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SY 2010-2014
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STUDENT HANDBOOK
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VISION
De La Salle University Dasmarias is a Filipino Catholic University
established and managed by the De La Salle Brothers and their lay partners
in the historic province of Cavite in response to the needs of the Church and
the Nation for human and Christian education, particularly the youth at risk.
Guided by the Lasallian values of Faith, Service, and Communion, the
University participates meaningfully in the process of social transformation by
forming God-centered, people-oriented, and patriotic persons who serve as
responsible and professionally competent stewards of Gods creation.
MISSION
To realize this vision, the University shall strive to become a leading
institution nationally and globally in the integral formation of the youth by
offering relevant, responsive, and community-oriented academic programs,
research and extension services, and promoting a keen sense of history, arts
and culture.
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STUDENT HANDBOOK REVISION COMMITTEE
SY 2009-2010
MEMBERS:
CHAIR:
DR. ISABELITA C. CELESTINO
Dean, Office of Student Services
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TABLE OF CONTENTS
PAGE
TABLE OF CONTENTS
PAGE
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Section 24 - Accord of Understanding .... 106
Section 25 - Other Regulations
A. Rules and Regulations Implementing Anti-Sexual
Harassment Act of 1995 . . 112
B. Guidelines on Academic Honesty 120
C. Guidelines on Anti-vandalism Rule 121
D. Guidelines Governing the Entry and Stay
of Foreign Students in the Philippines .. 122
E. Anti-Hazing Law .. 128
F. Guidelines on Random Drug Testing 131
Alma Mater Hymn .. 137
Three Basic Lasallian Prayer .. 137
Centennial Prayer .. 137
Transitory Provisions 138
Prescribed School Uniform .. 139
Campus Map 142
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Section 1
GENERAL DIRECTIVES
Students of De La Salle University-Dasmarias are expected to act
as mature Christians at all times, whether on or off campus, and show
respect for proper authority, for the rights of fellow students, and for the good
name of the University. To ensure an atmosphere conducive to the formation
of Filipino Christian men and women, and to maintain an order necessary for
the common good, students are expected to adhere to the following:
1.5 As a Catholic institution for learning, this university does not tolerate
sexual indiscretions. Violation of this policy merits appropriate
corrective action, including but not limited to, requiring the student to
go on leave or withdraw from the university.
1.6 It is considered unethical for any student to make any unfavorable act
towards another, including sexist remarks and actions. Areas
exclusively used by men/women that are marked accordingly (i.e.,
ladies and mens rooms) are off limits to the opposite sex.
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1.7 Persons in Authority
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The following are not allowed in campus.:
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1.10 Courtesy to Members of the Academic Community
1.11 Student groups who invite guests from outside the campus e.g.,
guest lecturers, speakers, and seminar participants are required to
inform the Office of the Dean of Student Services, the Office of the
Assistant Vice Chancellor for Administrative Services, and the
respective college dean at least three (3) days before the activity.
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b. The standard duration of all postings is two (2) weeks. It is the
responsibility of the concerned student group to remove all
posted information materials after expiration date.
c. Students caught defacing, mutilating, or removing posters
within the validity period shall be subject to disciplinary
sanctions.
1.14 Smoking
1.15 Boycotting
1.16 Littering
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Administrative Services (VCFAS) and the Vice Chancellor of
Academics and Research (VCAR).
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College of Liberal Arts
Bachelor of Arts in Broadcast Journalism
Bachelor of Arts in Communication
Bachelor of Arts in Community Development
Bachelor of Arts in Development Studies
Bachelor of Arts in Philosophy
Bachelor of Arts in Political Science
Bachelor of Arts in Psychology
College of Science
BS Applied Mathematics
BS Biology major in Human Biology
BS Biology with Concentration in Environmental Science
BS Medical Biology (Accelerated Program)
BS Computer Science
BS Information Technology
Associate in Computer Science (2yrs.) with Certificate in:
Programming and CISCO Networking Technology
Programming and Internet Technology
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Section 3
ADMISSION TO THE UNIVERSITY
Admission Policies
(Filipino Applicants)
For Freshmen
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Admission Policies
(Foreign Applicants)
For Freshmen
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COUNTER 17
Secure Application Form
Submit accomplished Application Form. (For those who stopped after fourth
year, please present original F-138)
Note: Incomplete requirements shall not be accepted
Claim Payment Slip
COUNTER 16
Present Payment Slip and pay the Application/Entrance Exam Fee
Note: Application/Entrance Exam Fee is NON-REFUNDABLE
COUNTER 17
Present Official Receipt and submit Payment Slip
Secure Entrance Test Permit
Check the Examination Schedule
COUNTER 17
Present the claim stub on the date of release of test
result
END
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3.2.3. Procedure for application
COUNTER 17
Students Admissions Office (SAdO) Office of the University Registrar
Secure Interview Slip and Track Clearance Interview with the University Registrar
Form
COUNTER 20
COUNTER 16 Institutional Testing and Evaluation Office (ITEO)
Accounting Office Present Clearance Form signed by the University
Registrar
Pay Testing Fee
Secure Payment Slip/Test Permit
GMH 201, 2nd Floor Testing Room JFH 306B, 3rd Floor Language Learning
Present the Official Receipt and Entrance Test Center (LLC)
Permit Interview with the Director of LLC
Take the Language Test as scheduled (Result of the test shall be discussed
Confirm the Schedule of Release of Test Result here)
COUNTER 17
Student Admissions Office (SAdO) If PASSED
Present Certificate of Participation issued by Take Conversational English as
LLC scheduled
Secure Application Form
Submit accomplished Application Form If FAILED
(Or photocopy of Certificate of Good Moral) Take Intensive Language
Claim Payment Slip Proficiency Program as
scheduled
COUNTER 16 COUNTER 17
Accounting Office Student Admissions Office (SAdO)
Present Payment Slip and pay the Present the Official Receipt and submit
Application / Entrance Exam Fee ($50) Payment Slip
(Non refundable) Secure Entrance Test Permit
Check the Examination Schedule
COUNTER 17
Student Admissions Office
Present the Claim Stub on the date of the Take the Entrance Exam as Scheduled
release of test result Present the Entrance Test Permit
Take the Test
Claim Test Result
Confirm the Schedule of Release of Test
Result
Dean/Associate Dean/Chair
Present Interview Slip and Test Result
together with Transcript of
Records/F-138
PASSED FAILED
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Procedure for application
COUNTER 17
Secure Interview Slip and submit accomplished Interview Slip (for Foreign
Applicants only)
Secure Referral Slip for Transferees
PASSED FAILED
COUNTER 17 Dean/Associate
Present Referral Slip Dean/Chair recommends
Secure Application you to take another course
Form Go back to Step 1
COUNTER 17
Submit accomplished Application Form together with the Referral Slip and Photocopy
of TOR
Note: Incomplete requirements shall not be accepted
Claim Payment Slip
COUNTER 16
Present Payment Slip and pay the Application/Entrance Exam
Fee
Note: Application/Entrance Exam Fee is NON-REFUNDABLE
COUNTER 17
Present the Official Receipt and submit Payment Slip
Secure Entrance Test Permit and Check the Examination Schedule
COUNTER 17
Present the claim stub on the date of release of test result
Claim Test Result
END
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3.4.1. Requirements
a. filled out Application Form
b. original and photocopy of Transcript of Records with
Special Order (S.O.)
c. four (4) latest passport size pictures with white
background
d. 2 pcs. photocopy of college diploma for masteral
applicants; and both college and masters degree
diplomas for doctoral applicants
e. original and photocopy of NSO birth certificate
f. original and photocopy of NSO marriage certificate (for
married female applicants)
g. photocopy and original recommendation letters from two
individual personalities
h. original and photocopy of certificate of employment (from
present employer)
i. 2 pcs. photocopy of business permit (if self-employed)
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3.4.2 Procedure
Counter 17
Submit original and photocopy of requirements and
accomplished application form
Secure payment slip for academic folder
Secure referral slip for entrance exam
(for non-DLSU-D graduates under COE, CLA,
COS Graduate Studies)
Counter 20 Counter 16
Secure entrance exam payment slip Present payment slip
and pay for academic
folder
Counter 16 Counter 17
Present payment slip and pay for entrance Present official
exam fee (for Non-DLSU-D graduates receipt and claim
under COE, CLA and COS Graduate academic folder
studies Secure student
number and
enrollment permit
Counter 20
Secure entrance permit
Take entrance examination as scheduled
Counter 17
Present official receipt and claim
academic folder
Secure student number and enrollment
permit
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COUNTER 17
Secure Referral Slip
COUNTERS 6 and 12
Present Referral Slip
DEANS/CHAIRS OFFICE
Proceed to Deans/Chairs Office
(Present Referral Slip together with the
Registration Form and/or copy of Grades for
the interview)
& Unite
COUNTER 17
Submit accomplished Referral Slip
Claim Enrollment Permit
END
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3.6. Application Requirements and Procedure for Cross-enrollees
COUNTER 1
Present Student Number
Secure Enrollment Permit
Observe Enrollment Procedure
COUNTER 17
Present the original and photocopy
of the Registration Form
END
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Section 4
ENROLLMENT MATTERS
Enrollment Guidelines
A. Curriculum Flowchart
Students maintain a curriculum flowchart where they record their
grades every end of the semester and/or summer. During the
colleges Pre-Registration Period, the updated curriculum flowchart is
presented to his adviser, chair and/or associate dean to facilitate
evaluation of subjects taken and units earned, as well as the subjects
to be taken in the ensuing semester/s.
