Department of Education and Training

INVITATION TO OFFER DET77895

PROVISION OF OUTSIDE SCHOOL
HOURS CARE (OSHC) SERVICES FOR
Berrinba East State School

LODGEMENT DETAILS:
1. All files that comprise an Offer must be uploaded on the Government QTenders website -
https://www.hpw.qld.gov.au/qtenders/
2. Each electronic file submitted cannot exceed 7 megabytes. Files may be zipped.
3. Offerors are not to contact any departmental officer other than the Contact Officer
nominated below.
4. Should an Offeror contact any person other than the contact officer nominated
below (including but not limited to: any Parents and Citizens office bearer,
employee, school employee, departmental officer or an employee of the current
provider) in regards to this tender, it may result in their Offer being excluded and
declared as non-conforming.
5. Offerors are advised that their Tender Responses are not to exceed 50 pages
including attachments, cover letters etc. Offers larger than 50 pages may be deemed
as non-conforming.
6. Original tender response documentation must not be altered (including any
deletion or insertion of information). In the event that tender response
documentation is altered, the offer may be considered non-conforming and may be
excluded from evaluation.
7. Offerors are reminded only the Offerors Response Schedule (plus any attachments)
needs to be submitted.

Offers MUST be received by the following closing date and time or they may be deemed as non-
conforming:

CLOSING DATE: 29th August 2016 CLOSING TIME: 2:00pm

All enquiries MUST be directed to the following Contact Officer:

Please Note: Cut-off for questions closes 4pm, two (2) business days prior to the tender closing
date.

Name: Benjamin Wade Position: Procurement Advisor

Email: Benjamin.WADE@det.qld.gov.au Issue Date: 1st August 2016

-----------------------------------------------------------------------------------------------------------------------------------------------

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School . Page 1 of 24
1. SECTION 1
CONDITIONS OF OFFER
1..1. The Conditions of Offer, Conditions of Licence and Evaluation Criteria can be viewed by
clicking on the following hyperlink:
http://deta.qld.gov.au/procurement/purchase-terms-conditions.html
2. SECTION 2
SCOPE
2..1. The Department of Education and Training (DET) seeks proposals from Pre-qualified
Providers (PQP) to provide the Services described in this Invitation to Offer. In this
document, the PQP is referred to as the Licensee.
2..2. The proposed term of the Licence to Use Department of Education and Training Premises
for Outside School Hours Care Service (referred to in this document as the Licence) is
five (5) years with the possibility to extend by a further two (2) periods of up to two (2)
years each, for a total agreement period of nine (9) years.
BACKGROUND
2..1. Berrinba East State School is in the South East Region which services a large residential
area and surrounding community of Berrinba approximately 3 kilometres from Logan
Central. The school has a current enrolment of 436 students in years Prep to Year 6 (P-6).
It is expected that enrolment will increase to 450 over the next year.
2..2. Physical features of the school include 38 classrooms, science lab, resource centre, music
centre and library. There is one (1) outside covered area, three (3) large ovals and three
(3) adventure playgrounds.
2..3. The student population, assumed to be represented by a wide range of socio-economic
and cultural backgrounds, is likely to be characterised by a reasonable percentage of
families with both parents working and a large majority of parents work shift work. Many of
these people will commute to work in the environs of Logan and surrounding centres.
2..4. The Outside School Hours Care (OSHC) Service is required to cater for the following
approximate number of children of school age during both Queensland term periods and
vacation periods.
Before School numbers - 7
After School numbers - 27
Vacation Care numbers - 28
2..5. SITE VISIT: The Principal of Berrinba East State School offers prospective providers an
opportunity to view the school OSHC facilities on 17th August at 10:00 am and18th August
and 10:00am. Offerors are required to advise the Contact Officer of their intention to
attend by COB 12th August. No more than two (2) Officers from the same Provider may
attend the same site visit. All attendees must sign the attendance record which will be
provided at each site visit.
2..6. A current OSHC Service does not exist at the school.
2..7. Facilities available for use by the successful Offeror to deliver the services required
include the school hall including use of the kitchen, office and storage, school library,
Factory, Music and Media rooms and courtyard and areas around the school grounds
including school oval, Basket Ball and Tennis courts when not hired out, outside covered
area and adventure playgrounds. There is 1 oval and 2 play grounds. Equipment
available for use includes Tables and chairs, projector, large screen and PA equipment.

