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Curriculum

Vitae for
Samuel [2017]
Chirayiro
Education Achievements
Bachelor Degree of Business Administration in Accounting

Diploma in Business Bookkeeping & Accounts

Diploma in Payroll & Pension Administrators

Institute of Chartered Secretaries & Administrators in


Zimbabwe
(C.IS) [Part C]

Other Certificates & Trainings


Certificate in Finance & Administration for NGO UNICEF & Ernest & young
Certificate in Fundamentals of field security-World Vision
Certificate In Security Risk Management-World Vision
Certificate in First Aid for field workers-World Vision
Certificate in Fire Safety World Vision
Certificate in Security Management-World Vision
Certificate in Personal Security World Vision
Training workshop in Partnership Capacity development needs
assessment-Concern worldwide
Training workshop in Financial management and Donor compliance
GOAL -Kenya
E-mail address: samuel.chirayiro@gmail.com cell +263 773 210 308, +263 77 3 486 436, , 0772 833 932, Home
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04-571 456, physical address: 3 Faurea Cres,Msasa Park ,Harare, Zimbabwe

1.1 Personal Information


Surname: Chirayiro

Other names: Samuel

Date of birth: 17 June 1981

Place of birth: Kwekwe General Hospital Kwekwe-Zimbabwe

National Id: 63-1179322-E-12

Marital status: Married

Religion: Christian

Languages: English, Shona & Portuguese [moderate]

Passport: Valid passport

Contact: +263 773 210 308, +263 773 486 436


Email Address: samuel.chirayiro@gmail.com

Skype Address cw_samuel.chirayiro


Physical & Postal Address: 3 Faurea Crescent, Msasa Park, Hatfield,
Harare, Zimbabwe

1.2 Personal Objectives


To secure employment so as to broaden my knowledge and experiences in all aspects of Accounting
and Administration; financial management; project/programme management; Donor compliancnce,
Auditing, in an effort to promote the values, vision and mission of the organization. I will work for
either a profit making or non-profit making caliber.

1.3 Personal Computer Literacy


Accounting: Acc-Pac, Sage, Pastel V5, 7, 8 & 10, Sun Systems V4 &V6.
Windows: Vista, Xpro, 2007, 2003, 2000, 98, 95.
Spreadsheets: Ms-Excel, Multiplan for Business, Lotus 123.
Payroll: Belina and Provenance Payroll Systems.
Database: Dbase.

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Networks: Novella Local Area Network.
Microsoft Office: Ms-Word, Excel, Publisher, PowerPoint, Outlook
Internet: Internet surfing and researching on Websites.

1.4 Summary of Personal Professional Competences


Experience working with donors including UNICEF, DFID, USAID, Save the Children Norway,
Mind UK,EU,FAO,ECHO,WFP,OFDA,UN/ERF,IRISH AID
Proven experience in project design and management through participatory processes.
Proven experience in managing staff
Vast experience of donor-related financial management and reporting.
Excellent oral, written communication and interpersonal skills including capacity building.
Computer literate in MS Office applications including email, internet. Also in Pastel, Sun
Systems, AccPack.
Over 3 years experience in Financial and Grants Management of donor funds.
Experience in multi-donor (multicurrency) budgetary systems and budget consolidation,
variance analysis and reporting thereof.

2.2 Professional Qualifications


2007-2010: Bachelor of Business Administration in Accounting with honors and a 3.91 grade point
average obtained from Rochville University. [Completed]
2006 2007: Diploma in Business Bookkeeping and Accounts with, College of Professional
Management [Completed]

2007 2007: Diploma in payroll and Pension Administrators with the: Institute of Certified
Payroll and Pension Administrators [Finalist, thesis pending]

2004 Current: Diploma in Finance & Administration with the: Institute of Chartered Secretarial
& Administrators in Zimbabwe (C.IS) [Part C]

2.3 Secondary School Education


1999-2001: Advanced Level passes in Accounting, Management of Business and Geography passed
with 5 points obtained at Trust Academy College,Harare,Zimbabwe

