2016-17

SHAKOPEE
HIGH SCHOOL
Staff
Handbook
SHAKOPEE HIGH SCHOOL
100 17TH AVENUE WEST
SHAKOPEE, MN 55379
952-496-5152 952-496-5155 (fax)

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2016-17
SHAKOPEE HIGH SCHOOL
STAFF HANDBOOK

STAFF GREETING LETTER...... 6

I. PROFESSIONALISM
DISTRICT MISSION STATEMENT..... 7
SHAKOPEE HIGH SCHOOL MISSION STATEMENT.... 7
SCHOOL, A PLACE OF BUSINESS........... 7
COMMUNICATION.. 7
LEAVES FOR TEACHERS. 8
TEACHER HOURS ............ 8
TEACHER CONTRACT DAY. 8
SUBSTITUTE AIDE FORM ....... 8
TEACHER SUBS............ 9

II. ADMINISTRATION
ADMINISTRATIVE/DEPT LIAISONS...... 9
PERFORMANCE REVIEW... 9
DEPARTMENTS WITHIN HIGH SCHOOL...... 9
DEPARTMENT CHAIRPERSONS....10
DEPARTMENT MEETINGS...10

III. GENERAL POLICIES, PRACTICES AND PROCEDURES

ANNOUNCEMENTS.......... 11
ATTENDANCE. 11
ATTENDANCE PROCEDURES... 11
TEACHER ROLE.... 12
OTHER RELATED CONCERNS..... 12
PENDING ABSENCES.. 12
PASSES.... 12
EXTENDED ABSENCE SLIPS................... 13
WITHDRAWAL FROM SCHOOL..... 13
ASSEMBLY PROGRAMS/PEPFESTS... 13
DANCES... 13
DANCE CHAPERONE DUTIES... 14
FAMILY NIGHT... 15
FIELD TRIPS............. 15
EMERGENCY DRILLS...... 16
KEYS............... 19
MATERIALS- REPRODUCING.... 19
REPORTING OF MALTREATMENT OF MINORS.....20
SCHEDULES.... 20
SEVERE WEATHER PROCEDURES......... 20
TWO-HOUR LATE STARTS............. 20
SMOKING....... 21
STAFF LEAVING DURING THE DAY......... 21

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 STAFF MAILBOXES..... 21
WHO DO I SEE ABOUT?......................................................................................... 21
WHAT DO I DO ABOUT?........................................................................................ 22
VOICEMAIL/EMAIL.......... 24

IV. CLASSROOM MANAGEMENT

CLASSROOM PROCEDURES.. 24
WEBSITE REQUIREMENTS 24
CONFERENCES.... 25
CORPORAL PUNISHMENT...... 25
DISCIPLINE.. 25
HALL DUTY. 26
WING RESPONSIBILITIES.. 26
HEALTH... 26
HOMEWORK.... 26
INJURY PROCEDURES... 27
LUNCH
.. 27
MEDIA CENTER SERVICES. 27
PLEDGE OF ALLEGIANCE.. 28
SUPERVISION OF STUDENTS OUTSIDE CLASS HOURS.. 28
TESTS.. 28
TEXTBOOKS... 28
VIDEOS/MEDIA.. 29

V. FINANCES AND FUNDS

ACTIVITY ACCOUNT FUNDRAISING.... 29
BUDGET DEFINED: STUDENT ACTIVITY ACCT VS DISTRICT FUNDING....30
COLLECTION OF FUNDS .... 30
FUNDRAISERS... .... 30
DEPOSIT SLIPS ...... 30
CHECK REQUESTS ... 31
SUPPLIES ... 31

VI. GRADUATION/GRADING/CREDITS
CLASS CREDIT REQUIREMENT FOR GRADUATION.
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GRADE POINTS.. 33
INCOMPLETES... 33
MARKING. 33
MARK REPORTING PROCEDURES.33
PERMANENT
RECORDS. 34
SEMESTER FINALS.. 34
SPECIAL GRADES.... 34
STUDENT FAILURE.. 35
WEIGHTED GRADES.... 35
HONOR ROLLS.... 35

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VII. BUILDING AND GROUNDS
CARE OF ROOMS, GROUNDS, EQUIPMENT... 35
CUSTODIANS... 35
FACILITY USE.. 35
LOCKERS.... 36
POSTERS, DECORATIONS, ETC.... 36

VIII. POLICY ON STUDENT BEHAVIOR

BEHAVIORS DEFINED AND CONSEQUENCES...36

IX. PERSONNEL AND ACTIVITIES ASSIGNMENTS

ADVISORS AND CHAPERONE ASSIGNMENTS......36
DETENTION ASSIGNMENTS.... 36

X. GENERAL INFORMATION
SALARY LANE CHANGE....36
WORKER'S COMPENSATION.. 36
COMPLIANCE STATEMENT IN REGARD TO STATE AND
FEDERAL LAW PROHIBITING DISCRIMINATION...........37
TENNESSEN WARNING... 37
GRIEVANCE PROCEDURE.. 38
PROCEDURE FOR TEACHERS: STUDENTS WITH SEVERE ALLERGIES...39

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August 2016

Shakopee High School Staff,

Welcome to the 2016-2017 school year! To say that change is upon us would be an
understatement. As we all know, there are many exciting things happening in our
district. From the Academies to 1:1 implementation and everything in between, we
are demonstrating to our community that we truly put the needs of students first
and I look forward to starting this journey with you.

As we look ahead to the upcoming year, I want to let you know that Im listening
to you. As I learn about our successes and all of the wonderful things we enjoy
about working at Shakopee High School, I understand there are some things we
need to address early in order for our work to move forward efficiently. Creating a
culture with clear communication, processes and procedures should be a goal for
all of us. Ive received a lot of feedback over the summer and this is a topic that
consistently pops up. Constant turnover can be difficult but Ive been so impressed
with the drive and desire of this staff that I know we will achieve great things
together.

We still have many questions to answer as we start the new year. What will
professional development look like as we implement 1:1 and work toward the
Academies? How will we serve each and every student? Where do I fit into the
Academy model? As we ask these questions, we know that we will always put
learning at the forefront of everything we do, we will create opportunities for
professional development that will be relevant and realistic, and we will make our
time together meaningful.

I wish you nothing but the best for an outstanding school year! Lets keep an open
dialogue with each other. Relationships are key to our work so please know that
Im eager to not only work with you, but to know you. Lets make sure we find
opportunities to do that.

Go Sabers!
Jeff

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I PROFESSIONALISM

DISTRICT MISSION STATEMENT

Shakopee Schools, in partnership with our community, promises to develop and educate self-
confident, lifelong learners in the knowledge, skills and ethical values necessary to thrive in an
ever-changing, diverse world.

SHAKOPEE SENIOR HIGH MISSION STATEMENT

At Shakopee High School we are committed to the life-long success of each member of our
school community. We recognize that all of us are global citizens and that understanding is
promoted through interpersonal communication skills and critical thinking. We will achieve
success by providing a nurturing, academically challenging, and technologically advanced
environment, characterized by the acceptance of individual differences and the promotion of
individual responsibility and self-esteem.

School Song
Fight, fight, fight, for Shak-o-high,
Were going to fight, fight, fight for fame.
Fight, fight, fight for Shak-o-high,
Were going to fight to win this game.
Glory and honor to our high school,
Shak-o-high well stay right with you while you
Fight, fight, fight for Shak-o-high,
Were going to fight, fight, fight, fight, fight!

School, A Place of Business

The public school building should be used as a place of school business. Facilities are provided
for student education primarily and all other ventures must take a secondary role to that of
education.

Communication
Communication with parents is one of the most important elements of our job. It is good public
relations and good professional practice. Remember to contact parents when their student is
having problems in class. Positive communication!!! Contact may be made through phone or
email, but be confident the email address belongs to the parent, not the student. Parents must be
contacted before the student reaches the point of failure. The contact must occur at a time
when the student still has a chance of passing the class. Parents should be made aware of any or
all of the following interventions available to students:
Canvas and Teacher websites
Extended Day
Tutors available in the library
Individual help with the teacher
Contacting parents of ELL students may be difficult. Use the cultural liaisons to
make these calls.

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Leaves for Teachers
Regular and consistent attendance is critical for all staff. There are a variety of leaves that are listed by the
collective bargaining unit. The most common days are: Illness - Self, Illness - Immediate Family,
Professional Leave, and Personal Leave. AESOP must be used to enter all absences from the building.

