Graduate Student Life Fund

Sample Project Report

(Recipients of the Graduate Student Life Fund are required to submit a report and original receipts
to the Student Life Center within two weeks after completion of the activity. This is a sample report
indicating the types of information to be included.)

Name of Event:

Date of Completion:

Name of Applicant: (as indicated on the Application Form for Graduates Student Life Fund)

Number of Participants: (indicate the breakdown of actual no. of participants, e.g. 30 RPG, 10 Faculty
members, 10 UG, 5 outsiders.)*

Endorsement from (for department-based/ group-based applications only, please in provide name of
Department/ Group : a contact person from the department/ group and official chop.)

* Allocation of subsidy is based on conditions highlighted in the notification email.

Overview of the event(s):
Report on the facts of the event as it happened, e.g. date, time, venue, no. of participants signed up and
showed up (RPG, PG, UG, Faculty, Others etc), rundown, etc.
Include the list of participants who showed up for the event as an appendix. For student participants,
include name and student identification number as shown on student card, program of study specifying if
they are RPG, PG, UG, and their department.
Include photos of the project as an appendix.

Observations, outcomes and impacts:

How did participants respond to the activities in your events? Were there particular moments that they
like/ dislike?
How successful were you in meeting the community needs stated in the application form? What were your
evidences?
Were there any other observations worth noting?

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Self-Evaluation of the Event:
What were some of the good things that happened? Were there areas that need improvement? Please
elaborate.
How would you have organized the event differently should you had a chance to start all over again?
Why?

Financial Statement
Use separate sheets, if necessary.

Attach supporting documents and original receipts. Indicate Item # on original receipts. Do not

use highlighter pen on receipts printed on thermal paper (e.g. receipts from supermarkets) as it will
erode the print.
Budget should be same as that indicated on the Application Form.

Subsidy from Graduate Student Life Fund (A):

Income
Item Description Budget Actual
(HK$) (HK$)
1. Contribution by target participants (e.g. registration fee/
ticketing income, etc.)
2. Other sources of funding/ subsidy (please specify)

Total Actual Income (B):

Provide further details if Actual item income was greater than Budget amount:

Expenditure
Item Description Budget Actual
(HK$) (HK$)

Total Actual Expenditure (C):

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 Provide further details if Actual item expense was greater than Budget amount:

Balance (A) + (B) (C):

In case of surplus, please indicate how will surplus be used:

Declaration: I hereby declare that the information provided is true and accurate.

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