PIM-ZA-STC-01-02032017, Rev-00

Mohammad Abdullah Al Azzaz Company Ltd.
(MAAZ)
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER PIM-ZA-STC-01-02032017

REPORT DATE Jan 04th 2017 REVISION # 00 Page 1 of 10
PREPARED BY Zubair Ahmad (SAP#70007842)
Contractor: Al Rashid Trading and Contracting Co Ltd

Manufacturer: Saudi Transformer Company
Project Name: Southern Area Home Ownership & Utilities Project Division
Contract # 6600037242
BI # 10-0194-0002
Assigned Inspector
Name: Zubair Ahmad
SAP # 70007842
Control No PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)

Attendance:
SN Name Organization Position Cell/Tel Email Signature

1 Zubair Ahmad MAAZ TPI 0502947124 zubair@maaz.cm.sa
2 Arif Akhlaq RTCC PQIS 0581868054 arif.rtcc1470@gmail.com
3 Mohd Qodus STC Production -- qaudaus@sauditransformers.com
Engineer
4 Clarence Didnlo Saudi SAPMT -- Clarence.didnlo@aramco.com
Aramco
5 Mohd Isail STC Design - ismailraj@sauditransformers.com
6 Mohammad Al STC Engineer - jubairah@sauditransformers.com
Jubairah
7 Asif Rehman STC Sales - asif@sauditransformers.com
8 Praveen STC QC - Qa-
supervisor general@sauditransformers.com

Index
A. Executive Summary
B. Agenda
C. Minutes of the meeting

PRE-INSPECTION MEETING AGENDA
1 Opening Meeting and Introduction
2 Contact Person Responsible for Po
3 Review of Purchase Requisition
4 Review of Purchase order and attachments
5 Review and Approval of ITP
6 Schedule of manufacturing
7 Two Week Look Ahead Schedule
8 Notification for Inspection
9 Vendors / Manufacturers QA/QC organization
10 Manufacturing Data Record
11 NCR Control
12 Suggested Preventive measurements
13 Saudi Aramco applicable SAIC
14 Outstanding Issues
15 Final Inspection Release Certificate
16 Factory Tour

17 List of Annexure
Executive Summary:
PIM Date BI Number Contract Number

March 02nd 2017 10-0194-0002 6600037242
Contractors Name Manufacturer Name Vendor Name
Al Rashid Trading and Contracting Saudi Transformer Not Applicable
Co Ltd
Contractors Address Manufacturers Address Vendors Address
Not Available Dammam, KSA Not Applicable
PIM Location Manufacturer Plant Location & ID Vendor ID
STC, Dammam 30000957 Not Applicable
Purchase Order Number Dummy Purchase order PR/MR Number
16201/3127 UDIK-S75-014-U001-DA RTCC-UDH-MR-1-016, Rev-A0
Purchase Order Date Delivery Date Anticipated Delivery date
Oct 13th 2016
IAP Reference Number Inspection Level ITP Reference Number
RTA-IAP-016-68 Level 2 TP/2017/002, Rev-0
Material Description 9 Com Number IL Number
Package Substations 6000015800 107000126969
Project Name
Southern Area Home Ownership
& Utilities Project Division
PIM Days 1 Day
Outstanding Issues:
SN Outstanding Issues Action By Action Date

1 The Material Requisition has been reviewed. All the specification mentioned in MR RTCC and ASAP
were reviewed and following conflicts has been raised by manufacturer: STC
(i) In MR the 31-SDMS-001 is mentioned for LV panel but manufacturer has

informed that the applicable specification is 31-SDMS-006 because in the
substation at LV side only main breaker is required and no branch
breakers are applicable.
(ii) In MR the 32-SDMS-01 is mentioned for RMU but manufacturer has
informed that applicable one is 32-SDMS-02, Rev-02.
(iii) In MR the 37-SDMS-01 and 37-SDMS-02 are mentioned for Main breaker
but manufacturer has informed that applicable one is 37-SDMS-04 as the
substation contains the main breaker only.
(iv) In MR the 51-SDMS-01 is mentioned for Transformer but manufacturer
has informed that applicable one is 51-SDMS-02.
(v) In MR 38-SDMS-01 is mentioned for ground fault indicator but
manufacturer informed that this specification is not applicable for the
cable ground fault indicator of substation.

