General

Approved by
Manager
Bernhard Schulte
Hanseatic Shipmanagement
Consultora Naval C.A. Effective
02/07/2012
Date
SHE MANUAL - Chapter 4 - Section 2 - Revision 3
Emergency Measures and Preparedness Page 1 of 3
Document No. 5906
Site All

4.2 EMERGENCY MEASURES AND PREPAREDNESS

In addition to the procedures described in this section, the contingency procedures described in the
Contingency Plan Manual, SOPEP/SMPEP, VRP, NTVRP etc. as applicable are to be followed
when involved in a pollution incident.

4.2.1 SOPEP Equipment Company Minimum Standard

The following equipment will be maintained on board all company vessels as detailed below:

OIL SPILL CONTAINMENT (SOPEP) EQUIPMENT

Tankers Tankers < 400 ft., and

(Oil, Chemical, Product) Non-Tankers (Including
Description
>400 ft Gas Carriers)
( 12 barrels kit) ( 7 barrels kit)

Scupper Plugs Full Set + 5 Spare Full Set + 2 Spare

Air Driven pumps with Air Hose, 2 1
Suction and Discharge Hoses (Non-
sparking)
Drums to Contain Oil/Recovered 2000 ltrs capacity 1000 ltrs capacity
Waste Material (200 ltrs x 10 drums, or ( 200 ltrs x 5 drums or Oil
Oil Spill kit bags 1000 Spill kit bag 1000 ltrs. x 1
ltrs. x 2 bags ) bag)
Scoops/Shovels (Plastic-Non- 6 2
sparking)
Brushes 6 2
Plastic Buckets 2 2
Squeegees 6 4
Sorbent Pads 1000 pcs (43x48 cms) or 600 pcs (43x48 cms) or
(2 Pck U94200 + 1 Pck ( 2 Pck U94200 of
U9450 of Wilhelmsen spill Wilhelmsen spill kit)
kit)
Sorbent Booms 8 Pck U94410 S of 8 Pck U94410 S of
Wilhelmsen or Wilhelmsen or
equivalent equivalent
Sorbent Rolls 1 Pck U94150 S of -
Wilhelmsen spill kit or
equivalent
 General
Approved by
Manager
Bernhard Schulte
Hanseatic Shipmanagement
Consultora Naval C.A. Effective
02/07/2012
Date
SHE MANUAL - Chapter 4 - Section 2 - Revision 3
Emergency Measures and Preparedness Page 2 of 3
Document No. 5906
Site All

Oil Spill Dispersant (Onboard Use 50 ltrs 50 ltrs.

Only)
Jet spray pump for OSD Chemical 1 Pc 1 Pc.
Appropriate Protective Clothing as 6 pieces each 6 pieces each
below:
a) Disposable Gloves
b) Disposable coverall (suit)
Tyvec or equivalent
c) Safety Boots
d) Protective Goggles
Oil Absorbent Granules (Optional ) 100 kg 50 kg

Rags (Optional) 200 Kgs 100 Kgs

4.2.2 Pollution Clean up Operations

Whenever oil spill requires cleaning up, every vessel must make every effort to mitigate any further
actions that may be taken against the vessel. This requires all personnel to take every effort to minimise
any spill and clean up as best possible with resources available.

Additional regulations and requirements are given below:

In the United States the introduction of the Oil Pollution Act 1990 (OPA90) has caused a new
industry to spring up: that of oil spill removal organizations (OSRO), qualified individuals (QI) and
on scene coordinators (OSC).
All requirements are covered in Vessel Response Plans (VRP) for tankers and Non Tank Vessel
Response Plans (NTVRP) for Non Tankers. Some states such as California require specific
requirements to be contained in a California VRP and NTVRP.
Documentation on VRPs and NTVRPs for vessels trading to the USA is available separate from
any documented procedure.
Ships trading to Canada must have onboard a declaration naming their oil pollution insurer and
identifying the person(s) authorized by the ship's Owner to initiate their MARPOL oil pollution
emergency plan (SOPEP/SMPEP). Masters must alert the Company when voyage orders for
Canada are received and such declaration is not onboard.
Vessels are provided with Oil Spill Dispersant (Chemical) as part of Oil Spill containment and
clean up equipment. The Dispersant is for use on board the vessel only and must not be used
overboard in the water. Permission from local authorities must be obtained if there is a possibility
to use in the water particularly the USA where permission from the Captain of the Port is
required.
 General
Approved by
Manager
Bernhard Schulte
Hanseatic Shipmanagement
Consultora Naval C.A. Effective
02/07/2012
Date
SHE MANUAL - Chapter 4 - Section 2 - Revision 3
Emergency Measures and Preparedness Page 3 of 3
Document No. 5906
Site All

4.2.3 Pollution Reporting

Reporting requirements must be followed as described in the Contingency Plan manual. Such incidents
are considered as a top priority and initial reporting must be made quickly to the Agents, Port Authorities
(when in Port) and P&I Club representative as well as to the Company. Verbal reports must be followed
up in writing as soon as possible, made in consultation with the P&I club. It must be clearly stated what
preventative and remedial measures were taken before / after the spillage and why the spillage occurred
despite these measures. Form SHE - 27 Incident, Accident Hazardous Occurrence Report is to be
used for detailed reporting of the incident to the Company.

Specific reporting requirements as stated in VRPs/ NTVRP/ PCSMPEPs, SOPEPs etc must be followed
completely at all times.

Note: The reporting procedures and format are contained in the IMO publication, Provisions concerning
the Reporting of Incidents involving Harmful Substances under MARPOL 73/78.

4.2.4 Dealing with Authorities

If the Authorities request permission to board the vessel, the Master should try to get advice first from
the P&I Club representative or the Company before granting such permission.

If this is not possible, and the Authorities insist on boarding, permission cannot be withheld, but the
Master must make sure he records the names and official capacity of the representatives coming
onboard, with a note about their activities onboard.

It is imperative that the Master and crew cooperate to the fullest possible extent with the Authorities
boarding the vessel following a pollution incident and show genuine concern whatever the extent of the
spillage.