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School . Page 2 of 24
 2..8. The School wishes to advise that currently the following practices occur that may impact
on the numbers attending the service:
Kids being bussed offsite to other OSHC service.
Sports and Other programs.
Breakfast Club for service users

Currently Berrinba East State School offer a breakfast for all students 5 days a week
starting at 8:00 am. This may have an effect on the before school care numbers.
Berrinba East State School participate in Qld School Sport run events. Most of these are
conducted during school time.
Currently a number of children are transported to Day Care and OSHC facilities off site.

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School . Page 3 of 24
3. SECTION 3
SPECIFICATIONS
3..1. FEE STRUCTURE
3..1.1. The Offeror is to set out in the Response Schedule at Form 9, its proposal for all fees and
charges for the OSHC Service. This fee structure should include details of the fees payable
by users of the Service, as well as Service charges. All fees charged should be exclusive of
the Child Care Rebate and Child Care Benefit and should be based on a per child per
Service rate. The Offeror must outline any applicable discounts available to families with two
or more children utilising the Service or any other discounts available.
3..1.2. As per the agreed Terms and Conditions of DETE 101234, Fee and Service Charges must
remain firm for 12 months from commencement of a Licence and may only be varied at
twelve (12) month intervals during the period of the Licence. .
3..1.3. The Fee Structure proposed by the Offeror must detail fees for:
Before School Care (BSC)
After School Care (ASC)
Vacation Care (VC)
Student Free Day (SFD)
3..1.4. Where the Offeror proposes that any other charges will be applicable, these must be detailed
in the Response Schedule at Form 9. Other charges may include:
Enrolment/Membership/Application fees
Late pick-up fee
Absence fee (no advice)
Absence fee (advised at least 48 hours prior to absence)
Casual booking fee
Any other applicable fees/charges
3..1.5. The Offeror must disclose all proposed fees and charges applicable to the Service requested
in this Offer. In the event that an Offeror does not disclose a fee or charge in the Offer, the
fee or charge may not be applied during the term of the Licence without the express written
approval of the School Principal.
3..1.6. Offerors are to specify the minimum number of students required to ensure the viability of the
Service in the Response at Form 5 Question 6.
3..1.7. Any request for a fee increase must be in writing eight (8) weeks before the intended
implementation and the School Principal or his/her representative must agree to the increase
in writing before the fee variation can be implemented. Such request must include evidence
to substantiate the basis of the proposed fee increase (e.g. CPI, increases in Labour award
rates). Fee decreases can be implemented at any time, after notifying the School Principal of
the intended decrease.
3..2. HOURS OF CARE REQUIRED
3..2.1. It is anticipated the Hours of Operation for OSHC Services will be as follows:

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School . Page 4 of 24
 Period Time

