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The Government of Pakistan has initiated major reforms of the power sector in order to eliminate
significant and long-term problems within the sector. One important issue is the need to increase the
financial viability and reliability of the power distribution system, which would lead to cost savings
for DISCOs and power consumers and to an improvement of consumers quality of life and the
overall economic activity.
In this context, the Government of Pakistan (GoP) is starting a major-scale programme to introduce
the use of Advanced Metering Infrastructure (AMI) in Pakistani DISCOs funded by ADB. The
investment programme will be implemented in different phases, with the goal of achieving significant
AMI coverage across Pakistans major cities and hubs of industrial activity. In that sense, the first
stage (Tranche 1) of the project aims to cover 1.8 Million consumers in three circles and new Modern
Billing System for the Entire Company in LESCO.
The programme of investment includes financial resources sufficient to cover the costs of electricity
metering infrastructure, as well as the necessary communication and CIS and Billing System. In total,
funds have been allocated for the costs of purchasing and installing the technologies and the
necessary supporting infrastructure.
LESCO as organization is responsible for provision of electricity to about 4.2 million customers of
different categories i-e domestic, commercial, industrial, agriculture, bulk supply etc. To deliver daily
business, LESCO has implemented Oracle ERP Business Suit 12.1 in the areas of Human Resource,
Material Management and Finance Directorates. Following are modules Implemented and operational
since 2009.
LESCOs present billing system is custom build application being run on Oracle 11G and the
front end application is built in Java. The overall AMI project implementation scope covers
the seamless integration of processes initiated from meters to head end system, MDM and
Customer Information and Billing system with the already implanted ERP modules. In
addition, scalability under performance parameters has also to be ensured.
Page 1 of 37
The objective of the assignment is to hire Professional Consultant experienced in the field of
Project implementation of Advanced Metering Infrastructure including all the related
components i-e meters, communication, head end systems, MDM, Customer Information
and Billing system, integration with existing technologies, arrangement of trainings,
preparation / vetting of operational procedures etc for ensuring the implementations made
by the contractor in accordance with the defined terms of contract with the contractor. The
Place of Assignment/Project will be the City of Lahore covering three circles of LESCO in
Pakistan.
Place of Assignment
Lahore City (the Capital of Punjab Province): Northern, Central and Southern circles of
LESCO.
The scope of work for this assignment covers three phases of the project
The consultant shall carry out all the following activities, among others, required to support
the LESCO:
Page 2 of 37
Phase I
Procurement Process and Preparatory Phase
Verification and Testify proof of concept and recommend LESCO PMU for its acceptance/
rejection or any other measures along with submission of POC Analysis Report.
Finalizing the contract procedures.
Preparation of a training and Social information program.
Phase II
Supervision of Supply and Installation
Technical monitoring and supervision of the installation of the smart meters, concentrators,
communications systems, Head End System, Meter data management system, field
equipment etc. for installation of smart meters to be reflected in Monthly Reports. System
Implementation and Integration Report that Project is ready for Commissioning is required to
be provided for the subject project.
Implementation of a training and Social information program.
Assessment of Expected Risks and to identify their remedial measures to avoid delays during
implementation of project. The Risks Mitigation Reports be submitted time to time during the
course of Project.
Analysis of the Existing System to be made by the Consultant and the documents required
(Theft Detection Manual, Meter Inspection and Testing Manual, Updated Commercial
Procedure, Safety Manual for Installation Process, Instruction Manuals for Installation
Procedures and Project Design Documents (PDD) ) will be drafted and delivered.
Analyse the network/ areas pointed out by the contractor where installation of meters through
PLC communication is not feasible, interpreting and recommending measures. The
Communication System Recommendation Report should be submitted for each such area.
Measurement and Verification of Contractor's invoices/ claims submitted for certain payment
Milestones.
Submission of Variation and extension of time proposals with suggestions and
recommendations.
Reconciliation of the equipment/ material consumed and balances to be returned to store.
Phase III
Post Installation
Witnessing of Pre commissioning testing of the project constituents and submission of Pre-
commissioning Test Reports.
Implementation of a training and Social information program
Preparation of a project completion report.
Submission of Project PC-IV.
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Phase I: Procurement Process& Preparatory Phase
The consultant will be responsible in consultation with and on behalf of the LESCO with
respect to:
Verify and Testify proof of concept as defined in bidding document and recommend
LESCO PMU for its acceptance/ rejection or any other measures along with
submission of POC Analysis Report.
Participate and assist LESCO in the negotiation of the contracts.
Finalization of Contract Document and Contract Signing Event.
The Consultant shall have no authority to amend the Contract and will support
LESCO to issue all necessary addenda
Organizing, a foreign Study Tour comprising of 5 to 10 clients technical experts for in
depth understanding of the technology to be procured.
I. The Consultant shall obtain specific approval of the Employer while discharging his
duties in respect of the following:
1. Consenting to the sub-letting of any part of the Works under Subcontracting.
2. Certifying additional cost determined under Not Foreseeable Physical
Obstructions or Conditions.
3. Any action under Performance Security and Insurance of sorts.
4. Any action under Suspension.
5. Any action under Extension of Time for Completion for agreeing or determining
an extension of time and/or additional cost.
6. Any action under Liquidated Damages for Delay.
7. Issuance of Operational Acceptance.
8. Instructing and issuing a Variation Order under change in the contract elements
or change in the facilities.