B. Pre-requisite Subject/s
Pre-requisite subjects should be strictly followed, e.g. ENGL100
ahead of all other English subjects. However, a student may be
allowed to simultaneously enroll in pre-requisite under the following
conditions:
1. when the pre-requisite is a repeated subject and when the
student is graduating at the end of the school term;
2. when it is approved by the University Registrar.
E. INTRO
All freshmen and transferees are required to complete
INTR101 and INTR102 during the first and second semesters
respectively preferably on the 1st curriculum year.
F. Academic Load
Regular academic load per semester should not exceed the
number of units prescribed in the approved curriculum. During the
summer term, a student can enroll up to a maximum load of nine (9)
units only.
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G. Overload
Graduating students may be given an overload not exceeding
six (6) units, in excess of the normal load specified in the curriculum
during the regular semester and three (3) units during the summer
term.
ENROLLMENT POLICIES
General Policy
Specific Policy
Adding/Dropping of Subjects
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Cross-Enrollment (Dasma URL/Registrar)
Returnee/Re-enrollee
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4. If s/he is cleared at Counters 6 and 12, the Student Admissions Office
will send the student for interview at his/her former College
Dean/Department Chair.
5. If a student passes the interview, s/he will go back to the Student
Admissions Office to get the enrollment permit.
6. The student will proceed to the College Dean/ Department Chair for
advising of subjects to be enrolled. The Dean/Chair will provide the
student with the current curriculum and advise the student to have the
subjects taken and passed be credited. S/he then proceeds to the
enrollment venue.
Shifting
Foreign Students
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Section 5
FINANCIAL INFORMATION
5.1 Student Transactions
Assessment of fees
Request for Statement of Account
Examination permits
Request for refund of excess payments
Student clearance
5.2.1 Students should pay at the transaction area at counters 14, 15 &
16 only.
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bank for any reason and a penalty will be imposed for the
returned check.
5.2.6 Penalty for late enrollment starts on the first day of classes.
5.2.8 Payments through cheques will not be accepted for old account
balances.
5.3.1 Examination permits are issued one (1) week before the
scheduled examination period. Students who have paid the
required installment amount will be given their permits.
5.3.2 Examination permits are required of all students when taking the
preliminary, midterm, and final examination. Such permits are to
be presented to the test faculty proctor before the start of each of
the examinations.
5.3.3 The final exam permit must be presented when claiming the
semestral report of grades and before enrolling for the following
semester.
5.4.1 Claims for refund are made according to the memorandum from
the Department of Education, Culture and Sports/Commission on
Higher Education which states that:
5.4.2 The student will be charged based on the total assessment using
the following rates:
5.4.3 The student must be cleared from all accountabilities before the
application for Leave of Absence will be processed.
5.5.1 Refund for excess payment for the semester will be processed
only upon request. The following are the documents to be
submitted at the student accounts counter:
- Original registration form
- Original official receipts
- Dropping Form
5.5.2 The excess amount will be credited to the account of the student
for the next semester if no request for refund was made.
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Section 6
ATTENDANCE
6.1 The name of a student who is officially enrolled appears in the final
class list provided by the Office of the University Registrar. Prompt
and regular attendance in all classes is required of all students from
the first meeting of every course to the end of the semester.
6.2 The maximum allowable number of absences of a student per
semester is 20% of the number of class hours. For instance, 20% of
54 hours is 11 hours. A student shall be given a grade of 0.00 if s/he
incurs absences more than the allowable percentage of class hours.
A student is considered absent if s/he arrived after the:
a. first 15 minutes for a one hour class
b. first 25 minutes for a one and a half-hour class
c. first 30 minutes for a two-hour class
d. first 45 minutes for a three-hour class
6.3 A student who comes late for class receives one-third absence if s/he
arrived in class within the time schedule described above. A one-third
(1/3) absence may be added to another two-third (2/3) absence to
make a full absence.
6.4 Although members of the faculty are expected to begin their classes
promptly, sometimes, unavoidable circumstances may cause some
faculty members to be late for class. In such cases, the following
guidelines are to be observed:
a. For a one-hour class, students should leave the classroom only
after 15 minutes has passed; for a one and a half hour class,
students should leave after 25 minutes has passed; for a two-
hour class, students should leave after 30 minutes has passed;
and for a three-hour class, students should leave after 45
minutes.
b. Faculty members arriving late within the time schedule may mark
absent students who leave their classes earlier than the
prescribed time.
6.5 Students should not be marked absent during make-up classes. No
academic requirements shall be imposed upon students on make-up
class day.
6.6 Meetings missed by late enrollees ( as reflected in the Certificate of
Registration) due to valid reasons, such as sickness, accidents,
financial difficulties, conflict in schedule, and late subject offering
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should not be counted as absences. Checking of attendance shall be
based on the date of registration.
6.7 Approved Absences
An approved absence is an absence not credited against the student
and that no grade deduction is made. The following are considered
approved absences:
a. When a student represents his/her college in institutional or
collegiate academic activities inside the University as
recommended by the Chair or unit head and approved by the
college dean; and
b. When a student is asked to represent the University in any
activity, endorsement for approved absences must be made by
the concerned unit head or college dean and approved by the
dean of Student Services. (See Section 20 on Guidelines for
faculty consideration)
6.8 Absences due to sickness duly certified by a doctor, parent, or
guardian are not considered approved absences. However, the
faculty member should give special consideration on absences due to
sickness before giving the student a grade of 0.0.
6.9 A student is held responsible for all lessons and assignments that she
missed during his/her absence.
6.10 Leave of Absence
A student who, for any reason cannot enroll at any semester, should
file a Leave of Absence (LOA) at the office of the college dean. Such
leave of absence is good for a maximum of one year. If the student
failed to enroll after the leave expires, his/her slot will be given to a
student who wishes to be in the program.
A student may file a leave of absence (LOA) even after the deadline
for dropping a course if the absence is due to serious illness, serious
or debilitating accident, pregnancy, or serious financial losses of the
family.
A student who is officially under LOA is not allowed to enroll in any
other degree program in any school or HEI. A student may be
granted a maximum of only two (2) LOAs (CEAP Registrar Manual
2009, p. 48).
Filing of LOA will be done until the end of Prelim Period. If a student
does not file an LOA within the specified period, s/he will be
considered on Absence Without Leave (AWOL).
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Section 7
EXAMINATIONS
7.1 Major Examinations during regular semesters include the prelims,
midterms, and finals and during summer term midterms and finals.
Physical Education, National Service Training Program (NSTP), and
Laboratory examinations are administered the week before the
regular examination week.
7.2 Examination permits are required in every major examination. Such
permits are secured from the Accounting Office.
7.3 Students are expected to come on time during examination days.
Consideration maybe given to a student who arrives within the first 15
minutes provided that no other student has finished taking the exam.
7.4 In case of conflict in examination schedules, examination in General
Education (GE) subjects takes priority over major subjects.
7.5 Students who failed to take any of the three major examinations may
apply for a special examination which faculty members usually
administer during the week immediately after the last day of the
regular examination schedule. In applying for special examination,
the students are advised to adhere to the following procedures:
a. The special examination has to be taken at the most three (3)
days before the deadline for submission of grades.
b. The student requests a special examination from his/her
professor/instructor. He fills out a Request Form for Special
Examination obtained from the Office of the University Registrar.
c. The accomplished form together with the supporting documents
(medical certificate, affidavit, etc.) is submitted to the
professor/instructor concerned for notation.
d. The student then brings the form with the attached document/s to
the dean of the college where s/he belongs for approval.
e. Once approved by the college dean, s/he then proceeds to the
Cashier to settle the special examination fee.
f. The student goes back to his/her professor/instructor and submits
the accomplished form together with the official receipt.
g. The professor/instructor prepares the special examination and
administers the same on a scheduled date and time.
7.6 If the student still fails to take the special examination on time, the
professor/instructor may compute his/her grade with a 0.0 grade for
the missed examination component.
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Section 8
GRADING SYSTEM
At the end of every semester, the academic performance of the
student shall be computed using the Absolute Grading System.
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8.5 Only grades in academic courses are included in the computation of
the semestral grade point average (GPA) or the overall grade point
average.
Example:
The GPA and the overall GPA are computed up to three (3)
decimal places only. The third decimal place is automatically
dropped after rounding off. No rounding off of numbers is allowed
thereafter.
8.7 All college subjects enrolled and corresponding grades obtained by the
student at DLSU-D or any post secondary school shall be reflected in
the official transcript of records. All grades shall be considered in the
computation of the overall GPA.
8.8 If a students grade is not entered in the grading sheets submitted by
the professor/instructor to the Office of the University Registrar
because the student failed to take the final examination and/or
accomplish other work/task prescribed for the course, his/her grade
automatically becomes 0.00 two (2) weeks after the last day of the final
special examination schedule.