Morning (BSC) From 6:30 AM to 8:30 AM

Afternoon (ASC) From 2:30 PM to 6:00 PM

Student Free Day (SFD) From 6:30 AM to 6:00 PM

Vacation Care (VC) From 6:30 AM to 6:00 PM

3..3. COMMENCEMENT DATE

3..3.1. The proposed Commencement Date for OSHC Services is 12th December or earlier if Site
Service Approval is received. (NOTE: The date proposed is to be used as a guide only).
3..3.2. If the Licensee fails to achieve Site Service Approval within ninety (90) days of signing of the
Licence the School Principal may reserve the right to terminate the Licence.
3..4. FACILITIES
3..4.1. A diagram/map showing the rooms available for the conduct of the Services is provided at
Attachment 1 of the Response Schedule.
3..5. HIRE CHARGES
3..5.1. The Licence requires a Hire Charge to be paid to the Licensor for the use of the facilities by
the Licensee. The Hire Charge is nominated in Form 10 of the Response Schedule, and
directly relates to the facilities the Licensee will have access to.
3..6. OUTGOINGS
3..6.1. The Licence allows the Licensor to recover Outgoings connected to the Licensees use of
the premises. These Outgoings include but are not limited to: electricity, water, gas, cleaning,
toilet consumables and pest control.
3..6.2. The Licensor stipulates in Form 10 of the Response Schedule, the following:
actual costs to be paid by the Licensor;
costs included in Outgoings;
the expenses the Licensee is responsible for;
payment terms; and
method of payment
3..6.3. At the Response Schedule the Offeror is to indicate their agreement to the proposed Hire
charges and Outgoings.
3..7. FOOD FOR CHILDREN
3..7.1. In upholding the Queensland Governments commitment to the health and wellbeing of
children, it is expected that a nutrition policy is implemented which reflects the intent of Smart
Choices - the Healthy Food and Drink Strategy for Queensland Schools and meals are
prepared by the Licensee in accordance with the Physical Activity and Nutrition Outside
School Hours (PANOSH) Food Safety guidelines as endorsed by Queensland Heath.
3..7.2. The Offeror is required to submit a typical five (5) day sample menu for one (1) calendar
week (Monday to Friday) incorporating a Before School Care and After School Care menu
plus a menu for Vacation Care.
3..8. PROGRAM
3..8.1. The Department is seeking Offerors who can provide a program reflective of the National
Quality Framework and that offers a variety of activities to accommodate the different
interests and needs of the students, inclusive of students with a disability or special needs.
3..8.2. Offerors are to provide a sample of a routine five (5) day program for one (1) calendar week
(Monday to Friday) for both Before and After School Care and a five (5) day sample program
for Vacation Care.
3..9. AVAILABILITY OF QUALITY RESOURCES/PLAY EQUIPMENT
3..9.1. The Department is seeking Offerors who can deliver quality and diverse planned activities for
children. Offerors are requested to provide details of quality resources/play equipment
available to support their programs for this particular site.
3..10. COMPLAINTS
3..10.1. The Offeror will provide details in the Response Schedule at Form 5 Question 8 of how to
make a complaint and how the complaints will be addressed, including an escalation
process.
3..11. CO-INVESTMENT
3..11.1. Offerors may choose to offer a co-investment contribution (financial) in the Response
Schedule at Form 7 to be provided to the school. In the event that co-investment
contributions are offered, such contributions will be capped at the following levels:

Average attendance numbers

at each service
Maximum percentage allowable
(Based on the Before School for co-investment
Care and After School Care
numbers only)

030 No co-investment permitted

3174 Maximum 5% of total fees payable by end users

75+ Maximum 7.5% of total fees payable by end users

NOTE: Average attendance numbers will be assessed on a quarterly basis to determine