Ill - Self and Ill-Immediate Family can be entered the day of the absence.

Professional leave is granted for staff development, articulation committees, or a conference/workshop. The
leave must be approved by administration in advance and must relate to the building goals or as needed to
support the curriculum.

Personal time must be approved by principal in advance of the leave. There are only a limited number of
teachers that can be out for personal leave on a given day.

It is the staff members responsibility to be aware of how much sick and personal time that they have. This
information is in Infinite Campus-Employee Self Service. If an employee questions their accrued time, they
should contact the Human Resources department.

Staff should consult the Collective Bargaining agreement for specific language related to leaves and time
off.

Teacher Hours
All teaching staff will be expected to be at work from 7:30-3:30 every day. Staff must be available
for students, parents, staff, and meetings before and after school.

Teacher Contract Day

Full time teachers have an 8 hour contract day. For most teachers at the secondary level, that
contract day is from 7:30-3:30. Those 8 hours include the following:
10 periods of teaching time per year.
2 periods of duty/supervision
2 periods of preparation time
Additional time for staff meetings, department meetings, IEP meetings, lunch.

Teachers who are part time are expected to have their total contract time adjusted in
proportion to a full time position.
Teachers who have a .5 contract work 4 clock hours, including 5 teaching periods plus a
proportional amount of prep and duty time.
Teachers who have a .6 contract work 4.8 clock hours, including 6 teaching periods plus
a proportional amount of prep and duty time.
Teachers who have a .8 contract work 6.4 clock hours, including 8 teaching periods plus
a proportional amount of prep and duty time.

Substitute Aide Form

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 Teachers are to complete Part I of the Substitute Aide form during the first week of each
semester. This form will be duplicated and given to substitute teachers whenever teachers are
absent. The substitute teacher will fill out Part II and hand it in to the attendance secretary.

Teacher Subs
There are occasions when regular teachers fill in as last-minute subs for other regular teachers.
Teachers should keep track of the dates and hours that they cover a class. The office will submit
their information for reimbursement.

II. ADMINISTRATION

Administrative Liaisons to Departments: For department oversight, the following administrators

will work with these groups.

Business Ed, Counseling, English, Media: Pawlicki

Special Ed, FACS, IT, EL: Doran
Art, Security/SRO, Music, Social Studies, World Lang: Jordan
PE/Health, Science, Math: Lang
Coaches and Activities: Janke
Paras: Cavanaugh

Student Attendance and Behavior:

A-G: Sarah Jordan
H-N: Stuart Lang
O-Z: Scott Doran

Performance Review-being updated summer of 2016

A system of staff supervision was refined in the 14-15 school year per state statute. It consists of
direct supervision, self-evaluation, student expectations and goal setting by staff. The primary
evaluator for other staff members will be the administrator who oversees the department. The
review process begins for all staff with the Individual Growth and Development Plan which is due
by October 1 for tenured staff, and is due following the first observation for non-tenured staff.

Departments Within High School

Departments within the secondary school facilitate the development of the curriculum and the
improvement of instruction within a subject matter area. All recommendations shall be based on
the cooperative efforts of members of the department. Department Chairs meet the second
Tuesday of every month.

1. Department chairpersons are appointed to act as group leaders within their department.
a. Keep administration informed on the activities of the department.
b. Schedule all meetings with the approval of the administration.
Present an agenda to the administrator at the time of the scheduling.
Supply summary of meetings to department members and to the administration.

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 2. Department chairpersons are to cooperate and assist in carrying on any activities under
consideration such as:
a. Inventory of textbooks and supplies.
b. Review and approve invoices for payment of materials ordered by the department.
c. Develop and maintain a system of cumulative record-keeping.

3. Departments will work with the principal and the articulation committee on matters concerning
curriculum development. Department chairs must be members of the articulation committee.
a. Assist in the development of a philosophy for the department.
b. Continue review of programs within the department.
c. Review and make recommendations of textbooks and instructional materials.

4. Department chairpersons will attend meetings with other department chairpersons.

5. Department chairpersons will prepare the budget and allocation requests.

DEPARTMENT CHAIRPERSONS

Art Hannah Staub

Business Education Karen Reuss
English Andy Brown/Brenda Kostelac
ESL/ELL Tania Drexler-Gutierrez
Guidance Nicole Drangstveit
Family and Consumer Science Sarah Gilkison
Technology Education Todd Anderson
Mathematics Jamie Paulson/Kristi Hanson
Media Center Sandra Reishus
Music Eric Christenson
Physical Education/Health Lisa Walker
Science Matt Johnston
Social Studies Ed Loiselle
World Languages Monica Sariego
Special Education Lynda Cavanaugh

Department Meetings
Department meetings will be held the third Wednesday of the month throughout the school year.
Department chairs may call additional meetings when they see a need. The administrator working
with the department will attempt to attend department meetings.

III. GENERAL POLICIES, PRACTICES AND PROCEDURES

Announcements
Announcements, along with the Pledge of Allegiance, will be read the first day of each week at the
beginning of 2nd hour. The remainder of the week, announcements will be delivered via email.

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Announcements must be turned into the Office Assistant via email by 12:00pm on Fridays if they
are to be announced on the following Monday.

Announcements will be kept to an absolute minimum and each teacher is required to assist in this
matter. Other "All Calls" will be kept to a minimum and be cleared through the Office Assistant and
made only in the case of an emergency.

Attendance
Each teacher is requested to be diligent in taking attendance for each period of the day. Each
teacher must assume the responsibility for reporting absences of students assigned to that class.
All teachers must keep a daily, personal, hard copy record of the students counted absent.
The teacher record is a check on the accuracy of the attendance computer. For that reason, the
teacher record cannot consist of the daily computer print out. Attendance books are purchased for
each teacher to help teachers keep accurate attendance.

Continue to mark the students absent until they are officially dropped by the
office. Contact the appropriate assistant principal if a student is absent for three
consecutive days without parent verification.
Roll call/Attendance must be taken within the first 15 minutes of the period.
Attendance should be marked in Infinite Campus by the end of the hour.
If a student is late to first period of the day by 10 minutes or less, they will be
sent directly to class and should be marked tardy by their first hour teacher. Students
more than 10 minutes late for first period will be required to check in at the office and arrive
at class with an office pass. Office staff will take attendance for these students, marking
them tardy. Students arriving to periods 2-7 late should be marked tardy. Students arriving
to classes very late without a pass, e.g. more than 10-15 minutes late should be marked
tardy and a referral sent to the office.
For excessive tardies, i.e. multiple tardies across multiple days, please see
procedures below.
Attendance should be entered by the end of each class period.

Attendance Procedures
Regular attendance is one of the keys to student learning and growth. We should do everything
possible to show students how important it is to "be there." What you do every day in class is and
ought to be important and meaningful to our students.

Teacher Role
You have the greatest impact on regular student attendance and classroom learning.

Communicate your attendance expectation that students arrive on time, with materials. When
some are late, others have to wait.
Be aware of the attendance status of each student. Communicate with "at-risk" students and
with parents if appropriate. Students that are chronically tardy or have sporadic attendance
should be referred to dean and counselor to begin begin processes for intervention.
Our Tardy Process is as follows:
a. Teacher should talk with the student about the tardy to class.

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 b. Teachers should be contacting parents/guardians when a student is repeatedly tardy to
class.
c. A student is assigned a detention after 5 tardies, 10 tardies, etc. by administration and
home is contacted
Student learning can be increased if we work together and communicate with each other, with
students, and with parents.

Other Related Concerns

Students are expected to be in class for the entire class period. Students should not be
allowed to line up at the door and do not permit them to leave early.
Students are expected to have necessary materials with them when they arrive. Make them
responsible for materials. Interrupting class for someone to get materials is unfair to others
who are prepared and disrespectful to the teacher!
Use your professional judgment regarding allowing students to leave your classroom once you
have begun class. These should be rare occurrences and students must have a pass
whenever they leave your classroom.
Do not give students permission to leave the building. If they are ill send them to the nurse
before calling home from your room.
Teachers should never leave students unsupervised.
Students, if arriving late to class, should not be locked out of the room.

Pending Absences
These are absent marks for which there has been no reason established. If the student was tardy
to class or marked in error, the teacher must correct the error electronically or correct the daily
absence report and return it to the office as soon as possible. The Attendance Secretary will
remove the absence from the computer. When students have pending absences, teachers must
ask the student about the absence and either correct the absence on the computer or notify the
office of an unexcused absence.

