ASSIGNMENT FRONT SHEET

Centre Name New London Educational Trust

Qualification Pearson BTEC National Level 3 - 90 Credit Diploma in Business
Unit number and title Unit 18: Managing a Business Event
Learner Name
Assessor Name
Date issued Completion date Submitted on

Assignment Title Managing a Business Event

Assessment criteria to be assessed in this assignment

Criteria To achieve the criteria the evidence must show that the learner
Task No.Page No.
Reference is able to:
P1 Describe the skills required of an event organiser 1.1
P2 Explain the role of an event organiser 1.2
P3 Prepare a plan for a business event 1.5
Arrange and organise a venue for a business event, ensuring health
P4 1.6
and safety requirements are met
P5 Provide support for the running of an event 1.7

P6 Produce guidelines for dealing with problems 1.8

P7 Carry out follow-up activities after a business event 1.9

P8 Review the success of the business event 1.10

Assess the importance of meeting organisational and legal
M1 1.3
requirements when planning a business event
Analyse the arrangements made by an event organiser to plan a
M2 1.4
business event
M3 Evaluate how a business event can inform future planning 1.11
Evaluate the management of a business event making
D1 1.12
recommendations for future improvements
D2 Evaluate feedback from delegates participating in the event 1.13

Learner Declaration
I, ................................................................... hereby confirm that this assignment is my own work
and not copied or plagiarised. It has not previously been submitted as part of any assessment for
this qualification. All the sources, from which information has been obtained for this assignment,
have been referenced.
I further confirm that I have read and understood the College rules and regulations about plagiarism
and copying and agree to be bound by them.

Learner Signature: Date:

 ASSIGNMENT BRIEF 2017/18

Unit number and title Unit 18: Managing a Business Event

Qualification Pearson BTEC National Level 3 - 90 Credit Diploma in Business
Start date
Deadline/Hand-in
Assessor

Assignment title Managing a Business Event

In all parts of this assignment you will be required to refer to the scenario provided. In order to be
successful it is important that you read the scenario and the grading tips before you attend to
complete these tasks.

Learning Outcomes
On completion of this assignment learners should:
LO 1 Understand the role of an event organiser
LO 2 Be able to plan a business event
LO 3 Be able to run a business event
LO 4 Be able to follow up after a business event
Assessment criteria to be assessed in this assignment

PASS MERIT DISTINCTION

P1 P2 P3 P4 P5 P6 P7 P8 M1 M2 M3 D1 D2

Scenario
Your college student Union is planning to organise many events in the future to raise funds for the
unions activities.
You have been invited by the executive committee of the college Student Union to advise them on
Managing Business Events and training their event organisers. Initially, they want you to prepare a
report on following topics.

Task 1.1 (Assessment Criteria: P1)

Describes the skills required of an even organiser.
Grading tip: When you are preparing the report, tthink back about a business event that you have
attended or one that you have learnt about in this Unit.You must demonstrate that you have sound
understanding of the role of a business event organiser. Remember to include all the different skills
that are needed for event organisation, including time management, problem solving and
evaluating.

Task 1.2 (Assessment Criteria: P2)

Explain the role of the event organiser.
Grading tip: When you are explaining the role of the event organiser you need to include as many
different examples as possible drawn from a specific event or bring in other examples of events that
you have been to yourself.

Task 1.3 (Assessment Criteria: M1)

Using the event chosen for P1 and P2,
Assess the importance of meeting organisational and legal requirements when planning a
business event.
Grading tip: You will need to show that you understand the organisational and legal procedures for
planning the event, including procedures for organising supplies and the importance of supplier
contracts and arrangements.

Task 1.4 (Assessment Criteria: M2)

Analyse the arrangements made by an event organiser to plan a business event.

Grading tip: You should build on your answer to P2, and explain the key planning activities needed
to be done for the event.