9. Fixing rates or prices and valuation of variations.
10. Extra payment as a result of Contractors claims.
11. Issuance of Final Payment Certificate.
12. The Consultant has no authority to relieve either Party of any duties, obligations
or responsibilities under the Contract;
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The consultant shall develop the proposal for modifications in the Commercial Procedures
(CP), including but not limited to the following activities:
Familiarization with the existing Commercial Procedure.
Mapping of the changes that the Smart Meter shall introduce
Preliminary discussion and presentation with LESCO and the Regulator about the
changes that may be necessary.
Preparation of Updated Commercial Procedures considering induction of smart
meters and data management system in line with the existing Commercial
Procedure.
Analysis of the Existing System be made by the Consultant and the following
documents are required be drafted and delivered duly ratified with the newly installed
system by the contractor
Theft Detection Manual
Meter Inspection and Testing Manual
Instruction Manuals for Installation Procedures.
Project Design Documents (PDD).
The Consultant shall also develop a model for the determination of the demand threshold
for every consumer based on the existing generation capacity allocated to the area. In this
regard, the model must:
Comprise an algorithm that:
o Consider the available capability
o Allocate the existing capability by customers category based on an
economical maximization approach and taking into account historical data.
The model shall:
Assign a threshold to each of the customer.
Be defined in an excel sheet
Provide technical advisory support to LESCO on integration of AMI with ERP of the
company.
Page 5 of 37
This component includes supervision of:
(i) Supply, installation and commissioning of the hardware and software, as well as
training and after-sale services of a Meter Data management System (MDMS)
/Billing/Database System and its applications for the correspondent divisions; and
(ii) Migration of all the existing billing data to the databases of the new MDMS/CIS and
Billing System.
The specific tasks of the consultancy services are the following:
The Consultant may exercise the authority attributable to the Consultant as specified
in or necessarily to be implied from the Contract. The Consultant is required to obtain
the approval of the Implementing Agency before exercising a specified authority.
Assist LESCO on a full time basis, in quality assurance fulfilling the required
international applicable standards and Quality control of contractors supply and
installation.
Assist LESCO in development of communication strategy which is to be launched in
advance of installation of meters
Advice on detailed design drawings and provide recommendations to the PMU
aiming to amend the technical solutions if necessary,
Assist LESCO in initiating action on slow implementation progress or deliverable
delays or violation of the contractors obligations, if any, as per contract conditions.
Recommend and verify LESCO for payment of invoices received from the Contractor
which are based on completion of contractual milestones.
Provide assistance to LESCO in approving variation orders invoices(Along with rate
analysis if the items of the variation order are not included in the contract) submitted
by the contractor and recommend payments to be made thereafter,
Assist to the PMU in settling any disputes arising during the implementation,
Inform LESCO on problems or potential problems which may arise in connection with
the implementation of the contract and make recommendations to LESCO for
possible solutions, Update top management on project status on periodic basis as
well as when required.
Review and submit all Contractors working drawings and perform verification of all
works.
Check and approve as built drawings, ensuring that all changes encountered in the
field during construction have been incorporated. Moreover, the Consultant will also
ensure the provision of Project Design Documents (PDD) including as built drawings
etc by the Contractor in shape of a folder.
Monitor and ensure the old meters recycling process and cleanliness of the cables
and waste due to the installation process,
Page 7 of 37
Assessment of Expected Risks (Technical, Financially, commercially and social Risk
both internal and external) and to identify its remedial measure to avoid delays during
implementation of project. The Risks Mitigation Reports be submitted time to time
during the course of Project.
Provide assistance to LESCO during the inspection of material and equipment at the
manufacturers works as per approved drawings and technical specifications as per
the Contract agreement.
Controlling cost overrun, quality and schedule of contractors works and deliverables
in consultation and with approval of LESCO, consultant will be responsible for
reviewing and recommending change to percentage of PLC meters during the
implementation of the project. For this purpose, consultant will set up mechanism to
check under what circumstances the contractor will be allowed to utilize GPRS based
meters instead of PLC based meters for domestic and commercial customers and
how such approvals will be processed. The Communication System
Recommendation Report should be submitted for each such area.
Upon notice of completion received from the Contractors, inspect the works and
inform contractor and LESCO, in writing, items needs rectification for completion,
Witnessing of Pre commissioning testing of the project constituents and submission
of Pre-commissioning Test Reports. Review and confirm with PMU the
commissioning test reports submitted by the contractors, establish the list of
deficiencies [if any] after commissioning, and prepare a time frame for the contractor
to remedy the deficiencies.
Maintain detail records of documenting information supplied by the local Smart
Meters specialists, relevant events and activities, drawings and documents, decisions
made at meetings, financial records, and any deviations from or changes to the
contract plans with an additional copy in the PMU master record.
Preparing monthly project progress reports as per agreed format, frequency and
contents developed in consultation with LESCO PIU.
Define an installation safety process manual for the meters that follow all
International and local regulations, standards and best practices, monitoring and
supervision of implementation of safety process manual during the project execution
by the contractor. (Baseline: Existing WAPDA Safety Code)
The Consultant shall provide Instruction Manuals for Installation Procedures.
Establishing reporting formats, procedures and setting standards for regular
monitoring of information generated by the meters.