1996-1998: Ordinary Level passes in Accounting, English Language,Commerce,Intergrated Science,


Human & Social Biology,Geography,Shona obtained at Chiswiti Secondary School ,Mt
Darwin,Zimbabwe

2.4 Other Certificate & Trainings


Certificate in Finance & Administration for NGO- By UNICEF & Ernest & young.
Certificate in Community Development& Humanitarian Project ManagementBy UNICEF /JIMAT
Certificate in Security management Training-World Vision
Certificate in Security Risk Management -World Vision
Certificate in First Aid for field workers -World Vision
Certificate in Fire safety -World Vision
Certificate in Personal security training -World Vision
Training workshop in Reporting & Accounting for NGO By DFID/NASCOH.
Training workshop in Proposal Development on National Action Plan for OVCs.
Training workshop in Financial Management and its Integration with Organization-By USAID
Training workshop in Partnership Capacity development needs assessment-Concern worldwide
Training workshop in Humanitarian Accountability Partnership [HAP]
Training workshop in Financial management and Donor compliance GOAL -Kenya

2.5 Other Work Achievements

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Managed to set up the internal control systems for ZIMNAMH in 2007, and prepared financial statements
for external Auditors for the year 2006, 2007, 2008.

Was elected the focal person for Concern Worldwide, [representative for the systems department] for
Humanitarian Accountability Partnership [HAP] as the HAP task force.

Assisted in systems design of CRM [Complaints handling mechanism ] at Concern worldwide

In charge of in-country donor Compliance for Goal Zimbabwe in all departments including Programmes,
finance, logistics, HR and IT. Also ensuring that all donor requirements are being adhered to, some of
the donors I work with day to day includes, USAID, WFP, UNICEF, OFDA, IRISH AID,UN-
ERF,ECHO,EU,etc.

Professional Skills and Experience


Dec 2016 to Present Concern Africa (contract ending 30 July 17)

Post: Grants & Finance Manager

Funders [USAID/UNDP]

Duties:

Financial and Compliance

Ensure effective, transparent use of financial resources in compliance with Concern Africa
Zimbabwe Office and donor policies and procedures.
Maintain banking relations, plan and monitor country cash flow requirements to ensure the
smooth implementation of Concern Africa programs.

Maintain appropriate local insurance coverage in coordination with the Administration


Department, to protect Concern Africa.

Provide monthly standard accounting submissions to Concern Africa Kenya-Nairobi


Headquarters, including general ledger files, account reconciliations, expenditures by cost
center/project, required sub grantee reporting, as well as other financial information in a
timely and accurate manner.

Provide monthly management reports to the Country Director and Program Managers,
including expenditures by cost center/project, sub grantee reporting and other financial
information, in a timely and accurate manner.

Develop annual fiscal year budgets with the Country Director and develop and implement
grant budgeting and forecasting systems with Program Managers.

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Supervise financial management of sub grants to consortium implementing partners.

Set up and ensure systems for compliance to donor and Concern Africa rules and regulations.

Grant Management

Oversee budget and all financial disbursements and procurements ensuring compliance with
Concern Africa and donors policies.
Monitor on a monthly basis projects burn rate and provide senior management with
information to support the development of pipelines, burn trackers, accruals and spending
projections.

Establish grants budget control mechanisms by adequately checking all costs chargeable to
the grants; reviewing funding requests and projections from Project Managers and grantees.

Ensure that grant phase out financial requirements are adequately met and the grants are
smoothly phased out.

Participate in grant proposal development and extensions, by providing technical support in


development of Grant Budgets that are in line with effective implementation of grants.

Assess capacity building needs and provide training and technical assistance in financial
management to local sub-grantees and projects staff.

