PROJECT MANAGERS Implementation Manual

Insert Name of Project Here
Insert Title of Works Here
United Nations Office for Project Services (UNOPS)
-and-
Name of Contractor
Implementation Manual
Contract No.: Insert Contract Number
Schedule No.: Insert Schedule Number

INFRASTRUCTURE PROJECT IMPLEMENTATION
Operational excellence for results that matter Operational excellence for results that matter
Manual Operational excellence for results that matter
CONTENTS
1. PROJECT IMPLEMENTATION PLAN.................................................................................... 01
2. PROJECT IMPLEMENTATION FORMS
IPI Form 001 Monitoring and Review log........................................................................... 11
IPI Form 002 Contract Commencements Meeting............................................................. 12
IPI Form 003 Site Establishment Planning Checklist......................................................... 17
IPI Form 004 Measuring and Test Equipment Schedule................................................... 20
IPI Form 005 Site Survey Station Detail Sheet.................................................................. 21
IPI Form 006 Two Weekly Programme/Work Plan............................................................ 22
IPI Form 007 Inspection and Test Plan.............................................................................. 23
IPI Form 008 A Project Site Meeting Agenda...................................................................... 24
IPI Form 008 B Site Daily Report......................................................................................... 26
IPI Form 008 Trade Activity Control Sheets
IPI Form 008 01 Demolition......................................................................... 28
IPI Form 008 02 Excavation (Bulk).............................................................. 30
IPI Form 008 03.Excavation (Backfilling)..................................................... 33
IPI Form 008 04 Excavation (Sub Base)...................................................... 36
IPI Form 008 05 Ground Anchors................................................................ 39
IPI Form 008 06 Piling Bored....................................................................... 42
IPI Form 008 07 Piling Driven...................................................................... 45
IPI Form 008 08 Concrete Pour Summary................................................... 47
IPI Form 008 09 Concrete Pour General..................................................... 49
IPI Form 008 10 Reinforcing Steel............................................................... 53
IPI Form 008 11 Formwork.......................................................................... 55
IPI Form 008 12 PreCast Concrete.............................................................. 57
IPI Form 008 13 PreCast Concrete Install................................................... 59
IPI Form 008 14 Structural Steel Supply...................................................... 61
IPI Form 008 15 Structural Steel Erection.................................................... 63
UNOPS 2011 i
IPI Form 008 16 Block and BrickWork......................................................... 65
IPI Form 008 17 Tanking and Waterproofing............................................... 67
IPI Form 008 18 Timber Framing................................................................. 69
IPI Form 008 19 Internal Linings.................................................................. 71
IPI Form 008 20 Roofing.............................................................................. 73
IPI Form 008 21 External Windows and Doors............................................ 75
IPI Form 008 22 Painting and Coatings....................................................... 77
IPI Form 008 23 Fire Sprinkler System........................................................ 79
IPI Form 008 24 Fire Alarm System............................................................. 81
IPI Form 008 25 Fire Hydrant System.......................................................... 83
IPI Form 008 26 Plumbing above ground.................................................... 85
IPI Form 008 27 Plumbing below ground..................................................... 88
IPI Form 008 28 Drainage............................................................................ 90
IPI Form 008 29 Mechanical Pipe work....................................................... 92
IPI Form 008 30 Mechanical Ductwork........................................................ 94
IPI Form 008 31 Mechanical Equipment...................................................... 97
IPI Form 008 32 Electrical........................................................................... 99
IPI Form 008 33 Lifts.................................................................................... 101
IPI Form 008 34 Road Paving (blacktop)..................................................... 104
IPI Form 009 Non Conformance Report.............................................................................. 106
IPI Form 010 Non Conformance Register.......................................................................... 107
IPI Form 011 Complaint Report........................................................................................... 108
IPI Form 012 Complaint Register........................................................................................ 109
IPI Form 013 Lesson Learned Report................................................................................. 110
IPI Form 014 General Taking Over Inspection.................................................................... 111
IPI Form 015 Room Taking Over Inspection....................................................................... 112
IPI Form 016 Contractor Submittals.................................................................................... 115
IPI Form 017 Contractor Completion Checklist................................................................... 117
UNOPS 2011 ii
IPI Form 018 Defects Liability Period Defect Register....................................................... 119
IPI Form 019 Project Documentation Control Plan............................................................ 120
UNOPS 2011 iii

PROJECT IMPLEMENTATION PLAN
Project Title:
Project Number:
Project Location:
UNOPS Project Manager:
Date of Issue of Plan: To Be Used Forms
Distribution: Yes/No
1. Project Overview and Summary
1.1. Project Description (Outline scope of works)
1.2. Project Participants and Stakeholders

Donor: Beneficiary:
Contact: Contact:
Contact details: Contact details:
Consultant Architect: Contractor:
Contact: Contact:
Contact details: Contact details:
UNOPS 2011 1
Structural Engineer:
Contact:
Contact details:
Services Engineer:
Contact:
Contact details:
Specialist Engineering:
Contact:
Contact details:
Others:
1.3. UNOPS Project Structure
(modify to suit required project delivery structure)
Country Director
-----------------------
Programme Manager
--------------------------
Project Manager
---------------------------
Deputy PM/Snr Engineer
Finance Human Resource Procurement ---------------------------------

Finance
------------------ -------------------- -------------------
Site Manager Site Engineer Site Engineer Services Engineer
--------------------- -------------------- ----------------------- ----------------------

-
UNOPS 2011 2
1.4 Form of UNOPS Contracts for Works in use
(information regarding the selection of the most appropriate form of

Contract can be found in UNOPS Contracts for Works guidance
materials)
Minor Works Contract
Short Form Construction Contract
Measured Price Construction Contract
Lump Sum Construction Contract
1.5 Responsibilities
UNOPS will perform a central role in managing Health and Safety,

Environmental and Quality control issues during the implementation of
this infrastructure project. The UNOPS Project Manager shall be
responsible for compiling and activating the Project Implementation
Plan along with the UNOPS Health & Safety and Environmental
Management manuals, tailored to meet the project specific
requirements.
The UNOPS Project Manager will delegate to the appropriate project

staff and site personnel specific responsibilities for the management
tasks identified in the UNOPS Project Implementation Plan, Health &
Safety and Environmental Management manuals for this project.
The UNOPS Project Manager will monitor and review the execution of
the Project Implementation Plan, Health & Safety and Environmental
Management manuals at least once every two months at a minimum.
The reviews should ensure that the objectives and requirements of the
plan and manuals are still valid and are being implemented and met.
Particular attention should be paid to forthcoming key project tasks
and activities ensuring there is pre-planning underway regarding
IPI Form
Inspection Test Planning, Hazard and Risk Assessment and
001
environmental management controls. A record of all monitoring and
reviews undertaken shall be recorded on the Project Implementation
Plan Monitoring and Review Log form (IPI Form 001).
1.6 Significant Objectives and Risks
Identify and list any significant Donor, Beneficiary and Stakeholder

objectives relating specifically to the infrastructure works
implementation. Ensure measures are identified and incorporated into
the various UNOPS implementation documentation to ensure plans
are put in place to meet these objectives.
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Objectives:
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Identify and list the significant risks relating specifically to the

infrastructure works implementation. Ensure these issues are
incorporated into the appropriate risk assessment processes and
procedures detailed within the UNOPS implementation
documentation.
Risks:
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The list of significant objectives and risks will be regularly reviewed

and updated, with appropriate action taken as part of the Project
Managers monitoring and review process as detailed in clause 1.5
above.
(In addition to identification and management within this document,

significant infrastructure implementation risks should also be logged
on the overall UNOPS project risk register (log) and processed,
monitored and reported on according to the wider project procedures)
2. Contract Commencement
Immediately post award of the works contract to the selected

Contractor and prior to the Contractors mobilisation and starting of
the works on site, UNOPS will hold a Contract Commencement
meeting with the Contractor to address and review the numerous
tasks, issues and activities relating to the commencement of the
construction project.
It is important from the outset of the contract to reinforce and establish

expectations, communication lines, processes and controls with the
Contractor (as outlined within the bidding/contract documentation) to
ensure best possible adherence to the contract conditions and the
UNOPS processes and procedures to be adopted to assist in
delivering the required project outcomes.
UNOPS 2011 4
The Project Implementation Plan (IPI) form 002, Contract

Commencement Meeting is to be used as the standard agenda and
template for the contract commencement meeting.
Initial site establishment and planning activities are an important part IPI Form
of the commencement process. Project Implementation Plan (IPI) Form 002
003 Site Establishment Planning Checklist is to be used as the
standard agenda and template for reviewing initial site establishment
requirements.
IPI Form
3. Survey and Set out 003
3.1 Survey and Testing Equipment
The Contractor is responsible for the correct positioning of all the

works on the project site. The accuracy of any set out and survey
work is reliant on the calibration and condition of the survey and
testing equipment used.
UNOPS may require (wherever possible and feasible) formal

verification and regular monitoring of the condition and calibration of
the survey and testing equipment to ensure greater accuracy in the
implementation of the works. (Equipment includes dumpy levels, laser
levels, EDMs, theodolites, etc).
Where appropriate a measuring and test equipment inspection log

shall be kept and maintained recording the regular testing and
calibration of the equipment used on site. UNOPS IPI Form 004
Measuring & Test Equipment Schedule is to be used for this
purpose.
IPI Form
All measuring and testing equipment is to be safely stored while on 004
site to ensure no damage or deterioration occurs.
3.2 Survey/Set out
Wherever possible a registered/certified Surveyor should be used to

establish the primary site survey control stations in relation to the
references specified in the Contact documentation and as agreed. A
site set out control plan is required to be produced by the Contractor
(and/or there Surveyor) with all the grid lines, datum points and other
survey control points noted. All primary site survey control stations will
have a suitable permanent mark and must be kept secure.
The site set out control plan should be updated regularly to include
any secondary survey control points. The Contractor may generate
secondary survey control points as required to set out and control
local areas of work. These control points shall be periodically
checked for accuracy and be clearly identified and protected
physically on site.
Each site survey control station and secondary station in addition to

being located on the overall set out control plan will also be
UNOPS 2011 5
individually detailed using the UNOPS IPI Form 005 Site Survey IPI Form
Station Detail Sheet. 005
4. Programme and Planning
4.1. The Construction programme
Once the Contractors programme has been submitted, reviewed and

approved in accordance with the Construction Contract conditions,
regular review and monitoring of progress of the execution of the
works next to the Contract programme is crucial.
Section 8.3 of both the UNOPS Lump Sum and Measured Price
Construction Contracts detail the requirements for a monthly
programme review process as part of a monthly progress report for
the project. For project programme and planning it is critical that this
review process is implemented and a set review cycle/time is agreed
with the Contractor and included in the regular project meeting
schedule (as clause 7, Contract Commencement Meeting IPI Form
002).
While no specific formal programme review process or period is

