Bus Reservation System

BUS RESERVATION AND ENQUIRY
The main feature of our project are reservation of ticket from Ludhiana general
to different destination. Here the facility of ticket from more than six month of the
commencement of the journey. Tickets are reserved only for the express service of The
Raj Transport Co-op. Society Ltd. .The special feature of this project is to
distinguished the fare of the express service from the ordinary service of that route. This
project also shows that the timing and the date of that particular bus service. This project
also show uniqueness of each Employee and bus with their id no .There is also service to
book the luggage from one destination to another destination with fixed charges.
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Existing System
The high level requirements for the institution information system include the
followings
Store, maintain and retrieve information about the Organization.
Store, maintain and retrieve information about the Staff and Passengers.
Store, maintain and retrieve information about number of accounts..
Prepare the report for each record and department of the Organization.
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Drawbacks of Existing System
The manual system of data processing used in the Organization has large number of
drawbacks.
Limited human capacity and efficiency of brain.
There is lot of time wastage in knowing the current status of all the Passengers and
Staff Members in the Organization to the requirements of the Organization.
There is lot of time wastage in operational processing and also the pressure on the
accountants and staff increases.
Human get tired very soon and make mistakes.
The probability of duplication of works, chances of errors and falsification of data
are very much prevalent in this system.
The voluminous data cant be handled.
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Proposed System
The operator in this system feels himself to be more comfortable as the operation
is performed quickly and efficiently whenever the operator clicks any option .due to the
multimedia effects, the operator interacts with the system with more convenience .
This resulted with the following advantages:
Fast search and retrieval of the information.
Presentation of information in desirable form.
Maintaining up to date reliable information.
It is easy for record keeping.
Less chance of errors. And
Less time consume.
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Requirement For a Computer Project
For the successful working and completion of this project for Bus Reservation
System we have used softwares for some graphical representation so that project looks
attractive much better than the existing. We have used MS ACCESS and VISUAL
BASIC 6.0 as software to eliminate all the drawbacks of the existing system and to meet
all the user requirements and standards. We make project as I future we are able to make
changes and save. If we want to save changes in our project click then message appear
which indicates changes has been saved. In the same manner we have used red light
button and blinking cross icon in place of cancel button. When we click on these buttons
it will indicate that action is being cancelled. We have used Seventeen forms, one module
and Seven tables for this project.
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Hardware Specifications: -
CPU Type Pentium Series

CPU Clock 800 MHZ
Main Memory 128 MB
Cache Memory 64 KB
Physical Memory 4 GB
Display Type EGA/VGA
Printer 32 Pin
Keyboard 101 Keys
Mouse Two Button
Software Specifications: -
Operating System Windows XP

DBMS MS ACCESS
Languages Visual Basic 6.0
Packages MS-Office
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Operating System: -
For this project we used windows operating system i.e. windows XP because no.
of the qualities it has. Some of the qualities of this operating system are:
It ensures the faster disk performance.
It contains a built in pear-to-pear networking.
It has a simple Graphical Use Interface.
It supports long file name.
It contains 32 bits codes, which has better compatibility with Intel 80386, 80486 &
Pentium processor.
It has the facility to set up the computers for use by different people.
It manages the resources of a computer in very efficient manner.
Because of these built in qualities an absolute compatibility with visual basic the choice
for the operating system was windows xp also it is much easier and convenient to work in
a windows environment as it provides a very simplified and graphical i.e. GUI based
interface.
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INTRODUCTION TO DBMS
A DBMS is a general-purpose set of programs that aid and control each users
access to data base, modifying and retrieving data and includes facilities for giving data
independence, integrity and security. A RDBMS as general acts as a transparent interface
between the physical storage and the logical presentation of data. It provides a set of
flexible and sophisticated tools for handling information along with other benefits such
as:
Easy access to data
Flexibility in data modeling
Reduced data storage and redundancy
Independence of physical storage and logical data design
A high-level data manipulation language
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MICROSOFT ACCESS 2003(Back end tool)
Microsoft Access is a RDBMS i.e it is a Relational database management

system from Microsoft which combines the relational Microsoft jet database
engine with a graphical user interface. It supports some object- oriented (OO)
techniques, but falls short of being a fully OO development tool. It is a
database management system used to store and manipulate large collection
of information of any kind. MS-Access has tools which are easy to use and
provide powerful development environment. At an advance level, Access can
be used For developing custom database application by employing Access
Basic and distribution kit for compiling application. Microsoft Access is a computer
application used to create and manage computer Based database on computer.
Microsoft Access can be used for personal information management in a small
Business to organize and manage all data, or in an enterprise to communicate with
server. If you have a Microsoft Access database such as an E-mail
attachment, a file on a floppy disk, or on the network or any other mean, once
you see its icon, you can double-click it. No only will this action launch
Microsoft Access, but also it will open the file.
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FEATURE OF MICROSOFT ACCESS
One of the benefits of access form a programmers perspective is its

relative compatibility with sql query may be viewed and edited as sql statements.
The features are:
1. MSDE(Microsoft sql server desktop engine) 2000, a mini-version of MS sql

server 2000, is include with the developer edition of office Xp and be used
with access as an alternative to the jet database engine
2. Unlike a complete RDBMS the jet engine lack database triggers and stored
procedures. Starting in MS Access 2000 there is a syntax that allows reating queries
with parameters.
3. In ADP files the database-related feature are entirely different, because this
type of file connects to a MSDE or Microsoft objects in the underlying
server.
However, only forms, reports, macros and modules are stored in the ADP file.
COMPONENTS OF ACCESS
1. Database window
2. Database and Tables
3. Forms
4. Queries
5. Reports
6. Macros
ABOUT VISUAL BASIC 6.0

