Operations Concert Team

Event Script:
3:00 - Arrive at Pepsi Forum
3:30 - Team meeting
3:45-4:30 - Help with setup
4:30 - Greet bands and help them unload/setup
4:45-5:45 - Assist with soundcheck
6:45 - Doors open, make sure everyone knows where theyre supposed to be
7:00 - Show starts
9:00 - Show ends
9:00-10:00 - Clean up
10:15 - Hopefully go home!

Concert Schedule:
4:30 - Bands arrive
4:30-4:45 - Bands Load-In
4:45-5:45 - Sound check
5:45 - 6:45 - Bands have time to eat, relax, communicate with students
6:45 - doors open
7:00 - Concert begins (announcements being made)
7:00 - 7:15 - Students make announcement to the crowd
7:15 - First Band goes on stage
7:45-8:00 - First Band ends performance
8:00-8:05 Twirler Dancer
8:05-8:10 - Wildcat Dancers
8:10 - Wildcat Dancers performance ends
8:10-8:15 - Save The Bay gives a speech
8:15 - Second Band goes on stage
8:55 - Second Bands ends performance
8:55 - Closing remarks by students
9:00 - Concert ends
 Ticketing/Merchandise
Event Script:
3:00 - Arrive at Pepsi Forum
3:30 - Setup ticket table in the foyer of Pepsi Forum
3:45 - Retrieve iPad and cube from Darrel
3:50 - Retrieve clicker
4:00 - Ask Operations Team if they need any help
4:30-6:30 -Assist in setup of event
6:40 - Have one person go to the ticketing table and one person work the clicker
6:45 - Doors Open
6:45-9:00 -Two people working the table and clicker at all times (switch on and off)
9:00 - Show ends
9:00-10:00 - Clean up
10:15 - Hopefully go home!

Budget:

Item Price

iPad $0.00 (requested from Student Involvement)

Clicker for counting people $0.00 (requested from Student Involvement)

Stamp $0.00 (requested from Student Involvement)

Square for Credit/Debit Cards $0.00 (requested from Student Involvement)

Sound System + Light System $0.00 (in Pepsi)

Microphones + Mic Stands $0.00 (in Pepsi)

Guitar Amplifier $0.00 (in Pepsi)

Any additional tech $0.00 (in Pepsi)

Total $0.00
Ticketing and Merch Package:
Ticket Policy: The event is FREE for all Johnson & Wales students and $5.00 for all guests of
JWU students. When guests arrive to the event they must approach the ticketing desk to show
their student identification card or pay the $5.00 entrance fee. After showing their IDs or paying
the entry fee all guests will receive a stamp on their hand to indicate they have checked-in with the
ticketing table and are able to go in and out of the concert.

Ticket Manifest: Instead of tickets guests will receive a stamp on their hand.

Example:

Guests List:

Name Affiliation
 Merchandise
(The bands will be providing and selling their own merchandise at the concert. The bands are
responsible for handling all the money.)

Examples of Tyler and Ryans Merchandise: ($25) ($22)

Examples of Pom Oaks Merchandise: ($15) ($15)

Room Diagram:

Merch Table Guests will

enter from this
side
Ticket
Table

Entrance
into stage
area
 Venue Tech Packet:
General:

Description of the Hall/History of the Hall Johnson & Wales Pepsi Forum Auditorium is located
on the first floor of Wales Hall. Wales Hall is named after one of the founders here at Johnson &
Wales - Mary Wales. The location of it is in the Jewelry District of Providence, RI and has been
around for well over 60 years.

Address - 8 Abbott Park Place, Providence, RI, 02903

WiFi access WIFI JWU (for students only)

Phone Access - Great cell phone service for all carriers, as well as a phone jack is available in the
hallway on the second floor, if needed.

Contact Numbers for use of this space Darrel Miller 401-598-2804

Who do we call on day of show with venue related concerns? Darrel Miller

Prohibited Items Weapons, Drugs and Alcohol, Lighters, any Fire-related items

Rules / regulations No duct tape, glitter, dragging tables or chairs, no fighting, jumping on stage,
no opening of windows.

Parking:

There is free parking available, two of which are very nearby the venue. The nearest one is right
across Pepsi Forum on the corner of Pine St. and Chestnut St., while the other is the JWU downcity
Parking Garage. This garage is only available for Faculty and Students, running on hourly rates
starting for free for the first half hour to the maximum of eight hours at a rate of $11. No overnight
parking must have JWU ID to enter.

Down City Parking Garage Address: 35 Richmond Street, Providence, RI 02903

Hours of Operation:
Monday: 6:30am-11:00pm
Tuesday: 6:30am-11:00pm
Wednesday: 6:30am-11:00pm
Thursday: 6:30am-11:00pm
Friday: 6:30am-11:00pm
Saturday: Closed
Sunday: Closed

Location of Public Restrooms:

Take a left out of the Pepsi Forum, go down the hall womens bathroom is on the right side of the
hallway. It contains two stalls, two sinks, and a mirror.

Further down the hall is a shared bathroom with a toilet, urinal, sink, and a bathroom.

