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Introduction

Lesson 1 Explore Microsoft Word 2010 Application

Description:

This lesson covers one of the performances required in exploring Microsoft 2010
application.

In this lesson, you will learn how to

describe Microsoft Word 2010 application;


demonstrate how to open, close and exit the Microsoft Word 2010
application; and
describe and identify the different elements of Microsoft Word 2010
application.

For you to satisfactory complete this lesson, you are expected to

get a score of at least four (4) points in activity Opening, Closing , or


Exiting Word 2010 Application;
get a score of at least fifteen (15) points in activity Working with Microsoft
Word 2010 Elements; and
pass the assessment of this lesson.

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Activity Sheet
Activity 1.1
Identifying Microsoft Word 2010 Application

This lesson will show you how to open, close or exit the MS Word program
and update you with its new features.

But before you can go deeper into this lesson, let us first define MS Word.
MS Word 2010 is a word processing application used for creating, editing,
formatting and producing printable materials such as resumes, business letters,
reports, memorandums, birthday cards, calling cards and other documents.

Before you learn more about the lesson, let us first explore what you already
know by performing the activity and answering the guide questions below.

1. Have you ever had a chance of opening MS Word 2010? If yes, compare and
contrast it with other word processing software.

Microsoft Word 2010 Other Word processing


software

2. Ask your peer some of the products that can be produced from MS Word
2010. Ask them the importance of these products and where they usually
see them.

Products that can be produced from


Importance
Microsoft Word 2010

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Activity Sheet
Key Answers

Identifying Microsoft Word 2010 Application

1. Have you ever had a chance of opening MS Word 2010? If yes, compare and
contrast it with other word processing software.

Microsoft Word 2010 Other Word processing


software
Answers may vary depending on
what other word processing
software is available.

3. Ask your peer some of the products that can be produced from MS Word
2010. Ask them the importance of these products and were they usually see
them.

Products that can be produced from


Importance
Microsoft Word 2010
1. Brochure (answers may vary)
2. Letter
3. Blogpost
4. Agendas
5. Newsletters
6. Envelopes
7. Flyers
8. Invitations
9. Labels
10. planner

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Information Sheet
Opening, Closing, or Exiting Microsoft Word 2010 Application

There are several ways to open Microsoft Word 2010 application depending on how
it is installed on your computer.

To start Microsoft Word

1. On your desktop, click the start button found on the lower left corner of your
screen. The start menu appears as shown in Figure 1.
2. Click All programs.

Figure 1
All Programs menu

3. Then select Microsoft Office.


4. Then finally click Microsoft Word 2010. (See figure below)

Figure 2

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Information Sheet

If the Microsoft Word 2010 application is in the list, just look through the options
from the All Programs menu. You can also check if there is a Microsoft Word 2010
application icon on the desktop.

Desktop shortcut icon

Microsoft Word 2010 in All


Programs list

Figure 3

Note:

To place Microsoft Word 2010 application icon on your Windows desktop, right-click
the application name under the Start>All Programs>Microsoft Office menu and choose
Send To> Desktop(create shortcut).

After clicking the Microsoft Word 2010 application, it will automatically open, and
its environment with its new feature.

Whenever you finish working with Microsoft Word 2010, you exit the program to
release the program from the computers memory or just close it.

To exit Microsoft Word 2010 application

1. Click on File and select Exit. (See figure 4)

To close Microsoft Word 2010 application

1. Click on File and select Close.

Or

1. Click the Close button at the upper-right corner of the document. (See figure 5)
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Information Sheet

Figure 4

Close command from File


Tab. Closebutton

Figure 5

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Activity Sheet
Opening, Closing, or Exiting Microsoft Word 2010 Application

Instruction: Based on what you have learned previously, answer the following questions.
You need at least four (4) correct answers before you can proceed to the next
activity.