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We are using Visual Basic as front end for making our project. Visual Basic is the
easy way to write programs for windows .Simply, because it gives us maximum control
over your computer. Programs can automate our work, preventing mistakes and making
us more productive. Writing programs can be complex, but fortunately Visual Basic is
that it works with Microsoft Office and on the Internet.
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FEATURE OF VASUAL BASIC
1. A complete web development environment.
2. End to end debugging support.
3. Integrated professional VB tools.
4. Simple and easy to use.
5. Visual basic is user friendly.
Our project is purely based on the database, manipulation of database and
language supporting database is preferred. Out of the language, which support database
like FOXPRO, MS ACCESS, SYBASE ETC.,Access is best suited.
Access provides graphical interface as it is window based and is very easy to use.
Navigation between the forms and the reports is made is by the use of menus and push
buttons.
Access works on the client/server technology, so the software developed in it can
run in a network environment.
Access is the relational database management system, so enforcing integrity
constraints is easy.
Forms of visual basic can be used for designing data entry screens. Using reports of
visual basic we can generate reports on daily bases or on data feed between specific
dates.
The major advantage of using Access/VB is that it provides security. Legal users
are given password by the DBA.
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System Development Life Cycle
System Development Life Cycle was developed to create a successful system. It
is an organized way to develop a system. It also referred to as a system study. It is
composed of following series of phases:
1. Recognition of Need
2. Feasibility Study
3. System Analysis
4. System Design
5. Development
6. Implementation
7. Maintenance
1. Recognition of Need: -
The existing system for the Bus Reservation System is totally managed by
manpower. No doubt that the working of the system is going on smoothly but there are
lot many limitations due to which lots of problems have been faced. Some of the
problems that we come to know with the existing system are written below:-
(a) Manual System: -
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Since all work is done manually so it is very difficult to manage all its resources
properly and efficiently .Each and every information about Passenger or employee is
recorded manually, which is a very time consuming task. Thus there is a need of
computerized system for achieving more accuracy and effectiveness
(b) Difficulty in Searching and Adding Records:-
In existing system all records about each and every person whether it is a
Passenger, Employee or a member of management are saved in registers. So it becomes
very difficults to find the required information from the records because we have to go
through all the existing records. For adding new record whole information is written
manually.
(c) Duplication of Records: -
Because all the data was entered manually, so it is possible that same Ticket
number or employee code is allotted to more than one pessenger or employ which create
problems.
(d) Wastage of Money:-
There is lots of wastage of money due to manual management of resources.
Because every work is done manually, there was extra staff required which was resulting
in increased overheads.
(e) Wastage of Time: -
Wastage of time because more time is taken to achieve the target, like more time
is needed to make receipts and storing the data into the registers.
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(f) Loss of Accuracy: -
Because all calculations was done manually, so sometime they may get wrong
like calculation of rate of ticket, commission or salary which is a major drawback of
existing system.
So there is a great need of computerized system to remove all the above
mentioned limitations. All these drawbacks are overcome by the proposed system
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Feasibility Study
This project report is entitled Bus Reservation System which plays an
important role to deal with management of the organization. Computers are there in each
phase of our life to help us out from traditional work. Computers provide very accurate
and very speedy information. So, it has dominated field of our life. This software is
prepared to perform various works done in the different departments of Organization e
.g .Booking of Tickets, managing bus and seat details and employee details.
Bus is a primary need of todays world for a simple man. The department of organization
has been computerized, as this department has to perform every year bulk amount of data
and calculations related to the information. This problem requires large amount of time
and efforts. The time taken in dealing with the problem is quiet large. By computerizing
the system not only many hours be saved, but also computerizing this system can
generate some useful reports of analytical nature too. So, by computerizing the system we
can save many hours.
Characteristics of the good system :-
(a) Organization: -
Organization implies the structure and order. It is the arrangement of components that
help to achieve the objective.
(b) Interaction: -
Interaction refers to the manner in which each component function with the other
components of the system.
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(c) Interdependence: -
It means that part of system depends on another part. Output of one sub system is
requiring input of another system and vice versa.
(d) Integration: -
Integration refers to the holism of the system. Successful integration will typically
produce a synergetic effect and greater the total impact than if component work
independently.
(e) Central Objective: -
Objective may be real or static although the static objective may be the real objective , it
is not uncommon for an organization to state one objective and operate to achieve another
objective. The important point is that user must know the central objective. A major
objective of system is to produce an output that has value to its user.
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Categories of Feasibility system
Proposed system changes leading a feasibility study fall into one of the three
categories: -
(a) Change to the Existing System: -
When the present system has some discrepancies, which can be removed by some
alterations, fall under this category. Like here we introduced a computerized solution to
calculate a fine.
(b) Completely New System: -
When the present system whether manual or computerized has a lot of
discrepancies which results in performance degradation and the system is causing big loss
of money and the time, then sometimes it is desirable to replace the older system with a
completely new system. The problem here deals with the issuing the ticket for a
particular bus that is related to some particular route are replacing the existing system by
a new computerized system.
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Other Feasibilitys of the proposed system are
Social Feasibilitys: -
The reactions of the users to the proposed system are mostly favorable. The
problem made the concerned people to perceive the new system as beneficial one.
Technical feasibilitys: -
The existence of the infrastructure required for proposed system makes it