Passes
The issuing of passes should be kept to a minimum. In particular, passes are not to be given
during the first 10 or the last 10 minutes of the period.

Avoid writing passes for the same hour of the day for students who are "buddies." We want as few
students in the hallway as possible. Include on the Media Center passes the amount of time
necessary for the student to complete the Media Center assignment you have given. The Media
Center director has the right to cancel pass privileges for students not tending to business in the
Media Center. When writing passes to the computer labs, use the lab passes and indicate work
the student will complete.

Please do not use objects as passes. They do not include times and destinations, so students
become difficult to monitor. Teachers may not issue permanent passes.

Under no circumstances are blank passes to be issued with signatures only. Please fill
passes out entirely and legibly so they can be followed through on with staff. To leave the building

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during school hours, students must have a pass from the main office. (No teacher has the
authority to dismiss a student from the classroom to leave the building.)

Extended Absence Forms

Students who wish to be excused from school must have a parent/guardian call the school office.
The student will then complete an Extended Absence Form and take it to each classroom teacher
to have the make-up work assigned. This is to ascertain that the student has received the
assignments which will be required upon return and to assess the appropriateness of extended
absences for the student. This slip will also be signed by the students Assistant Principal or Dean.

Withdrawal from School

Any student withdrawing from school will have a form from the Registrar on which each teacher
will indicate the grades, material checked in, fees or obligations, etc. Students will do this on their
last day present. When you initial a withdrawal slip, this indicates that the books have been turned
in. If the student has not checked in books or other materials, indicate on the form the name of the
book, book number, and value. Do not check students out without this form.

Prior to withdrawal from school, students between the age of 16 and 18 must meet with school
officials and sign a statement listing the reasons for their withdrawal. Students under the age of 18
must have written permission from their parents to withdraw.

Assembly Programs/Pepfests
All assemblies and pep fests are assumed to be an integral part of the educational program. It is
the duty of all teachers to attend assemblies and pep fests and assume responsibility for the
general conduct of the student body.

Dances
Dances at Shakopee High School are for students in grades 10 - 12. Junior high students are not
be admitted to dances. Guests will be admitted to dances if they are registered in the office by
noon on the Wednesday before the dance.

The following rules will apply to all dances.

Any dance held at Shakopee High School and sponsored by a class or organization of
the high school shall be for students of Shakopee High School and guests when
permitted.
A student of SHS may invite a guest to the dance.
The guest must be at least a sophomore in high school and not older than 21 years of
age.
The guest must be registered in the office prior to the dance, and the Dance Guest
Registration Form must be completed for each dance.
The guest must provide a picture ID to be admitted.
The hours for dances shall be determined by the group organizing the dance.
Students may not leave the dance and return.
Any student smoking will be ejected and will face disciplinary action.
Students not dressed properly will be refused admittance.
Students asked to leave the dance due to their actions will be referred to the
appropriate assistant principal.

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 Students under the influence of mood altering chemicals or alcohol will be detained and
the parents or guardians and police will be called.
Groups sponsoring dances must complete a dance request form. These forms are in
the principal's office.
Students must provide a picture ID to be admitted to a dance.

Dance Chaperone Duties

Each scheduled school-sponsored dance/party will have assigned chaperones. The group
organizing the dance will need to find staff to chaperone.

Be sure that students behave. If someone is doing something questionable, just ask him/her to
stop.
Chaperones should decide who will do what jobs and if there will be a rotation. Jobs are listed
below.
Chaperones should arrive 30 minutes before the dance starts. Ticket takers should make sure
to display the cost of the dance. These two people should also be aware that some students
might come after theyve drunk alcohol or smoked marijuana. If you suspect a student is under
the influence or in possession of alcohol or drugs, please find the administrator on duty.
Everyone should keep an eye out for this situation, but the ticket takers will be the first to
encounter it.
Post signs on both sides of the doors that state Once you leave, you cannot come back. Also
a good idea to tell students when they leave, Have a good night- Remember, you cannot
come back once you leave-drive safely.
If students NEED to leave for an IMPORTANT reason, they may be escorted to their car.
Ticket takers should be teachers. Two ticket stations will be set up, one for our students and
one for our students who are bringing guests.
Chaperones should make their way around the commons during the dance. One should be by
the windows, one should be by the candy/drink machines, and one should be by the kitchen.
Rotating is a good idea so as not to become bored.
Chaperones in the hallway should check the bathrooms frequently.
Once money collecting is done, chaperones can either roam the hallways or go into the dance
for added coverage. A chaperone should stand in the hallway to make sure that students do
not leave and return.
Chaperones for Homecoming, Snow Ball and the Prom should make sure to fill out an Extra
Pay Voucher form found in the shared high school google folder: High School-Teacher
Resources-Administrative-Forms. Fill out as dance chaperone.
Students who dance inappropriately should be asked to stop. If the behavior continues,
connect with the administrator who is at the dance.

Family Night
The school calendar is kept clear on Wednesday nights. Teachers should keep this in mind when
scheduling class or school events. Please do not schedule rehearsals, practices, etc. on
Wednesday evenings. All school events of any nature are to be completed by 6:00 p.m. on
Wednesday.

Field Trips
Field trips must have a legitimate academic purpose that helps students meet course and state
standards. Faculty members who wish to take field trips must complete a Requisition for

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Transportation form at least two weeks before the field trip is scheduled (Q:\High School\Shared
Resources\Forms-Originals\Requisition for Transportation). Arrangements regarding the date, the
time of day, number of students involved, and buses needed must be made with the principal.
With a limited number of buses available to our school district, field trips will be kept to a minimum.
Field trips will be entered on the Field Trip Calendar. The calendar for field trips is in Canvas.
The form is located in High School-Teacher Resources-Administrative-Forms.

A list of students going on the field trip must be emailed to all faculty members, the
attendance secretary and nurse five school days before the fieldtrip.

Teachers should not plan field trips during the first or last two weeks of a semester.

Permission Slips: Permission slips for field trips must include the following information:
1. Explain the trip including: itinerary, description of hazards, need, skills, etc.
2. Necessary equipment and supplies
3. Mode of transportation
4. Costs and expenses
5. Agreement to abide by school rules (parent and child)
6. Hold harmless clause, such as: (Parent name) agrees to release and hold harmless
Shakopee High School, ISD # 720 and its employees from any and against any and all liability,
loss, damages, claims, or actions for bodily injury and/or property damage, in accordance with
current state and federal law, arising out of participation in this trip.
7. Parent and student signatures
8. For Extended Field-tripsMedical Authorization for emergencies.

Emergency Drills
All teachers will have access to all emergency procedures as a shared folder in Google. It is also
recommended that staff keep a personal folder with emergency resources along with updated
class rosters for evacuation purposes. Assistant principals are responsible for overseeing
emergency drills and procedures.

State requires a minimum of five fire drills, five lockdown drills and one tornado drill during each
school year.

Evacuation/Fire drill: Routes to be followed from each room are prescribed on the Fire
Evacuation Routes card posted in each room. These cards should be posted near the exit of all
rooms. The teacher will stand by the door as students are leaving, close the door after making
certain no one is left in the room, and join the group outside to make sure all students are
accounted for. Students should be at least 300 feet from the building. Do not allow students to
return to the building until the all clear is given. Teachers who have classrooms adjoining
lavatories should assign a student to check the lavatory.

Tornado drill: In the case of a tornado drill or warning, an announcement will be made and the
tornado evacuation plan for your area should be followed.

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Lockdown Procedures: Lockdown procedures will be used in situations that may result in harm
to persons inside the school building, such as a shooting, hostage incident, intruder, trespassing,
disturbance, toxic chemical spill, or at the discretion of the building administrator or designee. The
building administrator or designee will announce the lockdown over the public address system.
This statement will be read,
Due to an emergency, Shakopee Senior High School is starting lockdown procedures.

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 Due to an emergency, Shakopee Senior High School is starting lockdown procedures.

