Unit 35 Installation Production Booklet

Unit 35: Video Installation

Installation Production Booklet

Name: Darcey, Sam, Cherry, Josh,

Louis & Bradley

Order of contents (italics show areas you must add in yourself)

Mind-mapping
Installation plans
Installation / set skecthes
Progress of ideas
Types of visuals
Sound design
Lighting design
Projection vs screen
Single or multiple screens
Technological convergence
Possible venues
Location recce
Identify venue facilities
Risk assessment of venue
Copyright issues
Venue booking confirmation
 Unit 35 Installation Production Booklet

Mindmap of ideas for your installation

Create a mindmap showing ideas of how you might install your video.
Define what type(s) of visuals you will use.
(Eg. video cameras, still cameras, hand crafted artwork, film, animation, digital technologies)

Tablets
Projector
TV Screens

Display Board IPad

My installation
My
installation

Computer Mobile Phone

Headset
 Unit 35 Installation Production Booklet

Installation / set sketches

Draw a series of thumbnail sketches showing ideas for your installation. Add labels to your diagrams
to identify equipment, where the image will be seen, where the audience will stand etc.
 Unit 35 Installation Production Booklet

Sound design
What sound will your Productions have?
Because our part of the exhibition is dedicated to our music videos, the main sound of our
productions will be the music, although some productions may also use diegetic sound such as
sound from the scenes and speech in an intro or ending.

Will you use headphones or speakers for this sound?

We will be using headphones within our production rather that speakers because music is a key
aspect of the productions. The music is what the video is based around, with editing effects such
as cutting to the beat.

Why?
We will be using headphones because, as said before, the video revolve around the music. As
there are multiple productions within the exhibition, we cannot use speakers as there are
multiple productions within the exhibition, and they may be using speakers. This means that if
there are too many productions, the sounds may become muffled and indistinguishable to the
viewer.

Lighting design
What lighting will you have in your installation? Consider health and safety.
The lighting within the gallery is very bright. This is because it is used to stage mainly photography and
paintings. The lighting is mainly artificial lighting, although some natural lighting comes in through the
skylight and the front doors of the exhibition house.

Sketch out your lighting plans for the installation.

Since the only way to provide high quality sound without speakers is through a screen, such as
the tablet, lighting may be an issue with the screen. If we use a tablet such as an iPad, we can
use the brightness setting to increase or decrease the brightness depending on the light levels
within the day. For example, when it gets darker, the brightness can be decreased to reserve
energy.
 Unit 35 Installation Production Booklet

Projection vs screen
Will you project your video or play it on a screen?
The productions we are displaying, will be shown using a screen, rather than using a projector.
This is because of the type and genre we are presenting which is music videos. Because of this
sound is a large aspect of our production, and we must use a screen.

Why?
We will be using a screen to present
our productions. This is because they
are created around the music with
effects such as cutting to the beat. This
means that the sound must be high
quality. Screens show both the images
and sound is high quality. For example,
an IPad has both high quality an easily
accessible headphone port.
If you are using a screen, will you
use a single screen, or multiple
Screens?
We will be using a single screen to
present our work. This is because we
are presenting a small amount of
productions. This also means that the
cost and amount of headphones will be
limited.

If you are projecting what How will that change how your
will you project ONTO? (ie audience READS your animation?
fabric, screen, materials etc) I means that the audience will be
As we are not projecting the
able to see the production in
productions, we will show the
videos on a screen such as an higher quality, as well as the
iPad. music in higher quality. This will
show the true meaning of the
video and how well it was
created around the music.
 Unit 35 Installation Production Booklet

Technological convergence

What is technological convergence?

Technological convergence is when multiple media sources are in one source, for example, on a
phone it has the internet, social media & games.

Will you be using this in your installation?

We will be using an iPad which has the qualities of technological convergence but we will be
using the video player on the tablet to installation to show the work

Explain your answer.

We will not be using games to help show off the work that we will be showing, all the work will
be shown by the internet using YouTube as all the work is uploaded there
 Unit 35 Installation Production Booklet

Venues
Locate and show research into two other possible venues for you to show your work.

Venue: The Henley College - Rotherfield

Location:
Deanfield Ave, Henley-on-Thames RG9 1UH
Positive aspects of this venue: 1. large area of space

2. Know the area well, as we all go to college here. So will know

what works best

3. Know the restrictions of the space

Negative aspects of this venue: 1.Area can become loud at certain times of day

2. Lighting can affect the look, as it can change all the time

3. Rooms are usually always in use

Venue: Henley Town Hall

Location: Henley Town Centre

Positive aspects of this venue: 1. Large area of space

2. Large white walls to project videos on to

3. Area is fairly quiet when windows and doors are closed

Negative aspects of this venue: 1. Area needs permission to use, and can be hard as it is in use