detailed within the UNOPS Short Form and Minor Works Contracts,
regular formal programme reviews with the Contractor are
recommended at least monthly (or more frequent as deemed
required) and should be planned for.
The approved Contractors programme should indentify the critical

path time activities linked through the programme for the works.
Establishing and identifying the works critical path is crucial for
assessing future impact of variations, delays and possible extension
of time claims in terms of overall project duration.
4.2 Two Weekly programme/Work Plan
A detailed two weekly programme/work plan should be undertaken on

all UNOPS projects. This detailed review and planning process
ensures accurate monitoring by UNOPS site staff of the Contractors
weekly progress and allows early identification of issues impeding the
planned works. This review process requires a regular fortnightly
meeting between the appropriate UNOPS site representative and the IPI Form
Contractors personal who is responsible for the programme delivery. 006
At the fortnightly meeting UNOPS will review progress relating to the
past two weeks of planned work verse what was actually achieved by
the Contractor. The Contract will also present the planned work
programme for the coming two weeks for discussion and review.
UNOPS IPI Form 006 provides a format for the two weekly
programme/work plan. It is critically important that the activities
detailed within the two weekly programme/work plan correlate with the
overall Contract programme.
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5. Implementation Controls
The documents and procedures outlined within this section of the plan
are to be used to assist with ensuring the works is implemented in
accordance with the technical specifications, acceptable trade practice
and identified testing requirements. The documents provide a
planning, monitoring and recording tool for implementation.
5.1. Inspection & Test Plan (ITP)
All inspections and testing to be undertaken throughout the project to IPI Form
ensure processes and outcomes meet the specified requirements 007
need to be planed and quality records maintained.
An Inspection & Test Plan for each trade and/or significant work
activity identifies the key performance criteria for the works and allows
allocation of appropriate implementation control measures to assist
achieving the required outcomes. Any specified hold points and
approvals are incorporated in the activity planning along with
allocation of the personnel responsible to monitor and implement.
The Inspection & Test Plan provides a framework for the works to be
packaged into controllable portions where specific risk and
specification requirements can be identified and controlled.
5.2 Trade/Activity Control Sheet
Where applicable Trade and Activity Control Sheets can be used in

addition to and in support of the Inspection & Test Plan. The Trade
and Activity Control Sheet acts as a prompt, checklist, record and tool
to control the implementation of a specific construction task in detail,
ensuring specific specification requirements are met and risk
managed, reducing the likelihood of defective work and need for
costly repairs and rework.
While compiling the Inspection & Test Plan for a particular activity, the
appropriate Trade and Activity Control Sheets to be used to control
the task should be identified.
Standard Trade and Activity Control Sheets have been complied for a
majority of the implementation operations on a typical construction
site. These sheets should be adjusted and modified to suite the
project specific requirements. The Project team is encouraged to
develop additional and new Trade and Activity Control Sheets for IPI Forms
tasks not covered by existing sheets. 008
IPI Form 008 is a list/Index of the standard Trade and Activity Control
Sheets available.
5.3 Project Site Meeting
Regular site meetings attended by the Contractor and UNOPS (and

when applicable the Consultants, Donors and Beneficiary) is a vital
communication, monitoring and planning forum for the project.
Meetings should be scheduled to meet project specific requirements.
UNOPS 2011 7
Crucial issues such as progress next to programme, resourcing,

quality, environmental and health & safety matters, coordination,
administrative and financial requirements are regularly discussed and IPI Form
reviewed with appropriate points of action moving forward defined. 008A
IPI Form 008A is a suggested Project Site Meeting Agenda for use.
5.4 Site Daily Report
The project daily diary is an important element in recording site

activities. Informative daily/shift diaries are required for the duration of
the contract.
The diary is a record of what has taken place on site and is an

important reference for the future. It is a clear and concise written
report confirming what operations have been undertaken on site, by IPI Form
whom and what has affected production and why. 008B
IPI Form 008B is a template Site Daily Report format for use.
6. Non Conformance, Complaints and Lessons Learned
6.1 Non Conformance
Where a product, work or service on the project fails to meet specified

and/or industry standard requirements the UNOPS non-conformance
procedure will be used. Details of the non-conformance are to be
recorded so notice can be given to the concern parties that a non-
conformance has occurred and that remedial work is required to be IPI Form
undertaken. 009
IPI Form 009 Non Conformance Report is to be used as a recording,

reporting and control document for communicating the Non
Conformance and the process of rectification. IPI Form
010
IPI Form 010 Non Conformance Register can be used as a summary
record and log of all project non conformances raised. The register
facilitates reporting and simple analysis of non conformance issues.
6.2 Complaints
A complaint report and register system is to be used to record,

investigate and respond to any formal complaints received regarding IPI Form
the project activities. IPI Form 011 and 012 are to be used to process 011 &
complaints. 012
6.3 Lessons Learned
Any significant issue or event that required remedial or corrective

action on the project is to be recorded and reported for the purpose of
eliminating reoccurrence in the future on other UNOPS projects.
Along with lessons learned, any suggested improvements to the
UNOPS infrastructure project implementation process should also be
detailed and recorded as part of the Lessons Learned process.
UNOPS 2011 8
IPI Form 013 Lesson Learned Report is to be completed and IPI Form
forwarded to the UNOPS Infrastructure Practice Lead for review, 013
collation and action as required.
7. Completion Procedures
As the infrastructure works near completion on the project various

Taking Over requirements such as inspections, testing, defects
management and submittals require processing and collation. The
control documents in this section can be used to assist in ensuring the
terms and conditions for Taking Over in accordance with the contract
are verified as complete and have been executed to the required
standard.
7.1 Taking Over/Substantial Completion Inspections
The Contractor in accordance with the form of Contract will notify

UNOPS that the works are ready for inspection as part of the works IPI Form
completion process. The General Taking Over Inspection form 014 &
and/or the Room Taking Over Inspection form can be used to assist 015
and record this inspection process (see IPI Form 014 and 015).
7.2 Contractors Submittals
Nearing completion of the works the Contractor is required to submit

various technical documentation including as-built drawings,
operational manuals, spares and guarantees/warrantees as detailed
within the Contract. To assist in identifying, monitoring and recording IPI Form
the submission and approval of the required submittals, IPI Form 016 016
can be used as a register for this process.
7.3 Contractor Completion Checklist
A Contractor Completion Checklist can be used to ensure the various

documentation, submittal and close out activities and issues are IPI Form
planned for and addressed (IPI Form 017) 017
7.4 Defects Liability Period
It is important that a procedure is established for managing defect

notification and carrying out repair works during the contract defects
Liability period. Clear lines of communication between the End User,
UNOPS and the Contractor are required for any defect notification and
protocol for access to carry out investigation, remedial and inspection
of repaired works will need establishing.
IPI Form
018
The Defects Liability Period Defects Register (IPI Form 018) allows
for monitoring and tracking of defects through the Liability period.
8. Document Control
All project documentation and correspondence is required to be part

of a document management plan in terms of referencing, logging,
filing, tracking and archiving. UNOPS does not currently operate a
fully integrated electronic document creation, distribution and
UNOPS 2011 9
filing/archive system, however the procedures outlined in this section

represent the various document control measures within the
organisation at present for project use.
8.1 Project Document Centre
In response to various UNOPS Organisational Directives (ODs), the

Project Document Centre is an archiving tool which holds the UNOPS
Project Blue File. The required documentation to be uploaded and
stored on the Blue File system is generally the wider project
documents relating to the overall project proposal, negotiation, award,
planning and reporting in terms of donor liaison and internal UNOPS
requirements. Largely the detailed project specific infrastructure
documentation is not part of the current Blue File system and will
require its own project specific management, control and archiving.
The UNOPS Project Management Practice has set of standard

document templates covering the wider project management
documents in terms of donor liaison and internal requirements. These
templates should be reviewed and incorporated into the project as
applicable.
8.2 Contract Notices
UNOPS has an extensive library of standard notices and letters

relating to specific clauses and obligations detailed within the various
forms of UNOPS Construction Contracts.
The standard notices and letters are available online for the UNOPS
team to use as applicable to the project.
8.3 Standard Forms and Templates
Standard forms and templates within the Health & Safety,

Environmental Management and Project Implementation manuals are
available for use as applicable to the project.
8.4 Documentation Control Plan
IPI Form 019 Project Document Control Plan is available as a

IPI Form
template to organise and establish the specific document control
019
system for the project.
UNOPS 2011 10
Operational excellence for results that matter
IPI FORM 001
PROJECT IMPLEMENTATION PLAN MONITORING AND REVIEW LOG
Date Project Health & Environment Detail of Review Review by whom Action Required Action
Implementation Safety completed
Plan Sign
UNOPS 2011 11
IPI FORM 002
CONTRACT COMMENCEMENT MEETING
Project Title:
Date:
Present at meeting: (Title & Name)
UNOPS Representatives: Contractors Representatives:

. .

. .

. .

. .

. .
1. Project Staff and Key Personnel
(Refer also to Schedule 10 of Construction Contract where applicable)
UNOPS Staff: Contractors Staff:
Project Manager: ___________________:

..........................
Deputy PM/Senior Engineer: ___________________:

...................................................
Site Engineer: ___________________:

.................. .
Site Engineer: ___________________:

.................. .
Site Engineer: ___________________:

.................. .
Services Engineer: ___________________:
UNOPS 2011 12
IPI FORM 002
.......................... .
Site Manager:
..................
Finance Associate:
.........................
Procurement Associate:
.......................................
Other:

2. Timing and Dates (Confirmation)
a. Proposed start date on site: .....................
b. Overall contract duration: .............................
c. Defects Liability Period: ............................
d. Note any milestone/stage completions: ............
e. Confirmation of site working hours: ..........
3. Contract Commencement Deliverables
Prior to any works being carried out on site, including site establishment, temporary works,
delivery of materials, etc, the Contractor must submit for review and approval the following
documentation.
Bank Guarantee for Performance
Submitted by who: ............. Date: .......
Documented confirmation that all required Insurances are in place
Submitted by who: Date: .......
Where applicable a Parent Company Guarantee and legal opinion
Submitted by who: ....Date: .......
Any Local Authority permits, consents, licences or fees required?
Submitted by who: Date: .............
Other Requirements? ....................................................................................
Submitted by who: Date: ...........
UNOPS 2011 13
IPI FORM 002
4. Project Quality Procedures Planning
The Contractor is to actively engage with, execute and comply with the UNOPS quality, health &
safety and environmental procedures and processes as outlined within the Contract documentation.
The appropriate UNOPS and Contractor staffs are to meet as soon as possible prior to works
beginning on site to establish and activate the procedures and controls required.
Initial Quality Procedures UNOPS Contractors Meeting Initial once

Planning Programme representative representative date and completed
time
Health & Safety (as detailed within

the UNOPS Project Health & Safety
Plan)
Key issues to address:
Project Site Emergency and