The contractor has to resolve the matter with STC and provide the final results to
TPI.
The Po has been accepted by STC verbally without any deviation but no written STC ASAP
acknowledgement was available. STC to provide the written acknowledgement of
PO.
2 The ITP was not finalized and approved because the provided special form was not RTCC and ASAP
in line and clear as mentioned below: STC
(i) As per special form 175 in process inspection section require the
routine test and testing of the complete substation however the final
inspection & testing requirement section require the routine test of the
Transformer only which is opposite. Because the Transformer is the part
of substation first transformer will be tested then it will fabricated with
substation and end product is substation.
(ii) As per special form 175 final inspection section require the packing
witness inspection of transformer which is not required Because the
Transformer is the part of substation first transformer will be tested
then it will fabricated with substation and end product is substation. If
required it shall be substation packing inspection.
(iii) As per special for 175 in process section the leak test of the RMU gas
compartment is witness point. As per STC the RMU is supplied but the
Schneider. So, this leak test witness is not possible at STC. Only the RMU
leak test report will be provided for review.
All above mentioned points are discussed among all parties and agreed that the
special form 175 will be corrected, will be approved and then the ITP will be
prepared as per corrected special form 175 and then it will be submitted for TPI
and Aramco approval.
3 Still no manufacturing schedule has been submitted. It is agreed that it will be STC Within one
submitted within one week week
4 05 advance working days notification is required for any inspection which is a witness For Info --
or/ and HOLD point for TPI and/ or Saudi Aramco
5 The MDR index will be submitted for contractor approval. STC ASAP
6 Contractor to provide the required tag numbers for whole substation. RTCC ASAP
Also contractor to confirm that either the tag for substation major components are
required I,e RMU, Transformer and LV panel. If applicable then contarctor to
provide.
7 As per STC the final inspection and testing of the substation will be in STC second RTCC ASAP
plant which is not approved in Saudi Aramco system. Acceptance from SAIR is
required to conduct the inspection in no approved plant.
8 As per the PO award recommendation comments that that the Transformer VECTOR For ASAP
group will be Dyn1 as per agreement with UHD PSED and same is approved in NMR information
601. It is agreed that it will be Dyn1 how ever as specification required is Dyn11.
It is also confirmed by SAPMT in meeting.

9 NMR 601 is approved with comments it is agreed that NMR 602 will be approved For --
before any in process inspection. information
10 As per the PO award recommendation comments that that the Transformer VECTOR RTCC ASAP
group will be DYN1 but as per TPI under standing the correct methodology is Dyn1.
Contractor to provide the confirmation on it.
11 STC has submitted some deviation through the NMR 601 and NMR 602 package. The RTCC ASAP
acceptance for these deviation is required from Saudi Armaco respective
departments.
12 One email has been provided by STC which came from contractor and asking to For Info --
comply the 14-SAMSS-536 and remove all other specification. This matter was
discusused in PIM after that one email confirmation is provided from RTCC that Kindly
follow the comments from Aramco only for Vector group
( DYN 1) and rest of the remaining items should be follow the SEC Standard 56-
SDMS-04.No need any confusion regarding this issue.
Minutes of the Pre Inspection Meeting
1. Opening Meeting and Introduction
Pre-inspection meeting was opened by the assigned vendor Inspector with words of welcome and
thanks to all the participants. The purpose and scope of the meeting was explained to all the
participants. Attendees were requested to introduce themselves by explaining their respective
positions and roles within their organizations.
SAVID did not attend this meeting. Based on the Contractor confirmation the PIM has been proceed
with out SAVID.
The objective of this meeting was to ensure that Manufacturer understand all aspects of the purchase
order , to finalize Inspection & Test Plan and to discuss all the parameters addressed in the pre-
inspection meeting agenda.
2. Contact Person Responsible for Po
Contractor
SN Name Position Tel/Cell E-mail
1. Arif Akhlaq PQIS 0581868054 arif.rtcc1470@gmail.com
Manufacture/Vendor
1. Mohammad Al Sales Engineer jubairah@sauditransformers.com
jubairah
Third Party Inspection Agency

1 Arnel Adan Coordinator 0138589459 coordinator@maaz.com.sa
Ext 21
2 Zubair Ahmad TPI 0502947124 zubair@maaz.com.sa
Saudi Aramco

1 Mohammad SAIR 0580712438 mohammed.shammari.17@aramco.com

Shammari
3. Review of Purchase Requisition
The Material Requisition has been reviewed. All the specification mentioned in MR were reviewed and
following conflicts has been raised by manufacturer:
(vi) In MR the 31-SDMS-001 is mentioned for LV panel but manufacturer has informed that
the applicable specification is 31-SDMS-006 because in the substation at LV side only
main breaker is required and no branch breakers are applicable.
(vii) In MR the 32-SDMS-01 is mentioned for RMU but manufacturer has informed that
applicable one is 32-SDMS-02, Rev-02.
(viii) In MR the 37-SDMS-01 and 37-SDMS-02 are mentioned for Main breaker but
manufacturer has informed that applicable one is 37-SDMS-04 as the substation contains
the main breaker only.
(ix) In MR the 51-SDMS-01 is mentioned for Transformer but manufacturer has informed that
applicable one is 51-SDMS-02.
(x) In MR 38-SDMS-01 is mentioned for ground fault indicator but manufacturer informed
that this specification is not applicable for the cable ground fault indicator of substation.
The contractor has to resolve the matter with STC and provide the final results to TPI.
4. Review of Purchase order and attachments
The Po has been accepted by STC verbally without any deviation but no written acknowledgement
was available. STC to provide the written acknowledgement of PO.
5. Review and Approval of ITP
The ITP was not finalized and approved because the provided special form was not in line and clear
as mentioned below:
(iv) As per special form 175 in process inspection section require the routine test and
testing of the complete substation however the final inspection & testing requirement
section require the routine test of the Transformer only which is opposite. Because the
Transformer is the part of substation first transformer will be tested then it will
fabricated with substation and end product is substation.
(v) As per special form 175 final inspection section require the packing witness inspection of
transformer which is not required Because the Transformer is the part of substation
first transformer will be tested then it will fabricated with substation and end product is
substation. If required it shall be substation packing inspection.
(vi) As per special for 175 in process section the leak test of the RMU gas compartment is
witness point. As per STC the RMU is supplied but the Schneider. So, this leak test
witness is not possible at STC. Only the RMU leak test report will be provided for review.

