Академический Документы
Профессиональный Документы
Культура Документы
Description:
This lesson covers one of the performances required in creating a document in Mi-
crosoft Word 2010 application.
get a score of at least fifteen (15) points in activity Opening Blank Docu-
ment and Microsoft Word Template;
get a score of at least fifteen (15) points in activity Entering Text;
get a score of at least fifteen (15) points in activity Entering Text and Sav-
ing document;
create and save a document;
completed at least twenty five (25) points in activity Opening, Renaming
and Deleting an Existing Document;
completed at least twenty five (25) points in activity- Inserting Field;
completed at least thirty (30 ) points in activity- Moving, Copying and Past-
ing Text; and
pass the assessment of this lesson.
Work with Microsoft Word 2010 LO2: Create and Edit a Document| 1
Activity Sheet
Activity Sheet 2.1
Opening a Blank Document
This lesson will show you how to open and exit a blank document.
Before you learn more about the lesson let us first explore what you already
know by performing the activity.
2 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Activity Sheet
Activity Sheet 2.2
This activity will show you how to open and close Microsoft Word 2010 tem-
plate.
Template1 is a preformatted file type that can be used to quickly create a specific
file. In the Template, everything such as Font, Size, Color, Background pictures are pre-
formatted but users can also edit them.
Before you learn more about the lesson, let us first explore what you al-
ready know by performing the activity.
1 http://encyclopedia.thefreedictionary.com/document+template
Work with Microsoft Word 2010 LO2: Create and Edit a Document| 3
Assessment Rubric
Assessment Rubric
Directions: After you have finished your work, determine whether you have completed
the criteria listed in the left column. Fill in the shaded column below and
then turn the rubric to your teacher along with your activity.
TOTAL SCORE
Teachers Signature
4 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Information Sheet
Information Sheet 2.1
Entering Text
You begin creating a document by simply typing text. When you enter text into a
document, you dont have to press Enter at the end of each line. Words word wrap auto-
matically wraps text from one line to the next each time the insertion point reaches the
right margin. Word wrap breaks lines of text so that they stay within margin boundaries;
you dont have to enter hard returns. You press Enter only when you want to begin a new
paragraph or insert a blank line. Word uses left and right page margins of 1.25 inches
and top and bottom margins of 1 inch by default; however, you can reset the page mar-
gins. Youll learn more about resetting margins in Lesson 8, Page Layout.
As you type text, the insertion point moves, indicating the location for the next
character. If you make a mistake, press Backspace to delete characters to the left of the
insertion point or press Delete to delete characters to the right of the insertion point.
When creating documents, you may need to use a symbol or special character that
does not appear on the keyboard. These symbols and special characters can be accessed
through the Symbol dialog box.
Inserting Symbols
Inserting Special Characters
Inserting Symbols
Use the Symbol dialog box to locate symbols, characters from other languages, ar-
rows, and other characters. Symbols inserted into documents can then be formatted as
regular text.
Work with Microsoft Word 2010 LO2: Create and Edit a Document| 5
Information Sheet
NOTE:
If you do not see the desired symbol, from the Font pull-down list, select another font.
Special characters, like symbols, do not appear on the keyboard; however, some
have more functionality than symbols. For example, the nonbreaking hyphen appears like
any other hyphen, but the words it separates will always remain on the same line (i.e.,
they will not be broken apart).
1. Place the insertion point where the special character will be inserted
2. From the Insert command tab, in the Symbols group, click SYMBOL select More
Symbols... The Symbol dialog box appears.
6 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Information Sheet
3. Select the Special Characters tab
4. From the Character scroll box, select the desired character
5. Click INSERT
The special character appears in your document.
6. Repeat steps 4-5 until you insert all the characters you want and Click CLOSE
TIPS:
When inserting a character, Word uses the font at the text insertion mark. To
use a different font (Webdings, for example, contains unusual characters not
found in other fonts), choose it from the Font drop-down menu in the Symbol
dialog box.
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Activity Sheet
Activity 2.3
Entering Text
Instruction: Answer the following questions.
1. It is a feature of Microsoft Word 2010 application that breaks lines of text so that
they stay within margin boundaries.
a. Indention c. Word wrap
b. Margins d. Multilevel list
2. A keyboard key that is used to create a new paragraph.
a. Backspace c. Delete
b. Caps Lock d. Enter
3. It deletes characters to the left of the insertion point.
a. Backspace c. Delete
b. Caps Lock d. Enter
4. It deletes characters from the right of the insertion point.
a. Backspace c. Delete
b. Caps Lock d. Enter
5. It is used to locate symbols, characters from other languages, arrows, and other
characters.
a. Clip Art c. SmartArt
b. Picture d. Symbol
II. ENUMERATION
1. What are the steps in inserting symbols?
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
8 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Answer Key
Answer Key
Entering Text
I. MULTIPLE CHOICE.
1. c
2. d
3. c
4. a
5. d
II. ENUMERATION
1. What are the steps in inserting symbols?
a. From the Insert tab, in the Symbols group, click SYMBOL
b. Select one of the symbol options Word provides OR Select More Symbols...
