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THE RUBBER BOARD
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(Ministry of Commerce & Industry, Government of India)
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PB No.1122, Sub Jail Road, Kottayam- 686 002

Ref. No.59/1/2008-Vig. 4 March, 2008

ORDER

The appellant Shri S Chandrasekharan Nair, Shri Raghav, Perukavu, Peyad PO,
Thiruvananthapuram – 695 573 had approached the Public Information Officer, Rubber Board,
Kottayam vide his application dated 24.1.2008 under Section 18(1) of the RTI Act (2005) for
getting details of export of natural rubber made during 2006-2007 in a format detailed by him viz.,
date of export, name of exporter, quantity of export, grade/type of export, country to which
exported, and value of export etc. The Public Information Officer vide his letter No. 41/2/07-
08/PUB/RTI-56 dated 8.2.2008 informed the appellant that the details of export are not maintained
by the Board in the format as sought for by him and the preparation of the details in such a format
would involve lot of additional work and diversion of disproportionate resources of the office and
as such the request of the appellant could not be considered in his favour, but informed him that the
details as compiled and kept in the Board could be furnished to the appellant on remitting a sum of
Rs.6/- by DD/Bankers Cheque/Indian Postal Order in favour of Dy. Director (P&PR), Rubber
Board, Kottayam. The appellant when informed the Public Information Officer that he is interested
in getting the information in the manner in which it is compiled by the Board and on remitting
Rs.6/- by him, the details were furnished to the appellant.

The appellant, being not satisfied with the manner in which the information was
furnished to him, has approached the Appellate Authority with an appeal dated 21.2.2008
stating that the Public Information Officer provided him only a little information and that he
requires the information as per the format 1) date of export, 2) name of exporter, 3)quantity
of export, 4) grade/type of export, 5) country to which exported, and 6) value of export.
Based on the appeal, the Appellate Authority verified the manner in which the information
was furnished to the appellant and found that the information was furnished to the
appellant after getting his concurrence in the matter. While doing so he was also informed
that the details were not maintained in the Board’s office in the manner as sought by the
appellant and that the preparation of such details could be done only by diversion of the
resources and manpower of the Dept. which are already in short. When the Appellate
Authority informed the appellant, the circumstances and the manner in which the
information was provided to him by the Public Information Officer, vide letter No.
51/1/2008-Vig. dated 25th February, 2008, he informed vide his letter dated 29/2/2008 that
information furnished to him is not useful, unless all such details are not received and that
he shall be satisfied if copies of those pages of data lying at various files and registers are
made available to him as such so that he can compile them to arrive at the published
figures; how many may the number of those pages be. Taking into account the said
request of the appellant, the Appellate Authority confirmed from the Public Information
Officer that the details of the information sought by the appellant are to be photo copied
from about 350 pages of the concerned files/registers. In the circumstances, if the
appellant is interested in getting the copies of those pages, he can do so, by remitting its
cost @ Rs.2/- per page by Demand Draft/Bankers Cheque or Indian Postal order in favour
of Dy. Director (P&PR), Rubber Board, Kottayam and on making such remittance, the
Public Information Officer shall furnish to him copies of the pages covering the details
sought for by the appellant within the prescribed period. The appeal petition is disposed of
with the above directions.

Sd/-

PC JOHN
APPELLATE AUTHORITY
(under the RTI Act 2005)

To

1) Shri S Chandrasekharan Nair

Shri Raghav, Perukavu
Peyad PO
Thiruvananthapuram – 695 573.

2) Public Information Officer

(MG Satheesh Chandran Nair
Dy. Director (P&PR)
Rubber Board, Kottayam –2)

The following pages are received on cash payment in which I

can't compile to arrive at the published figures.
Now see the following “ORIGINAL” covering letters of
exporters for the month of March 2007 which is not the
requested data. The pages received to compile including
duplicate pages, nil reports etc which is a violation of RTI Act
done by the public information of the Rubber Board.