8.9 In the computation of semestral/graduation honors and academic
scholarship, grades in INTRO and National Service Training Program
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(NSTP) are not included. However, the grades in these subjects must
all be passed.
8.10 Preliminary and midterm grades shall be distributed by the faculty
members two (2) weeks after the major examination.
8.11 Grades can be viewed through Student Portal. S/He may print the
copy of grades. This copy of grades is not official unless certified by
the Office of the University Registrar.
In case there is a discrepancy between the grade recorded on
the grading sheet and the grade reported to the student, the grade
reflected in the grading sheet shall be considered official and final.
8.12 The notation grade in progress of undergraduate students may only be
used by a faculty in any one of the following cases:
a. Thesis-Related. When a student has successfully defended
his/her thesis/paper but fails to submit the required hardbound/cd
copies.
b. Practicum Deficiency. When a student has incomplete
practicum hours.
c. Absence. When a student fails to take the final examination due
to absences as defined by 6.7 (approved absences) and
6.8(sickness duly certified by authority) of Section 6 of the
Student Handbook.
d. Academic-Related Violation. When a student allegedly
commits a violation related to academics (i.e. cheating as
stipulated in the Student Handbook) in the subject handled by
the teacher and has a pending case with SWAFO.
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Section 9
HONORS LIST
9.1 A student with excellent grades in all academic subjects for both
degree and non-degree courses deserve recognition through being
included in the publication of the Honors List at the end of every
semester of each school year. To qualify for the Honors List, a
student should meet the following criteria:
9.2 Students who get a GPA of 3.50 qualify for First Honors, and those
with GPA of 3.00-3.49 qualify for Second Honors.
9.3 The Honors List is prepared by the Office of the University Registrar
and a copy is furnished to all college deans. The list is posted at the
college.
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Section 10
RETENTION POLICY
http://www.dasma.dlsu.edu.ph/registrar/studentlinks/retentionpolicy.asp
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Section 11
GRADUATION REQUIREMENTS
11.1 No student shall be recommended for graduation unless s/he has
complied with all the requirements and other prerequisites prescribed
for graduation, that is:
11.2 All candidates for graduation should pay the necessary graduation
fee before participating in the graduation ceremonies and/or before
s/he will be cleared by the Accounting Office.
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Section 12
GRADUATION WITH HONORS
12.1 Students who have maintained the required academic standards may
be recommended by the Honors and Awards Committee for
graduation with honors.
a. In order to graduate with honors, a student must not have a grade
below 3.00 or its equivalent in all academic subjects taken inside
and outside the University.
b. A student must have earned 80% of total credits in the University.
c. Grades in National Service Training Program, YESP and INTRO
subjects are not considered in the computation of the GPA but
should all be PASSED.
12.2 The GPA of a graduating student refers to the cumulative GPA. The
following cumulative GPA requirements apply to students graduating
with honors for degree courses.
Honors GPA
Summa Cum Laude 3.76 - 4.00
Magna Cum Laude 3.51 - 3.75
Cum Laude 3.26 - 3.50
Honors GPA
With Excellent Distinction 3.76 - 4.00
With Marked Distinction 3.51 - 3.75
With Distinction 3.26 - 3.50
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Section 13
STUDENT CLEARANCE
13.1 Student clearance is a strict requirement upon filing of request for
school records at the Office of the University Registrar as proof that a
student is cleared of all his/her administrative accountabilities and
other financial obligations to the University.
13.2 Procedure
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Section 14
Scholarship Program for Educational Assistance and
Development (SPREAD)
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subject to qualify for renewal of financial assistance
in the following semester.
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14.2.2 Scholarship may be given to upperclassmen as long as there
are available slots. They should meet the following
requirements:
No grade below 3.0 in any academic subject and a
weighted average of 3.75 or higher = 100% Tuition
fee discount
No grade below 3.0 in any academic subject and a
weighted average of 3.50-3.74 = 75% tuition discount
No grade below 3.0 in any academic subject and
weighted average of 3.25-3.49 = 50% tuition discount
Note: Section 8.9 and 9.1.b rule shall apply to academic scholarship application.
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Section 15
STUDENT SERVICES
DLSU-D believes in holistic development. While innovative classes
and lectures strengthen academic excellence, the Office of Student Services
(OSS) supervises the extra-curricular activities and various student
development programs.
Under the OSS are the Student Wellness Center (SWC), National
Service Training Program (NSTP) Office (Civic Welfare Training Service
(CWTS), Reserve Officers Training Corps (ROTC)), Sports Development
Office (SDO), Student Development and Activities Office (SDAO) (Council of
Student Organizations (CSO), Cultural Arts Office (CAO), International
Students Office (ISO), Student Commission on Election (SCE), University
Student Council (USC)), Student Publications Office (SPO) (Vicissitude,
Heraldo Filipino, University Student Council publications; and collegiate and
departmental student publications), and Students Welfare and Formation
Office (SWAFO).
15-A.1. Services
The SWC offers the following services to help the students achieve
holistic wellness and to face lifes challenges, stresses and opportunities to
their maximum advantage and satisfaction.
Psycho-education Services this is the preventive component of
the program. It aims to facilitate students personal empowerment
and to help promote college success through academic adjustment
and achievement, prevention activities, information generation and
sharing, advocacy, as well as wellness, life skills and interests
enhancement.
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Career Services this centers on the students career planning,
development and education. It encompasses, among other things,
the systematic assessment of their attitudes, interests, personality,
needs, values, skills, personal mission or goals, their work or career
options, as well as their decision on which career path to take.
Counseling and Therapy Services this is the responsive or
intervention component of the program. It is designed to meet the
immediate personal, social, emotional, physical or psychological
needs and concerns of individual students. Such needs may require
counseling/therapy, crisis intervention, consultation, or referrals which
may be done individually or in groups.
Testing and Inventory Services this is a built-in service which
focuses on psychological assessment/testing of students as need
arises. Complementing the other services, this aims to assist
students in understanding, monitoring, managing, and planning their
developments in terms of their goals, values, adjustments, abilities,
interests and competencies, achievements and aptitudes.
Extension Services this expresses our desire to continue in
fostering pro-social behaviors among our students and within our
ranks, which, we hope to do in partnerships with other individuals and
groups. This is also to strengthen and systematize our responses to
the calls from the margins of society. In doing so, we hope to inspire
each one to commit to causes larger than ones self.
Research, Data Management and Evaluation this is a system
support service which seeks to maintain, enhance and support the
total operation of the program. It aims to coordinate and support (if
appropriate) research activities of counselors and to manage all
relevant student information. It also facilitates the development of
appropriate evaluation tools to be used in assessing the different
dimensions of the SWC program implementation.
15-A.2. Organization/faculty
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15 B) National Service Training Program (NSTP)
Following are the units under the SDAO. They provide opportunities
to students for holistic development through membership and/or participation:
The SDAO through the SAO, with the approval of the Dean of the
Office of Student Services (OSS) has the authority to:
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Consultation Services
Co-curricular Organizations
These are those that support the academic development of its
members. The main thrust is based on the objectives and
nature of the academic program each organization aims to
complement.
Interest Organizations
These are those that cater to the development of its members in
a specific field of interest. Such interest shall be of significance
to the members development of ethics, skills and talents.
Classification of Status
Probationary Status
- Status of newly recognized organizations
- Status of an organization, which has not performed
satisfactorily during a semester as evaluated by the
CSO Executive Board and Student Activities Office.
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Regular Status
- Any RSO that has undergone the probationary status and
has performed satisfactorily during a semester as
evaluated by the CSO Executive Board and Student
Activities Office.
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b. A copy of the constitution and by-laws of the
organization to be defended during the deliberation
period. Such constitution and by-laws must not be
contrary to the Vision-Mission of the University and
Constitution of CSO.
c. Updated roster of officers/founders with the following
information:
Position
Name
Course, Year and Section
E-mail Address
Contact Number
Name of Faculty Adviser, his/her academic rank,
and his/her College and Department and contact
number.
The above requirement should be prepared by the
president and noted by the adviser.
d. Recent Certificate of Good Moral Character of
officers/founders.
e. Advisers form (Form A) and Advisers Information
Sheet to be filled out by the faculty adviser.
f. List of proposed plan of activities to be undertaken for
the upcoming semester with the corresponding
timetable. This shall be defended during the
deliberation period.
g. Student Leader Information Sheet to be filled out by
each officer under the organization. A photocopy of
current registration form and previous semesters
individual report of grades should be attached.
h. Other requirements that may be required by the SAO.
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representative from the Interest Recognized
Student Organizations, specifically an RSO
President.
3. The Accreditation Board shall be the sole body that will decide on
all matters concerning the accreditation of new student
organizations.
All RSOs must register at the end of every semester following the
requirements set in the CSO Constitution and By-laws.
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1. Only projects/activities included in the Integrated Plan of Activities
(IPOA) shall be allowed for execution provided appropriate
proposal forms and attachments are submitted to SDAO on or
before the deadline for submission of project proposals.
2. Activities that are not included in the IPOA which may answer an
immediate need of a council or organization may be proposed
subject to the approval of SDAO for as long as it will be submitted
on or before the deadline for submission of project proposals.
