i z e d s ys t e m t h a t c a n a d d , d e l e t e
a n d e d i t employees information.

Conclusion and Recommendation

Conclusion:
T h e s y s t e m p r o p o s a l e n t i t l e d A C o m p u t e r i z e d At t e n d a n c e M o n i t o r i n g S y s t e m w i l l
be beneficial to the company for maximizing its profits; andminimizing
m a n p o w e r a n d a d d i t i o n a l e q u i p m e n t s n e c e s s a r y f o r a t t e n d a n c e monitoring.W i t h
t h e u s e o f t h i s n e w s y s t e m , c o m p u t a t i o n s a n d g a t h e r i n g a r e a l l accurate, Data
manipulating and processing are expedited, report generations ate f a s t e r a n d s e c u r i t y f o r
the held are better, and consumes less office space, a powerful business tool
t h a t w o u l d g r e a t l y a i d u p d a t i n g o f n e w a t t e n d a n c e information., this reports thus
i n c r e a s i n g e f f e c t i v e n e s s b y a v e r y c o n s i d e r a b l e amount..
Recommendation:
B a s e d o n t h e p e r f o r m a n c e o f t h e c o m p u t e r i z e d a t t e n d a n c e m o n i t o r i n g system, the
researchers highly recommend that this study be implemented to the E n e r g y L i n k
Corporation and other companies. Al so with it s dependable performa nce and
e a s y t o u s e p r o c e d u r e s , t h i s s t u d y c a n b e a g r e a t h e l p f o r companies and
organizations concerning their attendance monitoring system.20