2. Can be fairly expensive to hire

3.
Space can have artificial lighting
 Unit 35 Installation Production Booklet

Information on the actual venue

Venue: Henley Old Fire station Gallery

Location:
West St, Henley RG9 2ED
Positive aspects of this venue: 1. Large space

2. white walls for projection

3. Good location, more people likely to visit more exposure

Negative aspects of this venue: 1. Expensive to hire

2. Hard to hire

3. Steps that can be a hazard

Image of room
 Unit 35 Installation Production Booklet

Location recce
Complete the location recce for the final venue.
 Unit 35 Installation Production Booklet

Risk assessment of venue

Complete risk assessment for the VENUE

RISK ASSESSMENT

ACTIVITY HAZARD RISK PRECAUTIONS IN PLACEREVIEW REVIEWER

H/M/L DATE

Tripping Hazard Tripping over L Be careful when 18th June, 2017 Cherry Yeung
surface walking through the
exhibition and watch
out any obstacles
Fire Hazard Incase of a fire M Find the fire exit and 18th June, 2017 Cherry Yeung
evacuate from that point
to the town hall meeting
point
Electrical Hazard Damaging electrical M When walking around 18th June,2017 Cherry Yeung
equipment with with a drink, be extra
liquid careful around the
projectors, lights etc..

Please leave this section blank:

Risk Assessment checked by: Name .. Signed
. Date

KEY: Activity : Describe the component part of your pursuit.

 Unit 35 Installation Production Booklet

Installation plans
From the ideas in your mindmap, create a more definite proposal for how you will install your videos.

Diagram of final plan:

Add labels to clearly identify your diagram

List the equipment you will need:

Tablet Ipad x2
Headphones x4
Headphone splitter x2
Table
Paper Tablecloth
Pens
Vinyl Bowl
Sweets
 Unit 35 Installation Production Booklet

How have the following influenced your ideas?

Work of the artist you have researched:
When developing the ideas for presenting the video productions we looked at video exhibitions such as
those of music artists such as Bjork. Bjork is a islandic musician who held an exhibition at the end of
2016 hosting her digital exhibition Bjork Digital. The exhibition displayed Bjorks immersive film Black
Lake which showed panoramic visuals of Bjork performing the first track of her critically acclaimed
album Vulnicura. The video was presented using VR which created an immersive environment using
screen and headphones. Similarly, we will be using headphones for the same purpose. Headphone will
immerse the viewer solely in the sound of the video they are watching and in higher quality.

Venue & Facility:
Looking at the venue, we had to create a plan that fit the limitations of the venue we are hosting the
exhibition in. As our video will be shown during the day there will be high levels of light from the
skylight and artificial lights. This means that we cannot use a projector as the video may not be seen in
the lighting. The venue is also small, so we cannot use speakers as they may disturb the sound of other
presentations within the same space as the venue.

Lighting, Projectors & Screens:
As said before, there are overhead skylights within the venue that allow light in during the day. During
the darker hours of the exhibition there are overhead artificial lights. There are very bright which
meant that a projection of the videos may not be clear. Although we may be able to make the room
darker by turning off the lights of covering the skyline, there are other presentations that may rely on
this lighting, and therefore they cannot be changed. The iPad also allows us to alter the brightness of
the tablet throughout the day to fit the lighting.

Sound, Speakers & Headphones:
As spoke about with venue and facility, the venue is reasonably small, and is made up of one wide
room. Because of this, we cannot use speakers as we may have to lower the volume of the music if
others are using speakers. This also means that the sound may be indistinguishable, because of this, to
present clear and consisted sound for our music videos, we are using headphones.


Copyright issues

What potential copyright issues could your installation infringe?

The main copyright issue that could arise will be the song choice. This is mainly due to the fact,
that certain artists may need permission to allow them to promote this song. This will mean we
will need to get written permission from the artist, to ensure they are fine with using the song.

How can you be certain that the work you are displaying does not violate any copyright
infringements?
We can be certain that it doesnt violate any copyright issues, by researching the
possible hazards that could arise and ensuring that everyone is aware of his. We will
also ensure that we contact the artists who are being listed, and make sure we are
able to use their songs and that we can promote them in our installation
Venue booking confirmation
Add the booking confirmation from the venue here:

APPLICATION FORM FOR HIRE OF THE OLD FIRE STATION GALLERY

NAME: (Block Capitals)Sarah Wilson

ADDRESS Deanfield Road, H.O.T RG9 1UH
TELEPHONEMOBILE 07919222411
E-MAIL SARW@HENLEYCOL.AC.UK
ORGANISATION REPRESENTED BY APPLICANT The Henley College
TITLE OF EXHIBITION Photograhy and Media Exhibition
BOOKING DATES - to include set up and take down of Exhibition
From: 2.00 pm WEDNESDAY 14th June To: 12.00 Noon WEDNESDAY 22nd June
I have read the Terms and Conditions governing the hire of the Old Fire Station Gallery, and agree to be
bound by such conditions.
I enclose herewith my remittance for ....................... Payable to Henley Town Council
Signature..............................................................................................Date...............................................

TITLE OF EXHIBITION The Henley College Photography and Media exhibition

This exhibition celebrates the work of media and photography students at The Henley College.