3. The lead person in-charge of the project/activity must see to it
that the schedule does not conflict with other approved
projects/activities as indicated in the IPOA.
4. A letter must also be written explaining the relevance of the
project and the reason why it was not included in the IPOA.
5. Councils and organizations may follow-up their proposals three
(3) days after submission to SDAO.
6. For proposals with comments, councils or organizations
concerned are given a maximum of five (5) working days to revise
their proposals.
7. Councils and organizations who intend to modify the details of
any activity (e.g. date, time or venue) must indicate the same in
the project proposal form.
8. Cancellation of an activity should be made in writing at least one
week before the scheduled activity.
9. Minor activities that may be conducted during regular hours
(Monday-Friday) or during U-break in a vacant classroom may
not be proposed, however a letter addressed to the SAO
Coordinator must be submitted a week before the scheduled
activity for information.
10. No activity shall be approved during banned dates (one week
before and during institutional exam days) except for some valid
reasons.
11. Proposals submitted beyond the deadline will not be accepted
except for some valid reasons.
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3. Special requirements for specific kind of activities (fund-raising,
invitational, contests or competitions, outreach, off-campus
activities, joint activities, sports activities) are contained in the
SDAO Guidelines for Student Activities.
Ideally, there shall be one (1) faculty adviser or faculty guardian for
every 30 or less student participants per activity.
The organization shall have no more than one (1) faculty adviser and
if qualified, shall be appointed by the dean of the OSS.
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The adviser must be a full-time faculty member of the university and
has observed at least one-year residency.
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finances and logistics are all up to the sponsoring
organization.
DLSU-D Chorale
The Lasallian Pop Band is into OPM, Pop, R&B, disco, fiasco, and
jazz music. It used to be a unit under the DLSU-D Brass Band, thus it is
considered as the youngest member organization under the Performing Arts
Group. It was launched as an independent organization in 2002 during the
Grand Alumni Homecoming. Since then, LPB has been a constant figure in
various in/off-campus activities and events.
stage management, lighting and set design and techniques. The group is
also into visual, graphic and digital arts. Apart from staging its own events
and projects, VPAPU manages the minor and major productions of the six
other organizations under the Performing Arts Group. By invitation, the group
also provides technical and production assistance to other recognized
student groups and office/unit within the university.
Members of the said performing arts groups are entitled to scholarship grants
as provided for in Section 14 of this handbook for scholarships.
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i. Exposure Trips. The Office gives each performing arts group the
opportunity to watch stage plays, concerts, exhibits, expositions and
other performances and activities conducted outside the University.
This aims to help the members of the performing arts group to better
appreciate their craft and to help them learn contemporary
approaches, skills and techniques in the performing arts which they
could eventually apply in their future activities and projects.
j. Free Workshops. The Office through the seven performing arts group
provides free trainings and workshops to reach out to children and
teens who are interested and willing to learn the various forms of art.
All other rules that may apply to foreign students not stated herein
shall be within the bounds of the Student Handbook.
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The editorial screening board shall have the following powers and
functions:
e. determine the criteria for the selection of the editorial
board.
f. prescribe the manner and procedures for the
implementation of the Editorial board competitive
examinations.
g. evaluate the credentials and select the incoming
members of the Editorial board based on the approved
criteria.
Printing
The HF and Vicissitude and all other collegiate,
department and organizational student publications are
printed by commercial printers chosen through the
University bidding process.
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Vicissitude
Vicissitude is DLSU-Ds official yearbook. The recognized Vicissitude
Editorial Board, under the supervision of the SPO director, is generally
concerned with the preparation and production of the official yearbook. It
attends to the various phases of the production of the yearbook such as
editing, laying out, proofreading, choosing the artwork, etc.
GENERAL MEMBERSHIP
Each member of the Vicissitude Editorial Staff must be a bona fide student of
De La Salle University- Dasmarias who is committed to the values of
responsibility, creativity and service. A student who aspires to become a
member of Vicissitude must submit the following documents on the deadline
set:
An accomplished application form
Copy of grades earned (most recent semester)
Certificate of Registration (current semester)
The applicant must also pass the interview and examination
given.
EDITORIAL BOARD
Bases for the granting of any or all of the abovementioned benefits and
privileges are as follows:
Seniority
Performance evaluation (60% by the SPO Director and Layout Artist
and 40% by the EB) at least Satisfactory.
Academic performance (No failing grades)
Availability of funds
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2. Discipline Procedure
The SWAFO director through the investigation section conducts an
investigation on the cases filed in his office.
a. Upon receipt of the written report on misconduct of any student,
the SWAFO investigator(s) shall conduct a preliminary
investigation of the charge filed against a student for prima facie
evidence.
b. Formal charges shall be filed against the student, if there is a
prima facie evidence.
c. A notice shall be sent to the student informing him of the charges
and requiring the student to answer the charge and/or appear for
questioning before the SWAFO investigator within 72 hours from
the receipt of notice.
d. Except in meritorious cases as determined by the SWAFO
investigator, the failure of the student to answer the charge and/or
appear during the investigation as required shall be construed as
a waiver.
e. If an investigation has been carried out and the SWAFO
investigator has found sufficient evidence or if the accused has
admitted his guilt, the SWAFO director shall impose the penalties
stated in the Student Handbook. He shall submit a copy of his
decision to the Dean of the Office of Student Services for
notation.
f. If the decision is accepted by the student, the same shall be final
and executory. If it is not acceptable, the decision is appealed to
the University Discipline Board within five (5) days from the
receipt of the decision.
4. Formation Program
1. MECHANICS
a. The FORMATION PROGRAM COMMITTEE (FPC) will secure
a copy of the names of students who committed major offense.
They will be classified as graduating and non-graduating.
b. Information will be disseminated regarding the implementation
of the program.
c. Application Form will be obtained from the SWAFO Clerk.
d. Screening of the participants will be handled by the FPC.
e. Students who will respond positively to the invitation will have a
meeting with the FPC.
f. The seminar will be tentatively scheduled on the first month of
implementation handled by the FPC. The formation program
runs for approximately five (5) months.
g. With all the necessary requirements (attendance in the
seminar, monitoring and evaluation papers), the committee
decides who would pass the program.
h. Upon the recommendation of the SWAFO Director, a list of
students who passed the said program will be presented to the
Office of the Dean of Student Services. A Certificate of
Completion will be issued to those who will finish the program
which guarantees the issuance of Certificate of Good Moral.
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SECTION 16
OFFENSES, VIOLATIONS AND SANCTIONS
Offenses are classified into minor and major offenses.
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Definition of terms:
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3. Violent Acts
3.a. Against Persons
3.a.1 Deliberate disruption of the academic
function or any University activity or any
other intentional act which tends to
create disorders, tumult, breach of peace
or any serious disturbance although not 2 3 4 (a-c) 5
connected with any academic function
or school activity
3.a.2 Forming fraternities and/or sororities
and/or persisting to be members of the
said formed fraternities and/or sororities 5
3.a.3 Physically attacking or assaulting any
person inside the campus, within the
vicinity of the University and during
official 0ff-campus activities, whether or 3 4 (a-c) 5
not the same resulted in physical injuries
of the victim/s.
3.a.4 Threatening to attack or assault a person
or his honor inside the campus or within
the immediate vicinity of the university. 1 2 3
3.a.5 Engaging in any of the acts prohibited in
RA 8049. (Anti-Hazing Law) 5
3.b. Against Property
3.b.1 Vandalism in any form and/or destruction
of University property belonging to any
member of the faculty, administration,
support staff or visitors, including the act 1 2 3 4 (a-c) 5
of writing on chairs, desks, tables and
walls.
3.b.2 Threatening to attack or inflict damage to
a persons property within the campus or
immediate vicinity of the university and 1 2 3
during approved off-campus school
activities
4. Any similar or analogous acts to any major 1 2 3 4 (a-c) 5
offense.
Note:
The student may request upon the advise of the SWAFO Director, to
render the equivalent number of hours for alternative sanctions*.
If the respondent has graduated but has neither served his sanction nor
paid for the penalty, withholding of diploma, transcript of record and other
school records/credentials for a period of one (1) year shall be imposed.
The same rule applies if a student fails to serve his sanction or pay the
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fine whichever applies, and thereafter requests for the above school
documents for transfer/application to other schools/university/other
learning institution.
Sanctions:
Driving without License, Reckless Driving, Practice Driving, Driving under the
Influence of Liquor or Drugs and Movable Car Sticker
Sanctions:
Note:
1. Implementing body
- Enforcement Campus Security Office
- Decision/Resolution Student Welfare and Formation Office
- Payment of Fine Accounting Office
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Section 17
Guidelines for Off Campus Activities
17.1 Guidelines/Policies
a. The organizer shall send a letter/proposal regarding the
planned activity, its objective/s and nature, place, attendees,
and other related information to the VCAR (academic related
activities) or dean of the Office of Student Services(extra
curricular activities).
b. The approved letter/proposal must be submitted to the OSS not
later than two (2) weeks before the date of the activity in
securing Parental Consent Form (PCF).
c. The PCF should be secured or claimed by a representative of
the organization/department/unit and should be disseminated to
the participants to be signed by either parent/guardian. The
accomplished PCF must be submitted to the Office of the Dean
of the Student Services at least two (2) days before the actual
date of the activity.
d. Any student who fails to submit an accomplished PCF within
the indicated time shall not be allowed to join the off-campus
activity.
e. The ratio of faculty to student participants should be 1:30.
f. No off-campus activities are allowed one week before and
during examination week. Likewise, no such activities are
allowed after final examination except for externally organized
activities subject to approval by the VCAR and dean of the
OSS.
g. No private vehicles will be allowed as official transportation
unless authorized by the Assistant Vice Chancellor for
Administrative Services (AVCAS) as endorsed by the OSS
dean. All reservations for transportation must be done at the
Reservation Office.
