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Clinical Data Management, 2nd Edition. Richard K. Rondel, Sheila A. Varley, Colin F. Webb
Copyright 1993, 2000 John Wiley & Sons Ltd
ISBNs: 0471-98329-2 (Hardback); 0470-84636-4 (Electronic)
Clinical Data
Management
SECOND EDITION
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Clinical Data
Management
SECOND EDITION
Edited by
RICHARD K. RONDEL
University of Surrey, UK
SHEILA A. VARLEY
Quintiles (UK) Ltd. Berkshire, UK
COLIN F. WEBB
Amgen Ltd, Cambridge, UK
First published 1993 (reprinted 1994; 1995, twice; 1996; 1998, twice), Second Edition
published 2000
Copyright 1993, 2000 by John Wiley & Sons Ltd,
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Library of Congress Cataloging-in-Publication Data
Clinical data management / edited by Richard K. Rondel, Sheila A. Varley,
Colin F. Webb. 2nd ed.
p. cm.
Includes bibliographical references and index.
ISBN 0-471-98329-2 (cased)
1. MedicineResearchData processing. I. Rondel, R. K.
II. Varley, S. A.
[DNLM: 1. Information Systems. 2. Automatic Data Processing.
3. Data Collection. 4. Data Display. 5. Quality Control. W
26.55.I4 C641 1999]
R853.D37C55 1999
610'.285dc21
DNLM/DLC
for Library of Congress 9931926
CIP
British Library Cataloguing in Publication Data
A catalogue record for this book is available from the British Library
ISBN 0-471-98329-2
Typeset in 10/12pt Cheltenham Book by Dorwyn Ltd, Rowlands Castle, Hants.
Printed and bound in Great Britain by Biddles Ltd, Guildford and Kings Lynn
This book is printed on acid-free paper responsibly manufactured from sustainable
forestry, in which at least two trees are planted for each one used for paper production.
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Contents
Contributors vii
Foreword xi
Preface xiii
1 Chapter Review 1
Stuart W. Cummings
4 Data Capture 75
Emma Waterfield
vi CONTENTS
Index 347
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Contributors
Steve Arlington
PricewaterhouseCoopers, West London Office, Harman House, 1 George
Street, Uxbridge, London UB1 1QQ, UK
Paul Athey
PricewaterhouseCoopers, West London Office, Harman House, 1 George
Street, Uxbridge, London UB1 1QQ, UK
Moira Avey
2 Loughton Villas, Crowborough, East Sussex TN6 5UD, UK
Elliot G. Brown
EBC Ltd, 7 Woodfall Avenue, High Barnet, Herts EN5 2EZ, UK
Kenneth Buchholz
INC Research, Charlottesville, Virginia, USA
Heather Campbell
Covance Clinical & Periapproval Services Ltd, 7 Roxborough Way,
Maidenhead, Berkshire S16 3UD, UK
John Carroll
PricewaterhouseCoopers, West London Office, Harman House, 1 George
Street, Uxbridge, London UB1 1QQ, UK
Stuart W. Cummings
Merck Sharp & Dohme (Europe), Inc., Clos du Lynx 5, Lynx Binnenhof,
Brussel 1200, Bruxelles, Belgium
Linda Heywood
Amgen Ltd, 240 Cambridge Science Park, Milton Road, Cambridge CB4 0WD,
UK
Steve Hutson
Barnett International, Parexel, River Court, 50 Oxford Road, Denham,
Middlesex, UB9 49L, UK
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viii CONTRIBUTORS
Ruth Lane
MDS Therapeutic Director, Glaxo Wellcome UK, Greenford Road, Greenford,
Middlesex UB6 0HE, UK
Munish Mehra
M2 Worldwide, 1401 Rockville Pike, Suite 300, Rockville, Maryland 20852,
USA
Louise Palma
Berlex Laboratories Inc., 340 Changebridge Road, PO Box 1000, Montville,
New Jersey 07045-1000, USA
Andreas M. Pleil
Pharmacia & Upjohn AB, Lindhagensgatan 133, S-112 87 Stockholm, Sweden
Richard K. Rondel
HPRU Medical Research Centre, University of Surrey, Egerton Road,
Guildford, Surrey GU2 5XP, UK
Michael F. Ryan
460 Foothill Road, Bridgewater, New Jersey 08807, USA
Alistair Shearin
PricewaterhouseCoopers, West London Office, Harman House, 1 George
Street, Uxbridge, London, UB1 1QQ, UK
Beverley Smith
Amgen, Inc., One Amgen Center Drive, Thousand Oaks, California
91320-1789, USA
John Sweatman
7 Fox Covert, Lightwater, Surrey GU18 5TU, UK
Chris Thomas
Covance Clinical & Periapproval Services Ltd, 7 Roxborough Way,
Maidenhead, Berkshire S16 3UD, UK
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CONTRIBUTORS ix
Tom Tollenaere
T2 Data Consult BVBA, Willemstraat 28, B-3000 Leuven, Belgium
Sheila A. Varley
Customer Strategic Business Unit, Drug Development Services, Clinical
Services Europe, Quintiles Ltd, Ringside, 79 High Street, Bracknell, Berkshire
RG12 1DZ, UK
Emma Waterfield
Clinical Trials Research Ltd, 107/123 King Street, Maidenhead, Berkshire
SL6 1DP, UK
Colin F. Webb
Amgen Ltd, 240 Cambridge Science Park, Milton Road, Cambridge CB4 4WD,
UK
Jon Wood
Phoenix International UK, Mildmay House, St Edwards Court, London Road,
Romford, Essex RM7 9QD, UK
Louise Wood
Epidemiology Unit, Post Licensing Division, Medicines Control Agency,
Market Towers, 1 Nine Elms Lane, London SW8 5NQ, UK
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Foreword
Paul R. Loughlin
Chairperson,
Association for Clinical Data Management (ACDM)
Dr Kenneth Buchholz
Chairman of the Board of Trustees
Society for Clinical Data Management
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Preface
Clinical Data Management has come a long way in the last decade. It is now
a firmly established discipline in its own right, and is becoming an area
that people know about and can progress their careers within.
