FILE CODING SYSTEM - AT A GLANCE

These files shall contain all correspondence from and to the

Client, external agencies (other than bidders, contractors and
1 Project Management vendors), internal correspondence, documents connected with
PJ OR
schedules, meetings, progress reports, lending agencies and
TCE.JOB DISCIPLINE MAIN CLASS
cost estimates.
NUMBER - CODE - CODE -
Scheduling and Monitoring Correspondence relating to Scheduling and Monitoring -do- - -do- - H1 -
Progress Reports Progress Reports -do- - -do- - H2 -
Man-hour Control System MCS Reports, MPMR, QFR, EMR, JSR etc. -do- - -do- - R -
TCE Scope Man-hour Estimates for Original Scope in TCE Work Order along -do- -do- P
with TCE Scope of Work - - -
Invoices and Payments Details of Invoices to Client, Payments by Client etc. -do- - -do- - D -
Lists and Schedules Project File List, List of Sketches, Basic Study Schedule, -do- -do- U
Drawing Schedule, Procurement/Contracts schedules etc. - - -
Correspondence with Client Letters from and to Client and Collaborator -do- - -do- - K -
Internal Inter-office and Inter-Disciplinary Correspondence, Memos, -do- -do- N
Notes etc. of General Nature, excluding Correspondence with
TCE Site Office and IDDTs
- - -
Confidential All Confidential Letters and Memos, Copies of Purchase -do- -do- C
Recommendations and conftl. memos,Copies of PRs etc. - - -
MOM Minutes of all Meetings with Client, Collaborator and Internal -do- -do- M
Coordination Meetings
- - -
Extra Circulation Copies, Extra copies of all Correspondence Inward -do- -do- X
from all Agencies and Bids and other Correspondence from
Unsuccessful Bidders (after order is finalised)
- - -
Drawing Transmittals All TCE Transmittals for Drawings and Documents -do- - -do- - T -
JCR (Job Completion Report) Papers that would be required for preparing JCR -do- - -do- - Y -
2 Quality Management System These files shall contain copies of audit reports, deviation reports, customer complaints and site problems.
Each PE shall maintain a file for all OFI and Deviation Reports
PJ OR
Observations for Improvement and the corrective actions taken, on the job for the concerned TCE.JOB
- DISCIPLINE - QMS -DR-
(OFI) and Deviation Reports discipline. The file shall also contain Quality Audit Reports on the NUMBER
CODE
job for the concerned discipline.
 The PM shall maintain a file for the Clients complaints received PJ OR
TCE.JOB
and actions taken. Discipline-wise QMS-CC files may be opened - DISCIPLINE - QMS -CC-
NUMBER
Client Complaints at the discretion of the PEs. CODE

Each PE shall maintain a file for site problems reported and the TCE.JOB DISCIPLINE
- - QMS -SP-
corrective actions taken. NUMBER CODE
Site Problems
The above mentioned discipline QMS files may be combined into a single QMS file for each discipline involved in the job, at the discretion of the PE, depending
size of the job and expected volume of QMS papers.

3 Project Engineering
These files shall contain all Inter-Disciplinary Data Transmittals TCE.JOB DISCIPLINE
IDDTs IDDT 1
(IDDTs). NUMBER - CODE -

These files shall contain all important correspondence and

documents such as consequential Client decisions which are to
be referred during execution and after the completion of job.
These files shall also contain correspondence containing TCE.JOB DISCIPLINE
4 Project Data - - PROJ. DATA -
important engineering data exchanged between the Client, TCE, NUMBER CODE
disciplines, vendors, etc. for quick reference and records. The
documents, which need to be sent to the Central Document
Reference Library (CDRL), shall not be filed in these files.

These files shall contain all correspondence from and to the

Client and bidders for pre-qualification, preparation of enquiry
TCE.JOB DISCIPLINE
5 Enquiries document, bid receipt, clarifications to and from the bidders, - - ENQ -
NUMBER CODE
Minutes of Meetings (MOM) with bidders, bid analysis and upto
purchase recommendation.