17.2 All money matters related to the activity should be coursed through
the Accounting Office.
17.3 Financial report on the activity subject to audit by the internal
auditor must be submitted to the Accounting Office copy furnished
the OSS dean and the college dean two weeks, at most, after the
activity.
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Section 18
Student Government
18.1 The University Student Council (USC) is the highest student
governing body in the University.
18.5 Disqualifications of Officers of USC and CSCs. The officers of the USC
and College Student Council are disqualified to continue holding office
on any of the following grounds:
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Section 19
Auxiliary Services
19.1 Health Services
All new students are required to undergo a preadmission health
examination scheduled at the start of the school year by the Student
Admissions Office and the Institutional Testing and Evaluation Office.
Three Clinics are found in the campus: one at the East Campus
JFH 108, West Campus - GMH 114 and the other at the Ugnayang La
Salle (ULS).
b. Referral System
All students of the university are entitled to free consultation at the
University Clinic during office hours.
The University Clinic requires the university nurse to inquire into the
nature of the patients ailment and to inform the University
Physician about it.
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The three other dormitory buildings, divided into left and right
wings have 36 rooms. Six of these rooms can accommodate two (2)
persons per room. The other thirty (30) rooms can accommodate four
(4) persons per room. The dormitory rooms are provided with
mattresses and two orbit fans. Study tables are also provided.
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Inside the campus are several food service areas that cater to the
needs of the school community. These food services encourage the
community to practice clean as you go (CLAYGO).
19.5 Recreation
The Ugnayang La Salle (ULS) provides facilities for basketball,
volleyball, and table tennis for the students recreational needs.
An Olympic size swimming pool adjacent to the Ugnayang La
Salle is available for the use of all students, faculty members, and
support staff.
The track oval football field has been developed to meet the
increasing need for sports/athletics facilities.
19.6 Bookstore
The bookstore located at the East Campus services the
requirements of the members of the community for office supplies,
textbooks, and other items at reasonable prices. It is open from 8:00
am to 6:00 p.m. Mondays to Saturdays.
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To fulfill this vision, AEA has set specific areas geared towards
the increased development and improvement of its collection, services
and facilities. These are:
Section 20
Guidelines for Faculty Considerations
A meaningful education requires that educational institutions, such as
the De La Salle University- Dasmarias, perform the task of developing the
students as well-rounded persons. This means providing them every possible
opportunity for their physical, mental, social, cultural, and political
development. The members of the academic community particularly the
administrators and faculty members are called upon to work together towards
the attainment of this goal.
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Section 21
Guidelines on How to Conduct an Outreach
Program/s
These guidelines were formalized by the Lasallian Community
Development (LCDC), community extension arm of the University, to have a
systematic and effective conduct of any outreach activities set forth by the
different sectors in the academic community.
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C. Cancellation of Activity
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Section 22
STUDENT ACCIDENT INSURANCE
22.1 All students are required to pay their respective insurance premiums
per semester.
22.2 This insurance covers accident or injuries only and does not cover
illness.
22.3 The principal sum covers death, loss of two limbs, loss of both hands
or all fingers and both hands, loss of feet, loss of one hand and one
foot, and loss of sight of both eyes.
A student is entitled to a medical reimbursement when, by reason of
injury, the injured shall require a treatment by a legally qualified
physician or surgeon, confinement in a hospital or the employment of
a licensed or graduate nurse. The insurance company will pay the
actual expenses incurred within the first fifty-two (52) weeks from the
date of the accident for such treatment, hospital charges and nurses
fees but not to exceed the amount stipulated in the insurance policy
as the result of any one accident.
The students or their representatives should file their insurance
claims within one (1) year from the date of accident.
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He should submit all the requirements and fill out the accident
report at the School Clinic.
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Section 23
Grievance Procedures
As befitting members of a Christian academic community, grievances
against any member of such community should be initially settled through
sincere dialogue and discussion.
It is only when such initial discussion fails that one should resort to
the formal procedures for settling such grievances. However procedural due
process must be observed. This can be done through proper communication.
A grievance may either be expressed verbally or in writing. When it is in
writing and duly signed, it becomes a formal complaint needing a formal
procedure. When it is made orally, it is informal and must be settled
informally.
The complaint, answer, memorandum, recommendation and
eventually the decision must all be in writing. Excerpts of all proceedings
shall be in writing and shall be signed by all parties concerned. All original
records of proceedings shall be kept in the possession of the Office of the
Dean of Student Services.
23.1 Guidelines
a. Student grievances may be against a
Fellow student
Faculty member
Administrator
Trainor, coach
Support staff
Outsourced personnel
Parent
d. Grievance Procedure:
The procedures for filing and settling a complaint by level are as
follow:
1. The student files his written complaint with his faculty adviser
within 72 hours (3 school days) immediately after the incident
otherwise the student waives his/her right to complain. In case
the student is incapacitated to file the complaint the
parent/guardian may do so.
2. The Faculty adviser conducts a one-on-one conference with the
student/faculty/staff respondent, the purpose of which is to settle
the matters amicably within 5 school days from filing of formal
complain. If the faculty adviser fails to resolve the case, he refers
it to the department chair.
3. Failure of the department chair to resolve the case within 5 school
days, he refers it to the dean of the college, who then creates an
ad hoc committee to deliberate on and resolve the conflict within
5 school days.
4. If the decision on the case by the department chair/college dean
is not satisfactory to the student complainant, he may elevate the
case to the Student Grievance Board, chaired by the dean of
Student Services.
5. The dean of the Office of Student Services convenes the SGB,
which then deliberates and decides on the case within 7 school
days.
1. The dean of the Office of Student Services acts as the chair and
presiding officer during the hearing. S/he shall start the
proceedings by reading the complaint and reply/ies filed before
the Board.
2. Once a decision is made by the Board, copies of the decision are
furnished to all parties concerned. In case the complainant is not
satisfied with the Boards decision, he may move for a
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Section 24
ACCORD OF UNDERSTANDING
The ACCORD of UNDERSTANDING entered into by the De La Salle
University-Dasmarias and its students is hereby incorporated to form part and
parcel of the Student Handbook.
ACCORD OF UNDERSTANDING
Desirous of harmonizing the distinct view on the duties and
responsibilities of all parties as regards the exercise of the fundamental rights to
free expression and to peaceful assembly for the redress of legitimate
grievances, and cognizant that these rights must be freely exercised by all
citizens, particularly the students, in all campuses with utmost government and
school authorities tolerance, understanding and guarantee from any of unlawful
interference and intrusion when done within the bounds and limits of the law.
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1. Students have the right to peaceful assembly for the redress of legitimate
grievances and to petition the school administration for the redress of
legitimate student grievances.
2. Students have the right to due process, fair play in disciplinary
proceedings, and to freedom from self-incrimination.
3. Students have the right to freedom from unwarranted or unlawful
interference and intrusion while inside school campuses in the pursuit of
their academic freedom.
4. Students have the right to freedom from any form of harassment or
unreasonable restraint by teachers and school authorities.
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1. Any student shall be informed of the charge/s filed against him and
be offered the opportunity to answer the same within a period of
not less than five (5) working days from receipt of the charge/s. All
formal investigations shall be conducted after due notice to the
parties who shall be heard and may present evidence in their
behalf, if any, and may avail of the assistance of counsel.
2. Any student shall have the right to be heard by an impartial body
composed of three (3) members of the academic community to be
selected by the school administration; another to be selected by as
follows: one to be selected by school administration; another to be
selected by the student party in interest; and the third to be
appointed by the CHED. The dean of Student Services shall not be
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a member of the said tribunal but shall convene the tribunal which
shall elect its Chairperson from among the members. No case
shall be allowed to drag to the prejudice of any party in litigation.
3. Either party shall have the right to appeal. The students shall have
the right to appeal to the School Head or Board of Trustees within
five (5) working days from receipt of the decision of the tribunal.
Either party shall have the final appeal to the CHED with ten (10)
working days. Otherwise, the decision shall be deemed final and
executory.
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1. Any law enforcer who violates the terms and conditions of this
Accord shall be subjected to criminal/administrative prosecution &
sanctions in accordance with law.
2. Any student who violates the terms and conditions of this Accord
shall likewise be subjected to disciplinary action by the school
authorities or the Department of Education, Culture and Sports, or
the Commission on Higher Education, and if warranted, to criminal
prosecution.
