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SCHOOL/COLLEGE COMMUNICATION PORTAL

INTRODUCTION
This is a SCHOOL/COLLEGE COMMUNICATION PORTAL for linking parents and institution
electronically by providing information to parents by sending SMS and to generate various
analytical reports that are downloadable in excel files to support Student/
Parents/Teachers/Management of Institution to analyse and act upon to improve continuously. It is
web based user-friendly application.
Parent will also be given login and password so that they can access their childs data at any time
any place across the year. We even provide Mobile facility so that parents can access their
son/daughters data through their internet enabled mobile phones at any point of time.
This feature will be very useful for parents with lower configuration mobile phones as they can also
access the software without any hassle.

FEATURES OF THIS SOFTWARE


Private Login & Password
Every School/college will be provided with individual login & password for entering into the ERP
system. Hence privacy is ensured.
Messages
You can send common SMS message to all parents/parents of particular class/parents of particular
child/all teachers/specific dept. teachers by single click of a button. These messages are customized
by you and are stored along with date of message for future reference. You can see the sent
messages at any point of time. You can also send circulars like meetings to all teachers via SMS by
selecting teachers group.
School Fee Remainders
In this screen all the students list will appear automatically. You can send fee reminder SMS
message to all parents by single click of a button. There are different messages selectable by you.
For example, you can choose first message to send just three days ahead of last date for payment of
fee intimating the parents about the fee payment. Second message informs the due date is over
and they need to pay with fine before _______ date and you can send this message few days after
due date. The last message is to inform that their child will not be permitted to attend the class if
the fee is not paid before _______ date and you can send this message as a last warning. During this
period, whenever parents pay the fee, you can edit the payment column as paid and further
messages will not go to them! These data are stored in the database so that they are available on
line for you to see the current status.
Student Attendance
You can send monthly attendance for all the students in a class or entire school by single click of a
button! Our software will automatically display all the students in a class and section for every
month when selected. All you need to do is just fill one column of absents for every student and just
press a button and all parents will receive attendance data of their child by SMS at once!
Exam Marks
You can send exam marks to all parents by single click of a button. You have to select class, section,
exam name and system will automatically display all the candidates with subject for you to enter
marks. You need to enter obtained marks of students against each subject. Thats all. Press Send
SMS button and every parent will receive sms showing their child performance in the exam.
PARENT LOGIN
Each and every parent of the school/college will get their own Login & password so that they can
see their son/daughter details whenever they want and wherever they want. They can see the
following details,

Students Contact Details

Students Attendance Information for current year

Students Mark Details for all subjects and for all exams (Graphs included)

Students Performance details (Graphs included)

Common messages which belongs to the students class.

Messages from school/teacher to the student personally.


HOW IT WORKS ?
It is highly user-friendly and just 2 hours training is sufficient to operate this system. You dont need
any complicated high end computers. Just lowest configuration will be sufficient. Being a web
solution you can access it from anywhere either in school/college, office, home, on tour as long as
you have internet connection!
CONFIGURATION
It is available in both single user as well as multiuser configuration as per the need and size of the
institution. In single user model, only one user will access and operate all areas of the software. In
multi-user model, we can give login and password for each user and they can access only their
respective area.
REPORTS
All the reports can be seen on the screen and also can be downloaded as excel file to save/print in
your local computer.
You can generate the following reports,
Fee collection
The followings are reports connected to fee collections are available:
Unpaid student list at class level - gives you the list for any department/class

Unpaid student list at Institution level - gives you the list for entire institute organised by
Department/class

Collection Summary Institution level gives the summary list with amount payable, Paid as on
date, balance payable for each class/department for the whole institution organised by
department/class with Total at the bottom

Percentage Collection Summary Institution level gives the summary list with amount payable,
Paid as on date, balance payable for each class/department for the whole institution organised by
department/class with Total at the bottom( all in percentage)
Students Particulars
The followings are reports connected to students basic,
Student Details gives you the basic details of all students in a class/department.

Student Address data gives you the contact address of all students in a class/department.

Student Contact data gives you the parents mobile number, landline number, email address
contact address, students mobile number, email address of all students in a class/department.

Students List (full payment category) - Give the list of students in the entire institution who paid full
payments for the entire course.

Student Attendance
The followings are reports connected to attendance,
Student Attendance for any class/any month gives you the attendance data of all students in a
class for any class and month.

Absenteeism list for any class/any month gives you data of no of days absent of all students in a
class for any class and month.

Absenteeism list beyond certain days of absent per month for any class any month gives you data
of no of days absent beyond any particular number (chosen by you as you like) of all students in a
class.

Absenteeism history of a Student gives you historical data month-wise, on number of days absent
for any selected student.
Student Performance
The followings are reports connected to student performance,
Toppers (> X %) for any class gives you the list of students in a class scored beyond certain
percentage of marks selectable by you

Toppers (> X %) Institution level gives you the list of students in all class scored beyond certain
percentage of marks selectable by you

Students failed for any class gives you the list of failed students in a class

Students failed (Institution Level) gives you the list of failed students in all class

Poor performers (< X %) for any class gives you the list of students in a class scored less than
certain percentage of marks selectable by you

Poor performers (< X %) Institution Level gives you the list of students in all class scored less than
certain percentage of marks selectable by you

Students performance trend gives you exam wise marks obtained by any student on any subject
in class. (You also get a Graph along with the data )

Mark list for a student - gives you then mark list for any student for any examination. (You also get a
Graph along with the data )

Class mark summary for any examination

You can view the demo site at school.----------------------.com to see all these features yourself.
MOBILE ACCESS FOR PARENTS
Parents will be provided with Login and password for them to access their son/daughter data
through their mobile phone

No need to download and install any apps into user mobile. Just enter an address in your mobile
browser

It is a responsive web solution and can change its resolution automatically based on the screen size
of the mobile phone being used
They can access the following information at any point of time across the year,
Message.
Homework.
Attendance for the current month.
Mark list in any examination conducted. (till date)
History trend of Attendance month-wise (till date)
History trend of Mark in any subject in different examination (till date)

The benefit of this system is


When schools/colleges send SMS, if the person is out of coverage parent cant get it
After many days, parent cant access the message as they would have deleted
Parent can see any information at any time of their convenience and any no of time
The cost of SMS is saving to school or college
School staff work is reduced as the big part of his job of sending SMS is eliminated

The same mobile report can also be accessed in desktops/laptops.

There is demo link for you to see. Enter mschool.--------------.com in your mobile browser and make
sure internet is enabled. Now you can see all the above mentioned features.