appropriate amount of co-investment permitted and applicable.
3..11.2. Co-Investment percentage will be calculated using the enrolment numbers detailed at item
2.2.4. Offerors may also indicate future co-investment figures based on growth of service.
3..12. VALUE ADDS
3..12.1. The department is seeking Offerors who can provide value added Services specific to
Berrinba State School.
3..12.2. These Services are detailed at Form 11 of the Response Schedule. Offerors may also
nominate additional value added services.
3..12.3. Where an Offeror provides value added Services, these specific Services and timeframes
where applicable will form part of the agreement. Failure to provide the additional specific
Services within the timeframes outlined in the Offer may constitute a breach of the contract.
3..13. REFEREES
3..13.1. Offerors are required to nominate two (2) customers to whom they currently provide similar
Services. The department reserves the right to also contact known DET customers of the
Offeror to seek customer feedback. Feedback will be sought in respect of, but not limited to,
the Offerors performance in respect of quality of Service, charges and responsiveness and
complaint resolution.
3..14. TERM
3..14.1. The initial Term of the Licence is five (5) years from the Commencement Date. Two (2)
extension periods of up to two (2) years each in duration will be available at the Customers
sole discretion, totalling nine (9) years. The Customer will undertake to assess the
Contractors performance on a regular basis and prior to exercising any extension options.
These reviews/assessments will take place at the end of years one (1), three (3), five (5) and
seven (7) year marks, at a minimum, and the Customer reserves the right to utilise the
results of these reviews to either extend the Term or terminate and initiate a tender process.
3..14.2. It is expected that schools will revisit the marketplace by conducting a new tender process
prior to the expiration of the nine (9) year term to ensure a new licence is awarded in time for
continuation of the Services. Extensions past the nine (9) year term are not to be exercised
by the school without the written approval of Corporate Procurement Branch.
3..15. TRANSITION/IMPLEMENTATION PLAN/CONTINUITY PLAN
3..15.1. The Successful Offeror, is required to provide a Transition Plan, which includes but is not
limited to an outline of the hand over process, appropriate handling of student details and
data, removal of the outgoing Licensees equipment and cleaning/maintenance
requirements.
3..15.2. Where a Licence expires or is terminated and the incumbent is not successful in continuing
the Services, the incumbent will be required within 14 days to commence the process to
transfer or surrender their Service Approval.
3..15.3. If the Successful Offeror is the incumbent, they are required to supply a continuity plan,
which includes but is not limited to communication of any new procedure, changes to policies
and changes to charges and fees.
3..15.4. Where there is no incumbent, the Successful Offeror is required to provide an
Implementation Plan, which includes but is not limited to providing an outline of how the
Services will be established for the first time and a list of the resources and equipment to be
provided.
3..15.5. In consultation with the School Principal, the Successful Offeror will develop and implement
an agreed communication and marketing plan.
3..15.6. The Successful Offeror will be required to negotiate procedures for the collection of data
relating to key performance indicators (KPIs) with the School Principal.
 INVITATION TO OFFER
DET77895
PROVISION OF OUTSIDE SCHOOL HOURS CARE
SERVICES TO
BERRINBA EAST STATE SCHOOL

SECTION 4
OFFERORS RESPONSE SCHEDULE
Closing Date:
2PM EST (Queensland time) 29th August 2016
Please Note: Cut-off for questions is 4pm, two (2) business days prior to the tender closing date.

The Response Schedule must be completed and lodged in accordance with the
Lodgement Details on the cover page of the Invitation to Offer document, by the
closing date and time.
All enquiries regarding the Invitation to Offer MUST be in writing to the Contact
Officer:
Contact Officer: The Contact Officer DET77895

Email Address: procurement.ggs@dete.qld.gov.au

The Offeror must not complete entries in this Schedule with the words see
attached only. All attachments must be cross referenced. Failure to correctly
cross reference attachments may result in the offer being deemed as
non-conforming.
Note:
To check the required box, i.e. double click on the box and change the default
value from not checked to checked.
 SECTION 4 OFFERORS RESPONSE SCHEDULE
FORM 1 OFFEROR DETAILS AND AUTHORITY

Attached is the Offer of:

Business / Corporation / Person:

(Businesses list all proprietors)

Postal Address:

Street / Physical Address:

Australian Business Number (ABN): ABN:

NOTE: ABN quoted must be the same
number as appears in the Pre- Qualified OR
Panel Licence Agreement
Will you be applying for an ABN?

Yes No (mark appropriate box)

OR
Have you included a Statement by a Contractor Reason for
not quoting an Australian Business Number (ABN) to an
enterprise form to the Licensor with your Offer?

Yes No (mark appropriate box)

Is it proposed to sub-contract any part of Yes No (mark appropriate box)

the Goods and/or Services?
If YES, specify full name and address of
each sub-contractor and their relevant
experience and expertise in relation to the
offered Goods and/or Services

Contact Name, Phone and Fax No:

Contact email address:

Authorised Signature(s):

Name(s):

Date:

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School . Page 9 of 24
 FORM 2 AGREEMENT CONDITIONS
List all the Addenda issued by DET and received (if any) by Addenda Number Date Received
your organisation.
(i.e. No Addenda received, Addendum 1, Addenda 1-4, etc.)
Do you acknowledge that you have addressed all the
Yes No (mark appropriate box)
Addenda issued by DET (if any) in your Offer?