Evacuation plan, Site Induction
procedures and Site Safety Rules,
Visitors requirements, Hazard
Identification and Risk control
assessment procedures, project safety
meetings, work permit system,
accident and incident reporting, safety
inspections etc.
Environmental Management ( as
detailed within the UNOPS Project
Environmental Management Plan)
Key issues to address:
Environmental Risk assessment

procedures, site waste management
plan, emergency details, incident and
spill reporting and investigation, site
environmental inspections etc.
Implementation Procedures (as

detailed within the UNOPS Project
Implementation Plan)
Key issue to address:
Program and planning, inspection and

test planning, task analysis, site
inspections, trade control sheets etc.
UNOPS 2011 14
IPI FORM 002
5. Site Inspection
Is an initial site inspection prior to full site possession and works starting required? Full
dilapidation report/photographic record/joint stakeholder walk round and sign off.
If required, confirm date/time and attendees involved.
Date: ...................... Time: .......................................
Attendees: ...........................................
6. Site Establishment
Full and detailed review of the proposed and planned site temporary services, site
accommodation, storage and temporary access ways is required.
UNOPS IPI Form 003 is a checklist of tasks and issues to be considered regarding site
establishment.
The Site Establishment review may form part of this Contract Commencement meeting or be
held as a separate meeting depending on scope and extent of the works.
If a separate meeting then confirm date/time and attendees involved.
Date: .................. Time: .........................................
Attendees: ............................................
7. Communication
Confirm that for the purpose of giving written correspondence and communication including
notices, requests and consents under the terms of the Contract Conditions; that the
representatives and contact details noted on Schedule 1 Schedule of Details are correct and
will be used throughout the contract implementation.
On completion of the initial quality procedure planning meetings as detailed in item 4 above, a
schedule of all the proposed regular project site meetings will be collated, drafted and
transferred onto an overall Project Meeting Schedule and issued to all relevant parties. The
initial release of the meeting schedule will be produced by: . and will be
available from ................ (Date)
8. Programme
In accordance with the relevant contract conditions, submission of the overall master project
programme is due: .......................... (Date)
Short term / target roll out programmes will be required based on a week work
period cycle.
Programme monitoring and review meetings will be held regularly throughout the project
duration.
UNOPS 2011 15
IPI FORM 002
9. Construction Contract Time Frames
The Construction Contract for this project outlines the timeframes and durations for the various
processes administered within it. Both UNOPS and the Contractor have a contractual obligation
to adhere to the timeframes detailed.
Important contractual activities such as processing interim payments, variations, extension of

time claims and certificates are governed by set time periods for each step in the process.
Confirmation and clarification of exactly what UNOPS and the Contractors obligations are timing
wise will help eliminate misunderstanding in the future.
Discuss and confirm under this Construction Contract what the...........................
process and timeframe is for making an Interim Payment claim
process and timeframe is for submitting a Variation claim (Employer or Contractor

requested)
process and timeframe is for submitting an Extension of Time claim
10. General ( Other items for discussion)
UNOPS 2011 16
IPI FORM 003
SITE ESTABLISHMENT PLANNING CHECKLIST
Project Title:
Date:
Present at meeting: (Title & Name)
UNOPS Representatives: Contractors Representatives:
. ..
. ..
. ..
Site Establishment Requirements Who to Required Sign

action by date completed
1. Site Layout
Site boundaries physically defined
Fencing/hoarding scope required and material

to be used
Site office, accommodation and wash/toilet

facilities
Canteen/mess and welfare facility
Fresh water/Drinking facilities
Personnel access requirements confirmed
Main site vehicle access and temp roadways

considered
Material access and loading bays
Material storage (and hazard materials)
Support gantries and loading zones
UNOPS 2011 17
IPI FORM 003
Concrete pump locations
Compressor locations
On Site Machinery parking
Off site workers parking
Vehicle wash down areas
Traffic management
Crane locations
Site Signage locations/requirements
Waste bin locations
Any major temporary works requiring design

certification and review
2. Temporary Services
Identify temp services required for site

operation.
Existing site services location plan:

(water, gas, power, telephone, data, sewerage,
storm water, traffic, overhead services)
Plan routes/locations for temp site supply.
Contact with services authorities co-ordinate

connection/disconnection requirements.
Confirm positions of temporary power board and

sub board locations
3. Protection and Site Security/Safety
Adjacent buildings and property requiring

protection
Surrounding roads and footpaths require

protection, existing condition recorded
Security system for site considered. Patrols,

static guards, alarms.
UNOPS 2011 18
IPI FORM 003
Security and site lighting
Coordinate with H&S requirements for

evacuation/emergency plan and muster points
Confirm first aid kit locations
4. UNOPS Interface
Confirm interface and coordination requirements

for establishing UNOPS project staff site
facilities, accommodation and temporary
services requirements.
Confirm interface and coordination requirements

for other stakeholders regarding temporary
facilities.
5. Other Issues
UNOPS 2011 19
IPI FORM 004
MEASURING & TEST EQUIPMENT SCHEDULE
Project Title:
Date Equipment Acceptable Calibration Comments Date for

(Serial no.) tolerances for /Testing Verified next
equipment Calibration
(Certification and Testing
attached where
applicable)
(Sign and date)
UNOPS 2011 20
IPI FORM 005
SITE SURVEY STATION DETAIL SHEET
Project Title:
Established By: ................ Date: ...............................
Station Number/Reference: ............................................
Location: ................................
Marker type/Description: .........................................
Height Datum: .......................................... Coordinates: ...............................
Location Information: (Map, sketch and photograph)
UNOPS 2011 21
IPI FORM 006
TWO WEEKLY PROGRAMME/WORK PLAN
Project Title: Prepared By: Date:
Work Area/Section: Two Weekly period: From ......to ..........
Activity Resources Other S M T W T F S S M T W T F S Review Delayed? (Reasons)

(Task, trade, Required Factors Complete
works)
UNOPS 2011 22
IPI FORM 007
INSPECTION & TEST PLAN
Project Title: Prepared By: Date:
Trade/Activity: Plan Reference:
Item Task Requirement Reference/ Quality Hold Responsibility Frequency Type of Approval Comments
Source Control Point of Test/ Control/ by/Sign /Status
Document Acceptance Inspection Record off
Criteria Procedure
UNOPS 2011 23
IPI FORM 008 A
PROJECT SITE MEETING AGENDA
Key Information: Project Title, Date, Time, Location, Personal Present, Distribution List,
Meeting Number, Minutes Prepared By
Proposed Agenda
Item Notes
1. Review actions from previous minutes
2. Review progress against programme Formally record if satisfactory or not. Agree and
(overall master programme and weekly record any required corrective action.
work programme)
3. Outline and review next period planned

activities
4. Review Resources Note levels of plant, labour and materials,

review if these will be sufficient to meet
programme requirements over the next period.
5. Review any major Technical matters Review and record action required to resolve
any problems.
6. Review any major Contractual matters
7. Review contractual commercial status in Keep a register of variation status and

terms of variations, pricing submissions, report/update
instructions.
8. Health & Safety Issues (review

accidents/incidents, inductions, hazard
id system, general issues and
compliance)
9. Environmental Issues (review general

issues and compliance
10. Quality Implementation Issues (review

ITP, inspections, records and
compliance)
UNOPS 2011 24
IPI FORM 008 A
11. Outstanding information and required

approvals, submittals, non
conformances, etc
12. General/Other items of business
13. Agree key actions from the meeting
14. Set Date of next meeting
UNOPS 2011 25
IPI FORM 008 B
SITE DAILY REPORT
Project: Day:
Contractor: Date:
Reporter: Weather Conditions:
Work Area:
Contractor Contractor
Resources Equipment
Resource Number Hours Type Number Hours Operating

Worked
Project
Engineer
Forman
Labour
Trades
Trades
Trades
Work Progress (description and location):
Programme:
Inspections/Tests/Samples/Submittals:
UNOPS 2011 26
IPI FORM 008 B
Safety Issues:
Environmental Issues:
Delays/Disruptions/Major Instructions/Milestones:
Materials Delivered To Site: (Type/Quantity)
Visitors: (Name/Title/Reason)
UNOPS Reporter Comments:
UNOPS (Name/Sign/Date):
....................................................................................
(Distribute): ...............................................................................
UNOPS 2011 27
IPI FORM 008 01
TRADE/ACTIVITY CONTROL SHEET
Project: .. Date: Sheet No.: ........................
Trade/Activity: DEMOLITION Area/Location of Works:

..............................
Contractors Supervisor:
.................. UNOPS Personnel:
................
The signing of this Control Sheet and Inspection
by UNOPS does not relieve the Contractor from
any contractual obligations detailed within the
Contract Documents
Hold Date Sign Off

Required Completed Initial
Yes/No
General
Demolition Methodology Reviewed and Approved
Hazard & Risk Assessment (H&S Form 007) required/

carried out?
Work Permit system in place for Demolition and

completed
Design Engineering input and inspection required and

undertaken?
Environmental Risk Assessment (EM Form 002) required

/carried out?
Area Preparation
Work area and access to area isolated and clear
All asbestos and hazardous substances removed
Required protection in place
Hoardings, fencing and gates in place
Propping and Scaffold erected
UNOPS 2011 28
IPI FORM 008 01
Services
All services are protected, disconnected, removed as

required
Including: Water Gas Power Drainage

Data/Telecom
Safety and Control Provisions
Equipment and Services available in case of fire
Control of Dust/Air/Water
PPE available and to be worn
Time period
Demolition commenced : ..............................(date)
Time: .............................................................am/pm
(Material removal commence): .........................(date)
Time:..............................................................am/pm
Demolition completed: .......................(date)
Time: .....................................................................am/pm
Sign off Activity Complete: Date:
UNOPS 2011 29
IPI FORM 008 02
Project: ....... Date: Sheet No.: ...................
Trade/Activity: EXCAVATION (Bulk) Area/Location of Works:

............................
....................... UNOPS Personnel:
..............
The signing of this Control Sheet and Inspection by
UNOPS does not relieve the Contractor from any
contractual obligations detailed within the Contract
Documents
Hold Date Sign Off

Yes/No
General

carried out?
Work Permit system in place for excavation and completed
Environmental Risk Assessment (EM Form 002) required/

carried out?
Drawing number and revision for task:

...........................................
Set out and Levels
Excavation dimensions checked and set out lines

confirmed
Record Actual:
Excavation depths and levels checked and confirmed
Record Actual:
Comment on condition of sub grade/extent of stripping etc

as required:
Survey complete and confirmed
UNOPS 2011 30
IPI FORM 008 02
Area Preparation
Work area and access all clear
Services
All underground services located and marked and all

precautions taken to avoid them? Relocation?
Power Water Drainage Storm water Gas

Telecom/Data
All overhead services clear from working area equipment

and machinery
Excavation fences and protection barriers to be used
Shoring/battering required and confirmed
Machinery and equipment operation reviewed and

confirmed
PPE as required
Shoring Required? Yes No
Shoring method approved Correctly installed
Dewatering Required? Yes No
Method of dewatering approved
Silt traps installed
Pumps installed and operational
Water levels to be monitored? By whom?