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NCR and regional units are also hereby created to assist NARB in the
performance of its functions, to be composed of the duly authorized
representatives in the regions of the Commission on Human Rights, Commission
on Higher Education, Department of National Defense, and National Union of
Students of the Philippines.
The Chairperson of NARB shall be the Chairperson of the Commission
on Human Rights.
The Regional Field Officers of the Commission on Human Rights are
hereby designated as the Chairmen at the Regional level.
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Section 25
OTHER REGULATIONS
Other rules and regulations pertaining to student conduct may be
formulated by the Administration from time to time. Likewise, memoranda from
the Commission on Higher Education apply and take effect after full and proper
dissemination.
Section 1.Title This body of rules and regulations shall be known as the rules
and regulations for the implementation of the Anti-Sexual Harassment Act of
1995 at De La Salle University-Dasmarias or rules for short.
Rule 1
Policies
Section 1. State Policy- The state shall value the dignity of every individual,
enhance the development of its human resources, guarantee full respect for
human rights, and uphold the dignity of all members and elements of the
educational community, other workers, applicants for employment, those
undergoing training, instruction or education. Toward this end, all forms of sexual
harassment in the employment, education or training environment are hereby
declared unlawful.
It is therefore, the duty of the employer or the head of the work-
related, educational or training environment or institution to prescribe the
guidelines in the workplace and educational or training institutions to prevent or
deter the commission of acts of sexual harassment, and to provide the
procedures for the resolution settlement or prosecution of said acts.
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Section 3. Other Persons Liable Any person who directs or induces another to
commit any act of sexual harassment as herein defined, or who cooperates in the
commission thereof by another without which it would not have been committed,
shall also be liable under these rules.
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(2) Dismissal
b. For education or training-related acts of sexual harassment:
(1) Suspension
(2) Exclusion
(3) Expulsion
Section 6. Sanctions Not a Bar to Court Action. Administrative sanction shall not
be a bar to prosecution in the proper courts of unlawful acts of sexual
harassment.
PART III
Grievance Procedure
Rule 1
Committee on Investigation
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(4) In cases where the aggrieved party is the student and the offender is a
faculty member/support staff:
Chair: Dean of Student Services
Members:
1. Dean/Head of the respondent
2. University Student Council representative
3. Faculty Association representative/KABALIKAT Representative
4. Student Welfare and Formation Office director
5. POLCA representative
(5) In cases where the aggrieved party is the student and the offender is the
administrator:
Chair:
1. President (if the respondent is VCAR/AVCAR/other heads under the
President)
Members:
a. VCAR/AVCAR
b. Dean of Student Services
c. USC Representative
d. College dean of the student
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Members:
a. Dean of Student Services
b. USC Representative
c. College dean of the student
(6) In cases where the aggrieved party is an employee and the offender is the
Vice Chancellor:
Chair: President
Members:
1. VCAR/AVCAR (if s/he is not the complainant)
2. Faculty Association/KABALIKAT/USC representative
3. Head to which the complainant belongs
4. Senior faculty/Staff/Student Welfare and Formation Office director.
Rule 2
Due Process
Rule 3
Complaint and Reporting System
Section 2. Who May File Any student or employee of the school may file a
complaint of sexual harassment.
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Section 7. Appeal to the President Any party involved not satisfied with the
decision rendered by the committee may appeal to the Office of the President
stating the grounds therefore, within 48 hours from receipt of the decision. If
neither party appeals the decision in the manner and within the period herein
above prescribed, the President makes the final decision and promulgates the
same within two (2) days after receipt of the decision which is final and
executory. In case the President fails to make a final decision whether to affirm,
modify or reverse, the decision shall become final and executory.
PART IV
Miscellaneous Provisions
Rule 1
Preventive Suspension
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Rule 2
Independent Action for Damages and Prescription
Section 1. Independent Action for Damages Nothing in the Act or in these rules
shall preclude the victim of work, education or training-related sexual harassment
from instituting a separate and independent action for damages and other
affirmative relief.
Section 2. Prescription Period Any action arising from the violation of the
provisions of the Act and these shall prescribe in three (3) years whether the
student, faculty or employee is no longer enrolled or employed.
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I. Definition
Vandalism refers to willful or malicious damage/destruction to
anything that ought to be preserved. It is considered a major offense
as stipulated in the student handbook, Sec 16.2.1
II. Procedure
1. Any member of the Lasallian community has the authority to
apprehend anybody caught in the act of vandalizing.
2. He should confiscate the ID and immediately report the case to the
Student Formatore.
3. The Student Formatore records the offense and reports the case to
the Student Welfare and Formation Office (SWAFO) director who
records the offense, applies the due process, and imposes the
appropriate sanctions.
4. The SWAFO Director refers the offender to the Student Wellness
Center for evaluation and counseling purposes.
III. Sanctions
1st Offense a fine equivalent to the current value of the
damaged or of the property destroyed but in no case more
than twice its values; or the cleaning of the entire room or
a wall or part thereof, free from all marks and writing at his
personal expense.
2nd offense 1st offense sanction applies plus ten (10) service
hours at any Office of Student Services units as
determined by the SWAFO director.
3rd offense 1st offense sanction applies plus twenty (20) service
hours at any Office of Student Services units as
determined by the SWAFO director.
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Section 1. Basic Policies and Procedures. The following policies and procedures shall be
observed by all entries concerned:
A. Coverage
Only aliens who seek temporary stay in the Philippines solely for the purpose of
taking up a course higher than high school at a university, seminary, college, academy, or
duly authorized to admit foreign students who are at least 18 years of age at the time of
enrollment and have the means sufficient for their education and support of study are
covered under this order.
B. Acceptance
Only schools with programs accredited by the Federation of Accrediting Agencies
of the Philippines (FAAP) or with the equivalent accreditation by the Commission on
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Higher Education (CHED) and the Bureau of Immigration (BI) shall be authorized by the
Commission to admit foreign students. The CHED shall prepare, at regular intervals, an
updated list of such schools, in consultation with the BI, taking into account their
respective mandates under existing laws and regulations. Copies of the list shall be
furnished the BI, the Department of Foreign Affairs (DFA), the National Bureau of
Investigation (NBI), the National Intelligence Coordinating Agency (NICA) and the schools
authorized to admit foreign students. All schools so authorized shall establish a foreign
student unit within their organization. To maintain their authority, the schools, through their
foreign students unit, shall submit the following reports to the BI, copy furnished the CHED
and NICA:
a. An enrollment report on foreign students 45 days after the commencement
of classes every semester. The names of those who have been accepted
but failed to enroll, either for the first time or subsequent terms, should be
included in the said report.
b. A monthly status report, as may be deemed necessary, with emphasis on
whoever is missing, has transferred, dropped from the rolls or with
derogatory records.
c. Report on promotions with inclusions of those who failed to take the final
examinations and those with deficiencies.
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The school, satisfied with the students compliance with its requirement shall
issue a Notice of Acceptance (NOA) to the student and submit a duplicate copy thereof to
the DFA, together with a certified true copy of the CHEDs CEA, when necessary, and the
above-cited documents of section 1-B-7 a to d. These documents shall be handcarried to
the DFA by the schools designated liaison officer under a cover letter on the schools
official stationery signed by the school registrar and stamped with the schools dry seal
requesting that a student visa be issued to the person named therein.
The DFA shall endorse the documents in the Philippine Service Post located in
the students country of origin or legal residence for the issuance of the student visa after
ascertaining the students identity and admissibility under existing DFA regulations.
C. Issuance of Visas
Foreign students, whose applications for student visa are approved, are required
to secure their visa from the Philippine Foreign Services Post in their country of origin or
legal residence, regardless of where they are at the time of application.
The Philippine Foreign Service Post shall notify in writing the student of the
receipt of the documents and require him to appear in person before a Consular Officer for
interview and compliance with consular requirements.
In addition to the documents transmitted to the post of the DFA, the following
requirements shall be submitted by the student to the Consular Office.
a. Original copy of the schools NOA containing a clear impression of the
schools dry seal;
b. Police clearance issued by the national police authorities in the students
country of origin or legal residence, authenticated by the Philippine Foreign
Service Post having consular jurisdiction over the place; and
c. Medical health certificate issued by an authorized physician including but not
limited standard size x-ray, HIV, Hepatitis B clearance. The consular office
shall not assume the task of determining the students scholastic fitness for
the program applied for and shall issue the student visa as soon as all the
requirements are accomplished. A notice of visa issuance shall be furnished
by the DFA to the school, the CHED, BI, and NBI and the NICA as soon as it
receives a report to this effect from the issuing post.
Philippine school. The initial period is one year, then, is renewed by the BI Student Desk
every semester and for cause, may be approved by one year.
A foreign student who wishes to pursue another degree program higher than the
original course completed shall submit all appropriate clearances/endorsement to include
Personal History Statement from duly accomplished, notarized affidavit of support, official
transcript of record, NBI clearance and NOA from his admitting school and other
concerned agencies to the BI for approval and subsequent processing of student visa
extension.
Shifting of course or change of school shall require prior CHED/DECS
clearances.
Authorization for conversion from tourists visa category to that of a student visa
or issuance of Special Study Permit is hereby restored.