Wednesday 14th to Saturday 17th June students from the Photography A Level course will showcase their
portfolio work which they have been working on this academic year. The exhibition will platform a variety of
creative pieces where students have captured their experiences and observations through their love of digital
and film photography.

From Sunday 18th - Tuesday 20th June there will be a selection of viewings from the vocational film and media
course. On show will be a range of music videos, short films, radio dramas, documentaries as well as Social
action videos which highlight local and regional community issues.

Students showcasing their work at this exhibition have gained places at some of Englands top art universities
such as Bournemouth University, Bath University, University of West England and University of Arts to study either
Film, media or photography

The Media and photography department at The Henley College continues to grow from strength to strength
and we are proud to reach out to the local community and present this exhibition to celebrate our students
hard work, creative skills and passion for the arts.

ADMINISTRATION CHARGES 01/04/15 30/03/18

Payment and Booking Form Received on Local Organisations / Users 265 per week
Public Liability details supplied on; (on the Henley electoral register)
Receipt Number:. Hirers outside of Henley 300 per week
 TERMS AND CONDITIONS

Booking (Potential hirers may be asked to submit Photographic examples of their exhibits)

Full payment is due at time of booking.

Hire period from 2.00pm on the Wednesday of booking (keys should be collected for a returnable deposit of 10
from the Town Hall at this time). At 12 noon on the last day of your booking keys should be returned to the Town
Hall. To open the Exhibition Centre door, turn the key to the right and push door inwards. The Exhibition Centre
is an old building and has very heavy doors. We would advise a minimum of two people available to open and
close them.

The hire fee covers the use of the main gallery, kitchen, WC and heating and lighting.

Cancellation

Hire fees will only be refunded if the Gallery is re-let for the whole period, or if the booking is cancelled more than
8 weeks in advance of the hire date, in which case 50% of the hire fee will be refunded.

Conditions of Hire

The Old Fire Station Gallerys principal use is for exhibitions open to the public. Entrance must be free, with the
exhibition being sustained for the whole period of booking. Work sold should be collected by the purchaser on the
last day of the exhibition or replaced with another exhibit.

Exhibits may be displayed using chain from the hanging tracks or free standing (chain available at the Town Hall
for a returnable 20 deposit). No other fixtures or fittings may be used unless authorised by the Council.

The hirer must not remove from the Gallery any of the equipment provided. This includes the hanging chain,
furniture, plinths, tables, portable screens and the desk.

The hirer must provide an attendant in the Exhibition Centre whilst the facility is open to the public.

The Council reserves the right for its officials to enter any part of the premises at any time.

The Council insures the fabric of the building and claims by third parties. Hirers are wholly responsible for
adequate insurance cover for their exhibits and for any damage which may occur to the building as a result of the
hire. The Council does not accept responsibility for loss or damage to Exhibitors property. The hirer must
arrange Public Liability Insurance for the period of the exhibition with a level of cover commensurate with
the risk and a minimum of 1m.

Council staff will be available for routine maintenance. Any damage must be reported to the Town Hall
immediately. Please do not touch the gas boiler or heating controls, seek advice from the Town Hall.
Hirers are responsible for leaving the Centre in a clean and tidy condition. All rubbish to be removed.

NO SMOKING IS ALLOWED IN THE GALLERY

PLEASE NOTE THAT VEHICLE CLAMPING IS IN OPERATION IN UPPER MARKET PLACE, LOADING /
UNLOADING PERMISSIBLE ONLY ON THE PAVING DIRECTLY IN FRONT OF DOORS

OXFORDSHIRE FIRE SERVICE

FIRE INSTRUCTIONS - PLACES OF ENTERTAINMENT
 FIRE NOTICE
OLD FIRE STATION GALLERY
ACTION IN CASE OF FIRE

1. If you discover a fire or one is reported to you, you should:

Operate the Fire Alarms by breaking the glass.

EVACUATE THE PREMISES

This may be accomplished verbally or by public address, where appropriate.

Every effort should be made to avoid alarming the public and thereby causing panic.

Attendants should go to the available exits and usher persons from the premises in an orderly fashion.

The assembly point for the building is at:

UPPER MARKET PLACE CAR PARK, MARKET PLACE.

2 The HIRER or designated responsible Fire Officer is responsible for ensuring that the FIRE SERVICE IS
CALLED immediately on the report of suspicion of an outbreak of fire.

CALL 999 AND ASK TO SPEAK TO THE FIRE SERVICE

When the Fire Service replies give the call distinctly -

FIRE AT OLD FIRE STATION GALLERY, MARKET PLACE, HENLEY ON THAMES,

RG9 2AG

DO NOT HANG UP UNTIL THE ADDRESS HAS BEEN REPEATED BY THE FIRE SERVICE.

GENERAL INSTRUCTIONS

3. In the event of fire it is the first duty of all concerned to prevent injury or loss of life.

4. For this purpose, you should make certain that you are familiar with all the means of escape in case of fire
and that such means of escape are unobstructed and easily openable from within.
5. Since there may be an opportunity, in the event of fire, for you to attack it with the nearest fire extinguisher,
you should also be familiar with how to use them.