MANAGE YOUR HEALTH

Inception Phase

JULY 18, 2017

GROUP-4:
JAYAL YADAV
ADITI TYAGI
HARKARANDEEP KAUR
TARUN HANDA
 Inception Phase (MYH)
Vision Statement

Problem Statement
Manage Your Health is a Fortune 500 enterprise that offers an extensive range of
healthcare service worldwide. It has around 20 thousand full-time and 5 thousand part-
time employees enrolled. The core problem prevailed when it recognized that they are
capitalizing more than 20% of their salaries to the employees in their healthcare and
insurance compared to the other enterprises. Being a healthcare provider themselves
MYH decided to cut the insurance cost of the company by executing the project of
intranet best health and wellness project for its employees.

Some of the significant problematic factors are as follows:

Employees Health

Absence of the direction for the employees to retain & recover health.

Lack of platform to reach the employees & involve them in Health and recreational
actions.

More than desired investment on Insurance and healthcare of the employees.

Market reputation, as they were one of the leading healthcare provider company.

Lagging technological platform to communicate and market their products and

services to the customers.
Key Stakeholders

Stakeholder Responsibility

Business Sponsor Financial Support, Approval of project

Prioritizing the scope of the project and acting as

medium between all the stakeholders for an
Product Owner
enhanced project communication and stakeholder
management.

Will get trained and educated about the new system

Employees
and the benefits of the system.

Will engage in the planning of the activities that

Management could be made available for the employees through
the new system.

Will post and update the new system. Will also be

System Admin
responsible to maintain the system with this team.

User Stories & Product Overview

Admin: Choosing Right platform for developing the intranet.

Choosing a platform like C#, HTML CSS or PHP.

Choosing English and French language for user interface.

Admin: Integration of the new system with the current Employee Intranet.

Exporting user database from the current system.

Creating backup of the database.
Provide a merged integration and ease of usability between the existing and
the new system.

User: Using the existing database of the employees from existing database and
providing single sign-on feature to the employees for flexibility.
 Provide same username and password to the employees as the old system.
Provide the capability to change the password of the all the logins for the
company by just changing it to one platform. (E.g. Seneca blackboard,
Student Center, Seneca works, PeopleSoft etc.)
System integration.

User: Should have a user account and should be able to register for the events
posted by the company from the account using employee code.

A user account showing the user progress window. (Activities, Achievements

etc.)
Show all the posted events like Soccer, Basketball etc.
Provide capability to register for the event.
Should be able to view updates for different exercises, yoga and weight loss
programs.
Should receive reminders over emails.
Should be able to share the achievements with other employees for
motivation. (E.g. Significant weight loss, Winner in games, Body Building etc.)

User: Should have access to the updates, news and other important information
provided to them.

Access to newsfeeds.
Access to the achievements shared by other users.
Health issues and other dynamic newsfeed running under panel.
Links for help for addiction like Quit smoking, Alcohol etc.

Admin: Employees should not have the access to the system in a way that they can
post change or update the system by their own.

Different user and Admin access.

Avoid users to show and allow the windows where admins have access.
Properly sanitized system that prevents cyber security attacks like SQL
injection, XSS (Cross side Scripting), Command and file injection etc.

Admin: The three main requirements of data Confidentiality, Integrity and

Availability should be met.

Secure employee records, personal info etc.

Implement OpenSSL certificates for the intranet.
 Prevent data alterations of employee like weight loss, achievements etc.
progress by user or admin.
Should be available to access 24*7.

(Note: User: User Perspective, Admin: Admin Perspective)

Architecture

An estimate architecture is presented about what are the features and functionality is
typically required from a User and an Admin perspective. User typically requires Sign-In
and Log-In access to the system, to be able to view the updates posted to the system,
His/her personal progress tracking, Events registration and Sharing the achievements.
On the other hand, Admin typically requires Edit users (Add or remove), Update the
news and activities for users, and System maintenance.

SIGN IN/ LOGIN

VIEW UPDATES

USER ADMIN
PERSONAL PROGRESS

REGISTER FOR EVENTS

SHARE
ACHIEVEMENTS

ADD/REMOVE USERS

UPDATE ACTIVITIES
AND NEWS

APPLY PATCHES FOR UPDATES

Estimates
A typical estimates of Constraints and Work items to be done is presented in the tables
below. The work item with the related estimate point (Fibonacci number) represents the
priority of the work item. The work item with higher the estimate number represents
higher priority and is expected to be completed before other work items. However, in
case of the dependability of a higher priority work item to the lower one, the lower
priority will be executed first.

ID Constraints
1 Cost boundary of the Project is $200,000.
2 Project must be completed within 6 months.
3 New System must use PHP or C# Language.
4 MySQL should be used for Database.
5 System Rollout must be done before 20th week of schedule.

Estimate
ID Work Item
Point
1 As an Employee I should register/Sign in to the system whenever needed. 21
2 As an Employee I should be able to see all the future events. 13
3 As an Employee I should be able to add and register for the events available. 8
4 As an employee I should be able to view updates and news available about healthcare. 21
5 As an Employee I should be able to enroll in the yoga, gym, weight loss programs. 13
6 As an employee I should be able to track and view my achievements everytime. 8
7 As an Admin I should be able to control the asystem and decide the user access. 13
8 As an Admin I should be able to provide or revoke access to a user. 3
9 As an Admin I should be able to post news and updates and release patches of the system. 13
Sprints (Iterations)
The total work is divided into bi-weekly sprints. The sprints consists of the tasks
assigned to the team to be completed independently. Each iteration consists of series of
tasks based on their priority and others are sitting in the backlog. The Project Manager
decided the priority of the tasks and inclusion of tasks in the sprint. The estimate start of
the project is 17th July and finish is 1st Jan. There are total 10 bi-weekly sprints to be
performed and the last sprint of four weeks will be carried out for system rollout,
maintainamve and pilot tests.

Start End Duration Week

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
7/17/2017 7/30/2017 14
7/31/2017 8/13/2017 14
8/14/2017 8/27/2017 14
8/28/2017 9/10/2017 14
9/11/2017 9/24/2017 14
9/25/2017 10/8/2017 14
10/9/2017 10/22/2017 14
10/23/2017 11/5/2017 14
11/6/2017 11/19/2017 14
11/20/2017 12/3/2017 14
12/4/2017 1/1/2018 28

Risks
SERIAL NO. POTENTIAL RISKS PROBABILITY IMPACT
RISK 1 Employees & experts 5 7
will lose interest.

RISK 2 Employees may resign. 4 6

RISK 3 Malfunctioning of Server 1 7

RISK 4 Lack in the security of 6 5

the new system; for ex:
Online transactions
RISK 5 Technological issues 3 6
 RISK 6 Reviews from internal as 5 6
well as external
consultants.
RISK 7 Advertising of the latest 6 7
system

RISK 8 lack of knowledge of 4 8

the pros of new system

Assumptions
The inception phase needs 4 weeks and the system rollout will take place in the last
4 weeks of the project.

The team needs to have two developers following scrum with XP in the
development, A Tester, A UI designer and a Project manager.

The cost estimate is about $200,000 to $210,000. The schedule estimate is 24 to 26

weeks.

No additional software and hardware are required.

Cost Breakdown:

Team Monthly Project

Role
Memeber pay Pay
Jayal PM $8,000 $48,000
Shamsher Programmer $5,500 $33,000
Gurkirat Programmer $6,000 $36,000
Harkaran QA $5,500 $33,000
Aditi UI designer $5,000 $30,000
Misc. $3,000 $18,000
Total $198,000
References:
Manage Your Health case study
Agile Grocers case study