Contents

Introduction ............................................................................................................................................ 1
Background ......................................................................................................................................... 1
Specified Communication Path ........................................................................................................... 1
Definitions ........................................................................................................................................... 1
Description of project ......................................................................................................................... 2
Scope of the project ............................................................................................................................ 2
Bidders Meeting ...................................................................................................................................... 4
Exhibition(s) included in this RFP: ....................................................................................................... 5
List of exhibits ................................................................................................................................. 5
Design Requirements .............................................................................................................................. 5
Procedure for proposal submission ........................................................................................................ 5
Modifications or withdrawal of proposals .............................................................................................. 7
Selection process .................................................................................................................................... 7
Evaluation Criteria................................................................................................................................... 7
Award and contract Information ............................................................................................................ 8
Standards, Documentation ..................................................................................................................... 8
Opening, Evaluation and Contracting ..................................................................................................... 9
Standards and Work Summary ............................................................................................................... 9
Form of Contract ..................................................................................................................................... 9
Execution of Contract ........................................................................................................................... 10
Project Completion ............................................................................................................................... 10
Proposal Contents ................................................................................................................................. 10
Project Scope Schedule ......................................................................................................................... 11
Company Background of the constructor ............................................................................................. 11
Project Team ......................................................................................................................................... 14
Project management Approach ............................................................................................................ 15
Pre-construction ............................................................................................................................... 15
Construction Services........................................................................................................................ 15
EXHIBITIONS .......................................................................................................................................... 17
EXHIBIT I PROJECT LOCATION ........................................................... Error! Bookmark not defined.
EXHIBIT II DESIGN REQUIREMENTS ................................................................................................ 17
EXHIBIT III DESIGN PLAN VIEW....................................................................................................... 17
EXHIBIT IV EVALUATION CRITERIA ................................................................................................. 17
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EXHIBIT V GENERAL TERMS AND CONDITIONS.............................................................................. 21

Introduction
Background
SILVERLINE Construction and Consultation (PVT) Ltd is seeking proposals from qualified
firms that are interested in providing construction management services for the Solar
powered car manufacturing project. Car should capable to carry 500g load for 10m within 2
mints. Battery should charge from a solar panel. Car size not more than 2x1x1.car should
design using motors, gear systems, rechargeable batteries, etc. but cant use complete
systems from outside.
The request for proposal (RFP) describes the project, required scope of services,
project milestones and minimum information that must be included in the proposal. Failure
to submit information in accordance with these requirements and procedures may result in
disqualification. To assure independent action, the design consultant for this project may
not participate in the Construction Management portion of a project beyond the verification
of details, approval of construction contractor product submittals and other activities
normally expected of the design engineer during construction, for which he will be retained.

Specified Communication Path

Based on previous work experience your firm has been selected to receive this RPF and is
invited to submit a proposal if your firm would like to be considered in this RPF, please mail
or email your proposal to:
M.L.A.H.L. Liyanarachchi
SILVERLINE Constructions and Consultation (PVT) Ltd.
Sri- Lanka Institute of Information Technology (SLIIT), New Kandy Road, Malabe or
Telephone- 0094 112 413 900

Contact via email- SILVERLINE.cnc@gmail.com

Prior to Wednesday, August 14, 2014 by 1.30 p.m.
Direct all inquiries regarding this RFP to the contact person named above. Do not contact
any other SILVERLINE staff. Information provided by other than the below contact should be
considered invalid, and proposals which are submitted in accordance with such information
may be declared non-responsive.

In the event that it becomes necessary to revise any part of this RFP, a written addendum
will be issued. Any amendment to this RFP is valid only if in writing and issued by
SILVERLINE.

Definitions

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Client- Sri- Lanka Institute of Information Technology (SLIIT)

Consultant The entity submitting a proposal to provide consulting services to the client.

Contractor The entity which undertakes a contract to provide services.

Description of project

Overall Vehicle Description

General arrangement drawings

Provide arrangement drawings to scale with appropriate dimensions that indicate the
following:

Vehicle plan view;

Vehicle side view ;
Vehicle front view;
Vehicle roof equipment arrangement;
Vehicle underframe equipment arrangement;

Vehicle Weight Schedule

Provide passenger numbers and a gross vehicle weight schedule

Manufacturing capacity and capability.

Proposer shall provide a comprehensive description of its manufacturing capability,

including the following

Identification of Proposers current workload,

Identification of the location where the car shell will be manufactured
Full description of the equipment used

Design planning, quality assurance and work flow.