Scenario
The Executive committee of the student union was impressed with your report and they want you to
take the initiative to plan a business event for the student union. They asked you to coordinate with
the event organisers of the union for this event. You are free to decide a suitable business event for
the union.
Task 1.5 (Assessment Criteria: P3)

Prepare a business plan for this business event

Grading tip: You must produce a written plan for the event that includes type of event,
arrangements, resources and scheduling. Use graphs and charts to help illustrate your points and
do not forget to reference any ideas that you find in books or on the internet to avoid plagiarism

Task 1.6 (Assessment Criteria: P4)

Arrange and organise a venue for a business event, ensuring all health and safety
requirements are met

Grading tip: Make sure keep an accurate record of the activities you carried out to organise the
event and venue; you should include a risk assessment to help you.

Scenario
Choose a business event for the student union which you can provide a support. Provide support
during the running of the event and produce a written report of what you did.

Task 1.7 (Assessment Criteria: P5)

Provide support for the running of an event.

Grading tip: You will need to show how you provided support at the event. You tutor may assess
you on the running of the actual event and may provide observation statements, or you will be
asked to give a written account of what happened.

Task 1.8 (Assessment Criteria: P6)

Produce guidelines for dealing with problems.

Grading tip: You should also describe in a written report the problems that you could have as well
as those that you actually had at the event you supported and how they should be dealt with.

Task 1.9 (Assessment Criteria: P7)

Carry out follow-up activities after a business event

Grading tip: You will need to describe the processes that you followed at the end of the event
including the circulation of any materials and the reconciliation of the budget.

Scenario
You have just run a business event. Now produce a written report to provide a detailed review by
covering the following criteria.
Task 1.10 (Assessment Criteria: P8)

Review the success of the business event.

Grading tip: You should look at how successful the event was in terms of meeting its objectives,
how well it was organised and how any issues were solved to keep the activity running smoothly.

Task 1.11 (Assessment Criteria: M3)

Evaluate how a business event can inform future planning.
Grading tip: You should identify different methods of evaluation, such as delegate questionnaire or
a debrief form. You should explain how these methods contribute to identifying problems and
providing solutions for future events.

Task 1.12 (Assessment Criteria: D1)

Evaluate the management of a business event making recommendations for future

improvements

Grading tip: You will need to make judgements about the management of the business event.
Build on your work for P8 and M3 to develop your thoughts and understanding. Include references
of other events and information from books, websites and journals where you can. Remember to
include those references in your bibliography.

Task 1.13 (Assessment Criteria: D2)

Evaluate feedback from delegates participating in the event.

Grading tip: You will need to consider feedback from delegates participating in the event. Build on
your work for P8, M3 and D1 to develop your thoughts and understanding. Include references to
other events and information from books, websites and journals where you can. Remember to put
those references in your bibliography.

Sources of information
Textbooks
Carysforth C and Rawlinson M NVQ Level 3 and Technical Certificate Business and
Administration
(Heinemann, 2006) ISBN 0435463349
Craven R and Johnson L Complete Idiots Guide to Meetings and Event Planning, 2nd Edition
(Alpha Books, 2006) ISBN 1592574629
Friedmann S Meeting and Event Planning for Dummies (Hungry Minds Inc, US, 2003) ISBN
0764538594
Journals

Event (Haymarket Business Publications Ltd) exhibitions and live events information
RSVP (Haymarket Business Publications Ltd) magazine that provides advice, leads and tips on
how to stage the perfect event
Websites
www.cfa.uk.com The Council for Administration
www.evolutionevent.com Event management company website with case studies of
events organised for major companies such as Microsoft and BT
www.thetimes100.co.uk/home.asp Free materials and case studies

Guidelines for completion

This assignment will involve you in considerable research through the tasks, accessing
relevant information and planning out your answers.
 Produce work that meets the assessment criteria given for each assignment brief

Use the checklist to ensure you have completed all tasks and show where the evidence is
for each assessment criteria

Use the standard business report format.

A standard citation and Harvard referencing system is required.

Complete the assignment front page and sign the statement of authenticity.

You may use course notes, articles, textbooks, internet, and any additional paper-based
material to facilitate completion of this assignment.

Personal observation of company operations is evidently crucial to this research, for

example taking close note of recent events and how each organisation has performed.

Manage and organise own time to complete all tasks and submit work by the deadline.

Late work will only be marked on the next occasion the unit is taught in. If the unit does not
run again then you will need to pay a late assessment fee in line with the requirements of
the colleges assessment policy.