We feel that the next decade will see major changes with the advantage
of electronic data capture. The clinical and data jobs/disciplines as we
know them today will become one as companies use more and more
sophisticated hardware and software to streamline and eliminate duplica-
tion from the clinical trial process. Gone will be the days of the Investiga-
tor giving the CRF to CRA, CRA giving the CRF to DM, DM giving the CRF to
DE. DE enters it, gives CRF back to DM and so on.
The ever increasing computerisation of the worldwide healthcare sys-
tem will mean a practically paperless environment when study protocols
will specify what data points at which intervals need to be transmitted
from the clinic to the company headquarters via electronic means.
The need will then be for strict computer validation to audit trail data
edits, electronic querying of data and mechanisms to ensure the host
database at the hospital site is updated correctly and not corrupted.
The industry is still contracting, with more and more mergers and aqui-
sitions occurring daily. The world of Contract Research Organisations has
started to follow, with CROs, often of considerable size, going through
takeovers and mergers to supply the type and size of service that the new
emerging pharmaceutical companies need. We are seeing the emergence
of virtual pharmaceutical/biotechnology companies who have no inten-
tion of having their own clinical research staff, but who just buy in a drug
and then rely on the service industry to take it to the market place.
We predict that the top pharma/CRO companies today will not be the
players of tomorrow unless they now address the necessary structures
and technology to move themselves into the New Tomorrow, and the true
advent of electronic data capture.
RKR
SAV
CFW
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Clinical Data Management, 2nd Edition. Richard K. Rondel, Sheila A. Varley, Colin F. Webb
Copyright 1993, 2000 John Wiley & Sons Ltd
ISBNs: 0471-98329-2 (Hardback); 0470-84636-4 (Electronic)
Index
348 INDEX
INDEX 349
Criterion validity 318 Data normalisation 207
Culture evolution 328, 3445 Data presentation 910, 15976
Cycle times 1503 analysis 171
categorising schemata 164
Data audits 1313 clinical research issues 1602
Data capture 34, 7587 general issues 1624
automated data acquisition from poorly designed 163
optical images 802 quality assurance 171
background 76 raw data 1667, 170
choice of method 845 samples 1726
electronic 329 summary data 1679
electronic diaries 84 validation 1701
fax-based 7980 well-designed 164
future prospects 857 Data Protection 338
medical records 86 Data quality 31719
remote, via Internet 856 as performance measure 14950
remote electronic 138 factors affecting 11819
single/double data entry 767 Data retrieval, MedDRA 1958
smart cards 87 Data sourcing
traditional methods 769 epidemiologic studies 31012
Data Clarification Form (DCF) 241 pharmacoeconomic studies 31012
Data coding. See Coding of data Data structures, testing 233
Data collection 1445 Data transfer, electronic 156
alternatives 234 Data validation 67, 10919, 146
role of data manager 3202 CDM 11119
Data corrections 2227 during clinical trial 11019
system requirements 2225 future 1201
Data duplication 71 investigator 110
Data entry 99, 145 monitor 11011
centralised vs local 789 see also Validation
MedDRA 1945 Databases
remote (RDE) 4, 824, 2389 avoiding enforced uniqueness
screen design 778 21718
Data entry systems 4 clean 2267
Data flow diagram 989 Clintrial version 4 2346
Data handling 21318 design 1112, 166, 209
unexpected results 21920 central laboratories 20728
Data inconsistencies 21013 unexpected results 21822
Data integrity 31719 DLB Recorder 2367
Data listings 167, 170 editing 146
Data management 143, 274 exploiting 3278
audits 130 ideal 318
details 94 new releases 234
epidemiology 3078 normalisation 20913
pharmacoeconomics 30810 normalisation and inconsistent
pre-initiation activities 320 data 21013
project team 102 normalised vs denormalised 162
strategies 344 primary data and sources 311
technology in 32734 QOST 312
see also Clinical Data Management validation, case study 2637
(CDM) Date conventions 119
Data managers, challenges facing 328 Decommissioning 256
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350 INDEX