Develop and recommend necessary procedures for assurance of adequate control of
production, testing at the manufacturer site, supply and delivery of materials and
equipment.
Prepare and submit to LESCO the detailed monthly and quarterly progress reports
and any other reports according to LESCOs requirements for the works. These
reports shall:
Describe work progress, the contractors performance, quality of work, delays,
deficiencies, constraints, and the projects financial status, forecasts, and
giving recommendations for action;
Page 8 of 37
Mention any authorized changes in the original design and specifications;
Reconciliation of the equipment/ material consumed and balance to be returned to
store.
Carry out final inspection at the conclusion of the supply and installation contract.
The Consultant will advise on requirements and availability of necessary human
resources for installation, operation and maintenance of the system which must be a
part of Final Project Completion Report.
Prepare Certificate of Completion, stating date, or dates from which the defect liability
period of supply and installation / IT work shall commence.
Compile systematic records of the contractors site activities, prepare and maintain
inspection and engineering report and records to adequately document the progress
and performance of the work.
Provide training in PLC noise reduction.
Social Awareness about the project to Internal and External Customers with hard
copy of the information material in the form of booklet, brochure etc.
Training Needs Assessment of the project with schedule and conducting training of
LESCO staff.
Consider and ascertain technology transfer and provide on-the-job training to LESCO
staff involved in the project,
Page 9 of 37
Likewise, customers must learn how to benefit from the new AMI system so that they
consider the project as an improvement for their lives. In this regard, the following aspects
must be comprised in the communication program:
Explanation of the new system and its benefits (for the country and for them)
Explanation of the installation process. How they may be affected and what to do in
case of an issue.
Explanation of how to report a problem or complaint once the installation has been
fulfilled.
Capacity building in the use of the new elements (in particular the IHD)
Expected Deliverables
7) Analyse the network/ areas pointed out by the contractor where installation of meters
through PLC communication is not feasible, interpreting and recommending
measures. The Communication System Recommendation Report (8 No Copies)
should be submitted for each such area.
Page 10 of 37
8) Training Needs Assessment of the Project with schedule and conducting Functional
and Technical training of LESCO Staff.
9) Social Awareness about the project to Internal and External Customers with hard
copy of the information material in the form of booklet, brochure etc.
10) Supervision of installation of Meters, Head End System, Meter data management
system, field equipment etc. for installation of smart meters to be reflected in Monthly
Reports. System Implementation and Integration Report that Project is ready for
Commissioning is required to be provided for the subject project.
11) Witnessing of Pre commissioning testing of the project constituents and submission
of Pre-commissioning Test Reports.
12) Measurement and Verification of Contractor's invoices/ claims submitted for certain
payment Milestones.
13) Submission of Variation and extension of time proposals with suggestions and
recommendations.
14) Reconciliation of the equipment/ material consumed and balances to be returned to
store.
15) Preparation of the Project Completion Report/ Final account. (10 No Copies)
16) Submission of Project PC-IV.(100 No Copies)
Training
The project shall require the capacity building of the staff in order to:
a) Understand the capabilities of the AMI system and further benefits that can be
achieved;
b) Acquire necessary skills for the implementation; and,
c) Acquire necessary skills for the operation after implementation.
In this regard, training sessions at Headquarters level and a Division level shall be required
to cover all the aspects in the project. The Trainings shall be conducted in No. of groups,
having a reasonable No. of participants proposed & assessed by the consultant as per
Project Needs. The tables below provides the necessary training sessions.
Number of
Topic Duration Provider
Attendants
07 days Project Implementation
Understanding AMI 400
Consultant
Project Management(Not limited
to the project management 20 21 days Do
tools)
Project Financials 20 21 days Do
Page 11 of 37
Supervisory Skills 100 10 Days Project Implementation Consultant
Training for PLC noise
reduction
400 1 Week Do
The Clients expectations of the Consultants key staff and requirements are the following:-
Key Staff
a. Team Leader /Advanced electricity metering specialist (1 International, 18 Man-
months Intermittent with the exception of phase-I and planning phase of the
project)
Team Leader will be responsible for the overall coordination of the Consultants services to
ensure the satisfactory fulfilment of the requirements of the Terms of Reference. The Team
Leader should be an electrical engineer/ advanced electricity metering specialist and should
have an international professional experience not less than 15 years in power sector and 10
years of experience in project management. The project related experience will be at least
in one or more projects in similar nature, implemented in the transmission and distribution or
revenue meter installation or advanced electricity metering, communication technologies
and commercial management systems. He or she has an experience in managing
international supply and installation contracts for International Financial Institutions (IFI)
funded power sector projects.
The Team Leader should have good communication skills in the English language, both
written and oral, and a high sense of organization and responsibility.
Page 12 of 37
The Team Leader should have strong project management skills and experience in similar
project coordination and previous experience in Central and West Asia or other developing
countries. The team leader/advanced electricity metering specialist should be permanent
staff of the firm, or if the entity is an association or joint venture, of the lead firm or lead
partner.