Procedures In the event of a lockdown, teachers are to follow these procedures:

1. Go to your door, quickly look up and down the hallway and motion any student in quietly.
2. Lock the door and turn off all lights.
3. Keep your door pre-locked so all you need to do is pull it shut.
4. Once the door is locked, do not open the door for anyone, except a school administrator or a
police officer.
5. Cover the windows in the room-close the blinds. Keep students away from the windows.
6. Keep students quiet.
7. Tip desks to provide concealment; move students to closets or storage areas if necessary.
8. Take attendance. Add the names of any students not normally in your class.
9. Keep the phone line open. Call x4160 if you have information relevant to the emergency.
10. Do not allow students to use cell phones or pagers.
11. If the classroom phone rings, answer it. The caller will identify himself/herself immediately. If
you do not recognize the caller, hang up the phone.
12. Do not allow any students to leave your room.
During a hard lockdown ALL staff should secure themselves and any students that are in
the vicinity.

During a Soft Lockdown Staff will secure the room locking all doors and then continue on
with the plan for the day. Do not allow anyone to leave or enter the room until the all
clear is given.

Office personnel are to follow these procedures:

1. Turn off the lights, lock the doors to the office and turn off the bell system.
2. Remove Black Box from Admin Asst. office. (Student Roster, Class Schedules, Student Directory,
District Directory, Locker Assignments, Medical Information and Master List of Emergency
Packets)
3. Move into the kitchen/copy area and lock the door.
4. For overflow have additional people lock themselves in the office bathroom.
5. Call District Office switchboard (x5129) to instruct them not to bring any students to the high
school. Students already on the bus should be taken to the Junior High.
6. Make contact with any groups on field trips/off site to prevent them from returning to the building in
an emergency lockdown.
7. Keep phone lines open. Do not communicate with the press.

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Classes in the Commons

Teachers supervising groups of students in the Cafeteria are to follow these procedures.
1. Move students in the Main/Competition gym and filter them all the way back to the Southwest
corner of the Auxiliary gym and storage area if possible.
2. Lock the door and turn off the lights.
3. Take attendance the best you can.
4. Remain in a secure area until the all clear is given.

Classes in the Gym/Outside

1. Classes in the main gym move into the multi-purpose room. Make sure all doors are locked.
2. Classes in the auxiliary gym move into the back storage area and make sure doors are locked.
3. Classes in the fitness center move into the auxiliary gym and/or back storage area if room is
available.
4. Classes at the Environmental Learning Center should lockdown at the ELC.
5. Take attendance.
6. Classes outside will be contacted by cell phone. These classes will be given directions on where
to go. If there is a threat in the building, classes will be directed to Jackson Elementary.
7. Take attendance at Jackson Elementary.

Media Center

1. Students in the Media Center move into the magazine archives and/or the mechanical room.
2. Shut the blinds and lock the main doors.
3. Take the cordless phone into one of the safe areas.

Restrooms

1. Students in the restroom need to secure themselves in that location.

2. Lock yourself in a restroom stall.
3. Keep your feet up so that you are not visible to those entering the restroom.

Additional Procedures

Custodians will lock all outside doors and turn off the fire alarm system.
If a fire alarm is pulled during lockdown remain in your room unless there is an immediate threat
that is noticeable.
Greeters report to the office and bring visitor documentation.
The lockdown will end when an announcement is made or when an administrator or police officer
comes to your classroom to excuse you and your students.
In a true lockdown rooms will be cleared room-by-room by SWAT team members.

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 Students left in the hallway should hide in an open room.
Students should not use computers. Staff should open their computers to email and keep them
open as this may be the best way of communicating.
Police will help to establish areas for media and parents, as well as incident command.
In the event of an emergency evacuation, take a class roster and reassemble students at Jackson
Elementary.

Keys
Keys will be given out to you at the beginning of the year. You are not to have duplicate keys
made. The school will provide all keys necessary to each teacher.

All staff members will be issued a pass card that will permit access through the staff entrance from
the west parking lot. The pass cards are issued by the district office. Staff members accessing the
building on weekends must sign in and out on the clipboard. See the principal for instructions on
the security system.

Please report missing keys to the office.

Outside doors will be opened by a card system. Report the loss of your card to the office
immediately.
Room keys will be issued to staff members as appropriate.

Materials - Reproducing
There will be two methods available for the reproduction of materials for use in the classroom
educational process.

1. Central Duplicating: This method is to be used for ninety-five percent of the reproduction
requested. Any run over 10 copies should be run off at Central Duplicating. Always keep on
hand a copy of the master in case of breakdown. It is necessary to plan in advance in order to
take full advantage of this process. Materials can be sent to Central Duplicating via the district
website under Staff Resources. Make sure your instructions are clear and concise when you
make your request. Be especially careful with regard to the date materials are needed for
instruction.

When sending material to Central Duplicating, be sure to include your department printing
code or they will be sent back. Printing costs will be charged to your department.

2. Copier: The copier in the staff room should be used to prepare masters for central duplicating
and for emergency runs. An emergency will mean such situations as the need for a few more
copies, a spontaneous situation, or a breakdown in the central duplicating process.
Forgetfulness on your part does not constitute an emergency.

Individual codes are to be used for anything being run for your classroom or school business.
The cost of the printing will be charged to your department. There is a special procedure for
making personal copies. Please refer to notes posted in the copy room for further instruction.

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3. Teachers must NOT use the laser printers in the classroom areas for runs of more than five
copies.

REPORTING OF MALTREATMENT OF MINORS

ISD #720 in accordance with Minnesota Statute No. 626.556 complies with the legal
responsibilities which professional educators have for reporting suspected cases of abuse and
neglect. (School policy 450.10)

School staff members and any employee of the Board of Education shall immediately report
suspected physical or sexual child abuse to an administrator. Building administration will work with
you to contact the appropriate Scott County staff. Verbal reports are to be made within 24 hours
of becoming aware of possible abuse, with a follow-up written report within 72 hours.

School staff members may initially question the child to determine if the childs injuries resulted
from physical or sexual abuse. It is recommended that staff limit conversation with the child
regarding any suspicions. In no case should the child be subjected to undue pressure in order to
validate the suspicion of abuse. Validation of suspected child abuse is the responsibility of the
agencies to which the school refers suspicions.

Class Schedules
1) 8:20 9:06
2) 9:11 9:57
3) 10:02 10:48
4) 10:48 -12:28
[A Lunch: 10:48-11:13]
[B Lunch: 11:13-11:38]
[C Lunch: 11:38-12:03]
[D Lunch: 12:03-12:28]
5) 12:33 1:19
6) 1:24 2:10
7) 2:15 3:00

Severe Weather Procedures

In the event of school cancellation due to severe weather, teachers shall not be required to report
to work nor be subject to pay deduction or make-up days, unless such days are rescheduled by
the School Board in accordance with the teacher contract. Other employee groups must check
their contracts for severe weather procedures.

Two Hour Late Starts

Licensed Personnel: Secondary staff hours are 9:30 - 3:30
Administrative and Classified Personnel: Report at regular hours.

Smoking
The School Board is deeply concerned about the toxic effects of smoking and tobacco/e-cigarette
use by employees and citizens in general. Accordingly, effective September, 1988, all tobacco
and e-cigarette use shall be prohibited in school buildings and on school property at all times.

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 Staff leaving During the Day
If staff must leave the building during school hours, permission must be received from the
principal. Staff should sign out and in on the clipboard in the office.

Staff Mailboxes
Each staff member has an assigned mailbox in the teacher work room. Everyone is encouraged to
check the mailbox regularly. Central duplicating orders will be placed in your mailbox. If the order
does not fit, please check the work area counter. Anything that needs to be mailed may be placed
in the mail box in the main office. Delivery of mail from other schools and central duplicating will
be delivered only once during the workday.

NOTE: Mailboxes for the principal, assistant principals, police resource officer, and other office
personnel are located in the main office.

Who do I see about

Staff Attendance
Submit request on AESOP website http://www.aesopeducation.com/
Student Attendance
See Attendance Secretary
PurchasingSupplies
See Administrative Assistant
Keys/Building Access
See Administrative Assistant
Repairs
See Head Custodian
Student Attendance or Behavior Concerns
See appropriate Assistant Principal
Facility Scheduling and Computer Labs
Log on to myreservations and book the lab (found under Staff Resources on website)
Teacher Evaluations
See section II under Administration for the supervising administrator of your department.
Fees/Money/Deposits
Clubs, Athletics and Activities - see Activities Assistant
All other - see Administrative Assistant

Field Trips
Complete the Requisition for Transportation form in the shared google folder High
School-Teacher Resources-Administrative-Forms
Submit the form to the principal two weeks in advance of the field trip
Provide a list of students who will be attending the field trip to staff through email. Make
sure to copy the Attendance Secretary.