.........................................................
Soft Spots
Soft Spots discovered Soft Spots discovered Yes No
If yes treated and recorded
UNOPS 2011 31
IPI FORM 008 02
Time period
Excavation commenced:
....................................................................(date)
Time:
...........................................................................am/pm
Excavation completed: ...................................(date)
Time:
...........................................................................am/pm
UNOPS 2011 32
IPI FORM 008 03
Project: ...... Date: Sheet No.: ..............
Trade/Activity: EXCAVATION Area/Location of Works:

(Backfilling) ........................
Contractors Supervisor: UNOPS Personnel:

...................... ..........
The signing of this Control Sheet and Inspection by .....................................................................................

Documents
.....................................................................................
Hold Date Sign Off

Yes/No
General
Hazard & Risk Assessment (H&S Form 007) required

/carried out?
Work Permit system in place for excavation/backfill and

completed
Environmental Risk Assessment (EM Form 002)

required/carried out?

.......................................
Material and Specification
Material sample provided and approved (confirm type)

.....................................................
Specification: to be placed in ...........mm layers
(clause: .................................................................)
Specification: to be compacted and tested to

. ...............................................as
specification
(clause: ...................................................................................)
UNOPS 2011 33
IPI FORM 008 03
Testing Results: (method/location/result/lab

documentation)
...
.......................................
Final level survey checked and confirmed back to

drawing and within tolerances
Area Preparation
Services
All existing and new underground services installed,

located and marked and appropriately housed,
identified and tested prior to backfilling
All overhead services clear from working area

equipment and machinery

confirmed
PPE as required
Set out and Formation
Set out profiles and pins as required
Confirm bedded elements are installed to correct line

and level (e.g. kerbs)
Steps, benches and finished layer profile within

tolerances
Protective material layer required/provided
Backfilling against Structures: Yes No
UNOPS 2011 34
IPI FORM 008 03
Structures surface acceptable and specified

waterproofing applied
Drainage planned/in place prior to/in conjunction with

backfilling
Special specification requirements of structural backfill
Time period
Backfill commenced :
..............................................................................(date)
Time:
..............................................................................am/pm
Backfill completed:
..............................................................................(date)
Time:
..............................................................................am/pm
UNOPS 2011 35
IPI FORM 008 04
Project: ..... Date: ....Sheet No.: .....
Trade/Activity: EXCAVATION (Sub Base) Area/Location of Works:

.........................
..................... UNOPS Personnel:
...........
UNOPS does not relieve the Contractor from any .....................................................................................
Documents
.....................................................................................
Hold Date Sign Off

Yes/No
General

carried out?
Work Permit system in place for excavation/backfill and

completed


.................................
Material and Specification
Material sample provided and approved (confirm type)

.....................................................
Source of material approved and acceptable
Specification: to be placed in ...........mm layers
(Clause:...................................................)
Specification: to be compacted and tested

to....................................................... as specification
UNOPS 2011 36
IPI FORM 008 04
(Clause: .................................................)
Final level survey checked and confirmed back to

drawing and within tolerances
Area Preparation
Proceeding works preparation and formation complete

and accepted
Weather conditions acceptable
Services
All existing and new underground services installed,

located and marked and appropriately housed,
identified and tested prior to sub base
All overhead services clear from working area

equipment and machinery

confirmed
PPE as required
Set out and Formation
Set out profiles and pins as required
Confirm bedded elements are installed to correct line

and level (e.g. kerbs)
Steps, benches and finished layer profile within

tolerances
Protective material layer required/provided
Sub Base
Inspect sub base installation:
UNOPS 2011 37
IPI FORM 008 04
Check Roller type confirm layer thickness correct

number of roller passes free from segregation
testing as specified
Cement/Lime Bound Material
Batching and mixing of materials as specification
Moisture content controlled and tested
Lime material specification and testing requirements

established for spread rate, MCV, pulverisation, mix
depth. (test records and documentation attached)
Place and compact as specified with correct joints, layer

thickness
Check/test surface finish, density and CBR testing

(test records and documentation attached)
Curing/bituminous spray after compaction
NO traffic on area for specified duration/protected
Time period
Backfill commenced: ...........................................(date)
Time: ....................................................................am/pm
Backfill completed: ..............................................(date)
Time: ....................................................................am/pm
UNOPS 2011 38
IPI FORM 008 05
Project: ..... Date: Sheet No.: ...............
Trade/Activity: GROUND ANCHORS Area/Location of Works:

.........................
...................... UNOPS Personnel:
..........
UNOPS does not relieve the Contractor from any ....................................................................................
Documents
....................................................................................
Hold Date Sign Off

Yes/No
General
Ground Anchor No:

.....................................................
Hazard & Risk Assessment (H&S Form 007) required

/carried out?


...................................
Ground Anchor Supply
Length:
.....................
Hole Diameter:
...................................
Spaces:
.....................
Coating/Cover:
.......................................
UNOPS 2011 39
IPI FORM 008 05
Drilling
Hole Depth:
................................
Ground Log (documentation attached)
Anchor Installation
Centre of Hole:
.......................................
Permanent Head Access:

.............................................................
Grout- Mix, tested and approved:

.........................................................
Grout- Head Control:

..........................................
Test Cubes secured:

...........................................
Dismantle/Clean Up:
..............................................
Test Results
Group test ...Mpa strength achieved
Anchor Design test Load: ..........MPa,
Increment Load : 1st ..................................MPa,
2nd .............................................................MPa,
3rd ..............................................................MPa,
after 10 minutes: ...................................MPa.
Test Load Off: 1st .........MPa (deflection .),
2nd ................................MPa (deflection ..),
UNOPS 2011 40
IPI FORM 008 05
3rd .......................MPa (deflection .).
Residual Deflection ................................
Stress Loading: 1st ..................................MPa,
2nd ........................................................MPa,
Deflection lock off

............................................................
(Results documentation attached)
Time period
Anchor commenced: .................................(date)
Time: ......................................................am/pm
Anchor completed: ....................................(date)
Time: .............................................................am/pm
UNOPS 2011 41
IPI FORM 008 06
Project: ..... Date: ..... Sheet No.: ............
Trade/Activity: PILING (Bored) Area/Location of Works:

..........................
...................... UNOPS Personnel:
............
UNOPS does not relieve the Contractor from any ......................................................................................
Documents
......................................................................................
Hold Date Sign Off

Yes/No
General
Bored Pile No:

...................................................
Hazard & Risk Assessment (H&S Form 007)



.................................
...................................................................................
Drilling
Confirm set out/location prior to drilling
Drilling Log completed (documentation attached)
Pile Drilling total depth: design .......................
actual ..........................................................
Bell Diameter: design .................................
actual .......................................................
UNOPS 2011 42
IPI FORM 008 06
Bell height: design .....................................
actual ......................................................
Casing Used
Dewatering, clean out and spoiling
Levels
RL Ground Level:
...................................................
RL Founding Depth:
......................................................
Actual RL Founding Depth:

..........................................................
Difference:
..............................................................
Finished Pile Reduced Level (RL):

...................................................
Hold Point for Inspection prior to reinforcement:
Yes No
Reinforcing to Pile
Drawing/Detail reference for reinforcing (including

Revision):
........................................
Confirm main bar diameter and grade correct
Confirm spiral bar diameter, grade and pitch correct
Confirm stirrup bar diameter, grade and spacing
Confirm lap lengths correct
All spaces, ties and spreaders correct to achieve

spacing and cover
Placement of reinforcing correct and aligned
UNOPS 2011 43
IPI FORM 008 06
Hold Point for Inspection prior to concrete:
Yes No
Concrete to Pile
Placing equipment on site and operational
Concrete placement method:

........................................
Concrete Sump test taken and recorded at:

............................................
Concrete samples taken for strength testing

(results to be attached)
Casing removed
Pile cap/joint prepared correctly
Inspection required
(Results documentation attached)
Time period
Piling commenced: ..............................(date)
Time: ...................................................... am/pm
Piling completed: ............................ (date)
Time:.................................................am/pm
UNOPS 2011 44
IPI FORM 008 07
Project: ............ Date: ............Sheet No.: ....
Trade/Activity: PILING (Driven) Area/Location of Works:

......................
............................. UNOPS Personnel:
........
UNOPS does not relieve the Contractor from any ................................................................................
Documents
Hold Date Sign Off

Yes/No
General
Driven Pile No: ..............................
Pile Material:
...................................................

carried out?


.....................................
Survey and Set Out
Location Established
Datum/set out established
Pile Material
Check pile material (delivery and manufacturing stage)
(attached documentation)
UNOPS 2011 45
IPI FORM 008 07
Services
Existing in ground services located, disconnected/

relocated where applicable.
Water Power Gas Drainage Telecom/Data
In ground structures in driving location (i.e. fencing,

power poles etc)
Installation
Monkey Weight (and set):

.......................................................................................
Drop Height: ..................................
Pile SED: ..........................................
Pile Length: ...................................
Driven Depth: ...............................
Blows per 400mm: ...............................
Set: ...................................................
Test Pile Yes No
Reinstatement Requirements:
Time period
Piling commenced : ...........(date)
Time: .............................................am/pm
Piling completed: ...............(date)
Time : ............................................am/pm
Sign off Activity Complete:
Date:
UNOPS 2011 46
IPI FORM 008 08
Project: ..................... Date: Sheet No.: ..... Mix Designation:

..........................
Trade/Activity: CONCRETE POUR SUMMARY Area/Location of Works:
.......................... Batch Plant:
Contractors Supervisor: ................
..................................... UNOPS Personnel:
............ Specified Slump:
................................................................................................... ..........................
Element item/Pour Location:
The signing of this Control Sheet and Inspection by UNOPS
..................................... Specified Air Content: ..
does not relieve the Contractor from any contractual
obligations detailed within the Contract Documents
Weather: ..........................................................
Truck Docket QTY Batch Arrival Discharge Discharge Slump Time Air Temp Air/ Test Time Taken
No. No. m3 Time Time Start Finish Test Taken Content Concrete Cylinder
(mm) Taken (ID)
UNOPS 2011 47
IPI FORM 008 08
Truck Docket QTY Batch Arrival Discharge Discharge Slump Time Air Temp Air/ Test Time Taken
No. No. m3 Time Time Start Finish Test Taken Content Concrete Cylinder
(mm) Taken (ID)
UNOPS 2011 48
IPI FORM 008 09
Project: ............ Date: ... Sheet No.: ..
Trade/Activity: CONCRETE POUR GENERAL Area/Location of Works:

...................
............................. UNOPS Personnel:
.........
UNOPS does not relieve the Contractor from any .............................................................................
Documents
Hold Date Sign Off

Yes/No
General
Reinforcing Steel and Formwork trade/activity control

sheets in?
RL required: ..............................
Benchmark RL: .....................