Your organisation understands and agrees that the Yes No (mark appropriate box)
Department reserves the right NOT to accept or negotiate
any contractual conditions, should you fail to disclose in your
offer full details of:
each and every aspect of non-compliance with the
Terms and Conditions of this Invitation to Offer;
any variations to the Terms and Conditions of this
Invitation to Offer you wish to propose; and
any additional conditions you wish to propose.

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 10 of 24
FORM 3

MANDATORY REQUIREMENTS

1. Is your organisation approved as a Pre-qualified Provider for Outside School Hours Care as per the DETE101234
Pre-qualified Panel Arrangement?

YES NO

If No, please contact Corporate Procurement Branch to arrange registration documentation via;

Procurement.GGS@dete.qld.gov.au

NOTE 1: The Principal does not guarantee that applications to become an approved Pre-qualified Provider for OSHC
under DETE101234 will be processed and/or approved in time for this particular Invitation Process.

NOTE 2: Only offers from providers who are approved as a Pre-qualified Provider for Outside School Hours Care as
per DETE 101234 at the closing date and time of this tender will be considered for evaluation.

2. Has your organisation made full disclosure of all fees and charges in the Pricing Schedule under Fees Structure and
Other Fees?

YES NO

If No Response:

3. Does your organisation agree that all relevant personnel will hold:

Appropriate accreditations and qualifications in terms of National Quality Framework for Early Childhood
Education and Care and comply with all relative federal and state legislations and regulations.
A current positive notice or exemption notice from the Commissioner for Children, Young People and Child
Guardian

Prior to commencement of employment at this Outside School Hours Care service?

YES NO

If No Response:

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 11 of 24
FORM 4

OFFER REQUIREMENTS

1. Does your offer fully comply with the specifications detailed herein?

YES NO

If "NO", your offer will be considered as an alternative offer and will only be considered if there are no conforming offers
received. Provide details below.

Response:

2. Is there any part of this Offer of substantial concern to the Offeror, if released under the Right to Information Act 2009
(Qld)?

YES NO

If YES, please specify.

Response:

Note: This information is being sought for the purposes of applying any relevant exemptions that might be available under the
Right to Information Act 2009 (Qld). However, the Principal can give no guarantee to the Offeror that the information will be
protected from disclosure under the Right to Information Act. 2009 (Qld).

3. Does your organisation understand and agree to provide the OSHC Services during the Hours of Operation outlined
below:

YES NO

Period Start Time Finish Time

Morning (BSC) 6:30 AM 8:30 AM
Afternoon (ASC) 2:30 PM 6:00 PM
Student Free Day (SFD) 6:30 AM 6:00 PM
Vacation Care (VC) 6:30 AM 6:00 PM
Hours of Operation cannot be varied without agreement in writing from the School Principal and relevant regulatory
approvals.

(if alternative hours of care are proposed, please attach details)

Response:

4. Does your organisation understand and agree that the proposed Commencement Date for the OSHC Service is 4th
October?
NOTE: This date is proposed only and the exact commencement date will be agreed to by the school and the
successful Offeror and may depend on time taken to receive Site Licencing Approval.

YES NO

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 12 of 24
FORM 5

HIGH QUALITY OSHC SERVICE

1. Offerors are required to submit a five (5) day sample menu for one calendar week (Monday to Friday) incorporating a
Before School Care and After School Care menu and a separate Vacation Care Menu (if applicable) and in accordance
with Smart Choices - the Healthy Food and Drink Strategy for Queensland Schools and Physical, Activity and Nutrition,
Outside School Hours (PANOSH) dietary guidelines in Australia.
1.a. Offerors are also to address the following:
Budget
Development
Delivery
Review/customisation of the menu

Has your organisation attached sample menus?

YES NO

Response:

2. Offerors are to provide a sample of a routine five (5) day program for one calendar week (Monday to Friday) for both
Before and After School Care and a five (5) day sample program for Vacation Care (if applicable), highlighting the
diversity and quality of the activities and inclusive of the consideration of students with a disability or special needs.
2.a. Offerors are also to address the following:
Development
Delivery
Review/customisation of the program

Has your organisation attached the sample programs?