The Symbol dialog box appears.
c. Select the Symbols tab.
d. Select the desired symbol.
e. Click INSERT. The symbol appears in your document.
f. Click CLOSE.
Work with Microsoft Word 2010 LO2: Create and Edit a Document| 9
Information Sheet
Information Sheet 2.2
Saving a File
While typing up the text on Microsoft Word 2010 and also on other formats, you
should make sure you save the document regularly.
Remember to save your work on a regular basis. It's not a pleasant experience to
have worked on a document for some time only for your computer to break down. When
you finally get your computer to work again, if you haven't saved regularly you'll find all
that hard work lost forever, with no way to get it back!
Save or Save As
Microsoft Word (like many programs) has two different save options. These options
are Save and Save As. The Save As option works as you would expect with your selecting
the filename to save the current document in and then having the program save the doc-
ument in that file.
The Save option (on the other hand) may not be functioning as you expect because
the default action is not to save a completely new copy of the file over the top of the exist-
ing file. Word actually keeps track of the changes that you make to the file and when the
save option is selected the default action is to save information about the changes on the
end of the existing file rather than saving the entire file again. This makes for faster saves
but means that each time you save a file, the file will be made bigger.
This is how you can save your Microsoft Word 2010 document which is shown in
the MS Word screen shot below.
In Word 2010, click the File tab at the top of Word and click Save.
10 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Information Sheet
Libraries New Folder button Save in Folder
File name
File type
There are three main areas to the Save dialogue box: Where do you want to save
your document? What do you want to call it? What type of document do you want to save
it as?
We'll take the three areas in turn, starting with "Where do you want to save your
document?"
The "Where" is set right at the top. The default location is in the Documents folder
on your computer. You can see where this is by clicking the arrow in the top left:
Work with Microsoft Word 2010 LO2: Create and Edit a Document| 11
Information Sheet
The drop-down menu is a list of locations on your computer. The image shows that
we are in the Documents folder. By default files are saved in Documents folder.
Inside the Libraries folder is another one called Documents. We're saving it to this
folder. The larger area of the Save As dialogue box shows you the folders that are already
in the Documents folder:
File Names
We now need to come up with a name for this particular document that we're sav-
ing. If you have a look at the bottom of the Save As dialogue box you'll see two areas: one
called File Name, and the other called Save as Type (see Figure2.6). The File Name area is
where you type a name for your document. The Save as Type means which type of docu-
ment is will be. Microsoft Word documents from 2007 onwards end with the letters docx.
Previously, the letters were just doc. If you sent someone a Word document with the end-
ing docx, somebody with version 2003 of the software would not be able to open your file
simply because previous Office versions don't know how to handle the newer format. The
reverse is not true, though: they could send you a file that ended with the letters doc and
you would be able to open it up in Word 2007 or Word 2010.
Microsoft Word allows you to save documents in a wide range of different formats.
Click anywhere inside of the Save as Type area to see a list of the different formats:
12 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Information Sheet
The image shows that we have Word 97 - 2003 Document in the Save as Type area.
The three letter extension shows .doc. The first one on the list, however, is Word Docu-
ment .docx, which is the one we want. Make sure this one is selected in your Save As dia-
logue box.
If you clicked the Save button now, your file will be called "Doc1". That's not a very
descriptive name for a document, change it to something else. To give document a differ-
ent name, simply click inside the File Name text box. Delete everything in the text box.
Type in a new name, something like Library Letter.
Your Save As dialog box should now look like the one below. When it does, click the
Save button:
Work with Microsoft Word 2010 LO2: Create and Edit a Document| 13
Activity Sheet
Activity Sheet 2.4
Instruction: Based on what you have learned from the previous lessons, accom-
plish the instruction below. After you have mastered this activity, inform your
teacher so that you can proceed to your next activity.
14 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Activity Sheet
Assessment Rubric
Directions: After you have finished your work, determine whether you have completed the
criteria listed in the left column. Fill in the shaded column below and then
turn the rubric to your teacher along with your activity.
TOTAL SCORE
Teachers Signature
Work with Microsoft Word 2010 LO2: Create and Edit a Document| 15
Activity Sheet
Activity Sheet 2.5
Opening, Renaming and Deleting an Existing Document
After youve worked on and saved a Word document, you can reopen it later to re-
view its contents or make changes. Youll need to navigate to the folder containing the
document and then open the document itself.
Word keeps track of the last documents that you opened. Word displays the names
of these files at the Recent button of the File tab so that you can open them with only a
couple of mouse clicks. To open a file that is not listed at the Recent button of the File
tab, you use the Open dialog box.
TIP:
3. Locate your saved file from Activity Entering Text and Saving Document.
4. Choose Organize and select Copy ( See Figure 2.12) and paste the copied file on the
same folder by just choosing again the Organize button and select Paste. A new
copied file is created.