....................................
Element to pour:
..................
(area, location, pour ref)
Pre Pour
1. Sub grade acceptable
2. Formwork, propping and support acceptable
3. Set out, levels, falls and alignment acceptable
4. Cast ins, penetrations, joint elements, plates,

blockouts included
UNOPS 2011 49
IPI FORM 008 09
5. Blinding concrete required/in place
6. Services conduits, ducts and pipe work

included
7. Reinforcement and cover acceptable
8. Pour element clean and free of material
9. Final pre pour inspection sign off
10. Concrete Pour Summary checklist to be used
11. Cylinder Samples and Sump testing ready
12. Weather protection required and in place
13. Additional specific requirements: (specific

requirements for beams, columns, slabs)

.........................................................
Plant and Equipment
Plant Required (and available on site): Vibrators

Screeds Bullfloats Powerfloats
Safe working platform
Waste/Bin skips available
Labour resource adequate
Pumping equipment committed, set out and ready
Additional specific requirements: (specific requirements

for beams, columns, slabs)
.
.
...................................................................................
Pouring and Finishing
1. Concrete Finish
UNOPS 2011 50
IPI FORM 008 09
2. Vibration
3. Additives
4. Placing and screening to levels and falls
5. Formwork remains aligned/plumb
6. Clean up
7. Saw cutting/control joints/stop ends


...
..................................................
Post Pour
1. Formwork Stripping time:
A) Beams/Walls/Column Sides:
Hours: , actual: ....
B) Beam/Slab Soffit:
Days: ..............., actual: .....
C) Prop and Support removal:
Days: ., actual: ....
2. Finish Inspection : Concrete correct alignment

, concrete surface finish acceptable ,
penetrations/cast ins clear and correct position
3. Curing: Specification Requirements

............,
(water spray, wet sand, wrapping, etc),
time frame: .., Completed
UNOPS 2011 51
IPI FORM 008 09


.....................................................
5. Any remedial action required and undertaken:

....................................
............................................................................
............................................................................
...........................................................................
Date:
UNOPS 2011 52
IPI FORM 008 10
Project: ............ Date: Sheet No.: ........
Trade/Activity: REINFORCING STEEL Area/Location of Works:

.......................
............................ UNOPS Personnel:
.........
The signing of this Control Sheet and Inspection by .................................................................................
.................................................................................
Documents
Hold Date Sign Off

Yes/No
General

....................................
Sample testing of steel grade required (or other

specification requirements)
Area/Location/Element for Steel:

.................................
Reinforcing Bar Size & Lap Size Cover Fix Secure Sign Off
Grade Initial
Main Reo Bar vertical
Main Reo Bar horizontal
Stirrups
Saddle bars
UNOPS 2011 53
IPI FORM 008 10
Starter bars
Mesh
All steelwork adequately

tied
Spacer blocks and chairs

are in place
Temporary support
adequate
Sign off Activity Date:

Complete (ready for
concrete pour):
UNOPS 2011 54
IPI FORM 008 11
Project: ... Date: . Sheet No.: .....
Trade/Activity: FORMWORK Area/Location of Works:

...............................
................... UNOPS Personnel:
.................
The signing of this Control Sheet and Inspection
by UNOPS does not relieve the Contractor from .........................................................................................
any contractual obligations detailed within the
Contract Documents
Hold Date Sign Off

Yes/No
Drawing

.................................
Drawing of Formwork Construction:

.............................
Formwork and Support Material:

......................
Formwork
1. Concrete Finish Required:

........................
Material surface acceptable to achieve finish
2. Alignment and Level checked
3. Formwork well fixed/rigid and secure
4. All bracing rigid and secure
5. Joint detail as per specification
6. Stop end and close ends complete
UNOPS 2011 55
IPI FORM 008 11
7. Construction joints correctly located and

complete
8. Releasing agents applied
9. Inserts, cast ins, waterbars etc, all fixed and

secured
10. Interface/scabbling/keying surfaces

acceptable
11. Clean out complete
Support False work
1. False work layout was per design/drawings
2. Founding and base adequate for load

transfer
3. Steel propping/shoreload frames acceptable

and correct spacing
4. Support Heads located central under

supporting bearer
5. Bracing and required back propping

complete
6. Vertical load transfer path acceptable
Date:
UNOPS 2011 56
IPI FORM 008 12
Project: ............ Date: Sheet No.: .
Trade/Activity: PRECAST CONCRETE Area/Location of Works:

(Supply/Manufacture) ......................

............................. .........
The signing of this Control Sheet and Inspection by ................................................................................

Documents
................................................................................
Hold Date Sign Off

Yes/No
General
1. Precast Unit and Number:

.
2. Shop Drawing No:

.....................
Pre manufacture: Mould/Form Dimension Check
Length Width Height Rebates Fillets
Cut outs Square
Pre manufacture: Reinforcing Check
1. Main Reo Bar: Grade Bar Size Laps

Cover
2. Stirrups: Grade Bar Size Laps Cover
3. Starters: Grade Bar Size Laps Cover
UNOPS 2011 57
IPI FORM 008 12
Pre manufacture: General
Lifting eyes Inserts Conduits Drossbacks
Confirm stop ends in place retarder/release agents
Add any unit specific inspection requirements

...............................
Pre manufacture: Concrete
Concrete Strength: ...........................mpa
Concrete slump test: ...........................(mm)
Concrete cylinder test taken
Post manufacture: General
Finish achieved as specified
Dimensions checked and within specified tolerances
All curing completed
Defects noted and repaired
As Built Drawings produced
Transport/Delivery
Post delivery/transport units acceptable condition
Rejected but material unloaded
Rejected and returned
Corrective actions to be taken

................

Complete:
UNOPS 2011 58
IPI FORM 008 13
Project: Date: Sheet No.: ......

............
Area/Location of Works:
Trade/Activity: PRECAST CONCRETE .....................
INSTALL
UNOPS Personnel:
Contractors Supervisor: ........
...........................
...............................................................................
UNOPS does not relieve the Contractor from any ...............................................................................
Documents
Hold Date Sign Off

Yes/No
General
1. Precast Type/Unit and Number:

...
.....................
2. Shop Drawing No:

...
............................................................
3. As Built Drawing No:

...
................................................................
Set Out/Survey
Grid Datums used:

Offsets from Datums:

...
Reduced Levels (RL) (as required)
Slab RLs: .......................................................
UNOPS 2011 59
IPI FORM 008 13
Benchmark RLs:
............................................................................
Top RLs:
............................................................................
Bottom RLs:
........................................................................
Seating RLs:
....................................................................
Soffit RLs:
....................................................................
Pre Erection
Falsework and Supports (if required) correct set out and

RLs
Set out requirements checked
RLs confirmed (shims/packing included): .,
Seating and housing dimension specifications met
Starters (length and location) confirmed as per

specification
Drossbacks ducts clear
Erection
Lifting system approved , Hazard/Risk assessment

required
Reinforcing location/linking correct
Even Seating of units
Horizontal alignment Vertical alignment Plumb
Props and bracing fixed/in place

Complete:
UNOPS 2011 60
IPI FORM 008 14
Project: ............ Date: Sheet No.: ...
Trade/Activity: STRUCTURAL STEEL Area/Location of Works:

SUPPLY .......................

............................. .........

Documents
................................................................................
Hold Date Sign Off

Yes/No
General
1. Drawing No: .........
2. Shop Drawing No: ..........
3. As Built Drawing No: .............
Pre fabrication
Number of Units required: .......
Site Measurements required: Yes No
Dimension checks
Shop Drawings required: Yes No
Approved: ..........................................
Samples required: Yes No
Approved: ..........................................
Fabrication
Identify specification requirements : Material test
UNOPS 2011 61
IPI FORM 008 14
certificates Welding testing and inspections
Coatings
Hot Dip Galvanising: in accordance with specification
Surface Prep for Painting: in accordance with

specification
First Coat/Prime for coating: in accordance with

specification
Second Coat/Intermediate coating: in accordance with

specification
Final Coating: in accordance with specification
Film thickness test required: required Yes No

Approved
Delivery & Transport
Delivery Requirements:
..
............................................................................

Complete:
UNOPS 2011 62
IPI FORM 008 15
Project: ............ Date: Sheet No.: .........
Trade/Activity: STRUCTURAL STEEL Area/Location of Works:

ERECTION .......................

............................ .........

Documents
................................................................................
Hold Date Sign Off

Yes/No
General
1. Drawing No: ........
2. Shop Drawing No: .........
3. As Built Drawing No: ............
Pre Erection
Lifting and erection method approved
Hazard/Risk assessment/Lifting permit required
Confirm set out/dimensions on site
Erection
Steel position and plumpness confirmed
Temporary brace/support frame required and in place
UNOPS 2011 63
IPI FORM 008 15
Final Fixing
Final connections/welding and bolt down complete
Remove temporary bracing/support
Any damaged and site welded area primed and painted

in accordance with specification
Protect of steel or coating required?
Protection of steel or coating required? Yes No

Complete:
UNOPS 2011 64
IPI FORM 008 16
Project: ............ Date: Sheet No.: ....
Trade/Activity: BLOCK & BRICKWORK Area/Location of Works:

......................
............................ UNOPS Personnel:
.........
Documents
................................................................................
Hold Date Sign Off

Yes/No
General
Samples required and approved of material and grout
Grid and off sets confirmed for activity
Sample area required and approved?
Installation
Confirm founding/foundations suitable
Confirm starters in correct location and length
Construction joint layout and method confirmed
Veneer fixing and tie back as specification
Any insulation, damp proof course etc as per specification
Wall layout/pattern marked out and confirmed
Fist course/layer laid, inspected and approval given
All striking and pointing acceptable
Bedding and mortar depth as per specification
UNOPS 2011 65
IPI FORM 008 16
Progressive checks on plumb and level
Frequency: ................................
Openings
Doors/windows and openings confirmed and incorporated
Allowance for all services penetrations made
Reveals and Rebates included
Wash/Cleanout ports included
Blockwork Concrete Filling
Cavity washed out and clean
Bracing in place as required
Safe working platform available for pouring access
Filling heights confirmed and controlled
All concrete pour equipment available
Reinforcing steel as per drawings/specification
Fill correctly vibrated
Test cylinder on concrete mix taken
Wall surface wash down/concrete spill cleaned up
Any protection requirements?
Final visual inspection: True and plumb

Complete:
UNOPS 2011 66
IPI FORM 008 17
Trade/Activity: TANKING/ Area/Location of Works:

WATERPROOFING ......................

........................... .........