YES NO

Response:

3. Provide details of quality resources/play equipment available to support the programs being provided for use at the
school site. Include a detailed list of both, resources and equipment as well as the estimated dollar value of resources
and equipment.

Response:

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 13 of 24
 4. Offerors are required to provide details of how they will continue to strive for an improvement in Services at the nominated
site in order to achieve higher ratings awarded by the National Quality Framework Audits?

4.a. Provide a Quality Improvement Plan (Maximum 5 pages)

Response:

5. Provide details of your Organisations individual Service Assessment and Ratings under the National Quality
Framework (NQF). Provide your overall Service rating.

Response:

Number of Services currently operated in Queensland

Number of Services that have been assessed under NQF

Number of Services yet to be assessed under NQF

Number of Services with each rating

Exceeding National Quality Standard (NQS)

Meeting NQS

Working towards NQS

Significant improvement required to meet NQS

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 14 of 24
 6. Detail below the enrolment numbers that your Organisation considers to be the minimum number required to ensure a
viable OSHC Service can be provided at this school.

Response:

Service Provided Minimum Enrolments

Before School Care (BSC)
After School Care (ASC)
Student Free Days (SFD)
Vacation Care (VC)

7. Provide details on how children and families will benefit should your organisation be selected as the Successful
Provider.

Response:

8. Provide your complaints process, including escalation procedure.

Response:

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 15 of 24
FORM 6

QUALITY PERSONNEL AND PROCESSES

1. Provide details of how you will recruit the staff required for the service and timeframe involved?

Response:

Expand table as required or add cross-referenced attachment.

2. Provide details of your proposed team structure for the delivery of the OSHC Services for this Site. The structure
provided should detail titles, roles, responsibilities, qualifications and experiences for each title listed.

Response:

2.a. Is your organisation able to provide prior to commencement of the Services, the names and evidence of the
appropriate accreditations, qualifications and a current positive notice (or valid exemption) of all persons who work at
the Services?

YES NO

If No, Provide Details:

Expand table as required or add cross-referenced attachment.

3. Provide information on your organisations process regarding the following:

Enrolments
Bookings
Payments

Payment in arrears
(end users are able to pay for services after attendance) Yes No

Payment in advance
(end users are required to pay for services prior to attendance) Yes No

Accepted payment methods:

Direct debit Yes No

Cash Yes No

Cheque Yes No

Money order Yes No

Credit card Yes No

BPay Yes No

Other (please specify): Yes No

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 16 of 24
 If Yes, advise any Surcharge Fee(s) that apply (e.g. Credit Cards) _________________

Response:

Expand table as required or add cross-referenced attachment.

4. Please advise whether the nominated facilities (Background 2.2.7) provide sufficient space for you to operate a service
with the numbers provided in the Background at 2.2.4.
Response:

Expand table as required or add cross-referenced attachment.

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 17 of 24
 FORM 7

CO-INVESTMENT

Due to the nominated enrolments being below an average of 31 Co-investment is not permitted for the
initial term of the Service.

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 18 of 24
FORM 8

REFEREES

1. Where possible, provide details of up to two (2) schools to which your organisation has/is provided/providing a similar
Service. NOTE: These schools MAY be contacted to verify past/present performances.

CONTACT
SCHOOL CONTACT PERSON EMAIL ADDRESS
NUMBER

2. Up to two (2) written testimonials attesting to the Offerors ability to deliver high quality Outside School Hours Care
Services may be provided:

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 19 of 24
FORM 9

FEE STRUCTURE AND OTHER CHARGES

Fee schedule for:
Before School Care (BSC);
After School Care (ASC);
Student Free Days (SFD);
Vacation Care (VC);

Fee detailed should be the fees charged to a Parent/Care Provider (Incl. GST):
Note Definitions Below:
Full Time Fee: Child is pre-booked to attend all Services across week
Part Time Fee: Child is pre-booked to attend some Services across week
Casual Fee: Child attends OSHC Services only when there is a need (no pre-booked Service / walk in registration)

Full time fee Part time fee- Casual fee

Service
No rebate No rebate No rebate
Before School Care $ . $ . $ .
After School Care $ . $ . $ .
Student Free Day $ . $ . $ .
Vacation care $ . $ . $ .
Please outline the influences that are most likely to affect Fee price variations?

