1st Year Computer Science Ch 9

IMPORTANT QUESTIONS

Spreadsheet Software (CH # 9)

Q.1 What is spreadsheet program? Define Ms- Excel.

Spreadsheet program: Spreadsheet program is used for calculations. It provides

worksheets to enter data. A worksheet is a collection of rows and columns. It allows
user to make different calculations using formulas and built-in functions. User can also
display their data using charts and figures.
Ms- Excel: Microsoft Excel is a software program produced by Microsoft that allows
users to organize, format and calculate data with formulas using a spreadsheet system.
This software is part of the Microsoft Office suite and is compatible with other
applications in the Office suite.

Q.2 Write two any benefits of spreadsheet?

There are some benefits of spreadsheet:

It increases the ease and speed of calculations.
It is easy to modify information and recalculate automatically.
It provides facility to visually display numeric data as a chart or graph.

Q.3 What is cell in MS-Excel.

Cell: A cell is the intersection of a row and a column. A cell holds data. Cells may
contain text, numbers, graphical patterns or formulas.
A cell is named with the letter of the column and the number of the row such as A5 is
the fifth cell of 1st column.

Q.4 Difference between active cell and passive cell.

Active Cell: is the cell in which data is entered or edited at a given time. A cell must be
activated before entering data.
Passive Cell: A cell that is not currently selected is called passive cell. The data cannot
be inserted or deleted in a passive cell.

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 1st Year Computer Science Ch 9

Q.5 Define two ways of copy and paste in Ms Excel.

The most simple Excel copy and paste uses the following steps:
1. Select an Excel cell, or range of cells.
2. Copy the cell(s) by either:
Right clicking with the mouse and selecting 'Copy' from this menu;
Selecting the Copy option from the home tab of the Excel ribbon;
Using the keyboard shortcut, Ctrl + C (i.e. select the Ctrl key and while
holding this down, press C).
3. Click on the location where you want to paste the copied cell(s).
4. Paste the copied cell(s) by either:
Right clicking with the mouse and selecting 'Paste' from this menu;
Selecting the Paste from the home tab of the Excel ribbon;
Using the keyboard shortcut, Ctrl + V (i.e. select the Ctrl key and while
holding this down, press V).

Q.6 How can you merge cells?

1. Select two or more adjacent cells that you want to merge.
2. On the Home tab, in the Alignment group, click Merge and Center.
3. Selected cells will change to merged cell.

Q.7 Difference between Relative and Absolute Reference.

Relative Reference: If a formula containing relative referencing is copied from one cell
to another, Excel changes cell address relative to the new cell address.
Example
If a simple addition formula in cell C1 i.e. =(A1+B1) is copied to cell C2, the
formula will change to =(A2+B2) to reflect the new row.

Absolute Reference: Referencing cells by column and row labels along with $ such
as $A1 is called Absolute Reference. If a formula containing absolute referencing is
copied from one cell to another, Excel does not change cell address.
Example
The formula in cell C1 would read =($A$1+$B$1) if the value of cell C2 should be
the sum of cells A1 and B1. Both the column and row of both cells are absolute and will
not changed when copied.

Q.7 Define functions in spreadsheet.

Functions are built-in formulas that are used to perform complicated calculations.
Functions are an efficient way of performing mathematical operations. E.g.
=SUM(A1:A5)

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 1st Year Computer Science Ch 9

Q.8 Write a function that does total of the cells from A1 to A5.
=SUM(A1:A5)

Q.9 Define Sum and Average Function

Sum: sum function is used to find sum of concerning cells.

=SUM(A1:A5) //sum of cells A1 through A5
Average: average function is used to find Average of concerning cells.
=Average (A1:A5) // avg of cells A1 through A5

Q.10 Difference between formula and function.

Functions
1. Function is predefined facility.
2. Function is written in predefined syntax
3. Function may require parameters.
4. Functions id identified by a particular name.
5. All functions are formulas.
Formula
Formula is defined by user.
Formula is written according to user requirements.
Formula does not require parameters.
Formula has no particular name.
All formulas are not functions.

Q.11 List any four functions in MS Excel

Function Example Description

Sum =SUM(A1:A5) Sum of cells A1 through A5
Average =Average (A1:A5) Avg of cells A1 through A5
Maximum =MAX (A1:A5) Highest number from cells A1 to A5
Minimum =MIN (A1:A5) Lowest number from cells A1 to A5
Square root =SQRT (A1) Square root of the value in cell A1
Today =TODAY() Current date

Q.12 what is nested function?

A function within a function is called nested function. In this case, the inner function
is executed before the outer function. E.g.
IF (SUM(A1:A5)>3000)

Q.13 What is format Painter in MS-Excel?

The Format Painter is one of the most underused features of Excel. The Format
Painter copies formatting from one place and applies it to another.

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