Deputy Team Leader will be responsible to assist Team Leader for supervision of the
project. The Deputy team leader should be an Electrical engineer/ advanced electricity
metering specialist with national/ international experience not less than 12 years in power
sector and 05 years of experience in project management. The project relatedexperience in
at least one project of similar nature, in transmission and distribution or revenue meter
installation or advanced electricity metering, communication technologies, and commercial
management systems. Experience in managing international supply and installation
contracts for IFI-funded power sector projects. Good oral and written communication skills in
the English language. High sense of team work, organization and responsibility. Strong
project management skills and experience in similar project coordination. Experience of
working in Asian, or other developing countries. The Deputy Team Leader be stationed at
Local Office at least for the duration of contract or more as required by the project.
Page 13 of 37
should have previous experience in one or more projects in Central and West Asia or other
developing countries will be considered. He/ She should be fluent in English.
The Specialist will have a university or higher degree in communication or equivalent, and
at least 3 years of relevant experience in as a public relations expert for public sector utilities
and energy sector related campaigns. He or She should be fluent in English.
The Specialist will have a university or higher degree in information technology/CIS and
Billing Software implementation specialist having at least 7 years of relevant international
experience in two utilities for implementing AMI Project as a billing and customer relations
management expert. The person should have fluency in English.
The Specialist will have a university or higher degree in information technology/ CIS and
Billing Software implementation specialist having at least 15 years of relevant national
experience in public sector utilities for implementing AMI Project as a billing and customer
relations management expert. The person should have fluency in English.
Non-key staff
Page 15 of 37
Table 2: Staff and Terms of Reference
Page 16 of 37
Staff Terms of Reference
Review and advise on detailed design drawings, perform
verification of all works and provide recommendations to
the PMU to amend technical solutions if necessary.
Monitor and ensure the old meters recycling process and
cleanliness of the cables and waste due to the
installation process,
The Consultant shall provide Instruction Manuals for
Installation Procedures.
Define an Installation Safety Process Manual for the
meters that follow all International and local regulations,
standards and best practices, monitoring its
implementation during the project by contractor.
Supervise the installation of the meters and the
concentrators according to the Safety Process Manual.
Discuss with the contractors and PMU the work program
for implementation of the project and reporting
procedures.
Assist PMU in initiating action on slow implementation
progress or deliverable delays or violation of the
contractors obligations, if any, as per contract
conditions.
Assist PMU in settling any disputes arising during the
implementation.
Update top management on project status on periodic
basis.
The Consultant shall update the "Manual for Detection of
Theft " based on the new technology to be introduced.
Provide training in PLC noise reduction.
The Consultant shall also develop meter inspection and
testing manual
The Consultant shall also develop a model for the
determination of the demand threshold for every
consumers based on the existing generation capacity
allocated to the area. In this regard, the model must
Comprise an algorithm that:
o Consider the available capability
o Allocate the existing capability by customers
category based on an economical maximization
approach and taking into account historical data.
The model shall:
o Assign a threshold to each of the customer.
o Be defined in an excel sheet
Provide technical advisory support to LESCO on
integration of AMI with ERP of the company.
Supervise and monitor on behalf of LESCO installation
of billing system, customer information system, data
management system, communication systems and
smart meters.
Establishing reporting formats, procedures and setting
Page 17 of 37
Staff Terms of Reference
standards for regular monitoring of information
generated by the meters.
Measurement and verification of contractor's invoices
upon delivery, installation and commissioning.
On behalf of LESCO, inspecting and accepting goods
and services related to Advanced Energy Meters (AEM)
and associated communication system.
Controlling cost overrun, quality and schedule of
contractors works and deliverables.
In consultation and with approval of LESCO, consultant
will be responsible for reviewing and recommending
change to percentage of PLC meters during the
implementations of the project. For this purpose,
consultant will set up mechanism to check under what
circumstances the contractor will be allowed to utilize
GPRS based meters instead of PLC based meters for
domestic and commercial customers and how such
approvals will be processed. The Communication
System Recommendation Report should be submitted
for each such area.
Assess the adequacy of all inputs such as materials and
labours provided by the contractor and his/her methods
of work in relation to the required progress, and when
required, take appropriate action in order to rectify and to
expedite progress. Keep and regularly update a list of
the contractors commitments in his bid.
Check and approve as built drawings, ensuring that all
changes introduced in the field during construction have
been incorporated. Moreover, the Consultant will also
ensure the provision of Project Design Documents
(PDD) including as built drawings etc by the Contractor
in shape of a book.
Maintain detail records of relevant events & activities,
drawings & documents, minutes of meetings.
Furnish timely assistance to LESCO and direction to the
contractors in all matters related to interpretation of the
contract documents, testing and other matters related to
contract compliance and progress of the project.
Assist PMU on a full time basis, in quality assurance and
quality control of contractors supply and installation
Assist LESCO in development of communication
strategy which is to be launched in advance installation
of meters
Certify the achievement of the contractual milestones,
and satisfactory quality of progress, in line with the
progress milestones laid down in the contracts.
Assist LESCO in initiating action on slow implementation
progress or deliverable delays or violation of the
contractors obligations, if any, as per contract
conditions.
Examine and make recommendations on all claims from
Page 18 of 37
Staff Terms of Reference
the contractors for time extension, extra compensations,
extra work or expenses or other similar matters,
Recommend and verify LESCO for payment of the
invoices received from the Contractor which are based
on completion of contractual milestones.
