PROCUREMENT AND CONTRACTS

VENDOR REGISTRATION APPROVAL FORM

FO-PNC-SMG-04 Revision No. 5

Normal Vendor Registration Immediate Vendor Registration

Vendor Information
Vendor Name
City Country

No. & Street Name ZIP Code Website

Address:
Tel No
Ext No.: Fax No
Designation:
Name:
Contact
Person:
Tel No.: Email Address:
Mobile:

Supplier Category Product/Commodity Category Plant: SAMCO

Manufacturer Services
Materials Supplier Materials State PR No.
Contractor/Service Provider Services/Materials
Basic Document Requirements:
Commercial Registration Provided Yes No N/A
Chamber of Commerce Registration Provided Yes No N/A
Zakat Certificate (Local Vendor Only) Provided Yes No N/A
Remarks

Vendor Assessments
Was Vendor Premises Visited Yes No Date of Visit:
Remarks Vendor it is the manufacture In case Vendor(s) are nominated by End User/Buyer:
Nominated by.: Plant:

Request/Recommended for Registration

Requested by: Recommended by:
Name: Name:
Signature Signature

APPROVAL

Approved by: __________________________________ Date: _________________

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Kingdom of Saudi Arabia
 PROCUREMENT AND CONTRACTS
VENDOR REGISTRATION APPROVAL FORM
FO-PNC-SMG-04 Revision No. 5

Department Manager

Entry & Registration in SAP as Potential approved Vendor

Entered By: ______________________ Signature: ___________________________ Date: ______________

SAP Generated Vendor Registration Number: _________________

Process Maps

Vendor Registration Process Normal

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Kingdom of Saudi Arabia
 PROCUREMENT AND CONTRACTS
VENDOR REGISTRATION APPROVAL FORM
FO-PNC-SMG-04 Revision No. 5

Request to
Register

Assess Vendor
Supply Capability

Yes
Meets Supply Completes
Needs Registration

No Yes
No Site Visit Assess Vendor Complete Form
Required Documentation Complete? FO-PNG-04

Yes
No

Inspect Facility
& Interview Expedite to
Create Vendor
Key Staff complete
Record
Documentation

Yes Intimate
Potential Supplier &
Vendor Buyers

No

Issue Regret
Letter

End

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Kingdom of Saudi Arabia
 PROCUREMENT AND CONTRACTS
VENDOR REGISTRATION APPROVAL FORM
FO-PNC-SMG-04 Revision No. 5

Immediate Vendor Registration Process

Vendor
Nominated by
End User/Buyer

Buyer 1
Completes No
Yes Bidder Pre-
Needs to Form No. Qualificatio
create FO-PNC-SMG- n
RFQ
04 Required

No 2
Yes 3

Inspect Facility Send

& Interview Registration
Key Staff Package
Refer to Normal Ven
dor Registration Pr
ocess

Qualifie Yes
d Assess Vendor
Documentation

No

Yes
Complete Form
END Complet FO-PNG-04
e

No

Create Vendor
Reminder Record
Letter

Intimate to
Buyers

Update System
Record

Legend:

1) Vendor is registered upon approval to register vendor in the system.

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Kingdom of Saudi Arabia
 PROCUREMENT AND CONTRACTS
VENDOR REGISTRATION APPROVAL FORM
FO-PNC-SMG-04 Revision No. 5

2) Registration Process performs in parallel with quotation/inquiry process.

3) Where bid value is SR. 1 Million, vendor pre-qualification/site visit required.

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Kingdom of Saudi Arabia