Академический Документы
Профессиональный Документы
Культура Документы
Table of Contents
Introduction 2
Set up Requirements 3
Help Guide 5
Disclaimer 23
1
GAIL SRM Reverse Auction June 2011
Introduction
GAIL has introduced Reverse auction in e-tendering .This document contains
Instructions for suppliers to login to the GAIL hosted live auction system
along with the sample screens and explanation of the various features and
functions.
All bidders participating in the Live Auction process are required to submit
bid (pricing) electronically during a specified time frame. During the Reverse
Auction, the bidder shall have to bid his evaluated price based on the bid
opening price as well as the decrement amount. All prices submitted during
the auction shall constitute valid and binding offers.
The auction format allows suppliers to see their price submittals and their rank
against those of other suppliers, and provides the opportunity for suppliers to
Improve their rank by reducing their prices.
2
GAIL SRM Reverse Auction June 2011
Set up Requirements
Open the site https:\\etender.gail.co.in
To download java
click on this link
All participating suppliers will access a secure system via the internet from
their own computer A PC/laptop with a web browser and broadband or fast
internet access are required to access and use this system.
3
GAIL SRM Reverse Auction June 2011
Login Procedure:
Use your Portal User ID and Password to log in. The Password is case
sensitive. In case the password is forgotten / user locked /password expired,
use the link Forgot Your Password link available on the home/logon page
of the portal to obtain new password.
Opening of more than one session from the same user Id, will result in
Disconnection of the earlier session.
4
GAIL SRM Reverse Auction June 2011
5
GAIL SRM Reverse Auction June 2011
To search an auction, click on Show Quick criteria maintenance tab [refer the
following screen shot]
6
GAIL SRM Reverse Auction June 2011
7
GAIL SRM Reverse Auction June 2011
8
GAIL SRM Reverse Auction June 2011
Click on the
Display Auction
New screen with the auction details is opened under the auction information
tab as shown below.
Auction details.
9
GAIL SRM Reverse Auction June 2011
Click on tab Notes and attachment to view the auction text and condition of
participation.
Click on Live
auction button to
launch the auction.
10
GAIL SRM Reverse Auction June 2011
In case of the Foreign Vendor, the currency in which he has to participate and
Exchange rate will be visible. Click on accept button for terms & condition
to start Java applet.
11
GAIL SRM Reverse Auction June 2011
The java applet for live auction cockpit will be started as per below screen.
12
GAIL SRM Reverse Auction June 2011
Using the mouse pull down, adjust the various parts of the screen for easy
viewing, For logging in the auction you need to enter your price at least once
13
GAIL SRM Reverse Auction June 2011
Enter your start price under the column called Bid Price and click on
14
GAIL SRM Reverse Auction June 2011
Submit,
This shows the
Shows the Start current status of
price for the item. the auction.
Displays the
Description and Enter the Bid price
quantity of the item. and click on submit
button.
A Pop up window as shown below appears. For confirming the price you have
entered, click on yes to continue.
After entering the price, the rank, the best bid price and next valid bid price
15
GAIL SRM Reverse Auction June 2011
will be visible.
If you want to send the message to the purchaser, type the message and click
on send button.
16
GAIL SRM Reverse Auction June 2011
Chat and system messages will appear in the message area as shown.
17
GAIL SRM Reverse Auction June 2011
item description.
18
GAIL SRM Reverse Auction June 2011
Click on History button, to view the company name, bidder name, date, time and
quote value of the last bid.
19
GAIL SRM Reverse Auction June 2011
Click on calculation button, this will display the currency, unit and quantity of
item.
20
GAIL SRM Reverse Auction June 2011
Extension details of the current auction will be viewed by taking the pointer to the
time remaining .Refer the following screenshot.
21
GAIL SRM Reverse Auction June 2011
The auction will get extended by five minutes automatically if the L1 position
gets changed in the last three minutes.
The auction for all the items will end on reaching the end time.
22
GAIL SRM Reverse Auction June 2011
If the tender Committee has decided to set the cascading closing of auction
which is having three or more items then the auction for each item will close
in a sequence after a time gap of 5 or 10 minutes (as per setting) i.e. bidding
for item 2 will stop after 5 /10 minutes after stopping of auction for item 1.
Similarly bidding for item 3 will stop after 5/10 minutes of stopping of
auction for item 2.
The auction will be ended, when there is no response from bidders or there is no
change of L1 during last three minutes of auction deadline.
23
GAIL SRM Reverse Auction June 2011
DISCLAIMER
(It may be noted that this is an effort to help bidders with short ready reckoner for
successful bidding during Auction. Gail does not stand responsible on failure to
upload the bids successfully based on these instructions)
24