Documents
...............................................................................
Hold Date Sign Off

Yes/No
General
Samples required and approved of membrane material

(meet specification)
Samples required and approved of jointing material (meet

specification)
Adhesion Test to meet specification/site conditions
Installation
Datum and Gridlines established for installation
Surface preparation complete and accepted (meets

specifications)
Weather/temperature limitations re installation of

membrane: .................................................
Membrane primer applied as per specification
Joints/Seams : Dry Clean installed and sealed as

specification
Penetrations: proprietary fitting and sleeves sealed and

complete as specification
UNOPS 2011 67
IPI FORM 008 17
Protection to membrane as specification

Complete:
UNOPS 2011 68
IPI FORM 008 18
Project: ............ Date: Sheet No.: .....
Trade/Activity: TIMBER FRAMING Area/Location of Works:

.......................
........................... UNOPS Personnel:
.........
Documents
................................................................................
Hold Date Sign Off

Yes/No
General
Drawing and specification requirements:

.............................
Set Out: datum, off sets, set out established:

......................................
Fixing to sub base: Concrete Steelwork Timber
Material Specification
Specified Moisture Content: ....% Achieved
Specified Timber Grade and treatment:

Achieved
Material sight tested and acceptable (straightness, bows,

knots, twists)
Fixings
Fixings as specified (size, grade, type)
UNOPS 2011 69
IPI FORM 008 18
Framing Inspection
Straightness and plumb by inspection
Member size and spacing correct
Blocking, support and fixings for services and other trades

included
Framing and trimming to all openings (doors, windows,

surrounds)
Damp proof Course required and installed
All bracing incorporated into framing

Complete:
UNOPS 2011 70
IPI FORM 008 19
Project: ............ Date: Sheet No.: ..........
Trade/Activity: INTERNAL LININGS Area/Location of Works:

......................
.......................... UNOPS Personnel:
.........
Documents
................................................................................
Hold Date Sign Off

Yes/No
General
Material lining:
.
..........................................................

......................
Material thickness, grade, composition as per

specification
Sample required and approved
Sub strata/Fixing base acceptable (i.e. correct moisture

content)
Fixings
Fixings as specified (size, grade, type)
Fixing layout and requirements as per specification
UNOPS 2011 71
IPI FORM 008 19
Lining Inspection
Confirm lining material layout/installation plan is

acceptable
Correct blocking, strapping, support framing in place

for lining fixing
Confirm all first fix services are complete and tested

before lining
Coordinate all services and opening penetrations in

linings
Jointing and sealing methods correct
Weather and climatic conditions acceptable to lining

material
Protection required post fixing

Complete:
UNOPS 2011 72
IPI FORM 008 20
Project: ............ Date: Sheet No.: ..........
Trade/Activity: ROOFING Area/Location of Works:

........................
............................ UNOPS Personnel:
..........
UNOPS does not relieve the Contractor from any .................................................................................
Documents
.................................................................................
Hold Date Sign Off

Yes/No
General
All Hazard identification, fall prevention and material

loading considerations been made for a safe operation
Roofing Material:
.

.........................
Material thickness, grade, composition as per

specification
Sample required and approved
Sub strata/Fixing base acceptable to support roofing

material and required fixing requirements (including
required fillets)
Sub strata/fixing base acceptable surface finish to

receive roofing material (moisture content, laid to falls,
surface treatment compatible etc)
Sundry flashing, jointing, sleeve and penetration items
UNOPS 2011 73
IPI FORM 008 20
reviewed and approved
Fixings
Fixings/Bonding/Adhesive as specified (size, grade,

type)
Fixing layout and requirements as per specification
Installation
Confirm all first fix services located in roof cavity are

complete and tested before installation
Coordinate all services and opening penetrations in

roofing
Required support netting, foil, insulation, sarking, battens

and membranes installed before roof cladding
Inspection/review of each layer of roofing/cladding

material (for numerous layers)
Jointing, sealing and mortar methods correct
Weather and climatic conditions acceptable for

installation to take place
All sundry flashings, sleeves, penetrations fixed, sealed

and completed
All interface with rainwater heads, sumps, overflows and

guttering complete
All surplus materials removed and surface washed down
Protection required post installation
Water/soak test required and carried out

Complete:
UNOPS 2011 74
IPI FORM 008 21
Trade/Activity: EXTERNAL WINDOWS & Area/Location of Works:

DOORS ........................

............................ ..........

Documents
.................................................................................
Hold Date Sign Off

Yes/No
General
Unit no/Location: ........
Shop Drawings: Yes No
Approved: .....
Samples Required: Yes No
Approved: ........
Test certificates required: Yes No
Supplied/Approved: ................................
Site measurement undertaken
Fabrication
Confirm materials meet specification: Profiles Fixings

Hardware Gaskets Sealants Flashings
Joints, connections and junctions all sealed and screwed

securely
Glass and inserts as per specification
UNOPS 2011 75
IPI FORM 008 21
All gaskets and glazing beads securely fitted
Units require protection to transport to site
Installation
Safe access for installation workers
Correct opening sizes checked and confirmed
All preceding trades and activities complete
Units fixed level, secure and with correct fixings
Flashings and sealants installed
Weather tightness testing
Glass, frames and members cleaned and protected
Curtain Wall System (install)
Frames/supports fixed line and level
Fixing/Bolts correctly installed (spacing, depth, torques)
Expansion joints
Glass (as per specification)
Glass/Glazing seals (internal and external)
Cover plates/Clip on units installed (internal and

external)
Elements operational

Complete:
UNOPS 2011 76
IPI FORM 008 22
Trade/Activity: PAINTING & COATINGS Area/Location of Works:

.......................
............................ UNOPS Personnel:
.........
Documents
................................................................................
Hold Date Sign Off

Yes/No
General
Product as per specification
Samples Required: Yes No
Approved: .......(colour, texture, coverage)
Safety Considered: Worker access Ventilation

Store Hazardous items
Preparation
Climate/temperature within manufactures

specification for application
Surface preparation acceptable and as per

manufacture/specification requirements (surface
temperature, dust, surface defects etc)
Surrounding elements protected/covered from over

spray
UNOPS 2011 77
IPI FORM 008 22
Location Paint Batch Colour No. of Sign Sign Sign Sign Sign
Type No. Coats Check Check Check Check Check
1st 2nd 3rd 4th 5th
Walls
Ceilings
Doors
Frames
Trims
Joinery
Final Clean
All surfaces clean and wiped down, over paint removed
Protection required of finished surfaces

Complete:
UNOPS 2011 78
IPI FORM 008 23
Project: ........... Date: Sheet No.: ...
Trade/Activity: FIRE SPRINKLERS Area/Location of Works:

......................
........................... UNOPS Personnel:
........
Documents
...............................................................................
HOLD DATE SIGN OFF

REQUIRED COMPLETED INITIAL
YES/NO
General
Drawings for works:

........
Shop Drawings required and approved
Pipe, fittings and fixtures material as per

specification, samples and approved
All sleeves and fixing cast ins complete and correct

location
Installation
All sprinkler outlets/head installed
Blank ends fitted as required
All pipework and fittings installed have been primed,

touch up
Sprinkler layout in rule with approved drawings
UNOPS 2011 79
IPI FORM 008 23
Commissioning
Air test carried out and the system (any faults

rectified)
Pressure test for . hours, monitored and

approved
Check all valves and equipment installed in correct

locations
Interface with local Fire Service
Test results and documentation attached
As Built drawings submitted and approved

Complete:
UNOPS 2011 80
IPI FORM 008 24
Project: ........... Date: Sheet No.: ........
Trade/Activity: FIRE ALARM SYSTEM Area/Location of Works:

......................
............................ UNOPS Personnel:
........
Documents
................................................................................
Hold Date Sign Off

Yes/No
General
Drawings for works:

...............
Samples supplied and approved
Installation
Cables installed and tested
Detectors, alarms, break glass, horns fitted in correct

position
Support/back up 24hour power system installed and

operational
Panels in correct location and fitted
Review and inspection from local fire service (required?)
UNOPS 2011 81
IPI FORM 008 24
Commissioning
All control equipment is operational
Testing to system and detectors as specified

Complete:
UNOPS 2011 82
IPI FORM 008 25
Project: ............ Date: Sheet No.: ....
Trade/Activity: FIRE HYDRANT SYSTEM Area/Location of Works:

.....................
........................... UNOPS Personnel:
........
Documents
...............................................................................
Hold Date Sign Off

Yes/No
General
Drawings for works:

.......
Samples supplied and approved
All sleeves and fixing cast ins complete and correct

location
Installation
Pipe support fixings secure and at correct centers
Pipe sizing correct as per design
All joints primed and touch up paintwork
All pipe work labelled correctly
UNOPS 2011 83
IPI FORM 008 25
Commissioning
All control equipment is operational
Air test carried out
Pressure test to not less than ........... for

.....................time
Inspect seal caps and replace after test
Local Fire Service inspection and review (if

required?)

Complete:
UNOPS 2011 84
IPI FORM 008 26
Project: ........... Date: Sheet No.: ...
Trade/Activity: PLUMBING (ABOVE Area/Location of Works:

GROUND) .......................

.......................... .........

Documents
.................................................................................
Hold Date Sign Off

Yes/No
General
Drawings for works:

................
Service Pipe Run Function:

...............................
Pipe, fittings and fixtures material as per specification,

samples & approved
Installation
Pipe work securely fixed
Lagging/insulation to pipe work as specified
Penetrations sealed
Fire Collars fitted
Pipe work outlets located at correct location and height for
UNOPS 2011 85
IPI FORM 008 26
fittings
All valves, mixers and rings installed in correct locations
Seismic restraints installed as required
All pipe work labelled
Support framing and plates installed for supporting

plumbing fittings
Final inspection before covering pipework (HOLD)
Testing
Pressure testing for all pipe work.
Hot Water: ................................. (specified Kpa),
Test pressure: .. Duration: .................
Cold Water: .................................(specified Kpa),
Test pressure: Duration: ...................
Flushing Water: ..................................(specified Kpa),
Test pressure: . Duration: ..................
Gas Pipework: ............................... (specified Kpa),
Vent Pipework: ...................................(specified Kpa),
Waste Pipework: ................................(specified Kpa),
Test pressure: Duration: ...................
Commissioning
All plumbing fittings installed (2nd fix)
Water flow checked
Values checked
Water hammer/knocking checked
UNOPS 2011 86
IPI FORM 008 26
Manuals submitted

Complete:
UNOPS 2011 87
IPI FORM 008 27
Trade/Activity: PLUMBING (BELOW Area/Location of Works:

GROUND) .........................

............................. ..........
The signing of this Control Sheet and Inspection by ..................................................................................

Documents
..................................................................................
Hold Date Sign Off

Yes/No
General
Drawings for works:

..................
Service Pipe Run Function:

................................

samples & approved
Installation
Pipe invert levels checked
Levels and Falls checked
Pipe work securely fixed
Lagging/insulation to pipe work as specified
Penetrations included and sealed
UNOPS 2011 88
IPI FORM 008 27
Fire Collars fitted as required
Seismic restraints installed as required
All pipe work labelled/identification tape
Testing
Pipework: .....................................(specified Kpa),
Test pressure: ...... Duration: ..............
Commissioning
Water flow checked
Values checked
Back Fill to Pipework and surfaces reinstated
Open end of pipework capped off to prevent ingress

Complete:
UNOPS 2011 89
IPI FORM 008 28
Project: ............ Date: Sheet No.: .....
Trade/Activity: DRAINAGE Area/Location of Works:

......................
............................. UNOPS Personnel:
........
Documents
................................................................................
Hold Date Sign Off

Yes/No
General
Drawings for works:

...............
Service Pipe Run Function and Material:

.............................
Datum and Set Out established

samples & approved
Installation
Before any excavation for drainage confirm location of

existing services
Permit to excavate required
Bedding material supplied and installed to specification
UNOPS 2011 90
IPI FORM 008 28
Geotextile required, correct level and lapping
Pipework diameter, level and surround correct
Gullies, installed and extended
Levels:
Manhole Invert Level Actual Pipe grade
.
................... ........... ....... ...........