technically feasible for the system to be implemented. The required hardware software
and other interface requirements are met in the organization.
Economic Feasibilitys: -
The organization already has the idea of development of the information system
in its priorities. The cost, which will be incurred in the development, gets cleared.
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System Analysis
System analysis is the detailed study of an existing system for the purpose of the
designing of a new or improved system. With the planning complete and the control
mechanism in place, the project team turns to the analysis of the existing system .One
aspect of designing is the defining of the boundaries of the system and determining
whether or not the candidate system should consider other related systems. During
analysis data are collected on the available files, decision points and the transactions
handled by the present system. Some logical system models and tools that are used in the
analysis are data flow diagrams, interviews, onsite observation and questionnaires .The
interview is commonly used analysis .During the analysis phase , the system analyst
continues then to gather information. Training experience and common sense are
required for collection of information need to the analysis.
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System Study
The term SYSTEM refers to the orderly grouping of the interdependent
components, which are linked together according to a plan to achieve a specific objective.
The idea of system has become practical and necessary in conceptualizing the
interrelationships and integration of operation, especially when using computers. Thus,
the system is the way of thinking of organization and their problems. It involves set of
techniques that help in solving any problem. A system has many elements, these are:
output /input processor(s), control, feedback, boundaries and interface. System takes the
input to the outside and gives the output to the outside. So practically system is an open
system that interacts with the environment. In the present study, the system is an
integrated collection of programs and data files as the unit. The combination of all these
programs and database make the system. System study involves the investigation of all
the programs to be solved, as in our system study in the Bus Reservation System,
transaction relating to the database handling the main problem investigated. A system
study involves overall flow and manipulation of the data as in our system data flows from
one part to another. Data is also manipulated in our system.
Our project Bus Reservation System is based on handling all the transaction
relating to the organization. We gathered a lot of information by asking the staff to meet
the information requirements. It includes:
How the system works?
What are the different transactions that the employees have to deal with?
What are the different reports generated and how are they prepared?
How many checks are needed on the transaction?
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System Design
Overview:-
It is the most creative and challenging phase. System design specifies how the
system will accomplish the objectives. The term design describes a final system and
which develops it. The design represents the major characteristics of a final system and
determines the upper bound in quality for the system. System design emphasizes on two
aspects of a system:
Dividing the system into components.
Defining the interrelationship of the components.
A fundamental objective in design of an information system is that
computer and communication technology specified in the design should always be
secondary to the results, system is intended to produce .System design consist of
two steps :-
1. Logical Design:-
This step describes the feature, inputs, outputs, tables, databases and
procedure to meet the project requirement .This gives the detailed specification for
the new system.
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2. Physical Design:-
This step involves the production of software. Programs are return to accept
user input, process data, produce reports and stores data in database. It maps out
the detail of physical system, plans the system implementation and specifies any
new hardware and software.
Design Goals
Here our approach is to develope an interactive system, which accepts
inputs, options and provides the user with required outputs. After some give-and-
take, the design goal suggests that the system have the following features :-
The system have good interface.
To facilitate the user, a number of messages should be design which guide
the action.
System Design Phase
1. Data Gathering
2. Detail System Design
i. Input Design
ii. Output Design
iii. Control Design
iv. Database Design
3. Program writing
Input Design:
Input design specifies how data are accepted for processing. This involves:-
What data to input.
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What medium to use.
How the data should be arranged or coded.
The dialog to guide users in providing input.
Data items and transactions needed validations to detect errors.
Methods for performing input validation and steps to follow when error occurs.
Output Design:
For many End users, output is the main reason for developing the system
and the basis on which they will evaluate the usefulness of the application . Output
design involves:-
Determine what information to present.
Decide whether to display or print the information.
Presentation is an acceptable format.
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Control Design:
While entering data or in requesting the performance of certain functions
there may occur errors, which could result in proper use of system .Control
provide ways to:-
Ensure that only authorized users access the system
Guarantee that transactions are acceptable
Validate the data for accuracy
Database Design:
The collection of data usually referred to as the database. The database contains
information about the particulars of the enterprise. Data involves the definitions of
structures for the storage of information and the provision of mechanism for the
manipulation of information. In addition, to the database system must provide for the
safety of information stored in the database despite system crashes or attempts to
unauthorized access.
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President
Secretary
Accountant
Bus Employees Booking
Booking clerk
Driver
Conductor Servants cclerkCler
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MAIN DFD
PASSENGERS MANAGEMENT
BOOKING
FORM
ACKNOWLEDGEMENT
REPORTS
BUS
RESERVATION
SYSTEM
PARTICULARS
BOOKING PROCESS
LUGGAGE BOOK
WORKERS SALARY
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TICKET BOOKING DFD
PASSENGERS
TICKET BOOKING
RECIEPT BOOKING
ALLOTMENT PROCESS
OF
SEAT NUMBER
SEAT NUMBER
BOOKING
ROUTE LIST
STATION
PROCESS
CHARGES
LIST
MANAGEMENT
CHARGES PROCESS
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LUGGAGE BOOKING DFD
SENDER
LUGGAGE BOOKING
RECIEPT
BOOKING
PROCESS
ROUTE LIST
LUGGAGE
BOOKING
CHARGES LIST
STATION
PROCESS
MANAGEMENT
CHARGES PROCESS
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EMPLOYEE , BUS AND ROUTE RELATIONSHIP
DEPARTMENT
SALARY
ADDR
COMMISSION
EMP NAME
HIRE DATE
EMPTAB
EMP ID
EMPTAB
BUS
ROUTE ID RELATIO
N
DEP. TIME
CONDUCTOR
ID
INSURANCE NO
DRIVER ID
INS. AMT
BUS
TOTAL INS.COMP.
SEATS
VALID TO DATE
BUS NO
ROUTE
BUS
RELATIO
N
ROUTE
SUBROUT
TICKE E TICKE
TROU T
TE SUBR RID
RID ROUT OUTE