Reporting

Manage all internal and external reporting through systematic tracking of reporting deadlines
according to contractual agreements with donors
Prepare narrative program reports in accordance with donor designated formats

Ensure high-quality, well-written and timely reports meeting donor and Concern Africa
requirements, with support from the program managers/coordinators, M&E Coordinator, and
the Deputy Director of Programs;

Build capacity of Concern Africa in-country sub offices staff as well as staff of Concern Africa
local sub-grantees/partners for proper record keeping and drafting quality and accurate
program reports through mentoring and training for program and field staff;

Team Management

Create and sustain a dynamic and participatory work environment of mutual respect where
team members strive to achieve excellence.
Support and orient new team members as necessary. Provide team members with
information, tools and other resources to improve performance & reach objectives.

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Contribute to country and regional team-building efforts, help team members identify problem
solving options and ensure the integration of all team members into relevant decision-making
processes.

Ensure that all staff receive appropriate communications regarding their compliance
assignments and responsibilities;

Develop, update as necessary and deliver training programs and materials and ensure all staff
are aware of the compliance requirements related to their position.

Provide training and guidance as appropriate to team members about financial processes and
templates.

January 2015 to Nov 16 World Vision International

Post: Grants Accountant

Funders [UNICEF/USAID/DFID/]

Duties:

A. Project Reporting/Financial Planning and Management

Continuously analyze partner accounts reconciling their reports to the funding advanced to
them and ensuring that the reports submitted by partners are in line with their approved
budgets and donor regulations

Receiving funding forecast from partners and incorporating those into the grant funding
forecast

Implement a spending tracking system to make sure all expenses are within budget before
signing any requisition.

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Participate in Financial Report review meetings and advise of any deviation from planned
spending ,with recommendation for corrective actions to avert variances that are outside of
the donor flexibility rules

Assist in raising grant related journals, reviewing grant specific payments and ensuring that all
expenses incurred are reported on.

Timely compile, review and submit consolidated Partner Financial Reports in collaboration with
Program Mangers.

Maintain detailed records for all financial/grant funded reports in an organized and professional
manner.

Taking a lead role in the preparation of proposal budgets

Ensure grant documents and required reports, donor agreements, asset lists, etc. are
systematically filed and kept for audit purposes.

Compile monthly executive summary reports and grants tracking sheets.

B. Compliance

Advise Sub grantees and budget holders and key stakeholders of key grants compliance
clauses and ensure that all transactions and business processes do not violet those clauses

Maintain a file of all key sub grantees and donor documents and make sure they are easily
accessible whenever they are needed

Facilitate internal and external audits and donor compliance visits/assessment as may be
required in grant Agreement.

Develops tools and templates for financial and programmatic compliance throughout award
period. Liaises with the finance department to monitor program activities, and conducts field
office site visits to ensure consistency with grant terms and conditions, timelines, budgets, and
performance measures

Conduct field supportive supervision visits to ensure grants financial compliance.

Review Partners financial reports and determine whether the explanation provided for
variances (over or underspending) is accurate.

Maintain knowledge on donor rules, regulations and guidelines and cascading the information
to the relevant staff.

Perform internal audit/Compliance checks of departments to ensure they are compliant with
donors.

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Ensures the team remains aware of and complies with internal standard operating procedures
and practices along with donor/stakeholder requirements

Monitors the impact of any changes to the original project proposal that could require a
contract modification, ensure issues or challenges with grants are identified early, are
effectively addressed, and communicated internally and to the donor as appropriate

Assists the Program Managers to develop and maintain the system of a database of contracts,
including a tracking system that provides frequent updates on fund-flows, reporting
requirements, audits, contract deliverables and budget revisions

C. Donor Relations & External Engagements

Facilitates regular communication with programme, finance, partners and field staff about
donor specific regulations and internal policies and procedures;

Ensures donors requirements are reflected in all project documents and contracts, including
partnership agreements and MoUs, consultancy and service contracts.

Identifies and documents best practices from individual grants, designs project/country
specific procedures, guidelines and tools fit for purpose and easily accessible and contributes
to ensuring they are regularly implemented by the partners and field offices to satisfy the
donors requirements;

Works with Risk Department, Programme and Development team on the selection of potential
sub-grantees and implementing partners and suggests on the relevant risk management
measures during the contracting phase.