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 Access to the Field Trip permission form is on in the shared google folder High School-
Teacher Resources-Administrative-Forms
504 Plans
See Social Worker or the students Alpha Counselor
Fundraising
See Activities Director
Infinite Campus Access
See Office Assistant
Student Health Concerns
See Nurse
Student Academic or Social Concerns
Contact Parent
See Alpha Counselor
See Administrator
Schedule Changes
See Alpha Counselor
Transcripts
See Registrar or Alpha Counselor
Technology/Telephones
Contact the IT Helpdesk 5100 or email helpdesk
Lockers
See Attendance Secretary
Student IDs
See Office Assistant

What do I do about

Behavior: Change in behavior or performance

Contact parent with concerns
Contact/Email the appropriate team support (Case Mgr., Counselor, Equity Staff, Admin)
Behavior: Outburst, physical and/or aggressive
If sent to office, you must email High School Discipline Group
If assistance is needed, call office and notify of situation Ext. 5165
Follow up with a referral
Behavior: Pattern (sleeping, head down, etc)
Contact parent with concerns
Contact/Email the appropriate alpha counselor
Child Abuse: suspected or reported
Email High School Staff Support Group contact list
Contact front office...Ext. 5165

Crying/Upset
Email High School Staff Support Group contact list
Cyber bullying/texting

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 Email High School Discipline Group
Email the appropriate alpha Administrator immediately
Chemical: If suspected drunk, high, etc
Contact the Main Office Immediately...Ext. 5165

Chemical: If suspected ongoing use

Contact/Email the appropriate team support (Case Mgr., Counselor, Equity Staff, Admin)
Notify Chemical Health Coordinator
Eating Disorder
Contact/Email the appropriate alpha counselor
Fight:
Teacher discretion on involvement
When in doubt, get loud
Send a colleague or student to call or notify the office...Ext. 5165
Homeless/Poverty concerns
Contact/Email the appropriate alpha counselor and social worker
Hygiene:
In private, let student know your concern
Contact parent with concerns
Email nurse and she will address and involve appropriate resources
Pregnant: Suspected or informed
Contact/Email the appropriate alpha counselor
Counselor will connect with nurse
Student has right to privacy and may choose what to share

Self harm: suspected (cutting, etc)

Email High School Staff Support Group
Self harm: active
Contact the appropriate alpha Admin or Counselor immediately
Sexual Assault: reported
Contact the appropriate alpha Admin or Counselor immediately
Sexual Harassment: in school, reported
Contact the appropriate alpha Admin or Counselor immediately
Suicidal: (writing, overheard, reported)
Contact the appropriate alpha Admin or Counselor immediately
Terroristic Threats: (bomb, kill you, etc)
Contact Administration immediately...Ext. 5165

Voicemail/Email
Teachers need to check voicemail and email daily and respond to them in a timely fashion.
Parents use voice mail and email and expect timely responses from teachers. The district is
using email to a greater extent as a way to reach groups of people efficiently and quickly. Voice
mail must be set up at the start of the school year. Visit the Technology website for instructions on
setting up your voicemail (from the District website, select Staff Resources, then search for
Telephone).

IV. CLASSROOM MANAGEMENT

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 Classroom Procedures
It is recognized that teachers as individuals may use varying techniques to attain their
objectives. Students need to be informed about your procedures. At the start of each
semester, each student should receive a written information sheet which includes the
following:
Rules
Grading procedures
Electronics policy, including 1:1 and cellphone policies for the classroom
Policy on tardies
Policy on make-up work and work not handed in and any special expectations that you may
have a clear policy on make-up work for unexcused absences

Teachers are expected to post their expectations on their websites for administrators and
counselors to access when speaking with parents and students.

Website Requirements
All staff have a website provided for them by the district. The purpose of this website is in
transition. With our move to Canvas, the current website will likely serve only as a means to
introduce the teacher with a photo and brief bio, and then to provide contact information, and
eventually a link to Canvas

Training on Canvas will continue to be offered throughout the year.

Teachers must have all of the following information on their Canvas site:
Contact information (email and voicemail extension)
Schedule/Calendar
Course syllabus
Upcoming assignments
Upcoming test dates

Optional information:
Links to websites
Worksheets
Practice tests/quizzes
Powerpoints from class

Conferences
Conferences will be held three times a year, along with a registration night in January or February.
All are open to all students, parents and guardians. Be prepared to discuss strengths and areas
that need improvement along with what parents can expect for the rest of the semester.
Conferences should not be the first notification to the parent of low/inconsistent/failing grades.

Corporal Punishment

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Corporal punishment, a violation of state law and ISD 720 Board policy, is not to be used.
Students may be restrained for the safety of the student or others.

If a student refuses to follow directions and is not an immediate threat to other persons,
themselves or the school, contact the main office, do not touch them.

Discipline

Minor Infractions: When students commit minor disciplinary infractions, teachers should fill out a
Classroom Behavioral Referral via Campus. Please refer to the Campus Training Guide for the
process of referral notices. Do your best to keep the student in the room as long as it doesnt
interfere with other students learning.

Repeated Minor Infractions: When a student commits repeated minor infractions (i.e.,
unprepared for class), the parents should be called. If the infractions require assistance from a
counselor, a Disciplinary Referral Form should be filled out and emailed to the appropriate
assistant principal. The assistant principal may choose to meet with the student alone or request a
meeting with the teacher, student and/or counselor.

Major Infractions: If a student is disrespectful or violent, the student must be removed and
suspended immediately. Please send these students immediately to the office and email the High
School Discipline Referral group or call 5152 to let the office know they are coming and
specifically what they did or said. Major infractions include swearing at a teacher, fighting, and
other disrespectful behavior. In the event of a major infraction, the teacher should send a referral
with a description of the offense to the High School Discipline Referral group. If more than one
student is involved, a referral for each student is necessary. In your description of the infraction,
do not put other students names on a students referral. Be sure to include a clear, objective
description of student behavior on referrals.

Teachers who have questions about discipline should contact the appropriate administrator.

Hall Duty during Passing Time

Teachers will supervise the area in the wing that they have been assigned and the area directly
outside the wing. Teachers assigned to classrooms outside of wing areas will be expected to
supervise areas immediately outside of their classroom. Please refrain from talking to other adults
while you are supervising students.

Wing Responsibilities
Teachers assigned to wings will be responsible for supervision of the wing and areas outside the
wing. A few processes and procedures that will always be in place are:
The teacher center is to remain locked at all times.
Students are never allowed in the teacher centers unsupervised.
Students are never to be given keys to different parts of the building.
Rooms must be locked when a teacher leaves the room.
Windows may not be blocked with posters, furniture, or other items.

Annually the teachers assigned to a wing will meet to update wing procedures and responsibilities.
These will include, but are not limited to:

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 Supervision inside and outside the wing
Lockdown responsibilities

Health
Good health habits will be stressed by all teachers. Be alert for student illness. Send all students
who become ill to the nurses office. Students must have a pass or the student will be sent back to
class. Provisions will be made by the nurse to send students home who are unable to remain in
school. Do not allow students to call home from your classroom.

Students will be allowed to lie down in the cot room for twenty minutes. After twenty minutes, the
student must return to class or go home.

Homework
High school students should be able to arrange appropriate homework as necessary. In the case
of illness and prolonged absences, homework will be necessary in order to aid the pupil in getting
up to grade again. Teachers should provide homework to the office for students who have been
absent per parent request.

As staff we are REQUIRED to provide work for students assigned to Out of School Suspension
(OSS). If you receive a notice that one of your students has OSS, you must either bring work to
the office or send it to the Office Assistant via email. If your website is updated and allows the
student to stay caught up, please email the Office Assistant that information when you receive the
homework request so that we can communicate that with the student and his/her parent.

Injury Procedures
Shakopee High School is a safe building but occasionally accidents and medical emergencies do
occur. The school nurse will take charge of any serious injury.

In an effort to improve efficiency, please observe the following guidelines:

Contact the school office from the phone that is closest to the emergency situation. If unable to
reach the office, send a student to the office in order to alert staff to the need for communication.
The student should be able to tell office staff the location of the emergency. Once lines of
communication have been established, keep them open until the office staff feels comfortable that
the situation is under control.

The office or SRO will call 911. The front office staff is trained to make these judgments.