The concerned school and the Inter-Agency members shall provide assistance to
the foreigners who are already in the country under ant valid visa arrangement and who
apply/petition for the conversion of their status to 9f student visa (reference: Philippine
Immigration Act) or for the issuance of a Special Study Permit provided all relevant pre
requisites are complied with, and provided further, that safeguards to national security
concerns/interest are adequately and appropriately undertaken by all concerned agencies.
The BI shall establish a Foreign Student Desk which shall have the following
functions:
a. To handle and screen all applications/petitions of foreigners for conversion
from any valid category admission to student visa or for the issuance of
Special Study Permit and recommend appropriate course of action to the BI
Commissioner;
b. To process and act on 9f student visa extension application and to approve
the same per semester or for a cause, per year;
c. To accredit Higher Education Institution (HEIs) to accept foreign students in
coordination with CHED.
d. To implement approved conversion and downgrading from 9f and to 9a
(Philippine Immigration Act);
e. To issue BI clearance to student visa applicants;
f. To monitor the activities of foreign students.
E. Monitoring
Within a month and a half after the start of classes the school, through its foreign
students unit, shall submit to the BI, copy furnished CHED, NICA, and NBI, an enrollment
report on all foreign students with inclusion on names of foreign students who have been
accepted but failed to enroll, either for the first time or for subsequent terms. Further, it
shall submit a monthly status report to the BI, as may be deemed necessary, on whoever
are missing, have transferred, dropped from the rolls and with derogatory record. Finally,
at the end of each term, the school shall also report to the BI those foreign students who
have failed to take the final examinations for the term and those who have completed their
courses. The report on promotions shall be submitted to BI for appropriate action on
request for student visa extension. Non-compliance by school to submit the reports shall
be a ground for the cancellation by the CHED of their authority to accept foreign students.
The NICA and the BI shall check, whenever necessary, the activities of foreign
students brought to their attention which appear to be inimical to the security if the State.
Criminal complaints filed against foreign students shall be referred to the NBI for
investigation and appropriate action. These agencies shall undertake steps necessary to
safeguard the due process of valid application, visa issuance, and entry of foreign student
in the country.
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F. Exemption
The following shall be exempted from the coverage of this Executive Order:
1. Tertiary enrollment in the Philippine schools of the spouses and unmarried
dependent children below 21 years old of the following categories of aliens
shall not be required to secure a student visa and the BI special study
permit:
a. A permanent foreign resident;
b. Aliens with valid working permits under Section 9(d), 9(g) and 47(a)(2)
of the Philippine Immigration Act of 1940, as amended;
c. Personnel of foreign diplomatic and consular missions residing in the
Philippines;
d. Personnel of duly accredited international organizations residing in the
Philippines;
e. Holder of Special Investors Resident Visa (SIRV) and Special Retirees
Resident Visa (SRRV); and
f. Foreign students coming in the Philippines with 47(a)(2) visa issued
pursuant to existing laws, e.g. PD 2021
This privilege is also extended to the principals who may wish to take advantage
of the educational facilities on the country.
2. The children of the above-mentioned admission categories who are already
enrolled before their marriage and/or before reaching the age of 21 years
shall be allowed to finish their studies and convert their admission category
to that of student visa under Section 9(f) of the Philippine Immigration Act of
1940, as amended, for as long as their principals remain in the country.
3. Spouses and children of personnel of foreign diplomatic and consular
missions and duly accredited international organizations located in the
Philippines who desire to remain in the Philippines to enroll for the first time
or finish their studies higher than high school and qualify under prescribed
regulations, shall be allowed to convert their admission category to that of a
student visa under section 9(f) of the Philippine Immigration Act of 1940, as
amended, in accordance with the applicable procedure, in the event their
principals lose their admission category as Foreign Government Official
under Section 9(e) of the Philippine Immigration Act of 1940,as amended.
The privilege is also extended to the principals who may wish to take
advantage of the educational facilities of the country.
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Section 3. Duties and Responsibilities of the Committee. The Committee shall have the
following duties and responsibilities:
a. Promulgate simplified procedures and implementing guidelines governing
the entry and stay of foreign students in the Philippines, as well as the
rules and regulations limiting school transfer and course shifting of foreign
students in accordance with the provision of the Executive Order within
sixty (60) days from the effectivity thereof;
b. Monitor and coordinate the implementation of this Executive Order with
the department and agencies concerned.
c. Meet regularly to assess the progress of the whole program to ensure that
the promotion of the Philippines as a center for education in the region is
effectively encouraged and undertaken;
d. Submit a semi-annual report to the Office of the President, through the
Office of the Executive Secretary, on the status of the foreign students in
the country. The report shall be submitted before the end of September
and February of the first and second semester, respectively of each
school year.
Section 4. Penalty Clause. Any school found, after due investigation, by the CHED and/or
the BI to have violated any provision on compliance shall suffer cancellation of the
authority to admit foreign students.
Section 5. Repealing Provisions. All executive issuances, regulations, or any part thereof,
which are inconsistent with the provisions of the Executive order are hereby repealed or
modified accordingly.
Section 6. Separability Clause. If, for any reason, any part or provision of the Executive
order shall be held unconstitutional or declared contrary to the law, other parts or
provisions hereof which are not affected thereby shall continue to be in full force and
effect.
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SECTION 1. Hazing as used in this Act is an initiation rite or practice as a prerequisite for
admission into membership in a fraternity, sorority or organization by placing the recruit,
neophyte or applicant in some embarrassing or humiliating situations such as forcing
him/her to do menial, silly, foolish and similar tasks or activities or otherwise subjecting
him/her to physical or psychological suffering or injury.
The term organization shall include any club or the Armed Forces of the Philippines,
Philippine National Police, Philippine Military Academy, or cadet corps of the Citizens
Military Training, or Citizens Army Training. The physical, mental and psychological
testing and training procedure and practices to determine and enhance the physical,
mental and psychological fitness of prospective regular members of the Armed Forces of
the Philippines and the Philippine National Police as approved by the secretary of National
Defense and the National Police Commission duly recommended by the Chief of Staff,
Armed Forces of the Philippines and the Director General of the Philippine National Police
shall not be considered as hazing for the purpose of this act.
SECTION 3. The head of the school or organization or their representatives must assign
at least two (2) representatives of the school or organization, as the case may be, to be
present during initiation. It is the duty of such representative to see to it that no physical
harm of any kind shall be inflicted upon a recruit, neophyte or applicant.
SECTION 4. If the person subjected to hazing or other forms of initiation rites suffers any
physical injury or dies as a result thereof, the officers and members of the fraternity,
sorority or organization who actually participated in the infliction of physical harm shall be
liable as principals. The person or persons who participated in the hazing shall suffer.
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a. The penalty of reclusion perpetual if death, rape, sodomy or mutilation results there
from.
b. The penalty of reclusion temporal in its maximum period if in consequence of the
hazing the victim shall become insane, imbecile, impotent or blind.
c. The penalty of reclusion temporal in its maximum period if in consequence of the
hazing the victim shall have lost the use of speech or the power to hear or to smell, or
shall have lost an eye, a hand, a foot, an arm or a leg shall have lost the use of any
such member shall have become incapacitated for the activity or work in which
he/she was habitually engaged.
d. The penalty of reclusion temporal in its minimum period if in consequence of the
hazing the victim shall become deformed or shall have lost any other part of his/her
body, or shall have lost the use thereof or shall have been ill or incapacitated for the
performance of the activity or work in which he/she has habitually engaged for a
period of more than ninety (90) days.
e. The penalty of prison mayor in its maximum period if in consequence of the hazing
the victim shall have been ill or incapacitated for the performance of the activity or
work in which he was habitually engaged for more than thirty (30) days.
f. The penalty of prison mayor in its medium period if in consequence of the hazing the
victim shall have been ill or incapacitated for the performance of the activity or work in
which he was habitually engaged for ten (10) days or more, or that the injury
sustained shall require medical attendance for the same period.
g. The penalty of the prison mayor in its period if in consequence of the hazing the
victim shall have been ill or incapacitated for the performance of the activity or work in
which he was habitually engaged from one (1) to nine (9) days, or that the injury
sustained shall require medical attendance for the same period.
h. The penalty of prison correctional in its maximum period if in consequence of the
hazing the victim shall sustain physical injuries, which do not prevent him/her from
engaging in his habitual activity, or work nor require medical attendance.
The responsible officials of the school or of the police, military or citizens army training
organization may impose the appropriate administrative sanctions on the person or
persons charged under this provision even before their conviction.
The maximum penalty herein provided shall be imposed in any of the following instances:
The owner of the place where the hazing is conducted shall be liable as an accomplice,
when he/she has actual knowledge of the hazing conducted therein but failed to take any
action to prevent the same from occurring. If the hazing is held in the home of one of the
officers of members of the fraternity, sorority, group, or organization, the parent shall be
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held liable as principals when they have actual knowledge of the hazing conducted therein
but failed to take any action to prevent the same from occurring.
The school authorities including faculty members who consent to the hazing or who have
actual knowledge thereof, but failed to take any action to prevent the same from occurring
shall be punished as accomplices for the acts of hazing committed by the perpetrators.