SUBR
RATE SUB ROUTE

ROUTE
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LUGGAGE , BUS,ROUTE RELATIONSHIP
ROUTE ID DEP. TIME

CONDUCTOR
ID INSURANCE NO
DRIVER ID INS. AMT
INS.COMP.
TOTAL BUS
SEATS
VALID TO DATE
BUS NO
RID R
LUGGAGE ADDRESS
BUS
DEP
RELATION
TIME BOOKING
S
DATE
SENDER
NAME LUGGAGE
TYPE
R TO RFROM
CHARGE
S WEIGHT
LUGGAGE
RECIVER NAME SENDER
BOOKING PHONE
BUSNO
TOUR
DATE
BOOK
NO R
PHONE
ROUTE
SUBROUT
TICKE E TICKE
TROU T
TE SUBR RID
RID ROUT OUTE

SUBR
RATE SUB ROUTE

ROUTE
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1.TABLE NAME:- PASSWORD
Column Name Data Type Size Description

UNAME TEXT 20 User Name
PASS TEXT 20 Password
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2. TABLE NAME: - TICKETBOOKING
TICKNO NUMBER 6 Ticket Number(Primary Key)

BUSNO TEXT 15 Bus Number
SEATNO NUMBER 2 Seat Number
RATE NUMBER 5,2 Rate of Ticket
AMOUNT NUMBER 5,2 Recieved Ruppes of Ticket
ROUTE TEXT 25 Route of Bus
T_DATE DATE 12 Date of Tour

DISCOUNT NUMBER 4,2 Discount on Ticket
PFROM TEXT 15 From Where is Ticket
PTO TEXT 15 Destination
CNAME TEXT 15 Customer Name
BK_DATE DATE 12 Date of Booking
BK_TIME TEXT 12 Time of Booking
DEPTIME TEXT 12 Departure time of Bus
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3.TABLE NAME:- LUGGAGE BOOKING
BOOKNO NUMBER 6 Booking Number

TOURDATE DATE Tour Date
BOOKDATE DATE Booking Date of Luggage
RID NUMBER 2 Route id from Route table
DEPTIME TEXT 12 Departure time of Bus
SNAME TEXT 15 Senders Name
SPHONE NUMBER 10 Senders Phone
SLUGGAGE TEXT 15 Senders Luggage type
CHARGES NUMBER 6,2 Charges of Luggage
WEIGHT NUMBER 5,2 Weight of Luggage
RFROM TEXT 15 From where Luggage will be sent
RTO TEXT 15 Destination of Bus
RNAME TEXT 15 Name of the Receiver
RPHONE NUMBER 10 Phone of the Receiver
RADD TEXT 30 Address of the Receiver
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4.TABLE NAME :- BUS
TSEATS NUMBER 2 Seats in Bus
DRID NUMBER 2 Driver id
CTRID NUMBER 2 Conductor id
DEPTIME TEXT 12 Departure Time

INSNO TEXT 13 Insurance Number
INSAMT NUMBER 10,2 Amount of Insurance
INSCO TEXT 20 Company of Insurance
VALIDTO DATE 12 Date upto Valid of Insurance
RID NUMBER 2 Route id
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5.Table name : EMPTAB
EMPID NUMBER 2 Employee id Number
EMPNAME TEXT 20 Employee Name
ADDR TEXT 30 Employees Address
SAL NUMBER 7,2 Employees Salary
DPT TEXT 15 Department of working
HDATE DATE 12 Hire date of Employee
COMM NUMBER 5,2 Commission
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6.Table name:- Route
Column Data Type Size Description

Name
RID NUMBER 2 Route id Number
ROUT TEXT 25 Route Name
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SUBROUTE
7.TABLE NAME:- SUBROUTE
RID NUMBER 5 Route identity number
SUBR TEXT 25 Sub Route name
RATE NUMBER 6,2 Fares of the particular