Parent permission is needed before students can be transported by ambulance. The school nurse
has the authority to order transport in life-threatening circumstances when parents cannot be
reached.

All medical and health-related conditions must be referred to the nurse. Personnel have been
trained to deal with first aid and have access to the health problem list as well as student health
files.

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In the event of a student or staff injury, a written report must be made to the principal's office as
soon after the injury as expedient. Forms for this report are available in the office. (Please note
that the school nurse will also receive a copy of this report.)

Staff is reminded to fill out worker's comp forms. We have a time limit placed on processing these
forms. It is important these be processed as soon as possible after the injury. Forms are available
in the office.

Lunch
Teachers who wish to switch lunch periods for a day must contact the administration ahead of
time.

Media Center Services

All faculty members are welcome to come to the Media Center to look over the materials available
on their courses to be taught. We encourage and expect faculty members to make the best
possible use of all Media Center materials in their particular area of study. Entire classes may be
brought to the Media Center if previously scheduled. Individual students may come to the Media
Center from study hall or from class ONLY with a request slip signed by the teacher making the
Media Center assignment.

Pledge of Allegiance
The Pledge of Allegiance will be recited on the first day of the week during the announcements.
Any student or staff member may decline for personal reasons to participate in the recitation of the
pledge, and students and staff must respect their right to make that choice.

Supervision of Students Outside of Class Hours

Any student in school after school hours must be under the supervision of a teacher. Under no
circumstances are teachers to allow students in their rooms or wing areas unless proper
supervision is arranged in advance. Students who are not actively engaged in a supervised
activity (extended day, athletics, clubs, drama, etc.) after 3:30 PM should leave the building.
Please escort them out if there are any unsupervised students in your area.

Shakopee Public Schools now offer Activity Busses, departing the High School at
both 4:45. If you are working with a student after school and he/she needs to ride the Activity Bus
home, please write them a pass. These passes can be obtained in the Activities Office. Please
do not write passes for students who are not working with you.

If you schedule some activity that does not begin immediately after school, such as a rehearsal or
club that meets at 3:45 or later, YOU ARE RESPONSIBLE FOR SUPERVISING THOSE
STUDENTS UNTIL YOUR EVENT/ACTIVITY BEGINS! Students will not be allowed to wander
the building or hang out unsupervised until the activity begins.

Tests
Tests, objective and subjective, should be given with regularity. Construct tests so different types
of questions and problems are present. Do a careful job of supervising the tests. Be aware that
students cheat on assessments by using their cell phones and other electronic devices. Any
incidents of cheating should be called to the attention of the counselor and appropriate action will

27
 be taken. If a student misses a test due to absenteeism, give him/her reasonable time in which to
make up the test and make arrangements as soon as the student returns to school.

Textbooks
Textbooks are free to the student and a normal depreciation of twenty percent each year is
expected in most cases. New texts will be numbered in the departments. They are numbered in
two places - on the binding and the inside cover. A Textbook Checkout List should be completed
by each teacher and should be kept with their personal files for the duration of the semester.

Require students to cover good and new books. Encourage proper care of textbooks. They are
expensive and deserve good care. Keep a record of each book issued and a description of its
condition. All students are to sign their own name on the inside cover of the book. At the end of
the semester/year, fines related to missing or damaged textbooks must be entered into Infinite
Campus.

Extra textbooks need to be stored in book storage rooms. They may not be stored in classroom
bookcases.

Videos/Media
Before using a video or other media, teachers should determine if the video has significant
educational value. If the video is rated R a parent permission slip must be sent home.

V. FINANCES FUNDS

A. Funds

Activity Account Fundraising

Student activities may add funds to their Activity Account through fundraising. Fundraisers that
have not occurred in the past must be presented to the Activities Director; fundraisers that are
considered to be annual events do not need to be approved annually by the Board. However,
each year arrangements must be made with the Activity Director prior to conducting a fundraiser
to keep a reasonable calendar and prevent the community from being inundated with a number of
fundraisers at the same time. In other words, approval must be obtained for each fundraising
event each time the fundraising occurs. Submit all requests to the Activities Director for approval.

Prior to considering a fundraiser, advisors and coaches should consider the following regarding
profits:
Student activity funds are used to account for dollars raised by the students for the students.
Contributions to a student activity fund should be expended on activities for those students
making the contributions in the year of the contributions whenever possible.
Examples of appropriate expenditures for student activity accounts:
Supplies and materials Transportation Travel expenditures
Food Lodging Admission fees
Entertainment T-shirts Donations
Examples of inappropriate expenditures for student activity accounts:
Office supplies Textbooks Library books

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Assemblies: entire school Furniture Employee gifts/awards
Facility meetings Faculty events

Capital and non-capital equipment purchases funded by a student activity

group become the property of the school district. Capital purchases are made by the school
district using the following method:
A. Payment must be made to the district business office prior to a purchase being made.
B. A requisition is submitted to the business office.
C. The district must generate the purchase order as requested and subsequently record the
expenditure.

Budget Defined: Student Activity Account Versus District Funding

From time to time, there can be confusion as to the difference between these two funds. Please
keep in mind that district funds are the general fund and the capital outlay accounts. The General
Fund is primarily used for classroom instruction and instructional aids. Capital Outlay generally
involves purchases that can be depreciated such as hard-bound books, furniture, etc. The Student
Activity Account contains specific athletics accounts and other accounts that may derive money
from fundraising.

Collection of Funds
All money collected by a teacher should be receipted to the student, indicating the amount
collected, purpose of collection, date and student's name. If a receipt book is needed, inquire in
the office. Fees for classes may be compiled on an Excel database using the class list with totals
submitted daily to the office until all money is collected. The only fees that can be collected are for
field trips and projects beyond required materials.

Teachers should not keep money in their desks or classrooms. The money should be counted and
the teacher should complete a deposit slip. Submit the money and deposit slip to the
Administrative Assistant who will count it with you present and then sign as verification that the
amount is correct. You will receive a yellow deposit slip and should keep it for your records.

Fundraisers
All fundraising activities must be approved in advance by the Activities Director.
Fundraising at SHS is only permitted by existing clubs and organizations. Individuals or
organizations which are not connected to SHS are not permitted to fundraise on school grounds or
at events without specific authorization. All activity funds must be kept in the school activity
accounts.

Prior approval is secured in the following manner:

1. The advisor of the student group will fill out the Shakopee High School Fundraising request
form.
2. This form is submitted to the building administration at least two weeks prior to the beginning
of the proposed activity.
3. The administrator will respond to the request in writing. No fundraising publicity should be
done until this process has occurred. No purchases or orders related to the fundraising event
should occur until this process has occurred.

29
4. At the conclusion of the fundraising event, the advisor will submit a report along with the
appropriate deposit information.

Deposit Slips
Money collected by teachers must be turned in daily. When turning in money teachers must use
the district deposit slip. Teachers must wait in the office until the money is counted a second time
and the deposit is verified with a second signature. The staff member will receive a yellow deposit
slip and will be responsible for maintaining their own records.

Check Requests
There may be times when vendors do not allow purchase orders or you might need a check - for
example - to register for a workshop. There are two different types of check request forms
Student Activities or department/general fund/capital outlay. These forms are available in the
shared google folder High School-Teacher Resources-Administrative-Forms.

Check requests that draw on accounts other than the activity accounts are sent to accounts
payable. Before the check is written the principals administrative assistant must have:
The proper check request form
All signatures required (requestor and principal)
Registration form for the workshop or order form for an item

Check requests should be made two weeks in advance of the date needed as they are reviewed
and approved by the Board.

Supplies
Any time you are in need of supplies, check with your department chairperson first to see if a
supply of what you need is available in your department storage.

Purchasing Supplies: Any item staff needs to purchase that involves payment should go through
the purchasing procedures listed below. In order to maintain a good credit rating, it is important for
accounts payable to be able to attach a purchase order number to invoices and statements that
need to be paid. The district will not reimburse staff for the sales tax paid by staff members who
buy items directly.