Proposer shall demonstrate, through a single flow chart and narrative, how the vehicle
design effort will be managed. The narrative should be keyed to the flow chart. Factors that
should be addressed in both the flow chart and narrative include the following:

Where the design effort for each major vehicle system and/or component will be
affected;

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How the Proposer will ensure that the design incorporates all Specification
requirements;
How quality assurance of the design will be implemented;
Description of checks and balances in place to ensure a safe design;

Scope of the project

The following is the proposed Scope of Work and understanding of the tasks required for
SILVERLINE Construction and Consultation (PVT) Ltd Solar Powered Car Request for
Proposal. It is understood that the services covered under this contract are construction
engineering professional services and will be performed under the responsible charge of a
Registered Engineer. It is also understood that all work performed under this contract is
considered to be performed by CONSULTANT (SILVERLINE Constructors and Solutions Pvt.
Ltd.), under contract to the CONSTRUCTION COMPANY.
CONSTRUCTORS will insure that the project is constructed in compliance with the project
plans and specifications. The CONSTRUCTOR will represent the CONSULTANT at the project
site. However, any and all decisions regarding changes or materials' suitability shall be made
by the CONSULTANT's In-charge Inspector.

TASK 1 Project Management and Coordination

Project Management and Coordination will include the following subtasks:

Task 1.1 Coordination

1.1.1 Point of Contact (Project Manager) will be the single point of contact for maintaining
liaison and coordination throughout the project with the Consultants of SILVERLINE
Constructors and Solutions Pvt. Ltd.

1.1.2 Project Work Plan CONTRACTOR will develop, maintain, and implement a detailed
work plan that includes project goals and objectives, roles and responsibilities, a
communication plan, project controls, scope and deliverables, schedule and budget, and the
CONTRACTORs Quality Control Plan.

1.1.3 Project Schedule CONTRACTOR will obtain a project schedule from the Construction
Contractor outlining tasks and subtasks to be performed. The Project Schedule will include
the Construction Contractors internal Quality Control process and designated review of
submitted documents. CONTRACTOR shall assure the Project Schedule is updated as
necessary.

1.1.4 Daily paperwork CONTRACTOR shall prepare all daily paperwork required under
SLIITs requirements and shall be submitted daily. All project files will be maintained per
procedures established by CONSULTANT.

1.1.5 Weekly Status Reports CONTRACTOR shall submit progress reports at least once
each week. The reports shall include all paperwork required by SLIIT and be sufficiently
detailed for the CONSULTANTS to determine if the CONTRACTOR is performing to

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expectations, is on schedule; to provide communication of interim findings and to

sufficiently address any difficulties or special problems encountered so remedies can be
developed. Submittals will be reviewed by the CONSULTANT's In-charge Inspector.
1.1.6 Invoices CONTRACTOR will prepare monthly invoices providing a summary of
CONTRACTORs work and copies of invoices from any sub-consultants. Invoices shall include
the CONSULTANTs project number and the number of this consultant agreement.

1.1.7 Project Coordination with SLIIT- CONTRACTOR will coordinate with the CONSULTANT
through emails, written memos and other suitable forms of communication.

1.1.8 Schedule and Budget Management CONSULTANT will maintain and manage
Consultant teams schedule and budget and sub-consultant contracts.

1.1.9 Utility Co-ordination Utility co-ordination on the project must be carefully carried out
so that local disruptions of service are kept at a minimum during relocations or other utility
work.

1.1.10 Property Owner Co-ordination All construction on or near private property will be
carried out in accordance with the plans, specifications and any Right of Way agreements
between the property owners and CONSULTANTS.

Deliverables
All daily reports faxed to the In-charge Inspector
Draft and Final Project Work Plan
Project schedule with updates as necessary, but at least each month
Monthly invoices and progress reports
Communication documents (emails, memos etc.)

Bidders Meeting

There will be an opportunity for prospective bidders to meet with SILVERLINE

Construction and Consultation (PVT) Ltd staff for a question and answer session at the
Engineering main auditorium on August 14.
Bidders Meeting Details:
Date: August 14
Time: 1.30 a.m.
Location: Engineering Main Auditorium

Participation at the bidders meeting is not mandatory, however it is limited to two

people per firm. The purpose of this meeting is to give potential vendors the opportunity to
ask SILVERLINE questions about the request. If you are intending to send representatives to
this meeting please send a RSVP to SILVERLINE who can be reached at SILVERLINE
Constructions and Consultation (PVT) Ltd. SLIIT, New Kandy Road, Malabe or Contact via
email- SILVERLINE.cnc@gmail.com. Please provide us names and titles of those attending by
August 10.
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Each bidder will be responsible to provide detailed minutes and notes of the meeting
within two (2) business days of the conclusion of the conference including detailed
description of any changes made to the scope of work. These should be forwarded to
SILVERLINE Constructions and Consultation (PVT) Ltd. SLIIT, New Kandy Road, Malabe or
Contact via email- SILVERLINE.cnc@gmail.com as Microsoft Word documents. SILVERLINE
will then create a master meeting record that will be distributed to Bidders within the
following two (2) days. The minutes will serve as the (only) official record of the items
discussed and resolutions made during the meeting. All modifications noted in these
minutes will be shared with all bidders.
Exhibition(s) included in this RFP:
Please refer below for the list of exhibit experiences included in this RFP package.
The scope of work for each of these exhibitions is detailed in the Proposed Scope of
Work section of this RFP. To bid on an exhibit, the Contractor must complete all scopes of
work listed therein.

List of exhibits

EXHIBIT I PROJECT LOCATION

EXHIBIT II DESIGN REQUIREMENTS
EXHIBIT III DESIGN PLAN VIEW
EXHIBIT IV EVALUATION CRITERIA
EXHIBIT V GENERAL TERMS AND CONDITIONS

Design Requirements
The Detailed List of Specifications are listed in EXHIBIT II DESIGN REQUIREMENTS

Procedure for proposal submission

The proposal must be formatted in accordance with the instructions of this Request for
Proposal. Promotional materials may be attached, but are not necessary and will not be
considered as meeting any of the requirements of this Request for Proposal. Contractors
must submit 3 copies of their proposal no later than the deadline given below.

Proposals conforming to the requirements set out below must be enclosed in a sealed
envelope or package, clearly marked

SILVERLINE Constructions and Consultation (PVT) Ltd

Solar powered car manufacturing project
And delivered to:

SILVERLINE Constructions and Consultation (PVT) Ltd

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Sri- Lanka Institute of Information Technology (SLIIT), New Kandy Road, Malabe
Late or facsimile proposals will not be accepted. It is the proposers responsibility to assure
that his proposal is delivered and received at the location specified herein, on or before the
date and hour set. Proposals received after the date and time specified will not be
considered. Note: The un-authorized use of the Clients official logo is strictly prohibited.

Submittal Deadline: 18 January 2013 at 2:30 p.m. GMT

*proposals received after the submission deadline may be rejected.

C. Proposers are expected to examine all provisions, specifications and instructions included
in this Request for Proposal. Failure to do so will be at the proposers risk.
D. All proposals must be dated and signed by a representative authorized to enter into
contracts with the Consultant.

The name and address of the bidder must also appear on the envelope.

E. All proposals will remain in effect and legally binding for at least ninety (90) days from the
opening date.

F. Expenses incurred in preparation of the proposal, site visits and any other actions related
to responding to this Request for Proposal shall be the responsibility of the contractor. Any
and all damages that may occur due to packaging or shipping of the proposal will be the sole
responsibility of the Contractor.

G. All proposals, response inquiries and correspondence relating to or in reference to this

Request for Proposal, and all reports, charts, displays, schedules, exhibits and other
documentation submitted by Contractor shall become the property of SILVERLINE
Constructions and Consultation (PVT) Ltd.
Time when stated as a number of days, shall include Sundays through Saturdays, excluding
legal holidays.

I. Contractor must examine all information and materials contained in and accompanying its
proposal. Failure to do so will be at the Contractors risk. This will include, but not be limited
to, all relevant laws and regulations of in all respects by the law and statutes of the
government socialist republic of Sri Lanka.
J. The successful consultant will be subject to verification of non-fraud and for listing on the
list for debarred contractors/consultants per federal funding requirements

SILVERLINE reserves the right to waive irregularities and to reject any or all bids. The
Owner also reserves the right to negotiate with the selected bidder in the event that the
price exceeds available funds.

SILVERLINE may consider informal any bid not prepared and/or not submitted in
accordance with the provisions hereof and may waive any informalities or reject any and all

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bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids
or authorized postponement thereof. Any bid received after the time and date specified
shall not be considered. No bidder may withdraw a bid within sixty (60) days after the actual
date of the opening thereof.

Modifications or withdrawal of proposals

Modifications to bids already submitted will be allowed if submitted in writing prior

to the time fixed in the Request for Proposals. Modifications shall be submitted as such and
shall not reveal the total amount of either the original or revised bids.
A proposal that is in the possession of SILVERLINE may be altered by letter or facsimile
bearing the name and signature of the Consultants authorized representative, provided it is
received prior to the deadline for submission of proposals. Telephone or verbal alterations
will not be accepted.

Selection process

A. SILVERLINE Construction and Consultation (PVT) Ltd reserves the sole right to judge the
contents of each contractors proposal.
The selection process will be governed by the following criteria:

1. The proposal must adhere to the instructions and format as specified in this Request for
Proposal.

2. The evaluation will include a review of all documents and information relating to the
Contractors services, organizational structure, capabilities qualifications and past
performance.

3. Contractors may be required to make an oral presentation and interview before final
selection is made.

4. The SILVERLINE Construction and Consultation (PVT) Ltd may evaluate any information
from any source it deems relevant to the evaluation.

5. False, incomplete, or unresponsive statements in a proposal may be sufficient cause for

its rejection.

Evaluation Criteria

The proposal will be judged based on service capabilities and experience of the prospective
Contractor and all persons who will be providing services under contract.

The following are the critical areas of the proposals that will be evaluated by the

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Selection Committee.

1. Adequacy of the described plan and approach to deliver requested services as described
in this Request for Proposal.

2. Experience of Contractor in providing services and quality of work.

3. Status of Professional Certification including whether the Contractor meets the minimum
requirements to provide service.

There are further parameters noted in EXHIBIT IV EVALUATION CRITERIA (see Appendices)

Award and contract Information

The SILVERLINE Construction and Consultation (PVT) Ltd hereby notifies all proposers that it
will affirmatively ensure that minority business enterprises will be afforded full opportunity
to submit proposals in response to this invitation, and that no proposer shall be
discriminated.

The SILVERLINE Construction and Consultation (PVT) Ltd reserves the right to reject any or
all proposals and to waive any irregularities if deemed in the best interest of the SILVERLINE
to do so. SILVERLINE will select the Contractor whose proposal is determined to be the most
responsive and responsible proposal and of the best advantage to SLIIT. The SILVERLINE
shall be the sole judge in making such a determination.

D. The successful Contractor will be required to enter into and sign a formal agreement with
the Contactor, which agreement will be in effect for the duration of the contract period. It is
the Contractors responsibility to review the contracts terms and conditions and to state
any exceptions to those conditions in its response to the Request for Proposals. (See Exhibit
V: General Terms and conditions of the agreement) .If no exceptions are noted, the
SILVERLINE will understand that the Contractor agrees to the terms and conditions as stated
in the contract.

E. Prior to final selection, Contractors may be required to submit any additional information
that SILVERLINE may deem necessary to determine the Contractors qualifications. Should
any of the information requested by SILVERLINE be considered by the Contractor to be
confidential, it must be so stated.
SILVERLINE will attempt to treat any information submitted by the Contractor as
confidential if requested to do so; however, SILVERLINE cannot ensure such confidentiality.

Standards, Documentation

The Contractor is required to review the specified standard documents that might be
applicable. Any deviation from these standards must be approved by SILVERLINE.

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Opening, Evaluation and Contracting

Proposals may be opened by SILVERLINE at any time after the submission deadline.
All proposals satisfying the requirements of this Request for Proposals will be evaluated to
establish which of the offerors best fulfills the needs of SILVERLINE and this project.
SILVERLINE anticipates entering into a contract with this offeror to execute the
proposed work. This Request for proposals, however, does not commit SILVERLINE to award
a contract, to pay any costs incurred in the preparation of a proposal or to contract for the
goods and / or services offered. SILVERLINE reserves the right to accept or reject any or all
proposals received as a result of this request, to negotiate with all qualified officers or to
cancel this Request for Proposals, if it is in the best interests of SILVERLINE to do so. The
decision of SILVERLINE shall be final.

After the selection of a Contractor the schedule should include a period of collaboration
between SILVERLINE and the Contractor to better define, elaborate upon and fix the
Contractors exact and final scope of Work (the Final Scope) starting with the date of this
Agreement and extending until October 23.

In collaboration with SILVERLINE, the Final Scope will be fixed no later than September 19.

While the Contractor should assume work begins immediately upon notification that they
have been selected, the Final Scope will be defined by editing, redlining or adding
superseding documents or drawings to the Proposed Scope of Work as attached hereto.
Once contracted, with respect to the Exhibit Documentation, Contractor warrants to Owner
that the Scope of Work reflected therein can be completed by Contractor, in a form
substantially similar to the preliminary scope, for the amount of the compensation set forth
below.

Standards and Work Summary

Parts of this invitations documents are SILVERLINE's Standards and/or official

guidelines. SILVERLINE expects to enter into a contract using these standards, especially
those sections establishing warranties, guarantees and SILVERLINE's rights to intellectual
property.

Form of Contract

Enclosed with this Request for Proposal is a sample copy of SILVERLINEs typical form
of contract. SILVERLINE expects to enter into contract with the successful bidder on the
basis of this form of contract.
The submission of a proposal implies an acceptance of determining final scope
amounts and general acceptance on the part of the bidder of the terms of this form of

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contract, and especially of those parts establishing warranties, guarantees and SILVERLINEs
rights to intellectual property. In addition, all aspects of the proposed work must comply
with standards of SILVERLINE Construction and Consultation (PVT) Ltd
Time is of the essence in awarding the contract. The SILVERLINE reserves the right to cancel
any intent to award and proceed to the next Consultant if the selected Consultant has not
signed the agreement within two weeks after the notification of intent of award.

Execution of Contract

Upon the acceptance of a Consultant's Proposal, Consultants Detailed Cost proposal,

And successful negotiations, SILVERLINE will prepare and submit a contract to the successful
Consultant for signature. (See sample contract, as Attachment D, which contains required
contractual language.) In the event that the successful Consultant fails, neglects or refuses
to execute the contract within a specified number of days

Project Completion

The Project is to be completed within 12 weeks.

The expected outcomes after the lapse of the 12 week are listed below:

Proposal Contents

Proposals, together with letters of transmittal, should include the bidders description of the
work that would be performed and the following information:

For each exhibit describe the level work of work to be performed.

The team of people who would execute the work, with descriptions of the
experiences and skills of each and his/her role in the bidders firm and in the team.
Names, addresses and descriptions of key subcontractors which your firm would
employ and a description of their relevant experience and past performance. Any
subcontractors must be identified in the bid. SILVERLINE must know if work is being done
outside of the firm. Please see the contract on details of subcontractors. Please remember
that after contract signing SILVERLINE reserves the right to approve all subcontractors that
were not approved during the RFP process. Denial of a subcontractor by SILVERLINE will
NOT absolve the bidder from getting the work done for the contracted price.
The name of the person in your firm who would be the official contact person for
any contractual relationship.
At least two comparable previous projects in which the bidder has engaged, with
names and telephone numbers of contacts with whom the bidders previous performance
can be discussed.
Examples from past projects that reflect the deliverables and scope that are listed
in the scope of work.

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A management plan for the work.

A schedule for the work, including the range of start dates to which your firm is
prepared to commit and anticipated completion dates. This schedule should work within the
timeframes outlined by SILVERLINE. Any conflict in the two should be described. The
schedule should include a list of all anticipated meetings with SILVERLINE and their
locations.
Proof of insurance and bonding.
Completed Bid Sheets.
Written description and explanation of the completed Bid Sheets.
A completed SILVERLINE Consolidated Bid Sheet, an estimated detailed budget, an
estimate for the full scope of work described for the exhibition(s) in its(their) entirety, and
the anticipated cash flow.

Project Scope Schedule

It is anticipated that the project design will begin in August 2014 and the building will be
ready for occupancy by November 2014. The following schedule information should be used
as a reference for key project milestones. Please review this information and comment on
the ability of your team to deliver documents on this schedule:
Pre- Proposal conference
RFP due date
Shortlist interviews
Commence programming and schematic design
Finalize the design
Complete the final design development
Complete final construction documents
Commence construction of design and site improvements
Occupancy of the design

Company Background of the constructor

Please provide the following information on your company:

1. A brief description of your company,

Provide the following information:

a. Name of firm

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b. Complete address
c. Contact person
d. Telephone number
e. Fax number
f. Internet address
g. E-mail address

2. Personnel
a. List the professional and support positions and number of personnel in
each position.
b. Provide an organizational chart, including resumes of all personnel who
would be committed to this project. Provide specific information as to
their experience on projects similar to this one. For the project manager
and project architects identified as part of the project team, provide the
name and phone number of two (three, four, your call) clients with whom
the architect has worked on a similar building project.
c. List professional consultants outside your firm whom you propose would
provide services not available in your firm. Provide specific information
documenting their work on similar projects.

2. a. Submit a list of all solar powered car-related projects your firm currently has in
progress and the status of each.

b. List of your five(5) most recently completed car manufacturing projects of similar
size and scope; include a description of each project, schedule, a value, a brief
description of the services provided by your firm, and client contact information for
each project.

For your last five car manufacturing projects, it is mandatory to provide the
following:

i) Name of project
ii) Client contact
iii) Owners total initial budget
iv) Total project cost
v) Number of change orders
vi) Total cost of change orders
vii) Date of bid
viii) Scheduled completion date
ix) Actual completion date

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c. List your three best projects and the project personnel, including consultants, for
those projects.

d. Describe the exceptional features of health care facilities designed by your firm.

e. Explain your firms technological expertise related to manufacturing of cars.

f. Total manufacturing volume under taken in the past three years.

Architectural/Engineering Service
a. Provide information on your current workload and how you would
accommodate this project.
b. Describe in detail the process you would follow from schematic approval
through approval of the final design.
c. Outline the design schedule you would implement to meet the expected
manufacturing and occupancy dates. Describe the methods you would
use to maintain this schedule.
d. Describe your method for consensus manufacturing, including your role,
the methodology employed, the outcome, and a contact person for a
recent project where you employed this method.
e. Describe the types of problems you have encountered on similar projects,
and explain what you did to resolve the problems and what you would do
differently to avoid such problems on future projects.
f. Describe how your firm can add value to this project and the process and
include examples of situations from comparable projects where the
owner realized tangible value.

3. manufacturing Costs
a. Describe cost control methods you use and how you establish cost
estimates. Include information on determining costs associated with
manufacturing in existing facilities.
b. List the steps in your standard change order procedure.

8. Legal Concerns
a. Explain the circumstances and outcome of any litigation, arbitration, or
claims filed against your company by a health care client or any of the
same you have filed against a health care client.
b. Explain the circumstances and outcome of any litigation, arbitration, or
claims filed against your company by any client other than a health care
client or any of the same you have filed.

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c. Explain your General Liability Insurance coverage.

d. Explain your Professional Liability Insurance coverage.

9. Fees
a. Provide information on your preliminary fee structure based on the scope
indicated above, including anticipated reimbursable costs.
b. Submit a schedule of hourly rates by employee classification, including
terms and rates of overtime for additional work if requested

Project Team

Please provide an organizational chart of your proposed project team and the following
information on your project manager and other individuals that you are proposing on this
project.
1. Name of each member.
2. Specific responsibilities for this project.
3. Experience on projects of similar size and type.
4. Current work assignments and availability for this project.
5. A project manager is essential to be there and preferably qualified with a Masters in
Project management.
6. A construction manager is essential to be there and be a member of the Institute for
Construction Training and Development (ICTAD)
7. A minimum of four Chartered Civil Engineers should be included as part of the
Project management team.
8. The Total number of the project team should not exceed seven (7) members.
9. References for previously done projects by the project members should be provided.
10. Qualifications to be selected as a project member should be provided.

Contractor will prepare for and attend Project Team Meetings scheduled with the
consultant to review the scope of work and project goals, schedule, task progress and issues
to be addressed. Key team members will be present at each team meeting depending on
items to be discussed in person at the SILVERLINE Head Office or as a conference call. It is
required by the consultant that a total of number of 10 (minimum) project team meetings
should be held. Additional meetings may be requested by the consultant with notice three
(3) days before the meeting is to be held. Additional meetings requested by the consultant
shall be considered included as a part of this agreement.

Deliverables:
At a minimum the following items will be prepared and distributed:
Meeting agendas
Meeting materials (graphics, visual aids and other presentation items).
Updated Issue/Action Item/Decision Log.
Updated Project Schedule

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Meeting minutes within 1 week of meeting.

Project management Approach

Provide a description of your project management approach for this project as it relates to
the following specific areas.
Pre-design
The Consultant shall be responsible for providing manufacture engineering/management
services during pre-design. The Consultants Design Engineer shall be actively involved in the
following pre-design management tasks:

Scope of Services (including but not limited to):

Constructability review -Explain ways of improving the design requirements of the

proposed project through manufacture expertise of your entity.

Conduct the pre-design conference

Coordinate with utility companies

Develop a Public Outreach Program

Issue project status updates via a monthly newsletter, webpage, or other appropriate
community notification method

Practice of Value engineering:

i)Explain how Value Engineering is been used to reduce cost on the Project to improve
quality, increase reliability and availability, and customer satisfaction
ii)Explain how Value Engineering is used by the constructing entity to improve schedule,
reduce risk of the project

Estimating techniques Provide estimates of cost, resources, effort , duration

Scheduling Provide a list of projects milestones, activities and deliverables with start
and finish dates of each task. A gantt chart is preferable.

Ability of the PM to work successfully with proposed team

Manufacturing Services

The Consultant shall be responsible for providing manufacture engineering/management

services during manufacturing throughout the duration of the project. The Consultants
Design

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Engineer shall be actively involved in all manufacture management tasks.

Project Management, including:

Schedule Preparation shall be submitted to SILVERLINE utilizing MS Project Schedule

(to be coordinated with Contractors schedule)

Schedule Evaluation (actual vs. planned)

Record Management

Site Coordination between Contractor and Consultant. Explain the procedures taken
for on-site management

List the level of safety procedures undertaken by the constructor

Explain how frequent quality inspections will be carried on the construction site and
the Quality certifications.

Manufacturing Task Order (CTO) management, including cost tracking and estimated
vs. actual expenditures.

Communication with Contractor, SILVERLINE staff, and others including the property
owners near the project site.

Preparation and submittal of monthly Construction progress report, and payment

request.

The monthly progress report shall be due on the first (1st) of the month and shall
contain at a minimum:

1. Overview of work accomplished during the previous month.

2. Overview of work to be accomplished the following month.

3. Updated schedule. This shall be based on Contractors schedule.

4. Contractor work progress and completion percentage in a summary form

and graphs.

5. Problem areas, if any, with proposed corrective actions.

6. Outstanding issues with deadline-to-resolve-by date.

7. Bar graph comparing monthly invoiced amount and cumulative billings with
total authorized construction management budget.

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EXHIBITIONS

EXHIBIT I DESIGN REQUIREMENTS

1. Size: 2x1x1
2. Max. Power: 2W
3. Max. Current: 330mA
4. Max. Voltage: 6V
5. Body- light aluminum
6. 4 wheels
7. Rear wheel drive
8. 2 motors separately to each rear wheels
9. The solar panel placed on the roof of the car

EXHIBIT II DESIGN PLAN VIEW

EXHIBIT III EVALUATION CRITERIA

Selection Criteria and Weighting Percentages

A. Project Team Organization and Responsibilities - 10%

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Background of contractor

Describe the proposed Project construction portions, including entity members of the
project team and members of the organization, and the responsibility of each member.
Include an organizational chart that shows the relationships between the key individuals of
the Project Team. At a minimum, identify the corporate executive dedicated to the project,
the design manager, the project manager, the superintendent, and the safety officer.

Provide resumes of the key individuals working as the Project Team.

Include the teams Qualifications and relevant individual experience, unique qualifications,
time commitment of the team members on the project

The strength of the Organization Chart

Identify how your Team will be integrated into a cohesive Contracting
organization, including a description of management strategies, internal communication
protocols, coordination tools, and planning efforts that you will employ to ensure a
successful project.

B. Project Understanding and Approach 10%

This includes demonstrated knowledge of the work required, explanation of the project,
knowledge of SLIIT processes, and innovative approaches and internal measures for timely
completion of project

C. Project Team Experience - 10%

i. Qualifications
Provide the proposed Project Team members specialized experience and competence in
higher education on civil engineering works.

ii. Past Performance

Provide relevant past performance of Team members in Design construction. Include date,
type of project, budget, issues addressed during design and construction, construction
duration, and a contact name with telephone number who could be contacted to request
further clarifications if a problem arise. Identify whether other staff of the constructing
company were involved in the project, and if so, the level of their involvement.

iii. Past projects

Provide a list of projects your Project Team has worked on together in the past.

iv. Cost Controlling techniques

Provide specific examples showing the ability to control project budgets. If costs exceeded
the budget, what was done to bring the costs back within project requirements?

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D. Quality of design and construction - 15%

i. Approach for construction: Explain in depth your teams approach to the

Pedestrian Design construction process.
ii. Focus on quality: Summarize key elements that the Project Team anticipates
using that will maintain quality from design through construction.
iii. Communication links: Describe how your team will interact with the Consulting
Company during the design and construction process. How do you maintain
focus on the Consulting Company priorities?

E. Safety 10%

i. Safety procedures: Provide the safety and accident prevention record of the
construction members of the Project Team. Include other relevant information
that documents their safety record.
ii. Continuous improvement of safety: How will the safety performance of
subcontractors be maintained?
iii. Experience: Provide lessons learned on safety practices.

F. Design concept 15%

i. Consultancy Context: Does the design concept have a good fit with the SLIIT
context?
ii. Project Site: Does the design concept show an understanding of the project site?
iii. Design Design/Usage: How flexible is the Design layout?

G. Long-term Durability, Maintenance, and Sustainability issues 15%

i. Provide information on the proposed materials and construction method to prove the
durability of this design over time.
ii. What level of maintenance is needed to keep finishes and materials looking good
over time? Can appropriate maintenance be achieved using equipment already
owned by the Consultancy Company?
iii. What sustainable features have been incorporated into the project?
iv. What low-impact development features have been incorporated into the project?

H. Project Schedule 5%

i. Submit a detailed project schedule for completion. Failing to propose to

meet deadline will render the proposal non-responsive. Include key milestones and
appropriate review periods by SLIIT. The schedule should reflect realistic timeframes
given the regional climate and SLIITs academic calendar.

ii. How will you accommodate project delays due to unforeseen events that may occur
during design and construction?

iii. How will disruptions to the students of the surrounding residence halls are minimized.

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I. Proposal Price 5%

i. Submit a Proposal Price for the Design project based on the project schedule that
meets the minimum Program Requirements and Consulting company standards.
ii. What additional features have been provided that exceed the minimum
requirements while still meeting the Project budget and schedule?

J. Project Team 5%

i. Provide recent, current, and projected workloads of the team. Do all of the team
members have the capacity to complete the project in a timely manner without
sacrificing quality?

ii. Discuss the location of the Team members offices on its ability to perform the work of
this project.

QUESTIONS: All questions regarding this RFQ should be addressed to:

SILVERLINE Constructions and Consultation (PVT) Ltd.

Sri- Lanka Institute of Information Technology (SLIIT), New Kandy Road, Malabe or
Telephone- 0094 112 413 900

Contact via email- SILVERLINE.cnc@gmail.com

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EXHIBIT IV GENERAL TERMS AND CONDITIONS

General Terms and Conditions Agreement

For the construction of the Solar Powered Car design

The ENTIRE AGREEMENT, GOVERNING LAW AND VENUE: The entire Contract between the
SILVERLINE Constructions and Consultation (PVT) Ltd and the Contractor and shall be
governed in all respects by the law and statutes of the government Socialist Republic of Sri-
Lanka.
The Contract Documents consist of the following:
1. The General Terms and Conditions Agreement
2. Performance bond
3. Payment bond
4. Other bonds specified herein or in other contract documents
5. The following which may be delivered or issued on or after the Effective Date of the
Agreement and are not attached hereto:
a. Notice to Proceed
b. Work Change Directives.
c. Change Orders.

CHANGES: No alteration in any of the terms, conditions, delivery, price, quality, quantities,
or specifications of the Work under this Contract will be effective without written consent of
the Director of SILVERLINE Constructions and Consultation (PVT) Ltd Company or his
delegate by writing.

PRICE QUOTATIONS: Price quotations are to include the furnishing of all materials,
equipment, maintenance and training manuals, tools, and the provision of all labor and
services necessary or proper for the completion of the work, except as may be otherwise
expressly provided in the Contract Documents. The Customer will not be liable for any costs
beyond those proposed herein and awarded. Time and materials quotes will be
unacceptable. The Vendor shall include all applicable sales, consumer, use, and other similar
taxes in the price quotations.
In case of discrepancy in computed proposal prices, the lowest combined value of individual
unit costs shall prevail.

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PRICE STABILITY: Contract prices and discounts shall be fixed at the time of contract
approval by The Customer and The Vendor. In the event of price changes, replacement
equipment shall be purchased at the lower of contract or then current market price. In no
case shall a price higher than contract price be paid for equipment proposed.
In the event that The Customer desires to purchase equipment or services not contained in
the contract, future purchases will be determined using The Vendor-specified discount rate
in the proposal from the manufacturers suggested retail price as of the date of the order.
In no case shall the price exceed the favored Vendor prices.

VARIATION IN QUANTITIES AND CONFIGURATIONS: Equipped and capacity requirements

are the best estimates currently available. SLIIT reserves the right to modify quantity and
configuration requirements. The Constructor agrees to sell the SILVERLINE Constructions
and Consultation (PVT) Ltd Company the revised quantity of items at the unit price as stated
in the RFQ regardless of quantity changes.

Agreement

____________________________________________________ ____________________________________________________

Contractor name Company name

____________________________________________________ ____________________________________________________

Signature of authorized official Signature of authorized official

____________________________________________________ ____________________________________________________

( ) ( )

____________________________________________________ ____________________________________________________

Date Date

____________________________________________________ ____________________________________________________

NIC number NIC number

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