Station
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System Testing
Testing can be defined as major quality control measure used during software
development. Its basic function is to detect errors in the software. A newly designed
system should have all the pieces in working order, but in reality each piece works
independently. The purpose of the system testing is to consider all the likely variations
to it will be subjected and then push the system to its limits. After the successful
designing of the system applications, the system analyst should plan to test the
application at every stage of development. It is important here to define what is the
meaning of testing .
Testing is the primary control standard for the software development. Testing is a
task of executing the program with finding errors. No block of code is entirely ready
unless it has been fully tested .Hence, this phase is very vital in the development of the
system. It is an extremely critical and time-consuming activity. Testing is important for
the success of the system .Testing makes the reasonable assumption that if all the
modules of the system are correct and fine and the aim of the system development is
achieved . Testing makes the software readable without fault . This improves user
confidence in the system.
Steps For the Testing of the System are as follows:
1: Unit Testing At Unit Level
2: Integrated Testing At Module Integration Level
3: Validation Testing Testing With Original Client
4: System Testing At Entire System Or Software level
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Unit Testing:
In unit testing, each module or unit is tested separately . The purpose is to
exercise the different parts of the module code to detect coding errors .It concentrates on
each unit or module of the software as implemented in source code. After this the
modules are gradually integrated ,which are integrated to eventually form the entire
system .
Integrated Testing:
Integrated testing is performed to detect design errors by focusing on testing the
interconnection between modules .It mainly focuses on the design and the construction
of the software architecture . Integrated testing address the issues associated with the dual
problems of verification and program construction.
Validation Testing:
Validation criteria must be tested. It provides final assurance that software meets
all functional behavior all and performance requirements.
System Testing:
After the system is put together, system testing is performed .System testing is the
testing where the software and other system elements are tested as hole. Here the system
is tested against the system requirements to see if all the requirements are met and if the
system performs as specified by the requirements. Software when validated must be
combined with other system elements i.e. hardware, people or databases.
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System Implementation
A crucial phase in the system life cycle is a successful implementation of the new
system defined and the analyst must be sure that the new design is implemented to
establish the standards. It is the fulfillment of carrying out of the design specifications to
put a new information system into operation. There are two system implementation
phases, the construction of new information system and delivery of new information
system.
In these two phases we make a detailed study of the purpose and objectives,
specific tasks and activities that are to be performed and important skills that are to be
mastered. This part of system development life cycle is important because it makes one
understand the close working relationship between system analyst and the computer
programmer. This involves creating computer compatible files, training the operation
staff and installing hardware, terminals and telecommunication networks before the
system is up and running.
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CONSTRUCTION OF NEW INFORMATION SYSTEM
In this part of system implementation the main purpose is to build a working
information system from the design specifications prepared during design phase. To
achieve the completion of the construction phase we must accomplish the following
objectives:
1. Construct or install information system components.
2. Implement assigned information system functions.
3. Involve end users in pertinent construction activities.
DELIVERY AND EVALUATION OF THE NEW SYSTEM:
This is the last development phase in life cycle. From definition and selection
phase we know what parts of the new system are manual and what are computerized.
From design phase, we know all the inputs, outputs and procedures that are implemented
and from construction phase, we will eventually have working hardware and software to
support new system. Now we most put new system into operation. The main purpose of
delivery phase is to smoothly convert from the old system to new system. To achieve this
purpose, we must accomplish the following objectives:
1. Train and support end users.
2. Evaluate the project and system.
3. Make smooth transition to new methods and procedures possible.
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In this phase we perform the following tasks:
1. Install files and databases.
2. Train end user to use the new system.
3. Convert to the new system.
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USER TRAINING
An analysis of user training focuses on two factors: user capabilities and the nature of
system being installed users range from the nave to the highly sophisticated.
Developmental research provides interesting insights into how nave computer users
think about their first exposure to a new system. They approach it as concrete learners,
learning how to use the system which abstract principals determine which function. The
distinction between concrete and formal learning says much about what one can expect
from trainees in general.
Tasks that require the user to follow a well defined, concrete, step-by-step procedure
require limited problems. This means that the training level and duration are basic end
brief. Requiring a trainee to analyze a given situation and translate it into a procedure for
computer manipulation requires formal trainee for relatively long time. Training has to be
geared to the specific user based on system complexity.
TRAINING AIDS :-
There are several training aids available:
1. User Manual :-
Traditionally, the user manual is prepared reflectively because it is an item that much
accompanies every system. Yet, there are items when a user manual is discretionary. The
important point is that the manual should be prepared only if it will serve the user.
Probably the best reasons for preparing a user manual is on the recommendations of the
resident expert. If it will be used, the manual should be written despite cost.
1.Data Dictionary:-
Data dictionary is the separate place for describing the data elements. It is more an
electronic one-page sheet available to the user to assure that functions are interpreted
and executed properly.
2.Jobs Aids:
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A job aids communicates essential information about certain jobs. It takes a number of
forms, for example:
a) Color printing in forms to the accentuate headings.
b) Color to identify the pieces of hardware, cables etc.
c) Wall charts to illustrate schematic of processing run.
d) Flowcharts to guide the user in detecting and handling the errors, restarting the
system, etc.
It can be seen then that training aids help to communicate the vital information about the
new system to make these aids about the new system.
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Loginform
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Mdi form
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Ticket Booking Form
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Ticket Cancel Form
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Luggage Booking Form
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Luggage Cancel Form
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Bus Add Form
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Route Add/Delete Form
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Route Delete Form
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Employee Detail Form
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Form For Searching Bus
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Login Form
Dim b As ADODB.Recordset
Private Sub Command1_Click()

If UCase(Text1) <> UCase(b(0)) Then
MsgBox "Username incorrect"
Text1.SetFocus
SendKeys "{Home}+{End}"
ElseIf UCase(Text2) <> UCase(b(1)) Then
MsgBox "Password incorrect"
Text2.SetFocus
SendKeys "{Home}+{End}"
Else
Unload Me
MDIForm1.Show
End If
End Sub

End
End Sub
Private Sub Form_Load()

M.dbcon
Set b = New Recordset
b.Open " SELECT * FROM t1", M.con, adOpenDynamic, adLockOptimistic
End Sub
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MDI Form
Private Sub BAdd_Click()
AddBus.Show
End Sub
Private Sub BEdit_Click()

EditBus.Show
End Sub
Private Sub bookingadd_Click()

BookingBus.Show
End Sub
Private Sub bookingcancel_Click()

b.Open "SELECT * FROM booking ", M.con, adOpenDynamic, adLockOptimistic
Dim tno
tno = InputBox("Enter ticket Number:")
If tno = "" Then GoTo ff
b.MoveFirst
b.Find ("ticketno =" & tno)
If b.AbsolutePosition > adPosBOF Then
b.Delete
MsgBox "Ticket Cancelled"
Else
MsgBox "Record not found"
End If
ff:
b.Close
End Sub
Private Sub bookingrpt_Click()

b.Open "select * from booking", M.con, adOpenDynamic, adLockOptimistic
Set DataReport1.DataSource = b.DataSource
DataReport1.Show
End Sub
Private Sub BSearch_Click()
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MsgBox "Luggages Cancelled"
Else
End If
ff:
b.Close
End Sub
Private Sub luggagerpt_Click()

b.Open "select * from luggage", M.con, adOpenDynamic, adLockOptimistic
Set DataReport2.DataSource = b.DataSource
DataReport2.Show
End Sub
Private Sub MDIForm_Load()
End Sub
Private Sub RAdd_Click()

AddRoute.Show
End Sub
Private Sub REdit_Click()

EditRoute.Show
End Sub
Private Sub RSearch_Click()

SearchRoute.Show
End Sub
Private Sub SAdd_Click(Index As Integer)

AddStation.Show
End Sub
Private Sub sEdit_Click(Index As Integer)

EditStation.Show
End Sub
Private Sub SSearch_Click(Index As Integer)

