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This document provides an overview of a course on planning monitoring and evaluation. The course aims to introduce students to tools and techniques for measuring and reporting on policy, program, and project outcomes. The learning outcomes include understanding monitoring and evaluation components and methods, developing indicators, and designing monitoring and evaluation systems. The course content covers topics like developing logic models, quantitative and qualitative data collection methods, impact assessment, and designing monitoring and evaluation reports. Assessment includes continuous assessment, research, and a final exam.
This document provides an overview of a course on planning monitoring and evaluation. The course aims to introduce students to tools and techniques for measuring and reporting on policy, program, and project outcomes. The learning outcomes include understanding monitoring and evaluation components and methods, developing indicators, and designing monitoring and evaluation systems. The course content covers topics like developing logic models, quantitative and qualitative data collection methods, impact assessment, and designing monitoring and evaluation reports. Assessment includes continuous assessment, research, and a final exam.
This document provides an overview of a course on planning monitoring and evaluation. The course aims to introduce students to tools and techniques for measuring and reporting on policy, program, and project outcomes. The learning outcomes include understanding monitoring and evaluation components and methods, developing indicators, and designing monitoring and evaluation systems. The course content covers topics like developing logic models, quantitative and qualitative data collection methods, impact assessment, and designing monitoring and evaluation reports. Assessment includes continuous assessment, research, and a final exam.
The aim of this course is to introduce students to tools and techniques to measure and report on policy, programmes and project outcomes to various stakeholders, including your project funders / donors, supervisors or the general public. Students will be able to recognize the components of an effective monitoring and evaluation plan, and methods and tools to conduct data collection, statistical analysis and reporting.
1.2 Learning Outcomes
At the end of the course, students will be expected to: (a) Understand the components of a successful monitoring and evaluation plan. (b)Differentiate between supervision, monitoring and evaluation. (c) Identify outcome indicators for your project. (d)Understand data and types of data, challenges of data collection. (e) Differentiate between quantitative and qualitative methods. (f) Write an effective Monitoring and Evaluation report. (g)Explain the various logic, forms and approaches to the development of M&E management systems. (h)Apply the logical thinking and process steps in designing monitoring and evaluation systems. (i) Have the technical skills to design all aspects of a M&E management system. (j) Use data to improve decision making, and enable others in your team to do the same. (k) Utilise the concepts of participation and empowerment in developing and running a results-based management system.
1.3 Course Content
1.0 Monitoring and Evaluation guidelines for local and international systems and policies Definition of the key concepts and context Purpose and importance of an M&E system Addressing current international trends 2.0 Monitoring and Evaluation System (M&E) / Model Understand Monitoring and Evaluation from a strategic perspective. Identifying the stages of building an outcomes-based M&E system. Understanding a model perspective to monitoring and evaluation. Defining the elements of a monitoring and evaluation model: Understanding the importance of baseline information. Prepare for M&E in your work processes and projects. Developing a work-breakdown structure. Setting up a M&E framework and Logical Framework Analysis. Build capacity for M&E in your teams responsibilities, delegations and quality. Link your indicators to baselines, milestones and targets. 3.0 Methodology for Monitoring Qualitative Indicators and Methods Review of Facilitating Skills. Quantitative Indicators and Methods Review of Interviewing Techniques. Combination of qualitative and quantitative methods. 4.0 Methodology for Evaluation Relevance Effectiveness Efficiency Impact Sustainability Differences in the use of these criteria among international agencies 5.0 Project / Programme Management Identifying key intervention areas and how to effect change. Equipping yourself and your team to build remarkable M&E systems. Confirming stakeholder buy in and requirements and which stakeholder will be involved in key decision-making. Confirming stakeholder information requirement. Assessing your organisations readiness for change. Advantages and disadvantages of non-assimilation of change management process in the M&E system. Establishing the purpose and scope of the M&E plan 6.0 Model / Project Planning The purpose of project / programme planning What is a logic model? Components of logic models situation Situation priority setting Inputs and outputs Outcomes and assumptions Pitfalls in using logic models Project / programme planning methodologies, techniques and tools 7.0 Estimating Practical techniques to be used for developing a budget. Key factors that need to be taken into account when estimating costs. 8.0 Project Scheduling Understanding project / programme scheduling and its elements. Developing schedules that take account of work estimates and resource / service provider capacities. 9.0 Project Process and Control Data gathering and organizing. Options and main types of data collection. Identifying best sources of data for different kinds of target. Basic principles of questionnaire and data sheet design. Creating conditions and capacities Identifying key performance indicators and converting them into targets. Essential differences between qualitative and quantitative methods 10.0 Quality Management and Control Rapid assessment procedures (R-A-P). Developing terms of reference. Randomized controls trials and quasi-experimental designs. The purpose and timing of the evaluation. Know how the evaluation will be used and how the results will be disseminated. Different types of evaluation designs. Understanding the elements that need to be controlled. Methodologies to tracking problems. Project status review and reporting. Applying project control and problem resolution techniques. Methods used in conducting evaluations and particular uses. 11.0 Implementation of the M&E Process Putting together an evaluation team and setting clear responsibilities Determine time-frame for each process What will it cost? Recruiting and contracting consultants Allocate time frames to activities Hidden costs and other considerations 12.0 Stages and Management from Conceptualization to completion Managing service providers Stakeholder involvement 13.0 Risk Management Practical techniques for analyzing the project / programme in terms of risk. Developing responses to reduce or eliminate risk factors within a project / programme. Understand the importance of change management as a means to manage risk. 14.0 Impact measurement, assessment and presentation Using M&E to manage impact Impact assessment models and practices Procurement planning Contract administration, management and closure Create a definitive evaluation of a local project Develop a communications strategy based on evaluation findings Use M&E findings to bring about change in a project How has the project changed or affected your organisation? 15.0 Project conclusion, reporting and findings Characteristics of a successful project Assessing project performance Project completion stages Discuss structure and content of the evaluation report Evaluating a report Discuss the use and dissemination of M&E findings 16.0 Troubleshooting Findings and recommendations 1.4 Assessment Continuous Assessment 20% Research 30% Final Examination 50%
1.5 Prescribed Textbook
1. Holden D. J. and Zimmerman M. A. 2008. A Practical Guide to Program Evaluation Planning: Theory and Case Examples, Ryerson Press. Toronto, Canada
1.6 Recommended Textbooks
1. Johnson C. and McLaughlin N. A. 2015. Evaluation and Planning Manual: A Disciplined Method for Evaluating your Congregation and Planning a Future, Pearson Education, Inc. 2. Rossi, P.H., Lipsey, M.W., and Freeman, H.E. 2004. Evaluation. A Systematic Approach. Sage. ISBN no. 978-0-7619-0894
3. Gosling L. 2003. Toolkits: A Practical Guide to, Monitoring,
Evaluation and Impact Assessment. London: Save the Children, ISBN 1841870641
4. Bouchet B. 1999. Monitoring the Quality of Primary Care. Health
5. Feuerstein, M. T. 1986. Using Your Evaluation Results. In Partners in
Evaluation: Evaluating Development and Community Programmes with Participants. London: Macmillan.
6. Mwadime, R. 1999. Monitoring and Evaluation of Nutrition and
Nutrition-Related Programmes. A Training Manual for Programme Managers and Implementers. The Applied Nutrition Programme, University of Nairobi School of Nutrition and Policy, Tufts University.
7. LeMay, N. 2010. Managing information: monitoring and
evaluation. Cambridge, USA: Management Sciences for Health Available: www.msh.org