Provide assistance to LESCO in approving/clearing
claims/and variation orders invoices along with rate
analysis if the items of the variation order are not
included in the contract) submitted by the contractor and
recommend payments to be made thereafter,
Assist LESCO to determine the amount to be added to,
or deducted from payments to the contractors for any
additional work or for work omitted respectively,
Upon notice of all completion received from the
Contractors, inspect the works and inform contractor and
LESCO, in writing, items needs rectification for
completion,
Carry out final inspection of the meters, concentrators
and HES and MDMS/Billing Database systems
installation,
Specify and supervise any remedial works to be carried
out and recommend upon completion before the
issuance of the certificate of substantial completion and
Operational acceptance. The inspection will be carried
out along with representatives of LESCO,
Review and confirm with PMU the approval of the pre-
commissioning program, submitted by the contractor,
Review and confirm with PMU the commissioning test
reports submitted by the contractors, establish the list of
deficiencies [if any] after commissioning, and prepare a
time frame for the contractor to remedy the deficiencies,
Compile systematic records of the contractors site
activities, prepare and maintain inspection and
engineering report and records to adequately document
the progress and performance of the work
The Consultant will advise on requirements and
availability of necessary human resources for
installation, operation and maintenance of the
system.
Monitor and provide inputs to the training sessions to be
provided by Contractors to LESCO staff particularly in:
Creating customer meter database and
Operation of HES, MDMS, Billing and Database
systems,
Consider and ascertain technology transfer and provide
on-the-job training, to LESCO staff involved in the
project,
Prepare and submit to LESCO the detailed monthly and
quarterly progress reports and any other reports
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Staff Terms of Reference
according to LESCOs requirements for the works.
These reports shall:
Describe work progress, the contractors
performance, quality of work, delays, deficiencies,
constraints, and the projects financial status,
forecasts, and giving recommendations for action;
Page 20 of 37
Staff Terms of Reference
technical experts deep understanding of the technology
to be procured.
Prepare a project monitoring scheme (which will include
technical, physical and financial details), and finalize
formats for reporting progress of Supply and installation
works and procedures for following up, supplying
materials and software for installation in accordance with
the technical specifications. Moreover, the consultant will
also assist PMU in preparing and implementing a project
performance monitoring system (PPMS) to evaluate
effectiveness of the project. The PPMS will measure
project performance against the parameters as set out in
the design and monitoring framework (DMF) of the
ADB's Report and Recommendation of the president.
The PPMS will establish baseline data and benchmarks,
collect necessary information, monitor progress, identity
benefits and evaluate social impact.
Develop a comprehensive project plan covering the
project time schedule, payment procedures, and quality
assurance program. Establish a computerized project
monitoring program using off-the-shelf software
packages.
Responsible for overall coordination of the consultants
services to fulfil the requirements.
The consultant shall assist in supervision of the contract
during the contract period and defect liability period.
The Consultant will also assist LESCO PMU in preparing
and implementing a Project Performance Indicators
(PPI) to evaluate effectiveness of the Project
Monitor and ensure the old meters recycling process and
cleanliness of the cables and waste due to the
installation process,
The Consultant shall provide Instruction Manuals for
Installation Procedures.
The Consultant shall also provide Project Design
Documents (PDD).
Prepare a project monitoring scheme (which will include
technical, physical and financial details), and finalize
formats for reporting progress of Supply and installation
works and procedures for following up, supplying
materials and software for installation in accordance with
the technical specifications. Moreover, the consultant will
also assist PMU in preparing and implementing a project
performance monitoring system(PPMS) to evaluate
effectiveness of the project. The PPMS will measure
project performance against the parameters as set out in
the design and monitoring framework (DMF) of the
ADB's Report and Recommendation of the president.
The PPMS will establish baseline data and benchmarks,
collect necessary information, monitor progress, identity
Page 21 of 37
Staff Terms of Reference
benefits and evaluate social impact.
Monitor and prepare progress reports of the installation
of the HES, MDMS, Billing and Database systems
contract variation orders and the project completion
report.
Support the PMU Project Director by providing best
practice guidelines.
Monitor project progress against plan, report on progress
and propose remedial measures as necessary
Review and recommend for approval the contractors
supply and installation schedules or revisions.
Review and advise on detailed design drawings, perform
verification of all works and provide recommendations to
the PMU to amend technical solutions if necessary.
-
Assist PMU in initiating action on slow implementation
progress or deliverable delays or violation of the
contractors obligations, if any, as per contract
conditions.
Assist PMU in settling any disputes arising during the
implementation.
Inform PMU on problems or potential problems which
may arise in connection with the implementation of the
contract and make recommendations for possible
solutions.
Update top management on project status on periodic
basis.
The Consultant shall update the Manual for Theft
Detection based on the new technology to be
introduced.
Provide training in PLC noise reduction.
The Consultant shall also develop meter inspection and
testing manual
The Consultant shall also develop a model for the
determination of the demand threshold for every
consumers based on the existing generation capacity
allocated to the area. In this regard, the model must
Comprise an algorithm that:
o Consider the available capability
o Allocate the existing capability by customers
category based on an economical maximization
approach and taking into account historical data.
The model shall:
o Assign a threshold to each of the customer.
o Be defined in an excel sheet
Provide technical advisory support to LESCO on
integration of AMI with ERP of the company.
Define an Installation Safety Process Manual for the
Page 22 of 37
Staff Terms of Reference
meters that follow all International and local regulations,
standards and best practices, monitoring its
implementation during the project by contractor.