SearchStation.Show
End Sub
72
Ticket Booking Form
Dim c As ADODB.Recordset
End Sub
Private Sub Cmd_add_Click()

If Not IsNumeric(tno) Then
MsgBox "Enter Only Numeric Values", vbOKOnly + vbCritical
tno.SetFocus
Exit Sub
End If
If Not IsNumeric(mno) Then
mno.SetFocus
Exit Sub
End If
If alpha(pn) = False Then
MsgBox "Enter Only Cherecter Values", vbOKOnly + vbCritical
pn.SetFocus
Exit Sub
End If
b.AddNew
b(0) = pn
b(1) = add
b(2) = mno
b(3) = bd
b(4) = Combo1
b(5) = bus
b(6) = sn
b(7) = fare
b(8) = dt
b(9) = tno
b.Update
MsgBox "Seat Is Reserve", vbOKOnly + vbExclamation
pn = ""
add = ""
mn = ""
Combo1 = ""
73
sn = ""
fare = ""
dt = ""
bus = ""
mno = ""
End Sub
Private Sub cmd_exit_Click()

Unload Me
End Sub
Private Sub Combo1_Click()

c.Open "select * from route where to='" & Combo1 & "'", M.con
fare = c(3)
c.Close
c.Open "select * from bus where route='" & Combo1 & "'", M.con
Dim seatno
seatno = c.Fields("totalseats")
bus = c(0)
dt = c(1)
c.Close
c.Open "select seetno from booking where route='" & Combo1 & "' and bookingdate=#" & bd & "# order by seetno
desc", M.con, adOpenDynamic, adLockOptimistic
If c.BOF Or c.EOF Then
sn = 1
Else
If (Int(c.Fields(0)) > seatno) Then
MsgBox "Bus is Full"
Else
sn = c.Fields(0) + 1
End If
End If
c.Close
End Sub
End Sub

74
Set c = New Recordset
c.CursorLocation = adUseClient
b.Open "SELECT * FROM route", M.con, adOpenDynamic, adLockOptimistic
While Not b.EOF
Combo1.AddItem b(2)
b.MoveNext
Wend
b.Close
bd = Format(Date, "dd/mmm/yyyy")
b.Open "SELECT * FROM Booking where bookingdate=#" & bd & "# order by ticketno desc", M.con,
adOpenDynamic, adLockOptimistic
If b.BOF Then
tno = 1
Else
tno = b.Fields("Ticketno") + 1
End If
Me.Width = 7320
Me.Height = 6150
End Sub
Private Function alpha(s1 As String) As Boolean

For i = 1 To Len(s1)
If (Asc(Mid(s1, i, 1)) < 65 Or Asc(Mid(s1, i, 1)) > 122) And Asc(Mid(s1, i, 1)) <> 32 Then
alpha = False
Exit Function
End If
Next
alpha = True
End Function
75
Ticket Cancel Form
Private Sub bookingcancel_Click()

b.Open "SELECT * FROM booking ", M.con, adOpenDynamic, adLockOptimistic
Dim tno
tno = InputBox("Enter ticket Number:")
If tno = "" Then GoTo ff
b.MoveFirst
b.Find ("ticketno =" & tno)
b.Delete
MsgBox "Ticket Cancelled"
Else
End If
ff:
b.Close
End Sub
76
Luggage Booking Form
Dim c As ADODB.Recordset

If alpha(sn) = False Then
sn.SetFocus
Exit Sub
End If
If alpha(lag) = False Then
lag.SetFocus
Exit Sub
End If
If Not IsNumeric(wieght) Then
wieght.SetFocus
Exit Sub
End If
If alpha(recparty) = False Then
recparty.SetFocus
Exit Sub
End If
If alpha(RAdd) = False Then
RAdd.SetFocus
Exit Sub
End If
If Not IsNumeric(rphon) Then
rphon.SetFocus
Exit Sub
End If
b.AddNew
b(0) = sn
b(1) = sph
b(2) = SAdd
77
Set c = New Recordset
b.Open "select * from route", M.con, adOpenDynamic, adLockOptimistic
While Not b.EOF
Combo1.AddItem b(2)
b.MoveNext
Wend
b.Close
bd = Format(Date, "dd/mmm/yyyy")
b.Open "select * from luggage order by bookingno desc", M.con, adOpenDynamic, adLockOptimistic
If b.BOF Or b.EOF Then
bookn = 1
Else
bookn = b(3) + 1
End If
Me.Width = 7305
Me.Height = 8340
End Sub

alpha = False
Exit Function
End If
Next
alpha = True
End Function
78
Luggage Booking Cancel Form
Private Sub Ldelete_Click()

Dim a
b.Open "SELECT * FROM luggage ", M.con, adOpenDynamic, adLockOptimistic
a = InputBox("Enter Booking no:")
If a = "" Then GoTo ff
b.MoveFirst
b.Find ("Bookingno=" & a)
b.Delete
MsgBox "Luggages Cancelled"
Else
End If
ff:
b.Close
End Sub
79
Bus Add Form

If Not IsDate(t2) Then
MsgBox "Enter Only date Values", vbOKOnly + vbCritical
t2.SetFocus
Exit Sub
End If
If Not IsNumeric(t3) Then

t3.SetFocus
Exit Sub
End If
t4.SetFocus
Exit Sub
End If
If Not IsNumeric(T6) Then
T6.SetFocus
Exit Sub
If Not IsDate(T7) Then
MsgBox "Enter Only date Values", vbOKOnly + vbCritical
T7.SetFocus
Exit Sub
End If
End If
b.AddNew
b(0) = t1
b(1) = t2
b(2) = t3
b(3) = t4
b(4) = t5
b(5) = T6
b(6) = T7
b(7) = Combo1
b(8) = Combo2
b(9) = Combo3
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b.Update
MsgBox "Record Is Update", vbOKOnly + vbExclamation, "updation"
t1 = ""
t2 = ""
t3 = ""
t4 = ""
t5 = ""
T6 = ""
T7 = ""
Combo1 = ""
Combo2 = ""
Combo3 = ""
End Sub