........... ........... ....... ...........

........... ........... ....... ...........
Testing
Pipework: ................................. (specified Kpa),
Test pressure: .. Duration: ...............
Manhole testing: ...............................................................
Commissioning
Back Fill material and compacted as specification
Reinstatement of surface material

Complete:
UNOPS 2011 91
IPI FORM 008 29
Project: ............ Date: Sheet No.: ..
Trade/Activity: MECHANICAL PIPEWORK Area/Location of Works:

.......................
............................. UNOPS Personnel:
.........
Documents
................................................................................
Hold Date Sign Off

Yes/No
General
Drawings for works:

................

samples & approved
Installation (pre testing)
Pipework installed as per drawings, correct material

dimensions and fitted as specified
All support and hanger fixings in position and secure
All drains and overflows installed
Expansion devices are aligned and free from obstruction
UNOPS 2011 92
IPI FORM 008 29
Seismic bracing required/installed
All valves, taps, controls, joints, couplings, drains installed

correctly (and wired where required)
Water flow direction correct to installed sundry equipment
All strainers and filters installed and meet specification
Testing
Pipework: ...................................(Specified Kpa),
Test pressure: .. Duration: .................
(result documentation attached)
Installation (post testing)
All temporary caps and equipment for testing removed

and permanent items reinstalled
Pipework insulation as specification
Pipework painted as specification
All penetrations sealed and fire proofed
Pipework labelled and indentified
Commissioning: confirm requirements and procedures for

commissioning process (refer to commissioning
documentation)

Complete:
UNOPS 2011 93
INFRASTRUCTURE PROJECT
Operational excellence for results that matter IMPLEMENTATION
Manual
08 Operational excellence for results that matter
IPI FORM 008 30
Project: ............ Date: Sheet No.: .......
Trade/Activity: MECHANICAL DUCKWORK Area/Location of Works:

........................
............................. UNOPS Personnel:
..........
UNOPS does not relieve the Contractor from any ..................................................................................
Documents
..................................................................................
Hold Date Sign Off

Yes/No
General
Drawings for works:

...............
All required samples submitted and approved
Manufactured Ductwork
Correct gauge, material for size of ductwork
Size of ductwork, dimension correct
Defects free
Turning vanes, access panels and insulation (where

installed) all comply
Stored and protected until installed
UNOPS 2011 94
Manual
IPI FORM 008 30
Installation (pre testing)
All ductwork installed including dampers, spigots, louvers

etc
All support and hanger fixings in position and secure
Seismic bracing required/installed
Testing
Pressure testing to ductwork
Surface Area of duct to test

(m2)
Test Pressure (Pa)
Leakage permitted per m2
Allowable leakage (l/s)
Test Pressure (actual results)

(Pa)
Total Leakage measured

(actual) (l/s)
Pass/Fail
Tested By: ...........................................
Witness By: ..................................
Date: ....................................................
(further result documentation attached)
UNOPS 2011 95
Manual
IPI FORM 008 30
Installation (post testing)
All failed test results rectified
Ductwork insulation as specification
All penetrations sealed and fireproofed
Ductwork labelled and indentified
All interface with other services completed
Finishing Installation (2nd fix)
Ceiling service tiles and support framing complete
Completed flexible ductwork, all diffusers, grills, dampers

etc
Check all diffuser and grilles to walls, ceilings, doors etc

are positioned correctly
Commissioning: confirm requirements and procedures

for commissioning process (refer to commissioning
documentation)

Complete:
UNOPS 2011 96
IPI FORM 008 31
Project: ............ Date: Sheet No.: .......
Trade/Activity: MECHANICAL Area/Location of Works:

EQUIPEMENT .......................

............................. .........

Documents
.................................................................................
Hold Date Sign Off

Yes/No
Mechanical Equipment:
Air Handling Unit Chiller Fans Pump

Other........................................................
(select equipment item for check/control)
Drawings/Specification for Equipment:

.............
All required samples submitted and approved
Equipment Item Checklist (use applicable/add as

required)
Interface with other supporting services complete
Electrical system interface installed, checked and

operational
Equipment Unit correctly installed
All packaging, wrapping, transport support blocks and

bolts removed
UNOPS 2011 97
IPI FORM 008 31
Equipment Unit free from debris
No air/water leakage to unit
All filters, fins, coils, strainers clear and clean
All pumps bled and operating
All insulation and seismic restraints installed
Vibration mountings installed
All adjusting mechanisms, tension adjustments,

lubrication requirements, etc complete
All flexible and other connection secure
Rotation elements unobstructed and moving freely
All guards, covers and hatches in place
All test points, flow switches, gauges, etc, functioning
Other
Testing requirements of equipment:

...
...............................
Testing undertaken
Commissioning: confirm requirements and procedures

for commissioning process (refer to commissioning
documentation)
As Built drawings/operational manuals submitted and

approved

Complete:
UNOPS 2011 98
IPI FORM 008 32
Project: .......... Date: ..... Sheet No.:
Trade/Activity: ELECTRICAL Area/Location of Works:

.......................
........................... UNOPS Personnel:
........
Documents
.................................................................................
Hold Date Sign Off

Yes/No
General
Drawings for works:

...............
Cable as specification & approved
Electrical fittings, samples approved and as per

specification
Switch board shop drawing/design/as per specification

and approved
Installation
Visual inspection carried out
Associated support framing, noggings, penetrations

installed to support electrical
Confirm all fitting/switching locations and height as per

drawings
UNOPS 2011 99
IPI FORM 008 32
Incoming mains and sub mains installed
Megger test and earth continuity test carried out
Insulation test carried out
All terminals tight
Loading of all circuits carried out
All penetrations sealed/fireproofed as required
Emergency lighting system incorporated
Switch board Labelling complete
Stability of all electrical equipment, fixed securely, level

and sealed
All tubes, bulbs, luminaries etc as per specification
Removal of all packing/protection coverings to electrical

equipment
Local Electrical Authority (and/or supply company),

installation, sign off, inspection of incoming mains etc
(documentation attached)
Commissioning
Commissioning process and procedure to be discuss

and agreed upon, testing plan created and implemented
As Built drawings and operational manuals submitted

and approved

Complete:
UNOPS 2011 100

IPI FORM 008 33
Project: .......... Date: Sheet No.: ..
Trade/Activity: LIFTS Area/Location of Works:

.......................
........................... UNOPS Personnel:
........
Documents
................................................................................
Hold Date Sign Off

Yes/No
General
Drawings for works:

.............
Pre Installation
All measurements taken and recorded including pit

depth, travel between floors, shaft dimensions, door
and recess depth, width, length etc
Equipment lifting requirements planned and approved

(Lifting permit required)
All guide, entrance and lifting beams/rails installed and

approved
Lift Pit: sumps, pumps, drainage, grills, power, lighting,

access ladder all installed
Machine room: size, design and layout approved

power and lighting ventilation
Lift shaft constructed plumb with no protrusions
All required services penetrations (electrical, hydraulic
UNOPS 2011 101

IPI FORM 008 33
etc)
Working access platform and fall protection adequate

for installation
Sundry support services made provision for

(including heat detectors, sprinklers, telephone lines for
emergency call etc)
Installation
Rails: Plumb and aligned All joints treated bolts

tight and brackets welded
Buffers: Securely fastened Data plate fitted
Door Entrances: Guards and panels fitted
Doors: All bolts tightened tracks acceptable guide

shoes correct release mechanism adjusted
emergency door release
Carriage/Car: All bolts tightened car restraints fitted

guide shoes adjusted load sign fitted access
to emergency hatch Handrail Ventilation Car
fit out complete
Hydraulic: Ram installed correctly Hose/pipework

correct Power pack installed correctly oil system
checked
Ropes and Fittings: Rope length and condition

acceptable Rope anchorage fitted and correct
Data plates fitted
Sheaves acceptable Govenor Safety Gear
Electrical works confirmed and checked off
Sundry: All signage installed View panel

Architraves fitted penetrations sealed/fire proofed
UNOPS 2011 102

IPI FORM 008 33
Commissioning
Commissioning process and procedure to be discuss

and agreed upon, testing plan created and
implemented
As Built drawings and operational manuals submitted

and approved
UNOPS 2011 103

IPI FORM 008 34
Project: ........... Date: Sheet No.: ......
Trade/Activity: ROAD PAVING Area/Location of Works:

(BLACKTOP) .......................

............................ ........
The signing of this Control Sheet and Inspection by ...............................................................................

Documents
...............................................................................
Hold Date Sign Off

Yes/No
General
Hazard & Risk Assessment (H&S Form 007)


..........................................
Material Type: .......
Checklist
Sample reviewed and approved
Setting out and area checked and confirmed
Weather conditions suitable for activity
Confirm lower level sub base acceptable
Pre inspection and approval prior to proceeding
Laying surface to tolerance and suitable to receive the

next layer
Tack/Bond layer coats applied
UNOPS 2011 104

IPI FORM 008 34
Testing samples taken
Offset joint established and marked for next layer
All surface services marked and protected (i.e. gullys,

manholes etc)
Laying of Blacktop as per specification
Blacktop compaction level and of suitable thickness
Check completed Blacktop for width and surface
Testing: surface regularity (rolling straight edge)

Surface texture (sand patch test) density mix
aggregate confirmation
Protection to the completed layer required
Road marking/painting: Set out location of each road

marking Approval of marking materials/product
Time period
Laying commenced : ...............(date)
Time: .................................................am/pm
Laying completed: ..................(date)
Time: .................................................am/pm
Date:
UNOPS 2011 105

IPI FORM 009
NON CONFORMANCE REPORT
Project Title: Non Conformance Report No.: .....
Date:
Trade/Activity:
Issued/Compiled by:
Details Of Non Conformance: (Note specifications, drawings, standards, procedures etc departed
from)
(attach photos if applicable)
Type of Non Conformance : Material Fault Workmanship Product Supply Safety

Quality Environmental
Remedial Works Required:
To be completed By Date:
Input and Approval required by Design Consultants: Yes No Approved: ...................
Corrective Action to Prevent Recurrence:
Corrective Action confirmed and carried out Date: ..... Whom: ................
Close Out Confirmed Date.............. By: .....................
UNOPS 2011 106