Requisitions should be submitted according to the following procedure:

1. The recommended source of supply must be listed on the Requisition for

Materials.
2. Several items from one supplier may appear on the same requisition. Items from
several suppliers should not be put on the same request.
3. Please keep general supply and capital supply orders on separate requisitions even if
they are going to the same vendor.
4. All school personnel permitted to requisition shall submit their request to the department
head for approval and then forward it to the principal. Unauthorized requisitions will be
returned to the person for proper information.
5. Each request should include the basic information:

30
 a. Name of the person requesting the item(s).
b. Date of requisition
c. Quantity of item ordered
d. Adequate information concerning description, specifications, drawings, etc.
e. Price per unit and total price
f. Name of supplier and a complete address
g. Phone and Fax numbers
6. Forms not filled out completely will be returned for more specific information.

Teachers are requested not to order samples giving the school as the requisitioner. The school
will not be liable for payment for such items. Be sure to let the Administrative Assistant aware of
when you are ordering samples.

Department chairpersons may submit the completed Requisition Data Entry form to the
Administrative Assistant. The Administrative Assistant will check the fund balance in the
department account before submitting to the principal for approval. All items to be charged and
involving payment must have a purchase order number.

How to Get Reimbursed: There may be times when it is difficult to follow the above purchasing
procedure or staff members need reimbursement from Student Activity Accounts. Staff can be
reimbursed for expenses on department accounts by using the Check Request Form and for
expenses from student activities by using the Student Activity Account Check Request form found
in staff share/high school/forms. Teachers must submit itemized receipts or they will not be
reimbursed; a receipt with merely a total paid is not sufficient. Please keep in mind that you will
not be reimbursed for sales tax. All reimbursement requests are approved at school board
meetings.

Receipt of Goods: The building principal will have incoming deliveries inspected for quantity and
quality. The following procedure will be used:
A member of the office staff will be assigned to verify the incoming order. In order that
Independent School District No. 720 may continue to maintain a respectable credit rating, it is
imperative that obligations be paid promptly. If an item is shipped directly to the teacher, the
teacher needs to verify the contents and bring the packing slip to the office.
If the shipment constitutes only a partial delivery, part of the purchase order is retained by the
office until the order is complete.

Prompt processing of current obligations is a most important service of the purchasing office and
needs the cooperation of numerous individuals to maintain good vendor relations.

NOTE: All teachers must cooperate on this matter. If you notice that the packing slip was not
taken out of your order (or that after you have opened the box, you do not find one) please notify
someone in the office. All items must be checked in through the office. All orders are checked
against the purchase order number and then processed through the purchasing department for
billing.

VI. GRADUATION/ GRADING/ CREDITS

CLASS CREDIT REQUIREMENT FOR GRADUATION

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Students are responsible for keeping track of their credits and monitoring their status for
graduation. A semester long course that is successfully completed will yield one credit.

Students will be required to meet the following credit requirements for graduation from Shakopee
High School.

Subject Area Credits

English 8
Mathematics 6
Social Studies 8
Science 6
Fine Arts 2
Physical Ed/Health 3
Electives 15
Total credits: 48
All students must register for a minimum of six classes each semester. To graduate on time,
students will need to average six credits per semester. Many of our students take seven classes
per semester.
Refer to the registration guide to find out where classes are assigned when it comes to graduation
credit.

Grade Points
The letter grade, if transposed to numerical grades, will be as follows:
A = 4, A- = 3.7, B+ = 3.3, B = 3.0, B- = 2.7, C+ = 2.3, C = 2, C- = 1.7,
D+ = 1.3, D = 1, D- = .7, F = 0

Incompletes
Incompletes are to be made up as soon as is justifiable. Each teacher must decide on what is fair
in the particular instance. Teachers must encourage students to use good study habits and get
work done promptly. An "I" will be figured as an "F" when GPA is tabulated.

Marking
Grades for scholastic achievement shall be in letters A, B, C, D, and F, and shall be recorded on
the report cards. In some cases special grades can be used; but you must check with an
administrator before using those grades.

Mark Reporting Procedures

1. Semester grades are entered using the Campus system. Teachers are expected to post
grades a minimum of every 2 weeks to the appropriate grading task starting the third week of
the semester. It is good practice to post grades every time grades are entered into the
gradebook.
2. Use only the following valid marks: A, B, C, D, F, and I. It is permissible to use the + or - on the
report cards. There is no numerical equivalent for an A+. Please do not give students this
grade as it may cause confusion.

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3. Special grades are any grades other than the ones listed in #2. Check with the principal before
using them.
4. Report any student roster mistakes to the Registrar.

Carefully check your roster to ensure all students have received a mark.

Permanent Records
Each student who has ever attended this school has a permanent record card on file. These
become extremely important. These may be inspected by the teachers in the Registrars Office
but are never to be removed from the office. Teachers must use the sign out sheet when removing
records from the file.

Semester Finals
The goals of the final exam schedule are threefold:
To leave room for manageable and meaningful final tasks in the final days of the semester
(this could be a unit exam, a comprehensive final exam, a final presentation, a final project,
etc.)
To allow students to experience the format and process of a final exam schedule as we hope
they will see in post-secondary education.
To assist students in having a manageable final schedule so they are not overloaded with
exams on one day.
Seniors are done with the school year one week prior to sophomores and juniors. Seniors are
the only students that can take finals early. All sophomores and juniors must have a
meaningful final task during the final exam schedule.
All teachers must engage in point-worthy activities during the last class of the semester. This
schedule is to facilitate students stress levels during final exams, as well as provide teachers
ample time to administer tests, quizzes, projects, activities, etc. These activities could be in the
form of unit quizzes or tests, comprehensive final exams, oral tests, projects, presentations,
portfolio sharing, etc.

Special grades
There will be students for whom the above conditions are not true, and for whom teachers feel
they cannot give a grade of A, B, C or D. If this is the case, please contact an administrator.

Students with course modifications as defined by their IEP will receive a grade of a P for passing
or an F for failing. The case manager for the student should be consulted to help determine the
grading process for the student at the beginning of the semester.

Student Failure
Before a student receives a failing grade the following questions/steps must be
asked/taken.
1. The student has no educational handicaps (i.e. reading deficiency, low scholastic ability, etc.)
which account for low achievement.
2. The student and his/her parents had been adequately informed of the potential failure via
conferences, meeting, parent email or phone call.

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 3. The grade truly represents the student's failure rather than the failure of the school to
reasonably use its resources to help the student learn based on individual ability. This means
that the student has had the benefit of supervised study, assignments planned for specific
learning or skill purposes, proper subject and level placement, testing, remedial assistance if
needed, and counseling.

The parents of seniors who are in danger of failing for the year will be notified in advance.
Teachers of seniors are asked to keep the principal and counselor well informed of students likely
to have insufficient credits to be graduated. Teachers must also contact parents so they are
aware that the student will not pass their class.

Weighted Grades
Weighted grades will be given for nationally recognized programs such as the College in the
Schools Courses and Advanced Placement Courses offered at SHS, and PSEO grades for
courses that are considered equivalent.
A = 4.6, A- = 4.3, B+ = 3.7, B = 3.4, B- = 3.1, C+ =2.5 , C = 2.2, C- = 1.9, D+ = 1.4, D = 1, D- =
0.8.

Honor Rolls
We have two honor rolls. Students with a 3.6 and no grade below a B- are placed on the "A" honor
roll. Students with a 2.6 and no grades below a C- are placed on the "B" honor roll.

VII. BUILDING AND GROUNDS

Care of Rooms, Grounds, Equipment

Teachers are responsible for the condition of their rooms. Any work in the
classroom requiring immediate attention will be reported by note to the principal.
Students maliciously or carelessly damaging school property should be reported
to administration at once. All teachers have authority over all students in addition
to your own. You are expected to correct them. Paper and debris in a classroom
will not be tolerated. Do not allow rooms to become messy. Clean up after each
class if necessary. It is part of your job to teach cleanliness.

Staff members who notice repairs need to be completed in a classroom should fill out a Building
Repair Form and submit to the Principal.

Custodians
The duty of the custodians is to maintain our building and grounds. Your cooperation with them is
appreciated. Requests for their services can be made directly to the head custodian, David Hollar,
via email. For scheduled repairs (such as light bulb replacement, etc.), please use The Total
Program (Apex Training) under Staff Resources on the district website.

Facility Use

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 Facilities will be scheduled through the Activities Office or Community Education outside of the
school day. When wanting to schedule outside of the school day, contact Community Education
(x5026). During the school day, teachers can schedule rooms using MyReservations.

Lockers
Each student will be assigned a locker. Advise students not to leave money and valuables in their
lockers. Students should not give their combination to other students nor should their share their
locker with friends.

Posters, Decorations, Etc

Posters are not to be put in the hallways without approval from the principal. Certain places
and certain types of walls may be used. Scotch tape or duct tape should NEVER be used for
postings. When necessary, masking tape may be used. Posters need to be removed in a timely
fashion.

VIII. POLICY ON STUDENT BEHAVIOR

All infractions and subsequent consequences are found within the Shakopee Senior High
Student Handbook.

IX. PERSONNEL AND ACTIVITIES ASSIGNMENTS

ADVISORS AND CHAPERONE ASSIGNMENTS

Those faculty members assigned to a particular dance/party are also to act as chaperones on the
evening of the activity.

Advisory/Chaperone Assignments will be determined through a sign-up process.

DETENTION ASSIGNMENTS
Detention starts at 3:10 and ends at 4:00. The room assignment varies each semester.

X. GENERAL INFORMATION

SALARY LANE CHANGE

A change in lanes on the salary schedule will take place only if the proper form is completed and
turned in to the Personnel Office.

The fact that you have had the courses approved and completed does not automatically change
the lane.

Remember, teachers are required to have a Masters program approved.

WORKER'S COMPENSATION
All staff members are covered by worker's compensation for accidents which occur while on the
job. It is important that the required forms be filled out at the time of the accident, even though

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 there is no loss of work or any medical aid required. Failure to register the accident during the
fifteen-day time period could result in loss of benefits. See office for paperwork.

COMPLIANCE STATEMENT IN REGARD TO STATE AND FEDERAL LAW PROHIBITING

DISCRIMINATION
It is the policy of the Board of Education of District No. 720 to comply with the federal and state
laws prohibiting discrimination and all requirements imposed by or pursuant to regulations issued
thereto, to the end that no person shall, on the grounds of race, color, national origin, creed,
religion, sex, marital status, status with regard to public assistance, age or disability be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination under
any educational program or in employment, or recruitment, consideration, or selection; therefore,
whether full-time or part-time under any education program or activity operated by the district for
which it receives federal financial assistance.

To effectuate the provisions of this policy, the Board of Education directs the Superintendent of
Schools to immediately take the following action steps:

1. Develop and implement a management system to comply with the provisions of Title VI and
VII of the Civil Rights Act of 1964, Title XI of the Education Amendments of 1972 and Chapter
363.03, Minnesota Human Rights Act.
2. Evaluate on a continuous basis the district's operation in terms of the requirements of
federal and state law prohibiting discrimination. This evaluation will include policies, practices, and
procedures currently in effect.
3. Modify those aspects of the district's operation which do not conform to federal and state
law prohibiting discrimination.
4. Take remedial steps to eliminate the present effects of past discrimination.
5. Maintain data for three years following completion of the evaluation as recommended under
paragraph (2) of this section and upon request, provide to HEW a description of any modification
made pursuant to paragraph (3) above.
6. Assign responsibility for the implementation or provision of civil rights laws to the Title IX
coordinator for the district, whose name is Ron Ward, Director of Administrative Services, Title IX
coordinator, telephone number is 496-5008.
7. Design and implement a training program to acquaint the district's staff with its civil rights
responsibilities.
8. Establish and publish a grievance procedure for students and staff as required under
provisions of Title IX.
9. Disseminate the district's non-discriminatory policy to clients, the general public, and
vendors.

Tennessen Warning
The Minnesota Government Data Practices Act (Minn. Stat. 13.01 et seq.) provides that an individual
asked to supply private or confidential data concerning the individual has the right to be informed of
the following:

1. The purpose and intended use of the requested data;

2. Whether the individual may refuse or is legally required to supply the requested data;
3. Any known consequence of supplying or refusing to supply the private or confidential data; and

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4. The identity of persons or entities authorized by state or federal; law to receive the data. Minn.
Stat. 13.04, subd. 2. This notice is commonly called a Tennessen warning.

GRIEVANCE PROCEDURE
A. Any person who has a complaint alleging the school district is not complying with this policy or
alleging any actions prohibited by this policy shall present the complaint in writing along with the
reasons for such complaint to the person designated to handle complaints. A building
representative in each building shall be designated who will gather all the data and forward such
data to the district coordinator. Building principals shall be the building representatives.

B. The district coordinator shall call a meeting of all building representatives. A decision shall be
made to determine whether the district is in violation of state and federal law prohibiting
discrimination.

C. If the district coordinator finds the complaint is justified, said coordinator shall initiate action to
rectify the complaint.

D. If the district coordinator finds the complaint is not justified, said coordinator shall so notify the
complainant in written communication.

E. If the complainant is not satisfied with the finding of the district coordinator, an appeal may be
made to the Board of Education. The appeal must be requested in a written communication to the
Superintendent of Schools no later than 15 days after receipt of the written decision of the district
coordinator.

F. A hearing before the Board of Education shall occur no later than 30 days after receipt of a written
request for such hearing. The complainant may testify and may request others testify in the
complainant's behalf. The designated official will present the findings of the investigation called for
in Step B. The Board shall reach a decision and notify the complainant of its findings no later than
15 days after the hearing.

G. If the complainant is not satisfied with the decision of the Board, appeal may be made to one or
more of the following offices:

Director of the Office of Civil Rights, 300 South Wacker Drive, Chicago, IL 60606

Commissioner of Human Rights, 200 Capitol Square Building, St. Paul, MN 55101 (612) 296-5663

Equal Employment Opportunity Commission (EEDC) Regional Office, 342 North Water Street,
Milwaukee, WI 53202, 224-1111

CODE: 537.2
ADOPTED: 2-10-86

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 Procedure for Teachers who have students with Severe Allergies

Severe allergies can be life threatening. School staff will work as part of a team in the school setting
to minimize the risk of accidental exposure to allergens and provide a safe education environment
for students with severe life threatening allergies. The Teacher, Student, Parent, School Nurse,
and Administration will work as a team to develop an individual plan for the student with severe
allergy. Communication, prevention strategies, and emergency preparedness are components of
Shakopee Public Schools procedure for protection of students with severe allergies. The
complete procedure is located
Included below is a copy of School Staff Responsibilities that will enable a successful plan to be
developed to achieve successful management of severe allergies in the school setting.
Schools Responsibility
Health Staff
Review allergic students health records submitted by parents and physicians.
Identify a core team of, but not limited to, school nurse, teacher, principal, school food service and
director, and counselor (if available) to work with parents and the student (age appropriate) to
establish a prevention plan. Changes to the plan should be made with core team participation.
Assure that medications are stored in the schools health office in an unlocked cabinet easily
accessible to designated school personnel.
Relevant information will be shared with classroom teacher, food service staff, health office, and
secretaries.
School Health Staff will provide training of appropriate school staff regarding prevention of an
allergic reaction and recognition of allergic symptoms. The Licensed School Nurse may delegate
the administration of the injectable epinephrine to a teacher, principal, paraprofessional, secretary,
or staff member as needed. Training is delegated to staff when there is not a nurse available to
administer the epinephrine (ie. When students are on a field trip)
Teaching Staff
Communicate with parent/guardian to develop a plan when there may be exposure to an allergen
(ie. When food is part of an activity/lesson plan or at snack time). Students should not be
excluded from school activities solely based on their food allergy.
Teachers will communicate with parents/guardians of non-allergic students in the class regarding
the potential life-threatening allergy with the goal of minimizing allergen-containing foods being
brought in the snacks, holiday parties, or birthday treats. Classroom signage prohibiting the
specific allergen may be used as a communication tool to minimize the allergen in the classroom.
Leave instructions in a sub folder for substitute teachers regarding care of allergic students. The
teacher will also place a copy of the emergency care plan or allergy action plan for the allergic
student in their sub folder.
Teaching staff will encourage/give elementary students opportunity to wash hands with soap and
water after eating.
Allergic students medication should be taken on all field trips. If parent/guardian is not
accompanying student on the field trip, student should be supervised by a staff member who has
received training by the nursing staff in the administration of the students medication.
School Food Staff/Lunchroom Personnel

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 Publish mainline and alternate line menus on the School District website for access by families.
An allergen-free table, may be set up if the allergy is life threatening. An allergen-free sign will
be placed on the table. Historically the need for an allergen-free table has been indicated with
elementary school students due to lower levels of maturity, autonomy, and capability to self-
monitor their allergy.
Products containing allergens in the a la carte lines will be labeled as containing allergen ie.
contains peanuts.

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