Unload Me
End Sub

t1 = ""
t2 = ""
t3 = ""
t4 = ""
t5 = ""
T6 = ""
T7 = ""
Combo1 = ""
Combo2 = ""
Combo3 = ""
End Sub

b.Open "SELECT * FROM EMP where department='driver'", M.con, adOpenDynamic, adLockOptimistic
While Not b.EOF
Combo1.AddItem b(1)
b.MoveNext
Wend
b.Close
b.Open "SELECT * FROM EMP where department='conductor'", M.con, adOpenDynamic, adLockOptimistic
While Not b.EOF
Combo2.AddItem b(1)
81
b.MoveNext
Wend
b.Close
b.Open "SELECT * FROM route", M.con, adOpenDynamic, adLockOptimistic
While Not b.EOF
Combo3.AddItem b(2)
b.MoveNext
Wend
b.Close
b.Open "SELECT * FROM Bus", M.con, adOpenDynamic, adLockOptimistic
Me.Height = 6300
Me.Width = 7395
End Sub
82
Route Add Form
t1.SetFocus
Exit Sub
End If
If alpha(Combo1) = False Then
Combo1.SetFocus
Exit Sub
End If
If alpha(Combo2) = False Then
Combo2.SetFocus
Exit Sub
End If
Combo2.SetFocus
Exit Sub
End If
b.AddNew
b(0) = t1
b(1) = Combo1
b(2) = Combo2
b(3) = t2
b.Update
MsgBox "Record Is Update"
t1 = ""
Combo1 = ""
Combo2 = ""
t2 = ""
End Sub
Unload Me
End Sub
83
b.Open "SELECT * FROM station", M.con, adOpenDynamic, adLockOptimistic
While Not b.EOF
Combo2.AddItem b(1)
b.MoveNext
Wend
b.Close
b.Open "SELECT max(id) FROM Route", M.con, adOpenDynamic, adLockOptimistic
t1 = b(0) + 1
b.Close
b.Open "select * from Route", M.con, adOpenDynamic, adLockOptimistic
End Sub

alpha = False
Exit Function
End If
Next
alpha = True
End Function
84
Employee Delete/Update Form
Private Sub cmd_pree_Click()

b.MovePrevious
If b.BOF Then
MsgBox "This is Begning of record"
b.MoveFirst
End If
view
End Sub

Unload Me
End Sub
Private Sub cmd_Edit_Click(Index As Integer)

addedit = False
End Sub
Private Sub cmd_first_Click()

b.MoveFirst
view
End Sub
Private Sub cmd_last_Click()

b.MoveLast
view
End Sub
Private Sub cmd_next_Click()

b.MoveNext
If b.EOF Then
MsgBox " This is last record"
b.MoveLast
End If
view
End Sub
85
Private Sub cmd_pre_Click()
b.MovePrevious
view
End Sub
Private Sub cmd_save_Click(Index As Integer)

t1.SetFocus
Exit Sub
End If
If alpha(t2) = False Then
t2.SetFocus
Exit Sub
End If
If alpha(t3) = False Then
t3.SetFocus
Exit Sub
End If
t4.SetFocus
Exit Sub
End If
b(0) = t1
b(1) = t2
b(2) = t3
b(3) = t4
b(4) = Combo1
MsgBox "Record is update", vbOKOnly + vbExclamation, "updation"
End Sub

t1 = ""
t2 = ""
t3 = ""
t4 = ""
Combo1 = ""
End Sub
86
If MsgBox("Are You Sure To Delete Record", vbYesNo + vbCritical, "Deletion") = vbYes Then
b.Delete
MsgBox "Record Is Delete"
cmd_pree_Click
End If
End Sub

Combo1.AddItem "CONDUCTOR"
Combo1.AddItem "DRIVER"
Combo1.AddItem "HELPER"
Combo1.AddItem "MANAGER"
Combo1.AddItem "CASHIER"
b.CursorLocation = adUseClient
b.Open "select * from EMP", M.con, adOpenDynamic, adLockOptimistic
view
Me.Width = 6345
Me.Height = 5595
End Sub
Private Sub view()
t1 = b(0)
t2 = b(1)
t3 = b(2)
t4 = b(3)
Combo1 = b(4)
Label5(0).Caption = "Record no.=" & b.AbsolutePosition & "Totel NO.of records=" & b.RecordCount
End Sub
alpha = False
Exit Function
End If
Next
alpha = True
End Function
87
Searching by Bus Number Form
Private Sub amd_search_Click()

If t11.Text = "" Then
MsgBox "Enter values", , "Searching"
Else
b.MoveFirst
b.Find ("Busno =" & "'" & t11 & "'")
view
Else
End If
End If
End Sub

Unload Me
End Sub
Private Sub cmd_reset_Click()

t1 = ""
t2 = ""
t3 = ""
t4 = ""
t5 = ""
T6 = ""
T7 = ""
t8 = ""
t9 = ""
t10 = ""
t11 = ""
End Sub

88
b.Open "SELECT * FROM bus ", M.con, adOpenDynamic, adLockOptimistic
Me.Width = 7305
Me.Height = 6330
End Sub
Private Sub view()

t1 = b(0)
t2 = b(1)
t3 = b(2)
t4 = b(3)
t5 = b(4)
T6 = b(5)
T7 = b(6)
t9 = b(7)
t10 = b(8)
t8 = b(9)
End Sub
89
Module (M.bas)
Public con As ADODB.Connection