Other charges that may be levied from time to time including but not limited to (Incl. GST):

Fee
Other Fees Chargeable Provide details
Amount
Enrolment, Membership or Application fee (please indicate)
Late pick-up fee

Absence Fee (no advice or less than 48 hours advice of absence)

and/or indicate if the standard session fee would be charged
Absence Fee (advised at least 48 hours prior to service)
and/or indicate if the standard session fee would be charged
Any other fees/charges (expand table as required)
This is to include any charges applicable to payment of accounts

Please provide information

regarding incursions provided by
your organisation including the
type of incursions available, fees
and cancellation policy.
Please provide information
regarding excursions provided
by your organisation including
the type of excursions available,
fees and cancellation policy.
Please Note: As per the agreed terms and conditions under DETE101234 all prices are set for 12 months from signing of the
Licence. Changes to Fees cannot be implemented until agreed in writing by the School Principal

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 20 of 24
Discounts available to Families

Does your organisation offer discounts to families with two or more children utilising your OSHC Service?
Expand table as required or add cross-referenced attachment.

YES NO
(mark appropriate box)
If Yes, please provide details

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 21 of 24
 FORM 10

HIRE CHARGES AND OUTGOINGS

Hire Charges: YES NO

The Offeror acknowledges the Hire Charges payable for use of the premises and
agrees to pay the Hire Charges as specified below (if your organisation is proposing a
different amount to that listed, select
no above and provide details below)
Alternative amount offered: $_______
NOTE: Any alternative amount cant
exceed the amount listed.
Amount: $2100.00 per quarter (GST Exclusive) Payment Term/s: Quarterly Method of Payment: EFT
Hire Charges will remain fixed for the initial 12 months of the Licence and future Hire Charges will be renegotiated at that
time.
Costs included in Hire Charge
Use of building and contents
Use of School grounds, multi-purpose court and play areas
Outgoings:
The Offeror acknowledges that this Agreement allows the Licensor to recover YES NO
Outgoings and agrees to pay the Outgoings as specified below
Amount: $430.00 per quarter (GST Inclusive) Payment Term/s: Quarterly Method of Payment: EFT
Outgoings will remain fixed for the initial 12 months of the Licence and future Outgoings will be renegotiated at that time.

Costs included in Outgoings

Rates

Electricity

Water (where not separately metered)

Cost of consumables in school toilets

Mowing of OSHC grounds

Maintenance of facility

Initial pest control

Initial carpet cleaning

Licensee is responsible for all other expenses including:

Telephone

Cleaning and cleaning consumables

Ongoing Pest Control

Ongoing Carpet Cleaning

Internet

Insurance

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 22 of 24
FORM 11

VALUE ADDS

NOTE: Value added services are all benefits that may be offered to the school with the exclusion of Co-Investment

1. The School has identified a number of highly desirable value adds it requires in the Specifications 3.1.12.
Homework Club
Walk Preps to and from Class
School behaviour policy followed at OSHC
Multicultural/multilingual programs/activities
Inclusion Policy
After school sports coaching
Currently the school operates a daily breakfast club for all students

Outline how you will provide the Services listed during the course of the Licence?

Response:

Is your organisation offering other Services that add value to the Service?

YES NO

Outline any additional Services your organisation can offer during the course of the Licence.

Note: Value added Services offered need to be measurable and will be included in the Licence Agreement. Failure to provide
any value added Services as stipulated may be considered a breach of the Licence Agreement.

Response:

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 23 of 24
Attachment 1: School Map and Plan of Proposed Premises

BUSINESS NAME OF OFFEROR:

Invitation to Offer Provision of Outside School Hours Care Services for Berrinba East State School. Page 24 of 24