Communicate professionally and in a timely fashion with donors and partners to ensure
effective grant management and advancement of program implementation.

Support the Programs and Grants Office in the development of proposals.

D. Capacity Building

Conduct grant compliance capacity building to sub grantees through quarterly review visits
and other structured capacity building activities.

Conducting on the job grants financial management trainings for, subordinates and non-
Finance personnel working on assigned grants.

Set performance objective with subordinates and give regular feedback with formal reviews
every six months or as prescribed by P&C.

Identify capacity needs of staff and recommend necessary trainings or studies, whether self-
funded or by WV, in line with existing policies.

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Conducts induction trainings on grant management for project staff members and
implementing partners and ensures correct use of the above grants and project management
procedures, internal and donors rules through ongoing capacity-building;

Supports Field office setup and close out of projects and offices; conducts occasional field
visits for the projects set up, grant management training and projects close-out as required

March 2013 to Dec 2014 Mercy Corps International

Post: Grants/Finance Officer (contract ended Dec 14)

Funders [OFDA/USAID, DFID, UNICEF]


Duties:

Provide reports, analysis and recommendations on the projects current and


projected financial and operational status.
Lead identification of consortium partners for specific opportunities and manage the
on-going relationship
Preparation of Partner consolidated Financial statement and monthly managements
Reports
Supports leaderships review of awards and modifications prior to signature to ensure
that the most favorable terms are included and that the terms are consistent with
the organizations policies and procedures
Contributes to compliance planning during sub agreement, proposal/work plan,
budget, and amendment development
Review activities of grantees and contractors to ensure compliance with plans, and/or
to identify and act on significant issues and/or to identify successful activities for
replication in other areas
Train other staff in standardized procedures for efficient award and sub award
management and recommend best practices
Implement, maintain and monitor a system of checking eligibility of expenses in
relation to donor regulations and Mercy Corp Regulations.
Lead day-to-day aspects of donor reporting processes for MC portfolio to ensure the
timely submission of high quality programmatic reports, and coordinate with the
Finance Officer and the Finance team to ensure timely submission of budget
modifications and financial reports
Ensure respective partner budgets and quarterly financial forecasts adhere to
approved activities
Monitor and facilitate compliance of programs with donor and MC requirements and
raise issues affecting external/internal compliance.

Ensuring that the MC operational and financial functions support the timely and
effective implementation of the projects technical scope of work
Training finance staff of implementing partners in protocols, procedures, rules and
regulations and ensuring that partners have accurate and timely transaction entry
and reporting as well as maintenance and filing of supporting documentation

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Develop grant management checklist and monitor program partners compliance to
the terms and conditions of grant as per donor requirements and MC internal policies
and regulations
Conducts risk assessments, financial reviews and audits, and business reviews of
grant/agreement awardee operations, and recommends or initiates actions to protect
agency interests
Conduct periodic monitoring visits to partner offices to verify compliance with donor
requirements and internal controls and procedures
Conducts implementing partners monthly reports review and preparation of consolidated
partner financial statements/records

Grants Partners that I have managed during the period includes

i. OXFAM GB
ii. CARE Zimbabwe
iii. AFricare
iv. CRS International
v. YETT

Jan 2011 to March 2012 GOAL Ireland


Post: Country Compliance Officer
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Funders [ECHO, UN-ERF, OFDA/USAID, WFP, IRISH AID, DFID]


Duties:

Ensure compliance within the organization and donor regulations and procedures; establishing
finance and supporting function policies, systems and procedures, and directing or performing
their development, documentation, and implementation
Serve as the principal liaison with donors on matters related to the program to ensure financial
and programmatic accountability to donors as well as to Participate in donor meetings and
communicate relevant information to Dublin HQ
Oversee training of finance staff and provide technical support to country program and logistics.
Identifies situations where contractual obligations may not be met and develop and execute a plan
to mitigate risks
Ensure that an updated file and an overview of authorization, delegation of authority and bank
mandate for the region is up to date and maintained
Train senior national staff to increase their responsibilities in order to build capacity and ensure
Sustainability of programs
Ensures application and compliance of security protocols and policies
Ensures the maintenance of accurate records of financial transactions in order to monitor financial
status of project activities
Reviewing and Developing of Goal Zimbabwe internal controls procedures for all departments
and conduct training of such for all staff across all GOAL departments