INDEX 351
Good Manufacturing Practice (GMP) security 3334
regulations Intranets 341
Graphs 169 Investigator site audits 12730
IRIS Clinical 2445
Handover meeting 134 ISO 9000 1378, 208
Harmonised Tripartite Guideline for ISO 90003 208
Good Clinical Practice 21 ISO 9001 137
Health Maintenance Organisations
(HMOs) 273, 310, 340 J-ART 181, 189
Health Management Organisations
(HMOs) 340 Key variables, audit 132
Homeworking 87
HTML 334 Laboratory data 97, 165, 169
Laboratory information systems
ICH 1, 2146, 1778, 311 (LIMs) 217
administrative steps 245 Large simple trials (LST) 317
conferences 223 Listings, audits 1334
efficacy topics 45 LOINC 177
future 24
guidelines 2642 Maintenance and Support Services
history 22 Organisation (MSSO) 198200
multidisciplinary topics 46 Medcaid 311
new rules/guidelines 3642 MedDRA 11, 32, 177, 187204, 336
organisation 23 background and development
quality topics 46 1879
recommendations 43 data entry 1945
safety topics 44 data retrieval 1958
Secretariat 234 haemorrhage special search
Steering Committee 234 category 198
topics and guide lines 446 implementation 2001
Image character recognition (ICR) 4 maintenance framework 199
Implementation organ classes 191
and planning 56, 89107 scope and utility 18990
control 1067 strengths and weaknesses 2014
measures 1056 structure 1904
process Medical Dictionary for Drug Regulatory
review 1045 Activities. See MedDRA
satellite 90 Medical records, direct access 86
Incentives 106 Medical terminologies 181204
Information exchange 101 Medicare 311
Institutional Review Board (IRB) 320 Medications 165
Intelligent character recognition Metrics 1056
(ICR) 81 error 135
Interactive Voice Response (IVR) 161 reporting 146
International Classification of Diseases Microsoft Project 102
(ICD) 1847 Missing data 118, 212
International Classification of Diseases Missing values
(ICD) oncology 177 and codes 2201
International Conference on reporting 222
Harmonisation. See ICH Monitors 12930
Internet 333, 341 Motivation 106
remote data entry via 856 Multicentre clinical trials 119
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352 INDEX
INDEX 353
getting right, first time 2769 SQL (Structured Query
implementation 279, 28890 Language) 163, 164, 244
managing the transition/ Standard operating procedures
implementation 288 (SOPs) 5, 6, 95, 100, 120, 2656
mobilisation 280 Standards for expedited
need for 2714 reporting 312
presenting solutions to steering Statistical analysis/modeling 169
committee 2878 Status reports 96, 1479
prioritising opportunities Summary data
283 quality assurance 169
project failure/success 275 to identify outliers 171
quick wins 283 Supplemental NDA (SNDA) 161
solution development Surveys 314
approach 2857 System development life cycle model
plan 283 (SDLC) 14, 260
procedure 2849 documentation 262
workshops 286 Systemised Nomenclature of Medicine
targets 2768 (SNOMED) 177
team structure 278, 2845, 2889 Systems validation 1314
time improvement 274
Registration process 338 Tables, audits 1334
Regulations, enforcing 327, 3389 Technology in data management
Regulatory authorities 160 32734
inspections 136 Telecommuting 343
Relational database management Term coding 146
systems 162 Testing, computerised systems 2612
Remote data entry (RDE) 4, 824, Total quality management (TQM) 137
2389 Training
Report audits 1345 clinical data management 1356
Reporting, definitions and site personnel 129
standards 312 Treatment Emergent Signs and
Resource graph 103 Symptoms 165
Resource expansion 328, 3424
Retrospective studies 316 US Agency for Health Care Policy and
Research (AHCPR) 311
Safety
data 274, 31012 V model 260, 262
studies 315 Validation 102
topics, ICH 44 built-in system 2512
trials 308 computer systems 250, 254,
SASASSIST statements 163 261
Serious adverse events (SAE) 96, database, case study 2637
100 definitions 2501
definition 32 documentation 261, 2689
Site Management Organisations plan(ning) 2557, 25763
(SMOs) 273, 336 policy 2557
Smart cards 87 see also Data validation
Software development, quality Validation team 2578
assurance 2623 responsibilities 25860
Software validation 24970 Validity of studies 31719
Source data verification (SDV) 6, 111, Verification, computerised
118, 129 systems 2601
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354 INDEX