1. What are the different ways of opening a Microsoft Word 2010 application?

2. What are the two ways that you can close a document?

3. What happens when you click the button labeled with an X in the upper-right
corner of the Microsoft Word 2010 window?

4. What is the Start button used for?

5. How do you create a shortcut icon of Microsoft Word 2010 in the desktop?

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Activity Sheet
Key Answers

Opening, Closing, or Exiting Microsoft Word 2010 Application

1. What are the different ways of opening a Microsoft Word 2010 application?
1. from start button
2. from desktop shortcut icon
3. from the All Program list

2. What are the two ways that you can close a document?
1. Click File> Close.
2. Click Close button at the upper-right corner of the document.

3. What happens when you click the button labeled with an X in the upper-right
corner of the Microsoft Word 2010 window?
The document window will be closed.

4. What is the Start button used for?


The Start button is used for opening programs, folders and files. (answers may
vary)

5. How do you create a shortcut icon of Microsoft Word 2010 in the desktop?
To create Microsoft Word 2010 application icon on your Windows desktop,
right-click the application name under the Start>All Programs>Microsoft Office
menu and choose Send To> Desktop(create shortcut).

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Information Sheet
Working with Microsoft Word 2010 Elements

Designed to adjust to the way you work, instead of the traditional windows of
Microsoft Word 2003, menu bar and the standard toolbars, Microsoft Word 2007 and
Microsoft Word 2010 use Ribbon. The 2007 version differs from 2010 in that the 2007
version has Office button while the 2010 version replaced it with a File Tab. These
features contain many of the functions that were in the menu of previous versions of
Word. Look carefully at the figure below to find out the newest features of MS Word 2010:

View Button
Status Bar

Figure 6
Quick Access Toolbar

The Office Quick Access Toolbar provides fast


and easy access to the basic file functions. It is a
customizable toolbar that contains commands that
you may want to use. You can place the quick access
toolbar above or below the ribbon. To change the
location of the quick access toolbar, click on the arrow
at the end of the menu and click Show below the
Ribbon.
Figure 7

Ribbon

Figure 8

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Information Sheet
The Ribbon includes tabs that reflect the various tasks you perform within each of
the applications, and each tab contains tool groups offering the tools you need as you
work with the files you create. Every application has the same look and feel, which
enables you to learn the Ribbon once in your favorite or most often used Office program
and then easily find your way around any other Office program. The Ribbon was
introduced in Office 2007 and has been improved in Office 2010 to include some new
tools and provide more flexibility. You can use the Minimize The Ribbon button to hide the
Ribbon so that you have more room to work on-screen, and you can customize the Ribbon
to create your own tabs and tool groups specific to your needs.

The simple design of the Ribbon enables you to find the tools you need in the tab
that reflects the task you want to perform.

The Ribbon simplifies the way you find and work with tools and options in Office.
With a simple, easy-to-understand layout for your commands, the Ribbon helps you find
the tools you need:

A. Ribbon Tabs
Each of the tabs contains the following tools:

TABS TOOLS/ GROUPS


Home Clipboard, Fonts, Paragraph, Styles, and Editing
Insert Pages, Tables, Illustrations, Links, Header & Footer,
Text, and Symbols
Page Layout Themes, Page Setup, Page Background, Paragraph,
Arrange
References Table of Contents, Footnote, Citation &
Bibliography, Captions, Index, and Table of
Authorities
Mailings Create, Start Mail Merge, Write & Insert Fields,
Preview Results, Finish

Review Proofing, Comments, Tracking, Changes, Compare,


Protect
View Document Views, Show/Hide, Zoom, Window,
Macros

The File tab takes you to Microsoft Office Backstage view, which gives you a central
place to work with the files you create in Office 2010 applications.

One of the major improvements in Office 2010 is Microsoft Office Backstage view, a
kind of one-stop shop for all tasks related to managing the files you create in Office 2010
applications.

The round and colorful Microsoft Office Button in Office 2007 has been replaced by
the File tab. When you click it, you are taken to a screen outside the document where you
can manage file information and save, share, print, protect, and work with version
information for the document. (See figure 9.)

Backstage view is organized in three panels. The left panel includes the commands
youll use to work with the files you create. The center panel offers related options, and
the third panel displays a preview image of the selection or additional options. For
example, when you click Print, the center panel shows print options, and the right panel

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Information Sheet
displays a preview of your document as it will appear in print. This streamlines the print
process so that you can preview and print your document in one step.