Coordination and ensuring that grants management meeting are well documented and reporting of
same monthly to GOAL Dublin.
Conduct Monthly Audits for the following departments, HR, IT, Finance, Programs, Logistics and
Purchasing.
Carry out the key monthly task and HQ Checklist as per the GOAL standard template and
submission of same to GOAL Dublin.
To ensure that GOAL [country] has up to date Asset Register.

1
In charge of in-country donor Compliance for Goal Zimbabwe in all departments including Programmes, finance, logistics, HR
and IT. Also ensuring that all donor requirements are being adhered to, some of the donors I work with day to day includes,
WFP, UNICEF, OFDA, IRISH AID, UN-ERF, ECHO, EU,USAID etc.

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Facilitates, coordinate external, internal ,donor and government audits.
Reviews, analyzes, and tracks awardee compliance with the terms and conditions of the grant or
agreement as well as compliance with government-wide and agency regulatory, policy, and
reporting requirements
Where GOAL sub-grants to partners ,ensure that there are systems in place to monitor their
performance and obtain assurance that they are compliant with donors regulations
On-site visit activities include evaluating the awardee's compliance with program goals and award
specifications
Review and update monthly cost allocations to donors and ensure supporting documentation is
reasonable and appropriately filed.

April 2009 to Dec 2010 Concern Worldwide


Post: 2
Grants Accountant
Reporting to: Assistant Country Director Systems [ACD Systems] ,[CA]

Funders [ EU, UNICEF, DFID,IRISH Aid,USAID.

[A]. Partner Organization


Support in grants management to partners

Scrutinizing the budget submitted by the partner organizations at the time of making new project
Support programme staff in initial assessment of partners
Reviewing of the monthly /quarterly accounts submitted by the partner organization and certify if
the actual expenditure were in line with the agreed budget and project agreement

Audit
1. Visit working areas to verify / assess the reasonableness of the actual expenditure against
specific activities and report to the line manager with specific recommendations
2. Conduct audit of partner organization accounts and report to the line managers

3. Responsible for dealing with all audit queries relating to grant to partner organization

Capacity Building
1. Identify the capacity building needs of the personnel of partner organizations in relation to
accounts/finance/logistics and provide training as necessary

2. Responsible for ensuring the development and implementation of internal control


systems/finance manuals of the partner organization

Grants Partners that I have managed during the period includes

i. FACT Zimbabwe
ii. Baswilizi Trust
iii. Mutora Mission
iv. Chireya Mission
[B] Concern

Audit
2
Was elected the focal person for Concern Worldwide, [representative for the systems departments] for Humanitarian
Accountability Partnership [HAP] as the HAP task force.
Assisted in systems design of CRM [Complaints handling mechanism ] at Concern worldwide

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1. Prepare an organizational & partners audit plan with consultation of ACD Systems
2. Conduct internal audit of all field offices & head office for all systems functions
3. Responsible for ensuring the all audit recommendation are being implemented
4. Review the whole financial,logistics,HR and IT and report on the points that need the
attention of higher authority
5. Review all vehicle reports for each location & report any anomalies

Identify the capacity building needs of the personnel of Concern in relation to accounts/finance
and provide training as necessary to program managers
Responsible for assisting the budget holders in preparing budget [including revision & donor
proposal] and compilation of them for all budget centers in the district
Assisting budget holders in budgetary control and responsible for sending explanation for budget
variances to the Country Accountant/Assistant Country Director Systems in time

Jan 2007 to Mar 2009 3


Zimbabwe National Association for Mental Health

Post: Projects Accountant

Reporting to: Grants & Compliance Manager

Main Duties:

Verify the adequate and consistent application of UNICEF and DFID procedures as well as
administrative, programmatic, financial rules in daily project operations
Preparation ,Implementation and effective monitoring of the budget in terms of the
Expenditure
Total Management and Accountability of Disbursed funds and ensuring Proper Expenditure of
Such Funds
Manage of Six subgrantees,Some of the sub grantees includes

1. Disabled Women Support Organization (DWSO)


2. National Association of Societies for the Care of Handicapped (NASCOH)
3. Zimbabwe Parent of Handicapped Children Association(ZPHCA)
4. ROKPA International.
5. Nzeve
6. Jairosi Jiri
To manage and ensure sound Administration in the department which include inter alia such
functions as the budgeting
Keep abreast of changes in programming UNICEF and DFID rules, budgetary regulations and
procedures through interpretation and advice to staff
Review transaction vouchers and forwarding them for authorization
Producing correct monthly payrolls and all accompanying reports timeous
Ensure accurate financial record keeping and enhanced internal controls
4
Preparation of weekly ,monthly & yearly financial statements for Audits
Preparation of monthly management reports

3
ZIMNAMH is a registered welfare organization under the Private Voluntary Organizational Act, 1996. It seeks to promote mental
health and prevention of mental and emotional disorders through mental health intervention methods and advocacy. It heads a
consortium of 3 organizations namely ZIMNAMH, Zimbabwe Parents for Handicapped Children, and Rokpa Zimbabwe and funded by
UNICEF and DFID whose grants are managed by the Grants Compliance Officer. Its office is at Dominican Convent High School,
Cnr. 4th/Selous Avenue, Harare, Zimbabwe.

.
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Working for ZIMNAMH I managed to prepare Financial statements for audits for the following years 2006,2007,2008 and the Audit
firms are Ernest & young Chartered Accountants and Matamba & co Chartered accountants

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Review all relevant background and supporting documentation submitted by Accounts clerks
in requests for payments, reimbursements and/or advances in order to:
1. Ensure the financial accuracy of the submitted information;
2. Avoid duplicate payments for the goods and services for which payment is claimed;
3. Refuse the payment if there are any reasons that should bar the payment;
4. Ensure that the activities to be financed are within UNICEFs and DFIDs mandate and policies,
within the budget and work plans, donors agreements and project documents, and that the
level of the commitment is within allotted funds;
5. Ensure that the commitment decision provides best value for money to the organization

GRANTS ADMINISTERED

USAID/ZADF Pact
Save the Children Norway
Mind UK
UNICEF grant
DFID/NASCOH

4. References

S Njuma (Country Director) Concern Africa Arundel Office Park 107 Norfolk Road Mt Pleasant, Harare
Phone Email director@concernafrica.co.zw

I.Makwara-(Programe Coordinator) World Vision International Internatinal,No 59 Joseph Road, Off


Nursery Lane, Mount Pleasant Box 2420, Harare. Email: mail Ishmael_makwara@wvi.org
N.Katsaruware-(Finance Manager) Mercy Corps Internatinal,No 73 Harare Drive,Mt Pleasant.Tel 04-
338634 ,0775808012.email: nkatsaruware@zw.mercycorps.org

J.Kamuzhanje (Deputy Country Director) GOAL Zimbabwe, No 3 Lezard Ave, Milton Park, Harare,
Zimbabwe. Tel +263 4 799 687.email: jkamuzhanje@zw.goal.ie

Mark Mashinya,(Financial Controller) Concern Worldwide. No 203 Josiah Chinamano.Cell 0733 571
985, email: mark.mashinya@concern.net

Mr. D.Sinkula Zimbabwe National Association for Mental Health [ZIMNAMH]. Dominican
Convent, Fundai House 1st Floor, P. O. Box A 196, Avondale, Harare, Zimbabwe. Tel.: +263-4-731272,
728538, Fax: +263-4-792946. Email: zimnamh@gmail.com

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