16 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Activity Sheet
5. Rename the copied file by clicking Organize and select Rename. The original file
name becomes highlighted.
6. Type the new file name (Activity_1_<your name>), and press Enter when you fin-
ished typing.
7. Again locate your saved file from Activity Entering Text and Saving Document.
8. Choose Organize and select Delete. A dialog box appears like you see in Figure 3.3.
9. Choose Yes to delete the file.
10. Click the Cancel button or press the Escape key to close the dialog box.
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Activity Sheet
Assessment Rubric
Opening, Renaming and Deleting an Existing Document
Directions: After you have finished your work, determine whether you have completed the
criteria listed in the left column. Fill in the shaded column below and then re-
turn the rubric to your teacher along with your activity.
Rename a file
Delete a file
TOTAL SCORE
Teachers Signature
18 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Activity Sheet
Activity Sheet 2.6
Insert Field
You can use a field code to enter field in a document, and it will continue to update
as you add more to the document.
5. Now in the Field dialog box browse through the available fields you can add to your
document. There are quite a few including Table of Contents, Bibliography, Time &
Dateetc. Starting with a simple word count, will get you started with the basics
and allow you to explore more field codes in the future.
6. For this activity insert a word count so under Field Names scroll down and select
NumWords
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Activity Rubric
7. Now you can choose the field properties and numeric format. Select the first option
(0).
8. You must have a word count of 151. Keep in mind you can put this anywhere in your
document that you want. Here we put it under the title for instance because our Edi-
tor wants to know how many words are included. Then you can take it out easily with
a highlight and delete.
9. Save your work.
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Activity Sheet
Assessment Rubric
Inserting Field
Directions: After you have finished your work, determine whether you have completed the
criteria listed in the left column. Fill in the shaded column below and then
turn the rubric to your teacher along with your activity.
Select NumWords
TOTAL SCORE
Teachers Signature
Work with Microsoft Word 2010 LO2: Create and Edit a Document| 21
Information Sheet
Information Sheet 2.1.4
Selecting, Moving and Copying Text
Before moving, copying, deleting or formatting of existing text, the text must be se-
lected. When the text is selected or highlighted, it appears on your screen as light type
with sky-blue background the reverse of unselected text.
Word allows you to select sequential or non-sequential text for editing. The follow-
ing list shows different selection techniques.
To select one letter at a time, move the cursor before or after a letter, hold down
Shift key and press Left or Right arrows.
To select one word at a time, move the cursor before or after a word, hold down
Shift and Control keys and press Left or Right arrows.
To select an entire document, hold down Control key and press the letter A.
To select a paragraph, move your cursor at the start or end of the paragraph you
want to highlight, then hold down Shift and Control keys and press the Up or
Down arrows.
Moving Text
Optionally, press CTRL + X or right click and Figure 2.14 Clipboard group
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Information Sheet
choose Cut to cut the selected text to the Clipboard.
Another method to move text from one location to another is to use the drag and
drop editing function. The drag and drop feature works best for moving a relatively small
amount of text a short distance. The following steps show you how to use drag and drop.
Copying Text
The Copy (CTRL + C) and Paste features of Word leave the selected text at its exist-
ing location and duplicate it into a new location. Working similarly to the Cut and Paste
functions, Copy and Paste use the Windows Clipboard to temporarily store the text.
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Information Sheet
Understanding Paste Options
By default, pasting text includes any formatting contained in the original text along
with the text ( CTRL + P). For example if the text is underlined, the pasted text is under-
lined also.
If the pasted text has different format than the text near where you pasted, youll
see the Paste Options button, which provides the option to paste text with or without for-
matting.
REMEMBER:
Be aware that once you save or close your document, you cannot use to un-
save it.
24 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Activity Sheet
Activity Sheet 2.7
Instruction: Based on what you have learned from the previous lessons, accom-
plish the instruction below. After you have mastered this activity, inform your
teacher so that you can proceed to your next activity.
Work with Microsoft Word 2010 LO2: Create and Edit a Document| 25
Assessment Sheet
Assessment Rubric 2.4
TOTAL SCORE
Teachers Signature
26 | LO2: Create and Edit a Document Work with Microsoft Word 2010
Assessment Sheet
Assessment Test
Instruction:
1. You have 45 minutes to complete this test.
2. Open a document named Philippine Construction.
3. In your opened document, insert your name, section and date on the space provid-
ed for.
4. Insert trademark character after the word Philippine Constructions.
5. Cut all the tables and delete the captions for each table.
6. Edit your document by deleting the word Table 1-2.
7. Delete the paragraph under the title Growth Years.
8. Place the insertion point after Last printed on at the beginning of the document.
9. Insert Field and select PrintDate.
10. Select the date.
11. Under Date formats, select the sixth format in the list. Click OK.
12. Save your file as Philippine Construction.pdf.
13. Print the document.
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Assessment Sheet
Checklist for Assessment
TOTAL SCORE
Teachers Signature
28 | LO2: Create and Edit a Document Work with Microsoft Word 2010