All above mentioned points are discussed among all parties and agreed that the special form 175 will
be corrected, will be approved and then the ITP will be prepared as per corrected special form 175
and then it will be submitted for TPI and Aramco approval.
6. Schedule of manufacturing
Still no manufacturing schedule has been submitted. It is agreed that it will be submitted within one
week.
7. Two Week Look Ahead Schedule
It s agreed that the STC to submit the two week look ahead schedule on weekly basis to
manufacturer.
8. Notification for Inspection
05 advance working days notification is required for any inspection which is a witness or/ and HOLD
point for TPI and/ or Saudi Aramco
9. Vendors / Manufacturers QA/QC organization
The STC is the ISO 9001 certified company. The quality management system of STC has been
discussed in brief and found adequate for this PO. For reference the STC ISO 9001 certificate and
organization chart is attached.
10. Manufacturing Data Record
Manufacturer shall prepare Material disposition report (MDR) after the complete execution of
purchase order. MDR shall contain all test reports & certificates related to purchase order
duly reviewed and signed by TPI.
The MDR index will be submitted for contractor approval.
11. NCR Control
Manufacturer shall establish and maintain procedure to control the products and activities not
meeting the specifications and purchase order requirements. Disposition of non-conforming
material or activities shall be recorded and reported to Contractor for their acceptance.
For any internal NCRs, manufacturer NCR format shall be followed. However, the Assigned Vendor
Inspector will follow the MAAZ NCR format for reporting an NCR, which will be rendered to Saudi
Aramco within 24 hours and should be communicated to all the concerned parties. Action should be
taken immediately to close that NCR. No Inspection release shall be issued by Contractors assigned
Inspector until all authorized corrective and preventive actions have been implemented and verified.
All NCRs shall be included in the Material Disposition Report
12. Suggested Preventive measurements

It is inform to manufacturer to take care all the Saudi aramco procedure and applicable specification
compliance to avoid any future problems.
13. NON CONFORMANCE PROCEDURES AND REPORTS
It is agreed that it is not applicable at manufacturer place inspection. It is related to Site inspection.
14. Outstanding Issues
Refer the section Outstanding issues/ MOM/ For information of this report
15. Final Inspection Release Certificate
Assigned inspector will issue Inspection Release note after satisfactory completion of all tests,
inspections, and review of final documentation & after resolution of any NCR.
16. Factory Tour
Not done as all parties were well aware this STC factory.
17.Attachments
1. Organization Chart
2. ISO9001:2008 Valid Certificate
3. Attendance Sheet

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Mohammad Abdullah Al Azzaz Company Ltd.

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

Contractor: Al Rashid Trading and Contracting Co Ltd

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

SN Name Organization Position Cell/Tel Email Signature

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

PRE-INSPECTION MEETING AGENDA

1 Opening Meeting and Introduction

2 Contact Person Responsible for Po

3 Review of Purchase Requisition

4 Review of Purchase order and attachments

5 Review and Approval of ITP

7 Two Week Look Ahead Schedule

8 Notification for Inspection

9 Vendors / Manufacturers QA/QC organization

10 Manufacturing Data Record

12 Suggested Preventive measurements

13 Saudi Aramco applicable SAIC

15 Final Inspection Release Certificate

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

PIM Date BI Number Contract Number

SN Outstanding Issues Action By Action Date

(i) In MR the 31-SDMS-001 is mentioned for LV panel but manufacturer has

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

Minutes of the Pre Inspection Meeting

1. Opening Meeting and Introduction

2. Contact Person Responsible for Po

Third Party Inspection Agency

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

1 Mohammad SAIR 0580712438 mohammed.shammari.17@aramco.com

3. Review of Purchase Requisition

4. Review of Purchase order and attachments

5. Review and Approval of ITP

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

7. Two Week Look Ahead Schedule

8. Notification for Inspection

9. Vendors / Manufacturers QA/QC organization

10. Manufacturing Data Record

The MDR index will be submitted for contractor approval.

11. NCR Control

12. Suggested Preventive measurements

PRE-INSPECTION MEETING (PIM) REPORT

REPORT NUMBER PIM-ZA-STC-01-02032017

13. NON CONFORMANCE PROCEDURES AND REPORTS

14. Outstanding Issues

15. Final Inspection Release Certificate

16. Factory Tour

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