IPI FORM 010
NON CONFORMANCE REGISTER
Project Title:
Date:
Non Conformance Date Issued Non Conformance Details Date Date Non
Number Remedial Corrective Conformance
Work Action Closed Out
Complete Complete
UNOPS 2011 107

IPI FORM 011
COMPLAINT REPORT
Project Title: Complaint Report No.: ...............
Date:
Issued/Compiled by:
Complaint details:
Complaint made by:
Name: Date Received: .......................
Contact Details:
..................................................................................................................
Means of Communication: Telephone In Person Written
Relationship to UNOPS: Public Neighbour Other

....................................................................................................................................
Description of Complaint: (attach written complaint)
Cause of Complaint:
Corrective action to prevent recurrence:
Corrective Action confirmed and carried out: Date: Whom: ..........
Follow up:
Further formal reply required? Yes No
If yes confirm details and approach:

.......................................
..........
Close Out Confirmed: Date. By: ..........
UNOPS 2011 108

IPI FORM 012
COMPLAINT REGISTER
Project Title:
Date:
Complaint Date Complaint Complaint Details Corrective Action Follow Up Complaint

Number Received Made By Required/Complete Summary Closed Out
UNOPS 2011 109

IPI FORM 013
LESSON LEARNED REPORT
Project Title:
Location/Office:
Date:
Compiled by: (Name and designation)
Description of Issue: (Describe problem, affect, time, cost and quality implications)
Corrective action: (Provide technical details if required)
Lesson learned: (Key issues learned by project team/Improvements)
Forward to UNOPS Infrastructure Practice lead
Date: ............................. Sender: ..........................
UNOPS 2011 110

IPI FORM 014
GENERAL TAKING OVER INSPECTION
Project: Inspection Date:
Contractor: Area Inspected:
UNOPS Representative: Inspection Sheet No.:
Item Inspection Issue Comments, Remedial Photo Sign Off

Action, Non Reference Complete
Conformance, Remarks and Dated
UNOPS Representative: Contractors Representative: Other Inspection

.. .. Attendees:
............................... ..................................
................................................. .................................................... ...
................................................. .................................................... ..............
..............................................
Date: ....... Date: ..........
UNOPS 2011 111

IPI FORM 015
ROOM TAKING OVER INSPECTION
Project: Inspection Date:
Contractor: Room/Area Inspected:
UNOPS Representative: Inspection Sheet No.:
Elements Inspection Issues Comments, Remedial Action, Non Photo Sign Off
Conformance, Remarks Reference Complete and
Dated
Walls
Flooring
Ceilings
Finishing Trims
UNOPS 2011 112

IPI FORM 015
Doors
Windows
Electrical
-Light Fittings
-Power Outlets
-Switching
-Data/Communications
Mechanical
Plumbing
Fire Systems
UNOPS 2011 113

IPI FORM 015
Security
Fittings/Furniture
UNOPS Representative: Contractors Representative: Other Inspection

................ ...... Attendees.......................................................
................................................................................ ........................................................................... .........................................................................
................................................................................ ........................................................................... .........................................................................
................................................................................ ........................................................................... .........................................................................
.........................................................................
Date: Date: .........................................................................
.........................................................................
................................................ .......................................... .........................................................................
........................................................................
UNOPS 2011 114

IPI FORM 016
CONTRACTOR SUBMITTALS
Project: UNOPS Personnel Controlling Process:
Contractor:
Submissions (details) Specification Requested/ Draft Modifications Final Copy Documentation

Reference Prompt Date Received Approved Received Passed to
Date Beneficiary
As Built Drawings
Manuals
UNOPS 2011 115

IPI FORM 016
Guarantee/Warrantee
Spare Parts/Submissions
Other Documentation: (producer

statements/permits/tests)
UNOPS 2011 116

IPI FORM 017
CONTRACTOR COMPLETION CHECKLIST
Project: UNOPS Representative:
Contractor: Date:
Item Description Whom to Target Sign Off

Action Date Complete and
done by Dated
Contractor submitted request for Taking

Over Certificate?
Taking Over Inspections (IPI Forms

014/015) undertaken (consider in
conjunction with end users)
Any local authority/government testing and

inspections carried out
UNOPS issue of Take Over certificate (see

standard Contract templates)
Guarantees/Warrantees submitted by
Contractor (IPI Form 016)
All required producer statements/

independent certifications and sign offs
submitted
All As-Builts submitted (IPI Form 016)
All final commissioning results received
All spares submitted (IPI Form 016)
UNOPS 2011 117

IPI FORM 017
Organise and undertake demonstrations

and training for plant, facilities and
equipment for the end users
All operational manuals submitted (IPI

Form 016)
All temporary services disconnected

accounts settled, permanent services
providers to be established by end users
All services metering reading at time of

Taking Over recorded
Temporary accommodation, plant and

equipment removed and any commercial
arrangements concluded
Arrange and complete handover of all

keying, access and building/site security
measures to end users from contractor
Confirm/establish post contract defects

procedure and communication process
with contractor and end users
Plan/organise and communicate approach

to undertake any deferred or post contract
works with end users and contractor
Confirm bond, retention and insurance

part/full release, and restructuring for
defects liability are in place
Any contractor review, debriefing, lessons

learnt, request for references etc are
organised and auctioned
Other
UNOPS 2011 118

IPI FORM 018
DEFECTS LIABILITY PERIOD DEFECT REGISTER
Project:
Contractor:
UNOPS Representative:
Defect No. Notification Defect Details Date Issued Date Date Work Sign Off Comments (Design
(date/time/by to Work Completed (Inspected required, extend periods,
whom) Contractor Started and approved guarantees, maintenance)
repairs)
UNOPS 2011 119

IPI FORM 019
PROJECT DOCUMENTATION CONTROL PLAN
Project:
Date:
Set Up System Whom to Action and

Date
Master file system agreed and established (possible meeting to

establish). To be considered is the file codes, electronic and hard
copy filing, staff to maintain, labelling of files, number of copies,
incoming distribution, date stamping, storage, electronic back up,
archiving etc.
Communicate agreed system to Contractor/Beneficiary/Donor etc for

interface
On Going Project
Administration:
Document Type Who has Numbering Register/ Distribute Record

authority system Log to use, to: Type:
to raise used? who to
and maintain?
create?
Communication to and from

Donor
Communication to and from

Beneficiary
Communication from and

Notice to Consultants
UNOPS 2011 120

IPI FORM 019
Communication from and

Notice to Contractor
Signed contract
documentation
Technical Documentation
(drawings and
specifications)
Programme (contract and

working)
Quality control
documentation
Daily reports
Project meeting minutes
Site photographs
Measurement and claims

documentation
UNOPS 2011 121

IPI FORM 019
Health & Safety

documentation
Environmental Management
documentation
Internal UNOPS
correspondence
Internal UNOPS clerical and

accounting documentation
Other
UNOPS 2011 122

PO Box 2695
2100 Copenhagen Tel: +45 3546 7500
Denmark Fax: +45 3546 7501
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PROJECT MANAGERS Implementation Manual

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PROJECT MANAGERS Implementation Manual

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Insert Name of Project Here

Insert Title of Works Here

United Nations Office for Project Services (UNOPS)

Schedule No.: Insert Schedule Number

1. PROJECT IMPLEMENTATION PLAN.................................................................................... 01

2. PROJECT IMPLEMENTATION FORMS

IPI Form 001 Monitoring and Review log........................................................................... 11

IPI Form 002 Contract Commencements Meeting............................................................. 12

IPI Form 003 Site Establishment Planning Checklist......................................................... 17

IPI Form 004 Measuring and Test Equipment Schedule................................................... 20

IPI Form 005 Site Survey Station Detail Sheet.................................................................. 21

IPI Form 006 Two Weekly Programme/Work Plan............................................................ 22

IPI Form 007 Inspection and Test Plan.............................................................................. 23

IPI Form 008 A Project Site Meeting Agenda...................................................................... 24

IPI Form 008 B Site Daily Report......................................................................................... 26

IPI Form 008 Trade Activity Control Sheets

IPI Form 008 01 Demolition......................................................................... 28

IPI Form 008 02 Excavation (Bulk).............................................................. 30

IPI Form 008 03.Excavation (Backfilling)..................................................... 33

IPI Form 008 04 Excavation (Sub Base)...................................................... 36

IPI Form 008 05 Ground Anchors................................................................ 39

IPI Form 008 06 Piling Bored....................................................................... 42

IPI Form 008 07 Piling Driven...................................................................... 45

IPI Form 008 08 Concrete Pour Summary................................................... 47

IPI Form 008 09 Concrete Pour General..................................................... 49

IPI Form 008 10 Reinforcing Steel............................................................... 53

IPI Form 008 11 Formwork.......................................................................... 55

IPI Form 008 12 PreCast Concrete.............................................................. 57

IPI Form 008 13 PreCast Concrete Install................................................... 59

IPI Form 008 14 Structural Steel Supply...................................................... 61

IPI Form 008 15 Structural Steel Erection.................................................... 63

IPI Form 008 16 Block and BrickWork......................................................... 65

IPI Form 008 17 Tanking and Waterproofing............................................... 67

IPI Form 008 18 Timber Framing................................................................. 69

IPI Form 008 19 Internal Linings.................................................................. 71

IPI Form 008 20 Roofing.............................................................................. 73

IPI Form 008 21 External Windows and Doors............................................ 75

IPI Form 008 22 Painting and Coatings....................................................... 77

IPI Form 008 23 Fire Sprinkler System........................................................ 79

IPI Form 008 24 Fire Alarm System............................................................. 81

IPI Form 008 25 Fire Hydrant System.......................................................... 83

IPI Form 008 26 Plumbing above ground.................................................... 85

IPI Form 008 27 Plumbing below ground..................................................... 88

IPI Form 008 28 Drainage............................................................................ 90

IPI Form 008 29 Mechanical Pipe work....................................................... 92

IPI Form 008 30 Mechanical Ductwork........................................................ 94

IPI Form 008 31 Mechanical Equipment...................................................... 97

IPI Form 008 32 Electrical........................................................................... 99

IPI Form 008 33 Lifts.................................................................................... 101

IPI Form 008 34 Road Paving (blacktop)..................................................... 104

IPI Form 009 Non Conformance Report.............................................................................. 106

IPI Form 010 Non Conformance Register.......................................................................... 107

IPI Form 011 Complaint Report........................................................................................... 108

IPI Form 012 Complaint Register........................................................................................ 109

IPI Form 013 Lesson Learned Report................................................................................. 110

IPI Form 014 General Taking Over Inspection.................................................................... 111

IPI Form 015 Room Taking Over Inspection....................................................................... 112

IPI Form 016 Contractor Submittals.................................................................................... 115

IPI Form 017 Contractor Completion Checklist................................................................... 117

IPI Form 018 Defects Liability Period Defect Register....................................................... 119

IPI Form 019 Project Documentation Control Plan............................................................ 120

UNOPS 2011 iii

PROJECT IMPLEMENTATION PLAN

UNOPS Project Manager: