Explain the importance of adapting to your audiences and list three techniques for doing Dicuss the value
value of careful revision, and describe the tasks involved in evaluating your first drafts
so.By adapting your communication to the needs and expectations of your audience
members, you provide more compelling answers to their questions and improve the
chances that your messages will be received and decoded successfully. If your intended
audience members think a message does not apply to them or does not offer them
anything useful or interesting, theyll be far less inclined to pay attention to it. You can
adapt to audiences by being sensitive to audience needs, building strong relationships
with your audiences, and controlling your style to achieve a businesslike tone.Explain
why establishing credibility is vital to the success of your communication efforts. Your
audience members response to every message you send depends heavily on their
perception of your believability, based on how reliable they think you are and how much
trust you evoke in them. Even if youre trying to convey information that is correct in
every way, audiences will be reluctant to accept your message if they dont think youre
a trustworthy source. Conversely, if audiences already accept you as a trustworthy
source, theyll be inclined to accept and believe all of your messages. Discuss four ways
of achieving a businesslike tone with a style that is clear and concise. start by using a
conversational tone:Understand the difference between texting and writing, avoid stale
and pompous language, avoid preaching and bragging, avoid intimacy unless you have a
close relationship with the audience, and use humor with great care. Support your
conversational tone by using plain language, which readers can understand on the first
try without struggling with poor organization or ineffective language.Then select the best
voice for your message. Use the active voice to emphasize the subject of the message
and to produce shorter, stronger sentences; use the passive voice to be diplomatic, to
avoid taking credit or placing blame, and to create an objective tone. Briefly describe
how to select words that are not only correct but also effective. To select the best words,
first make sure they are correct by checking grammar and usage guides. Then choose
words that have few connotations (to reduce the chance of misinterpretation) and no
unintended negative connotations (to reduce the chance of offending your audience).
Select words that communicate clearly, specifically, and dynamically. Choose words that
are strong and familiar, avoid clichs, be extremely careful with buzzwords, and use
jargon only when your audience will understand it. Explain how sentence style affects
emphasis in a message. Give the most important idea the most emphasis by dedicating
more words to it, add an additional sentence to clarify the key idea from the first
sentence, or put the key idea at either the beginning or the end of the sentence. List five
ways to develop unified, coherent paragraphs. Effective paragraphs are both unified
(focused on a single idea) and coherent (logically organized). You can develop paragraphs
through illustration (giving examples), comparison or contrast (pointing out similarities or
differences), cause and effect (giving reasons), classification (discussing categories), and
problem and solution (stating a problem and showing how to solve it).
and the work of other writers. Revision is an essential aspect of completing messages because it
can nearly always make your first drafts tighter, clearer, and more compelling. Revision consists of
three main tasks: (1) evaluating content, organization, and tone; (2) reviewing for readability; and
(3) editing for clarity and conciseness. After you revise your message, complete it by using design
elements effectively, proofreading to ensure quality, and distributing it to your audience.When
asked to evaluate, edit, or revise someone elses work, recognize the dual responsibility that doing
so entails: remember that your job is to help the other writer succeed at his or her task, and make
sure you understand the writers intent. List four techniques you can use to improve the
readability of your messages. varying sentence length, keeping paragraphs short,using lists and
bullets, and adding headings and subheadings. Varying sentence length helps make your writing
more dynamic while emphasizing the most important points. Paragraphs are usually best kept
short to make it easier for readers to consume information in manageable chunks. Lists and
bullets are effective devices for delineating sets of items, steps, or other collections of related
information. Headings and subheadings organize your message, call attention to important
information, and help readers make connections between related pieces of information. Describe
the steps you can take to improve the clarity of your writing, and give four tips on making your
writing more concise. clarify your messages, (1) break up overly long sentences, (2) rewrite
hedging sentences, (3) impose parallelism, (4) correct dangling modifiers, (5) reword long noun
sequences, (6) replace camouflaged verbs, (7) clarify sentence structure, and (8) clarify awkward
references. To make messages more concise, include only necessary material and write
uncluttered sentences by (1) deleting unnecessary words and phrases, (2) shortening overly long
words and phrases, (3) eliminating redundancies, and (4) recasting sentences that begin with It
is and There are. Identify four software tools that can help you revise messages, and explain
the risks of using them. Software tools that can help with revision include a spell checker, a
thesaurus, a grammar checker, and style checker. Although these tools can be quite helpful,
writers need to remember that the tools arent foolproof, and writers shouldnt count on them
without verifying their suggestions. List four principles of effective design, and explain the role of
major design elements in document readability. consistency, balance,restraint, and detail. Major
design elements white space, margins and justification, typefaces, and type styles. White space
provides contrast and balance. Margins define the space around the text and contribute to the
amount of white space. Typefaces influence the tone of the message. Type stylesboldface,
italics, and underlining provide contrast or emphasis. When selecting and applying design
elements, be consistent throughout your document; balance text, art, and white space; show
restraint in the number of elements you use; and pay attention to every detail. Explain the
importance of proofreading, and give six tips for successful proofreading.When proofreading the
final version of your document, always keep an eye out for errors in grammar, usage, and
punctuation. In addition, watch for spelling errors and typos. Make sure that nothing is missing
and no extraneous elements are included. Discuss the most important issues to consider when
distributing your messages. Consider cost, convenience, time, security, and privacy when choosing
the method to distribute your messages. Always consider security and privacy issues before
distributing messages that
contain sensitive or confidential information.