Figure 9. Backstage view helps you prepare, manage, and share the files you create.

In addition to the tabs, groups, and tools shown in the Ribbon during normal use,
contextual tabs appear when you perform specific actions in a file. The fact that they
appear only when you need them is part of the beauty of the Office 2010 interfacethis
keeps the number of commands on-screen at any one time at a minimum and easy to
navigate through. For example, when you click a photo in a Word document, the Picture
Tools contextual tab appears, providing options related to picture editing. (See figure 10.)

Figure10. The contextual tab provides options related to the task you are performing.

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Information Sheet
B. Ribbon Groups

Within each tab are groups that help


organize common commands to help you quickly
find what you need for a specific task. For
example, on the Insert tab in Word 2010, youll
find Picture, Clip Art, Shapes, SmartArt, Chart,
and Screenshot in the Illustrations group.
Figure 11

C. Galleries

A down-arrow appears to the right of some options in groups. Clicking the down-
arrow displays a gallery of options you can select or a list of additional choices.

Figure 12

D. Dialog Box Launcher

Many options include an icon at the bottom right-edge of the group option. Office calls this
the Dialog Box Launcher, and clicking it opens a related dialog box. In Figure 13, the Font dialog
box opens.

Dialog Box Launcher

Opened Font Dialog Box

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Activity Sheet
Working with Microsoft Word 2010 Elements

Instructions: Based on what you have learned in the past lesson, identify the different
elements of Microsoft Word 2010 application and encircle those elements on
the word bank below.
1.
2. 3. 4.

5.

6.

7.

8.

9.

1O.

V Q U I T M Y J O B F O R D E P E D A V R F
I A M A C O M P U T E R W I S H A I D I E E
E Q U I C K A C C E S S T O O L B A R L Y R
W S O B E G L O R C Y D A P I S E L E L E R
B F O R T H E A O H B F G W A G H O N A S E
U G G L O R B Y S V F I R E M I V G A S R R
T H O F M E A R S O D L O R I O V B L A O S
T J Y C L I M E R C C E U T R P V O I M L H
O Y O T A B S L E J C T P H V L S X N I A E
N H I T M A N L F T C A F H I J D L W R N R
S T A T U S B A R B S B C J L H E A S D D N
A T T A I N S G E B A F C K Q G D U B R O A
S H I N E U P O N T H E W A T E R N H I L
M I M I N I M I Z E R E S T O R E C L O S E
Z Q R L K M F G V I C F R T Y U I H Y H N N
X W I S H E I Q W E R T T Y Y U F E H J K B
C F E D D F D V F H I U N O B B I R Y S S A

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Activity Sheet
Key Answers
Working with Microsoft Word 2010 Elements

1.Quick Access
Toolbar 4. Minimize, Maximize
2.Tabs 3.Title Bar and Close Button

5. Groups

6. Dialog Box Launcher

7. File Tab

8. Ribbons

9. Status Bar

10. View Button

V Q U I T M Y J O B F O R D E P E D A V R F
I A M A C O M P U T E R W I S H A I D I E E
E Q U I C K A C C E S S T O O L B A R L Y R
W S O B E G L O R C Y D A P I S E L E L E R
B F O R T H E A O H B F G W A G H O N A S E
U G G L O R B Y S V F I R E M I V G A S R R
T H O F M E A R S O D L O R I O V B L A O S
T J Y C L I M E R C C E U T R P V O I M L H
O Y O T A B S L E J C T P H V L S X N I A E
N H I T M A N L F T C A F H I J D L W R N R
S T A T U S B A R B S B C J L H E A S D D N
A T T A I N S G E B A F C K Q G D U B R O A
S H I N E U P O N T H E W A T E R N H I L
M I M I N I M I Z E R E S T O R E C L O S E
Z Q R L K M F G V I C F R T Y U I H Y H N N
X W I S H E I Q W E R T T Y Y U F E H J K B
C F E D D F D V F H I U N O B B I R Y S S A

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Activity Sheet

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