Minutes of Meeting

Name of organisation : Children Care Foundation

Date / Time / Venue : 29th July 2016 / 10.00 am 10.20 am / Meeting Room
Attendees : Nur Karimah Bakar
Noor Syazwanie Rusmi
Nur Fatin Nazurah Zainori
Nur Syafiqah Nadhirah Mazlan
Nur Fithriyaani Mohd Noor
( Chairperson )
( Secretary )
(Head of Department of
Ceremony & Protocol
Department )
( Head of Department of Public
Relation)
( Head of Department of Human
&Resources Department )

Absentees :-
No. Agenda Action
1. Welcoming Address by Chairperson Chairperson
1. 1.1 The chairperson thanked the committees for attending the
meeting and stated the purpose of the meeting which is to
discuss on the fund raising dinner which to be held to for
Yayasan Autism Perak on the 27th September 2016.
2. 1.2 The chairperson stated the goals for the meeting:
3. 1.2.1 To have a rough view on the flow of event.
4. 1.2.2 To decide on the number of guest for the
dinner.
5. 1.2.3 To discuss on the menu for the dinner.
6. 1.2.4 Other related topic
7.
2. Reading of the agenda of meetings by Secretary Secretary

1. 2.1 The agenda of the meetings is as follows :

2.
2.1.1 Committee and Unit Reports
2.1.2 Special Businesses
2.1.3 Any other Businesses
2.1.4 Wrap up
2.1.5 Close and adjourn

3. Committee / Unit Reports All

3.1 Public Relation Department
Invite all the companies to attend the charity grand
dinner according to the list of companies.
Registration / Dinner Fees
There are three categories :
 Platinum : RM100
Silver : RM 250
Gold : RM 500
The Registration / Dinner Fees must be done by using
online banking because it is more simpler and
systematic. ( using companys bank account number )

3.2 Ceremony and Protocol Department

Explain briefly about the flow of the dinner

There will be three performances throughout the
dinner:
Autistic Kids
Two invited artists
Each performance is around 5-7 minutes and there
will be a gap of 5 minutes in between
There will be three VIPS during the dinner

3.3 Human and Resources Department

Three sets of the menu have been proposed and the

menu have been decided by using a pole
Dinner set (main course)
Set A : Nasi ayam. (CHOSED)
Set B : Nasi beriyani
Set C : Nasi tomato
Doorgifts Colouring sets to the autistic kids and
mugs to the guests
Token to the highest funder based on each categories
Art made by autistic kids
Venue of the dinner
DShangrila Hall D
Number of targeted guests
350 people including the autistic kids

4 Special Businesses Public Relation

4.1 Concern about the invitation letter Department
The Chairperson suggested that the invitation letter
must been sent to the targeted guest as soon as
possible so that more time is given for them to think

5 Wrap up Secretary
5.1 The details for the next meeting is as follows :

Date : 3rd August 2016

Time : 10.30 am 11.00 am
Venue: Meeting Room
6 Closing Remarks by the Chairperson Chairperson
6.1 The chairperson hope that the committees are able to
complete their task before the next meeting.
6.2 Minutes of meeting is to be submitted to the chairperson
a day after the meeting by the secretary.
6.3 The chairperson express her gratitude of having all the
committees for the meeting and hope they will have a good
time working for the charity event.

7 Adjourn

Minutes prepared by, Minutes approved by,

____________________ ___________________
Noor Syazwanie Rusmi Nur Karimah Bakar
Secretary Chairperson............