Public Sub dbcon()
Set con = New Connection
con.Open "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=" & App.Path & "\FILE1.mdb;Persist
Security Info=False"
End Sub
90
91
User manual is a complete guide for the user to use the software. It includes
installation of the software and techniques of how to use the software. The user
manual should be simple to able the user to access the software very easily.
The contents of the user manual are:
1. Loading
The tools used are MS Access and visual basic. So we need to loads MS Access and
visual basic on our computer first or the users computer.
2. Software loading
Load the appropriate software to run the project.
3. LOGIN
Type the correct user name and password required to run the project. If we give invalid
username, it will display a message Username incorrect and password it will display a
message Password incorrect otherwise it will accept the correct password and run the
project.
4. Main menu
We have five main menus in this project---
1. File Maintains
2. Booking
3. Luggage
4. Reports
5. Exit
92
a. Ticket Booking form---
This form contains details of the passenger like ticket number, Passenger name, route
name, Station name where he want to go, rate of ticket , date of journey etc information .
This form enables us viewing details of the passenger in a single form.
b. Luggage Booking Form--
This form contains details of the Sender,Reciever and about luggage like book number,
Sender name, Receiver name,.Reciver Address, Station name where he want to go,
charges of luggage , date of journey etc information .
This form enables us viewing details of the luggage in a single form.
c. Employee Form
This option opens up staff list form which contains complete list of Staff in the
organization.
This form contains details of the staff member in the organization like emp id , name,
category department and address etc. information.
c. Bus Add Delete Form
This form contain the information about all the buses in the organization. This
information detail information about all buses in the organization like which bus of
particular number will goon of which particular route. And who are the driver and
conductor of the particular bus.
93
94
Conclusion
This project has been developed during the project work of B.C.A. final (Bachelor
of Computer Applications) at L.L.R..I.E.T. Moga.. This project is completely menu driven
and entirely user friendly and can be operated even by a computer novice with ease. The
input formats are self explanatory and have been designed in such a manner that the user
will take least trouble in inputting the information. Various validation checks have also
been provided through out the system. As far as the matter of security is concerned, the
system is full-proof. Facility is provided in such a way that no user can have the access to
the information of the other user.
The system is flexible enough for the further modification whenever desired. The
changes can always be incorporated in any module without affecting the whole system.
Similarly, any enhancement can be done by adding any module at any stage.
95
Because of lack of time this software is made for booking the seats as well as
luggage from Ludhiana only. So thats why the starting station is one where as there are
different destinations. It is also possible after the little modification this software is used
for booking of all types of reservations from one station to another station.
By studying above the project report we conclude that by computerization
Of the Bus Reservation there are following advantages:
1. We can save lot of time by using this software.
2. There will be no need of big files for storing information about various entities.
3. This software provides us quick information, which id frequently used in the
department.
4. User can easily use the software even if he/she dont know about visual basic by
using the buttons displayed on screen during runtime.
5. Reports are special feature of this software. The reports are useful for the
presentation of data.
6. By using this software updating /deletion/saving/of records is quiet easy for the
user.4
96
97
1. VB in 21 Days
2. System Analysis and Design
3. www.projectdeveloper.co
98

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BUS RESERVATION AND ENQUIRY

Store, maintain and retrieve information about the Organization.

Store, maintain and retrieve information about number of accounts..

Limited human capacity and efficiency of brain.

Staff Members in the Organization to the requirements of the Organization.

accountants and staff increases.

Human get tired very soon and make mistakes.

The probability of duplication of works, chances of errors and falsification of data

are very much prevalent in this system.

The voluminous data cant be handled.

This resulted with the following advantages:

Fast search and retrieval of the information.

Presentation of information in desirable form.

Maintaining up to date reliable information.

It is easy for record keeping.

Less chance of errors. And

Less time consume.

and Seven tables for this project.

CPU Type Pentium Series

Operating System Windows XP

It ensures the faster disk performance.

It contains a built in pear-to-pear networking.

It has a simple Graphical Use Interface.

It supports long file name.

It manages the resources of a computer in very efficient manner.

independence, integrity and security. A RDBMS as general acts as a transparent interface

Easy access to data

Flexibility in data modeling

Reduced data storage and redundancy

Independence of physical storage and logical data design

A high-level data manipulation language

Microsoft Access is a RDBMS i.e it is a Relational database management

One of the benefits of access form a programmers perspective is its

1. MSDE(Microsoft sql server desktop engine) 2000, a mini-version of MS sql

ABOUT VISUAL BASIC 6.0

that it works with Microsoft Office and on the Internet.

1. A complete web development environment.

2. End to end debugging support.

3. Integrated professional VB tools.

4. Simple and easy to use.

5. Visual basic is user friendly.

Our project is purely based on the database, manipulation of database and

like FOXPRO, MS ACCESS, SYBASE ETC.,Access is best suited.

Access works on the client/server technology, so the software developed in it can

run in a network environment.

Access is the relational database management system, so enforcing integrity

are given password by the DBA.

System Development Life Cycle was developed to create a successful system. It

is an organized way to develop a system. It also referred to as a system study. It is

composed of following series of phases:

(a) Manual System: -

computerized system for achieving more accuracy and effectiveness

(b) Difficulty in Searching and Adding Records:-

Passenger, Employee or a member of management are saved in registers. So it becomes

(c) Duplication of Records: -

(d) Wastage of Money:-

There is lots of wastage of money due to manual management of resources.

(e) Wastage of Time: -

like calculation of rate of ticket, commission or salary which is a major drawback of

So there is a great need of computerized system to remove all the above

This project report is entitled Bus Reservation System which plays an

prepared to perform various works done in the different departments of Organization e

can save many hours.

Characteristics of the good system :-