Provide project supervision functions, including
inspecting and accepting goods and services related to
hardware/software for HES, MDMS, Billing and
Database systems, confirming that the supplied goods
and services conform to specifications, recommending
appropriate corrective actions when quality of
deliverables does not meet the specifications etc.,
Supervise and monitor on behalf of LESCO installation
of billing system, customer information system, data
management system, communication systems and
smart meters.
Establishing reporting formats, procedures and setting
standards for regular monitoring of information
generated by the meters.
Measurement and verification of contractor's invoices
upon delivery, installation and commissioning.
On behalf of LESCO, inspecting and accepting goods
and services related to Advanced Energy Meters (AEM)
and associated communication system.
Controlling cost overrun, quality and schedule of
contractors works and deliverables
In consultation and with approval of LESCO, consultant
will be responsible for reviewing and recommending
change to percentage of PLC meters during the
implementations of the project. For this purpose
consultant will set up mechanism to check under what
circumstances the contractor will be allowed to utilize
GPRS based meters of PLC based for domestic and
commercial customers and how such approvals will be
processed.
Assess the adequacy of all inputs such as materials and
labours provided by the contractor and his/her methods
of work in relation to the required progress, and when
required, take appropriate action in order to rectify and to
expedite progress. Keep and regularly update a list of
the contractors commitments in his bid.
Check and approve as built drawings, ensuring that all
changes introduced in the field during construction have
been incorporated.
Maintain detail records of relevant events & activities,
drawings & documents, minutes of meetings.
Assist PMU on a full time basis, in quality assurance and
quality control of contractors supply and installation
Assist LESCO in development of communication
strategy which is to be launched in advance installation
of meters
Furnish timely assistance and direction to the
Page 23 of 37
Staff Terms of Reference
contractors in all matters related to interpretation of the
contract documents, testing and other matters related to
contract compliance and progress of the project.
Certify the achievement of the contractual milestones,
and satisfactory quality of progress, in line with the
progress milestones laid down in the contracts.
Discuss with the contractors and PMU the work program
for implementation of the project and reporting
procedures.
Assist LESCO in initiating action on slow implementation
progress or deliverable delays or violation of the
contractors obligations, if any, as per contract
conditions.
Examine and make recommendations on all claims from
the contractors for time extension, extra compensations,
extra work or expenses or other similar matters,
Recommend and verify LESCO for payment of the
invoices received from the Contractor which are based
on completion of contractual milestones.
Provide assistance to LESCO in approving/clearing
claims/and variation orders invoices(Along with rate
analysis if the items of the variation order are not
included in the contract) submitted by the contractor and
recommend payments to be made thereafter,
Assist LESCO to determine the amount to be added to,
or deducted from payments to the contractors for any
additional work or for work omitted respectively,
Upon notice of all completion received from the
Contractors, inspect the works and inform contractor and
LESCO, in writing, items needs rectification for
completion,
Carry out final inspection of the meters, concentrators
and HES, MDMS, Billing and Database systems
installation,
Specify and supervise any remedial works to be carried
out and recommend upon completion before the
issuance of the certificate of substantial completion. The
inspection will be carried out along with representatives
of LESCO,
Review and confirm with PMU the approval of the pre-
commissioning program, submitted by the contractor,
Review and confirm with PMU the commissioning test
reports submitted by the contractors, establish the list of
deficiencies [if any] after commissioning, and prepare a
time frame for the contractor to remedy the deficiencies,
Compile systematic records of the contractors site
activities, prepare and maintain inspection and
engineering report and records to adequately document
the progress and performance of the work,
Monitor and provide inputs to the training sessions to be
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Staff Terms of Reference
provided by Contractors to LESCO staff in:
Creating customer meter database and
Operation of HES, MDMS, Billing and Database
systems,
Consider and ascertain technology transfer and provide
on-the-job training, to LESCO staff involved in the
project,
Prepare and submit to LESCO the detailed monthly and
quarterly progress reports and any other reports
according to LESCOs requirements for the works.
These reports shall:
Describe work progress, the contractors
performance, quality of work, delays, deficiencies,
constraints, and the projects financial status,
forecasts, and giving recommendations for action;
Mention any authorized changes in the original
design and specifications;
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Staff Terms of Reference
standards and best practices.
Supervise the installation of the meters and
concentrators according to the safety process manual.
The Consultant shall update the "Manual for Detection of
Theft " based on the new technology to be introduced.
The Consultant shall also develop meter inspection and
testing manual
The Consultant shall also develop a
model for the determination of the demand threshold for
every consumers based on the existing generation
capacity allocated to the area. In this regard, the model
must Comprise an algorithm that:
o Consider the available capability
o Allocate the existing capability by customers
category based on an economical maximization
approach and taking into account historical data.
The model shall:
o Assign a threshold to each of the customer.
o Be defined in an excel sheet
Prepare a project monitoring scheme (which will include
technical, physical and financial details), and finalize
formats for reporting progress of Supply and installation
works and procedures for following up, supplying
materials and software for installation in accordance with
the technical specifications. Moreover, the consultant will
also assist PMU in preparing and implementing a project
performance monitoring system(PPMS) to evaluate
effectiveness of the project. The PPMS will measure
project performance against the parameters as set out in
the design and monitoring framework (DMF) of the
ADB's Report and 3Recommendation of the president.
The PPMS will establish baseline data and benchmarks,
collect necessary information, monitor progress, identity
benefits and evaluate social impact.
Provide technical advisory support to LESCO on
integration of AMI with ERP and other implemented
technologies of the company.
Supervise and monitor on behalf of LESCO installation of
billing system, customer information system, data
management system, communication systems and smart
meters.
In consultation and with approval of LESCO, consultant
will be responsible for reviewing and recommending
change to percentage of PLC meters during the
implementations of the project. For this purpose
consultant will setup mechanism to check under what
circumstances the contractor will be allowed to utilize
GPRS based meters instead of PLC based meters for
domestic and commercial customers and how such
approvals will be processed. The Communication
Page 26 of 37
Staff Terms of Reference
System Recommendation Report should be submitted
for each such area.
On behalf of LESCO, inspecting and accepting goods
and services related to Advanced Energy Meters (AEM)
and associated communication system
Upon notice of all completion received from the
Contractors, inspect the works and inform contractor and
LESCO, in writing, items needs rectification for
completion,
Specify and supervise any remedial works to be carried
out and recommend upon completion before the
issuance of the certificate of substantial completion and
Operational acceptance. The inspection will be carried
out along with representatives of LESCO,
Monitor and ensure that the old meters recycling process
and cleanliness of the cables and waste due to the
installation process is being carried out as per
environmental standards.
Maintain detail records of documenting information
supplied by the local Smart Meter Specialists, relevant
events and activities, drawings and documents,
decisions made at meetings, financial records, and any
deviations from or changes to the contract plans. Upon
notice of all completion received from the contractor,
inspect the works and inform contractor and client, in
writing, items needs rectification for completion.
Provide assistance to PMU during the inspection of
material and equipment at the manufacturers works as
per approved drawings and technical specifications as
per the contract.
Undertake site supervision to countercheck project
quality, and adherence to time schedule as reported by
the contractor.
AMI Systems Specialist
Participate and assist LESCO in the Verify and Testify
(1 International, 15 Man-months)
proof of concept and recommend LESCO PMU for its
acceptance/ rejection or any other measures along with
submission of POC Analysis Report.
Advise the technical team by providing best practice
guidelines.
Supervise the installation of the meters and
concentrators according to the safety process manual.
Define an Installation Safety Process Manual for the
meters that follow all International and local regulations,
standards and best practices, monitoring its
implementation during the project by contractor
Provide technical advisory support to LESCO on
integration of AMI with ERP of the company.
Supervise and monitor on behalf of LESCO installation of
Page 27 of 37
Staff Terms of Reference
billing system, customer information system, data
management system, communication systems and smart
meters.
Monitor and prepare progress reports of the installation
of the HES, MDMS, Billing and Database systems.
In consultation and with approval of LESCO, consultant
will be responsible for reviewing and recommending
change to percentage of PLC meters during the
implementations of the project. For this purpose
consultant will setup mechanism to check under what
circumstances the contractor will be allowed to utilize
GPRS based meters instead of PLC based meters for
domestic and commercial customers and how such
approvals will be processed. The Communication
System Recommendation Report should be submitted
for each such area.
Upon notice of all completion received from the
Contractors, inspect the works and inform contractor and
LESCO, in writing, items needs rectification for
completion,
Carry out final inspection of the meters, concentrators
and HES, MDMS, Billing and Database systems
installation along with LESCOs nominated
representatives.
Supervise field acceptance tests and certify
functionalities of the equipment and the systems,
Specify and supervise any remedial works to be carried
out and recommend upon completion before the
issuance of the certificate of substantial completion and
Operational acceptance. The inspection will be carried
out along with representatives of LESCO,
Review and confirm with PMU the commissioning test
reports submitted by the contractors, establish the list of
deficiencies [if any] after commissioning, and prepare a
time frame for the contractor to remedy the deficiencies,
Compile systematic records of the contractors site
activities, prepare and maintain inspection and
engineering report and records to adequately document
the progress and performance of the work,
Advice on detailed design drawings, and provide
recommendations to the PMU to amend technical
solutions if necessary
Provide training in PLC noise reduction.
The consultant shall assist in supervision of the contract
during the contract period and defect liability period.
Provide project supervision functions, including
inspecting and accepting goods and services related to
hardware/software for HES, MDMS, Billing and
Database systems, confirming that the supplied goods
and services conform to specifications, recommending
appropriate correct actions when quality of deliverables
Page 28 of 37
Staff Terms of Reference
does not meet the specifications, etc.
Monitor and prepare progress reports of the installation
of the HES, MDMS, Billing and Database systems.
Advise on detailed design drawings, and provide
recommendations to the PMU to amend technical
solutions if necessary.
Review of the contractors working drawings and perform
verification of all works.
Assess the adequacy of all inputs such as materials and
labours provided by the contractor and methods of work
related to the required progress, and when required, take
appropriate action in order to rectify and to expedite
progress. Keep and regularly update a list of the
contractors commitments in the bid.
Review as built drawings, ensuring that all changes
introduced in the field during construction have been
incorporated. Moreover, the Consultant will also ensure
the provision of Project Design Documents (PDD)
including as built drawings etc by the Contractor in
shape of a book.
Assist PMU on a full time basis, in quality assurance,
fulfilling the required international applicable standards
and control of contractors supply and installation.
Monitor and provide inputs to the training sessions to be
provided by contractors to DISCO staff in creating
customer meter database and, operation of HES and
MDMS, and billing and database systems.
Consider and ascertain technology transfer, and provide
on-the-job training to DISCO staff involved in the project.
Undertake site supervision to countercheck project
quality, and adherence to time schedule as reported by
the contractor
Prepare Certificate of Completion, stating date, or dates
from which the defects liability period of supply and
installation, and IT work shall commence.
Assist the DISCO on the eventually works defects, and
issue the final acceptance certificates.
Page 29 of 37
Staff Terms of Reference
The Consultant shall assist in updating the "Manual for
Detection of Theft " and developing meter inspection and
testing manual based on the new technology to be
introduced.
Customer Information System Advise the technical team by providing best practice
Specialist guidelines.
(1 National, 10 Man-months): Provide technical advisory support to LESCO on
integration of AMI with ERP and other implemented
technologies of the company.
Migration of all the existing billing data to the
databases of the new MDMS/ CIS and Billing
System.
Supervise and monitor on behalf of LESCO installation of
billing system, customer information system, data
management system, communication systems and smart
meters.
Monitor and prepare progress reports of the installation
of the HES, MDMS, Billing and Database systems.
Specify and supervise any remedial works to be carried
out and recommend upon completion before the
issuance of the certificate of substantial completion and
Operational acceptance.
Review and confirm with PMU the commissioning test
reports submitted by the contractors, establish the list of
deficiencies [if any] after commissioning, and prepare a
time frame for the contractor to remedy the deficiencies,
The consultant shall assist in supervision of the contract
during the contract period and defect liability period.
Provide project supervision functions, including
inspecting and accepting goods and services related to
hardware/software for HES, MDMS, Billing and
Database systems, confirming that the supplied goods
and services conform to specifications, recommending
appropriate correct actions when quality of deliverables
does not meet the specifications, etc.
Monitor and provide inputs to the training sessions to be
provided by contractors to DISCO staff in creating
customer meter database and, operation of HES and
MDMS, and billing and database systems.
Page 33 of 37
Staff Terms of Reference
Consider and ascertain technology transfer, and provide
on-the-job training to DISCO staff involved in the project.
Utility Expert Familiarization with the existing Commercial Procedures.
(1 National, 12 Man-months) Mapping of the changes that the Smart Meter shall
introduce
Preliminary discussion with LESCO and the Regulator
about the changes that may be necessary.
Presentation with LESCO and the Regulator about the
changes.
Preparation of draft new CPs considering induction of
smart meters and data management system
Configuration of CP with new billing system
Draft Final and updated Version of the new CPs for
obtaining approval from BoD/ Regulator.
Meter Data Management (MDM) Advise the technical team by providing best practice
Specialist guidelines.
(1 International, 10 Man-months): Participate and assist LESCO in Verification and
Testification of proof of concept.
Provide technical advisory support to LESCO on
integration of AMI with ERP and other implemented
technologies of the company
Migration of all the existing billing data to the
databases of the new MDMS/ CIS and Billing
System.
Supervise and monitor on behalf of LESCO installation of
billing system, customer information system, data
management system, communication systems and smart
meters.
Monitor and prepare progress reports of the installation
of the HES, MDMS, Billing and Database systems.
Specify and supervise any remedial works to be carried
out and recommend upon completion before the
issuance of the certificate of substantial completion and
Operational acceptance.
Review and confirm with PMU the commissioning test
reports submitted by the contractors, establish the list of
deficiencies [if any] after commissioning, and prepare a
time frame for the contractor to remedy the deficiencies,
The consultant shall assist in supervision of the contract
during the contract period and defect liability period.
Provide project supervision functions, including
inspecting and accepting goods and services related to
hardware/software for HES, MDMS, Billing and
Database systems, confirming that the supplied goods
and services conform to specifications, recommending
appropriate correct actions when quality of deliverables
does not meet the specifications, etc.
Monitor and provide inputs to the training sessions to be
Page 34 of 37
Staff Terms of Reference
provided by contractors to DISCO staff in creating
customer meter database and, operation of HES and
MDMS, and billing and database systems.
Consider and ascertain technology transfer, and provide
on-the-job training to DISCO staff involved in the project.
Frequency: Bi- Weekly during Proof of Concept and Monthly for the rest of the
Project.
Page 35 of 37
6 Number of hard Copies, soft through Electronic Mail. Final reports shall be
delivered in CD ROM in addition to the specified number of hard copies
PERSONS
Designation Submission Address
Chief Engineer Development
132 KV G/S Qurtaba, G.O.R-II, Bahawalpur House
Manager Procurement
Qurtaba Chowk Lahore
Manger Finance PIU
Project Director AMI LESCO LESCO Head Quarter, 22-A Queens Road. Lahore.
Director General Information LESCO IT Directorate, 132-KV Ghazi Grid Station, Barki
Technology Road, Lahore
ADB Pakistan Resident Mission, Level 8, North, Serena Office
Complex, G-5, Islamabad/Pakistan
The DISCO will provide and make available to the consultants, free of charge, the following:
Page 36 of 37
LIST OF COUNTERPART STAFF AND TECHNICAL SUPPORT
Page 37 of 37