DACE Directors Meeting

Tuesday, November 22, 2016

1. 2015-2016 Summary
a. 2015-16 Audited Budget (see pages 3-4)
b. 2016-17 Final Budget - will send out to Directors

2. Review Board of Directors/Fiscal Agent Guidelines (see page 2)

Will review when reviewing/approving revised job description

3. District communications contacts

Burnsville - Jennifer Gardner (952-707-4113) jgardner@isd191.org (Community Ed)
Farmington - Kim Chalmers (651-463-5022) Kchalmers@farmington.k12.mn.us (Special Ed)
Lakeville - Amanda.Cambronne@isd194.org (Community Ed); Sharon.Krueger@isd194.org (Special
Ed)

4. Derek - Coordinator Position

a. Retiring at the end of the 2017 fiscal year
b. Making a clean break and is willing to help with the transition
c. Will help revise the job description

1.
 PROJECTEXPLORE
BOARDOFDIRECTORS/FISCALAGENT
GUIDELINES

The Board of Directors will hold two meetings annually - October, April and as needed. Major responsibilities will be to
review/establish budget, approve staffing recommendations from fiscal agent and provide general direction for Project Explore. The
Board will notify the RVPE Foundation annually of funding possibilities/needs in relation to the preliminary budget for the upcoming
year.

The fiscal agent will supervise staff and make staffing/operational recommendations to the Board of Directors at the April meeting.
The Project Explore coordinator may assist the RVPE Foundation, however, time dedicated to this organization shall not be a part of
his/her salaried hours.

All gift revenue (priorly approved by the Board of Directors) from the Foundation shall be tracked in the Project Explore expenditures
to insure proper use of designated funds.

The unofficial fund balance of $19,697.80 for Project Explore 2009-10 will be sequestered for future program deficits. The fund
balance can only be drawn from, not added to. Beginning in 2010-11 no future Project Explore fund balance will be calculated in the
431 Fund Reserved for Community Education. The budget for Project Explore will be established annually on a break-even basis, as
are the other Community Education programs in the 431-fund area. In the event that the revenue exceeds the expenditures by 5%; the
surplus maybe returned to consortium districts upon approval by the Board of Directors. In the event that the revenue exceeds the
expenditures by less than 5%, the monies will remain with the fiscal agent to cover administrative costs. Once the unofficial fund
balance has been depleted, and in the event that Project Explore runs a deficit, that amount shall be recovered in the next annual
budget by RVPE programs to be absorbed in Fund 431 of the fiscal agent.

Approved March 18, 2011 jb

Revised October 20, 2011 kb
Approved April 5, 2012 kb
 2015/2016 EXPENDITURES

CODE DESCRIPTION APPROVED ACTUAL BALANCE

112 Supervisor Salary 49,058.00 49,057.50 0.50
140 Cert. Teachers 400.00 0.00 400.00
141 Adult Ed. Salary 9,000.00 10,036.44 -1,036.44
170 Other Classified Salary 24,500.00 22,814.94 1,685.06
171 Sec/Clerical 18,705.00 18.829.64 -124.64
172 Sub/Clerical 1,000.00 0.00 1,000.00
210 FICA 7,855.00 7,220.55 634.45
214 PERA 7,670.00 6,797.55 872.45
218 TRA (Licensed) 28.00 0.00 28.00
220 Dental 1,376.00 1,360.00 16.00
225 Health 15,466.00 15,466.00 0.00
230 Life 127.00 128.49 -1.49
250 TSA Match 2,243.00 2,292.50 -49.50
270 Workers Comp. 773.00 804.88 -31.88
301 Advertising 100.00 0.00 100.00
305 Contracted Services 6,000.00 5,974.00 26.00
(153)305Fundraisers Contract Services 2,000.00 1,600.00 400.00
(364)305Hearing Impaired Contract 6,000.00 4,941.21 1,058.79
308 Printing Chargeback 4,000.00 4,345.03 -345.03
315 Merchant Acct Fees 1,000.00 849.81 150.19
329 Postage 2,000.00 2,215.25 -215.25
350 Repairs & Maintenance 200.00 190.86 9.14
365 Transportation Chargeback 3,000.00 2,040.50 959.50
366 Travel 943.00 867.21 75.79
370 Facility Rental 750.00 3,147.13 -2,397.13
394 Field Trips 31,000.00 33,080.44 -2,080.44
401 General Supplies 600.00 62.86 537.14
402 Software 350.00 0.00 350.00
404 Subscriptions 100.00 0.00 100.00
(153)405Fundraisers Materials/Supplies 3,000.00 3,093.16 -93.16
430 Instructional Supplies 13,000.00 18,813 93 -5,813.93
(153)430Fundraisers $ Instruct Supplies 2,000.00 0.00 2,000.00
490 Food 14,000.00 13,630.51 369.49
530 Equipment 0.00 0.00 0.00
820 Memberships 650.00 642.06 7.94
Total Expenditures 228,894.00 230,302.45 -1,408.45

2015/2016 REVENUE
 State Grant 13,314.00
District Levies 13,314.00
Tuition 105,484.81
Deaf & Hard of Hearing Grant (Interpreters) 4,968.46 (14/15 expenses)

Additional revenue:
Individual Donations (memorials) 2,773.00
RVPE Foundation 4,498.42
Service Providers 300.00
American Legion Post 1776, Apple Valley 3,500.00
2016 Fundraiser Dance 3,357.50
2016 Waffle Breakfast Fundraiser 5,007.26
2016 Culvers Fundraiser 122.05
United Way Contributions 82.97
Misc. Craft Fair 2,040.00

Additional Support 74,209.00

(5 School Districts)

Total 232,971.47
TOTAL REVENUE 232,971.47
TOTAL EXPENDITURES 230,302.45
BUDGET BALANCE 2,669.02