REQUEST FOR DEBIT NOTE FORM

A mandatory field is marked *

Requests will be returned if the information is not complete

*Business Unit: Select Business Unit

*Customer No: ALL Customer Name:

*INVOICE NO *INVOICE DATE *AMOUNT *GST GST AMOUNT TOTAL

$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
TOTAL $0.00 $0.00 $0.00 Cla
Inv

*Justification for Debit Note:

Has all the relevant supporting documentation been attached ?

Raised by: Signature: Date:

Collection Officer / Admin Officer

Recommended by: Signature: Date:

Finance Manager / Executive Officer

Recommended by: Signature: Date:

Other / Head of School

Authorised by: Signature: Date:

Director of Operational Financial / CFO

Office Use Only Debit Note Number:

Date Received: Authorised by AR Manager:

Date Entered: Entered by:

 INSTRUCTIONS FOR DEBIT NOTE FORM

This form is completed to enable someone to enter a Debit Note on your behalf.

All Debit Notes for external parties are raised by AR Team.

All Debit Notes for Related Entities, eg: UNSW Press, are raised by the central AR Team and should be
e-mailed to financehelp@unsw.edu.au .

All Debit Notes for Internal Entities within UNSW, eg: Internal Crediting between Faculties, Schools and
Divisions should be done via a journal rather than raising a Debit Note. We are all the same ABN
number, so there is no tax/GST implications, therefore a Debit Note is not required. Please refer to your
Client Services Accountant for guidance.

Grey cells contain formulas and you should not enter any information here.

Some green cells contain drop downs and you should select the appropriate code, such as Business
Unit and GST code.

Those cells with an asterix (*) are mandatory and must be completed.

To find Customer Details: Navigation: Customer > Customer Information > General Information Search
Customer's Name

When complete, save this file using the Customer's Name (or an abbreviation of it) and Today's Date, eg:
Princewales250607. This file should then be e-mailed to your local Finance and Admin person for their
approval before sending to AR.

Any queries can be referred to Finance Help on x53330 or email them at financehelp@unsw.edu.au .