The officers, former officers or alumni of the organization, group, fraternity or sorority who
actually planned the hazing although not present when the acts constituting the hazing
were committed shall be liable as principals. Officers or members of an organization,
group, fraternity or sororitys adviser who is present when the acts constituting the hazing
were committed and failed to take any action to prevent the same from occurring shall be
liable as a principal.
The presence of any person during the hazing is prima facie evidence of participation
therein as a principal unless he prevented the commission of the acts punishable herein.
Any person charged under this provision should not be entitled to the mitigating
circumstances that there was no intention to commit so grave a wrong.
This section shall apply to the president, manager, director, or other responsible officer of
a corporation engaged in hazing as a requirement for employment in the manner provided
herein.
SECTION 5. If any provision or part of this Act is declared invalid or unconstitutional, the
other parts or provision thereof shall remain valid and effective.
SECTION 6. All laws. Orders, rules of regulations, which are inconsistent with or contrary
to the provisions of this Act, are hereby amended or repealed accordingly.
SECTION 7. This Act shall take effect fifteen (15) days after its publication in at least two
(2) national newspapers of general circulation.
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SUBJECT: General Guidelines for the Conduct of Random Drug Testing For
Secondary and Tertiary Students
Pursuant to Section 36 (c), Article III of Republic Act No. 9165, the following guidelines are
hereby promulgated.
All procedures shall take into account the ideals of fairness and rehabilitation and
not isolation of the drug dependent. The school must not violate the constitutional rights
to due process, equal protection and self-incrimination.
the government.
7. The random drug testing shall be implemented as a collaborative undertaking of
the government, the schools, the students and their parents. The whole process
shall not in any manner be utilized to harass the students.
8. Random drug testing shall be implemented primarily for prevention and
rehabilitation.
9. The drug testing program shall guarantee and respect the personal privacy and
dignity of the student.
10. The test results shall be treated with utmost confidentiality.
11. The test results shall not be used in any criminal proceedings.
C. Definition of Terms
Drug Testing Coordinator shall be the point person in the school tasked with
handling random drug testing which shall be the principal of a secondary school, and
administrator of a technical vocational education and training institutions or the
administrator appointed by the president/chief executive officer in tertiary institutions.
Parents shall, for purposes of these guidelines, include court appointed guardians.
Random Selection refers to the unbiased process of selecting students who are to
undergo drug testing.
Schools shall mean an institutions that has as its primary purpose the education of
students including secondary, tertiary and technical vocational education and training
institutions.
Selection Board shall be the board constituted at the level of the school composed
of the Drug Testing Coordinator as chairperson, one representative each from the
students, faculty and parents as members. The authorized governing body duly
recognized by their respective constituents shall choose representatives from these
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stakeholders based on a set of selection criteria formulated for this purpose. In the
absence of a parents association, the School Head may appoint who shall be a
member of the Selection Board.
b. All Students and their parents shall be notified in writing on the process and
manner by which the random drug testing shall be conducted. Such notification
may be sent at any time during the school term. Failure to return the
acknowledgement receipt shall not be a bar to the conduct of the drug testing.
2. Samples
3. Selection of Samples
a. The Drug Testing Coordinator shall convene the Selection Board within five days
from the receipt of notice from the Supervising Agency stating that the school is
included in the program.
b. On the day of the testing, the Selection Board shall conduct the random selection
of those to be tested.
c. The Selection Board shall ensure the confidentiality and integrity of the random
selection process.
d. The selection process shall be random through a lottery. Which may be
computerized, or in any other manner that shall be agreed upon by the Board.
e. The random selection of students and the drug testing shall be done on the some
day.
f. Prior to testing, the selected students shall be asked to reveal the prescription
medicines, vitamins, food supplements that they had ingested with the past five
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(5) days. The Drug Testing Coordinator shall keep the listing and utilize this in
the evaluation of the confirmatory drug test.
g. The laboratory shall follow the DOH prescribed guidelines in the collection of
urine specimens. Universal precautions shall be observed at all times. DOH
Prescribed Guidelines shall be posted in strategic places/visible areas of the
school.
h. The monitor assigned to ensure the integrity of the collection process should be
of the same sex as the student.
i. The drug testing shall be done in the school and conducted by a duly accredited
drug-testing laboratory. The school, through its respective health personnel,
shall assist the Drug Testing Laboratory in the conduct of the drug testing.
j. The Drug Testing Coordinator shall ensure the confidentiality and integrity of the
random drug testing for the students, teachers, administration and personnel of
the school. It is strongly recommended that the drug testing for students, the
teachers, administration and personnel be done simultaneously.
a. The results of the test shall be strictly confidential. No school shall publish or
post results whether positive or negative.
b. Any person who violated the rules of confidentiality of the results and selection
shall be liable under Section 72 RA 9165 and such other appropriate laws.
c. The laboratory shall place the drug test result in a sealed envelope and deliver
the same via personal service to the Drug Testing Coordinator. The Drug
Testing Coordinator shall then inform all the student s tested individually of the
test results.
d. In the case the test results are positive, the Drug Testing Coordinator shall inform
both the student and parent concerned that a confirmatory test shall be
conducted. The student shall be told to inform his/her parents if the scheduled
conference with the Drug Testing Coordinator. The student shall be advised to
refrain from revealing the test results to other person.
e. During the scheduled conference, the Drug Testing Coordinator shall relay to the
parent full information on the process that shall be undertaken for the
confirmatory test. In the event that the parents do not appear on the schedule
conference, the student shall be informed of the schedule of the confirmatory
test.
f. The confirmatory drug test shall be conducted in the same manner as the initial
drug test.
g. The results of the confirmatory test shall be transmitted by the laboratory in a
sealed envelope and handed directly to the Drug Testing Coordinator.
h. The Drug Testing Coordinator shall inform both parents and the student of the
results of the test.
i. The Drug Testing Coordinator shall not delegate such task of informing the
student and parent to any other person, nor shall the Drug Testing Coordinator
reveal the results of the test to any person other that the student and parent.
j. First time positive confirmatory drug test result shall not be a ground for
expulsion or any disciplinary action against the student.
k. The Drug Testing Coordinator shall refer the student and his/her parent to
government-owned DOH-accredited facility or DOH-accredited government
physician to determine the students dependency level.
l. The student may opt for a private DOH-accredited facility or physician for this
initial determination provided it is at his/her own expense.
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m. In the event that is determined that the student is a drug dependent, the school
may impose appropriate sanctions against the student as provided for in the
schools Student Handbook and the Manual of Regulations for Private Schools,
provided that in the case of public secondary schools. If the student is later on
found to have been rehabilitated, the student shall then be allowed to re-enroll.
n. The student shall then undergo a three (3) month observation and counseling
period under the supervision of the DOH-accredited facility or physician in
consultation with the parent. Such process of observation and counseling period
under the supervision of the DOH-accredited facility or physician in consultation
with the parent. Such process of observation and counseling shall be done in
coordination with the Drug Counselor of the school.
o. At the end of the three months, it is hoped that with the counseling done, the
student will be properly rehabilitated.
If the student shows no signs of improvement, recovery or fails the drug test the
second time, the DOH-accredited facility or physician, may make a
recommendation to the student, parent, and Drug Testing Coordinator to the
student referred to a DOH-accredited facility suited to the students level of
dependency. If another drug testing is conducted for another period on the same
student population, and the student is found positive the second time, the school
shall proceed in accordance with Section 61, RA 9165 without prejudice to the
provision of Section 73, RA 9165.
H. Enforcement of Compliance
Students who refuse to undergo random drug testing shall be dealt with
accordance with the rules and regulation of the schools; provided that at no time
shall refusal to undergo testing give rise to a presumption of drug use or
dependency; provided further that the school may impose sanctions on such
refusal other than the offence of drug use or dependency.
Schools that refuse to implement the random drug testing program shall be liable
undergo Section 32 of RA 9165 without prejudice to other administrative
sanctions imposed by the Supervising Agencies. The Supervising Agency shall
report the same to the Philippine Drug Enforcement Agency (PDEA) and the
Dangerous Drug Board (DDB).
Miscellaneous Provisions
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CENTENNIAL PRAYER
Let me be the change I want to see
to do with strength and wisdom
all that needs to be done.
and become the hope that I can be.
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TRANSITORY PROVISIONS
This Student Handbook shall apply to all students of the university except for:
Section 9.1.b, Section 12.1.a., Section 12.2 and Section 14.2.2 shall
apply only to the incoming freshmen students starting SY 2010-
2011.
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For males, the prescribed uniform is beige For females, the prescribed uniform is white
Santana polo barong with the embroidered blouse with school patch on the left collar,
logo of the University, white sando inside emerald green slacks (semi-straight cut), and
(tucked-in), and chocolate brown slacks closed black leather shoes, if socks were to
(straight cut). They are enjoined to wear closed be worn, plain black or skin-tone.
black leather shoes with dark colored socks.
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Note:
ALL KINDS OF SHORTS NOT ALLOWED
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CAMPUS MAP
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Conforme:
DE LA SALLE UNIVERSITY-DASMARIAS
Dasmarias, Cavite
_________________________
Date
_______________________ ________________________
Students Name & Signature Parents Name & Signature
_______________________ ________________________
Course/Year/Section Contact Number
143