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external entities bank account. The external entity can be an external supplier, an internal organization,
an employee, any government organization, etc.
You can create a payment against any open AP transaction (such as Invoice, Prepaid Invoice, Expense
Reports) by manually entering all the payment information in the payment form, or by using multi action
payment form. A payment can take an electronic form; such as EFT or wire, or a printed form such as a
check.
Cheque Payment:
You can use a Cheque payment to print a pre-formatted Cheque from the system.
Wire:
You can use wire payment to create a system payment and pay the supplier outside the system by using
Cash or any method which does not require any system action.
EFT:
You can use EFT payment to create a system payment and generate a payment file from system to
complete the bank transaction. The payment file format requirements are normally different for different
banks. Make sure you create correct payment format file and assign it to the right processing method
before using EFT payment.
Payment Number:
A unique number assigned to each payment and referred in all documents/reports. You can manually
enter a unique number before saving the payment record. If you leave this field blank, system auto-
generates a unique payment number.
BU Name:
Select the business organization name. You can default the business organization name from the business
organization profile.
Ledger:
Ledger defaults from the business organization.
Payment Type:
Select a payment Type. System defaults the value to Manual.
Document Date:
System defaults document-date from current system date but allows you to update the value.
Supplier Name:
Enter supplier name.
Supplier Number:
System defaults supplier number from supplier name.
Supplier Site:
Select the supplier site
Status:
Status field shows current status of the payment.
You can change the status a transaction through the action field. Few statuses are auto-changed by system
and cant be modified through transaction action field.
Incomplete
Complete
Closed
Processing Method:
Select processing method help. Processing method specifies the workflow of the payment.
Description:
Enter any comment /remark in the description field.
Finance Tab
Document Currency:
Document (or Doc.) currency is the currency of the payment document. It is the currency with which
supplier prefers to communicate & be paid. The value in this field defaults from supplier and supplier site
but system allows you to manually change the doc currency value.
Currency:
Currency field shows the primary currency of the business unit where the payment document is created.
The currency value defaults from the primary ledger of the business unit. You cannot and should not try
to change the value in this field.
Header Amount:
Header amount field shows the total header amount for the payment document. System auto calculates &
updates this field as per the line amount.
Pay Group:
Pay group defaults from the supplier & supplier site. System allows you to manually override the default
values.
Sequence Number:
Sequence number is a read-only field. System auto-populates a unique sequence number for all the lines
across all the tabs for easy viewing of data of a single line in different tabs.
Line Id:
Line id is a read-only field. Line id is an auto increased, primary key of the ap_payment_line table.
Transaction Id:
Transaction id is a read-only field and defaults from the transaction number.
Transaction Number:
Select transaction number against which the payment is being prepared.
Payment Amount:
Enter payment amount. Payment amount should be less than equal remaining amount.
Rate:
Rate field defaults from the exchange rate from the header.
GL Amount:
GL amount is read-only field. System calculates GL amount by multiplying payment amount with the rate.
GL Amount = Payment Amount * Rate.
Total Amount:
Total amount shows the total transaction amount. Total amount is a read-only field.
Paid Amount:
Paid amount shows the total amount paid for the selected transaction. Paid amount is read-only field.
Remaining Amount:
Remaining amount shows the total remaining amount of the selected transaction. Remaining amount is a
read-only field. System calculates the remaining amount by subtracting paid amount from the total
amount.
Remaining Amount = Total Amount Paid Amount.