There are no private bathrooms for bands, however, they can take a private staircase from their
dressing room straight to where the hallway for the bathrooms are.

Load-in Access:

Bands will enter from back entrance of Wales Hall where the doors are 7x6, where they then will
take their equipment to the elevator at the end of the hall. The bands will have to walk through two
more doors which are both 7x3, and then enter the elevator which is 5ft 6 inches wide, and three
feet ten inches deep that can hold a maximum of 2500 pounds. They will then take it to the next
floor up, and walk down the hallway all the way to the three steps where they will reach backstage.
The backstage door is 8x3. The bands will then store any equipment in the stage right wing.

Fire Safety:
In the event of a fire, follow the emergency exit signs that are located in the back of the room and
left side of the room. The rally point of an emergency, exit to the front of the building. On each
side of the walls there are fire extinguishers in the center with signage above to help locate. For
emergencies, either call 911 or campus security at (401) 598-1103.

Additionally, the big windows on the side of the venue do not open. However, at the beginning of
the event there will be an announcement made regarding the emergency routes.

Security:
Since this is an on-campus venue, JWU Safety and Security handles the venue's security. They
require that there be one safety and security officer for every hundred guest. For an event to get
one or more safety and security officers the venue manager or the clubs/ organization faculty
adviser must make a request to safety and security.

Front of House:

Space: 3,000 sq ft

Stage: 520 sq ft

The space is a perfect square with large windows on the right wall, a stage, doors on the left side
when facing the stage, and the back wall has one exit door near tech section. There are 6 doors.

Capacity: 225 furniture, 300 completely empty

Furniture Available: 8 rented high tops, 225 chairs, 24 additional tables

Chair set ups: Half chair, full chair, open

Arrangements: open, tables and chairs, tables, half chairs, full chairs
Additional information: 3 exits from room, hardwood floors, colors are primarily green, purple,
and white (creams)

Wheelchair accessibility: elevator found behind Taco building near gym

No braille, no audio

Front of House Mix Position:

Description and type of area: Center back of the room (Open space with table set up next to it)
Easy access to sound board open layout on ground level.
Equipment Available:
Digital Audio Mixer (Si Expression 2)
4 Lavaliers (10 channels)
4 Wireless Mics (4 clip mics/4 handheld)- only use 4 at a time
1 HP laptop
1 Battery Charger Station (for rechargeable batteries)
Transmitters
1 Extension Cord
Wireless Mixers available
Power strip

Backline:
There is no backline available on campus

Speaker & Monitors:

There are 2 line array speakers suspended from the ceiling on the right and left side of the stage.
Each array has 5 speakers. There are no floor monitors.
What else?
Live Camera
Wi-Fi
Projector with handheld projector remote
Long rectangular table on left side of sound board with two chairs

Lighting and Electrical

Lighting:

- Black metal grids

Audience grid square

2 by 7 spotlights plus 4 disco lights
16 floodlights across the ceiling
On stage grid 8 stationary spotlights
Control panel lighting backstage
Electrical

3 standard outlets on the front of the stage

2 standard outlets on the left of the stage
Center stage right outlet
4 xlr outlets
1 vga outlet
1 hdmi
 Switch port on the right side of the back room
4 electrical outlets on the left wall in the back room
Projector screen descends from stage ceiling (projector on the back wall)
Outlets on back wall and both sides of the room

Backstage Facilities/Productions Office:

The bands will be able to use the corridor on the second floor as their dressing room. It has the
capacity of 15-20 people and its dimensions are 43 x 6'7. It has 3 windows that overlook the outside
and can be opened and there are 3 windows overlooking Pepsi that can be closed with shades. The
room has one bench and a small chair, but any necessary furniture can be brought in upstairs. The
bathrooms are accessible down the stairs and to the right (for womens) and down two floors to the
right (for mens). There are regular lights, no water and no kitchen. There is a mirror in the
Production Office downstairs on the right side of the stage wing.

The Production Office (where bands will keep all of their equipment) will be the right wing of the
stage. This room can hold 8-10 people and its dimensions are 11'6 x 15'6. It has 2 windows, a
mirror, the light equipment bow is there too and if any furniture is needed there, it can be provided.

Stage Description
1. Dimensions
Length of stage: 31ft 1in.
Height: about 16ft
Depth: 18ft 3in.

2. Proscenium Opening
No hooks
No historic value
Stairs on each side of stage
3. Stage Right Wing- Dimensions and description
Space to Load in gear
Brain of room - sound control (mix amps, power that controls unit)
Lighting controls
Production office
Dirty long length mirror
Length: 16ft 3 in.
Width: 13ft 8in.

4. Stage Left Wing- Dimensions and description

Small
No Exit
Stair case to maintenance
Length: 12ft 9in.
Width: 5ft 1in.

5. Drapery
Suede
Black
Curtains on sides that can cover wing entrance
Drapes to cover back wall

6. Crossover access
Yes

7. Orchestra Pit
Can be created if needed

8. Lift
No
9. Under stage access
No

10. Trap Doors

No

11. Electricity
Two control panels (stage right and FOH)
Light switch in OSL
Center Stage has four mic plugs, HDMI port, Aux port, USB port, two outlets