These files shall contain all correspondence, related to a

6 Orders and Contracts
particular order or contract, from and to the Client, collaborator
and successful vendor or contractor and MOMs with vendor or
contractor subsequent to submission of purchase
recommendation till the order or contract is complete. Separate
TCE.JOB DISCIPLINE
file shall be maintained for each order or contract. These files - - PO or CO -
NUMBER CODE
shall also contain:
Correspondence connected with vendor document receipt
and approval, Copies of inspection reports and sub-orders -
orders placed by main vendor or contractor, Certification of
contractors bills, test reports on materials etc.
 These files are meant for filing calculations. Each PE shall
TCE.JOB DISCIPLINE
7 Calculations maintain calculation files for all the calculations carried out in his - - CALC -
NUMBER CODE
discipline.

These files shall contain xerox copies of references on important TCE.JOB DISCIPLINE
8 Technical Data - - TECH. DATA -
technical matters, referred to during detailed engineering work. NUMBER CODE

These files shall contain all such information as would help in the TCE.JOB DISCIPLINE
9 Cost Data - - COST DATA -
cost estimates for the project as well as subsequent projects. NUMBER CODE

These files shall contain circulation copies of correspondence

TCE.JOB DISCIPLINE
10 Miscellaneous and other such papers which are to be retained for short period - - MISC. -
NUMBER CODE
for quick reference.

References : TCE Procedure Nos : TCE.M9-PCS-01 and TCE.M9-PCS-02

 FILE
VOLUME
NUMBER
-do-
-do-
-do-
-do-

-do-
-do-

-do-
-do-

-do-

-do-

-do-

-do-
-do-

FILE
VOLUME
NUMBER
 FILE
VOLUME
NUMBER
FILE
VOLUME
NUMBER

epending on the type and

T1 FILE VOL.
- NUMBER

FILE
VOLUME
NUMBER

FILE
NNN - VOLUME
NUMBER

FILE
NNN - VOLUME
NUMBER
 FILE
VOLUME
NUMBER

FILE
VOLUME
NUMBER

FILE
VOLUME
NUMBER
FILE
VOLUME
NUMBER
JOB NUMBERS, ACTVITY NUMBERS & CODE NUMBERS
1 JOB NUMBERS FOR OVERHEAD JOBS
JOB NUMBER OVERHEAD JOB DESCRIPTION
TCE.900 Business Development-General
TCE.911 Self Study
TCE.912 Training (Only Junior Engineers and Junior Designers can charge)
TCE.913 Training (All engineers other than Junior Engineers and Junior
TCE.914 Designers
Seminars can charge)
TCE.921 Management and Administration
TCE.922 TCE General
TCE.923 Closed Jobs
TCE.924 Manhour Control System
TCE.925 Idle Time
TCE.970 Development Work-General
TCE.979 Quality Management System
TCE.980 Tata Business Excellence Model (TBEM)
TCE.982 Corporate Meetings
TCE.990 Casual Leave
TCE.991 Sick Leave
TCE.992 Privilege Leave
TCE.993 Compensatory Off
TCE.994 Holidays

2 ACTVITY NUMBERS
ACTVITY
NUMBER ACTIVITY DESCRIPTION
0 Project Management, Co-ordination, Scheduling, Monitoring, Site
1 Visits
Basic and Meetings
Studies, of General
Concept Nature Criteria, Feasibility Studies,
Notes, Design
2 Detailed Project Reports
Drawing Preparation and Environmental Studies etc.
- Drafting
3 Vendor Drawing Review
4 Preparation of Bill of Material, Specifications and Enquiry Document
5 Inspection and Expediting
6 Design and Checking of TCE Drawings and Documents
7 Issue of Enquiry Document, Commercial Bid Analysis and Purchase
8 Order or Work
Technical Order orand
Bid Analysis Contract Preparation
Purchase Recommendation
9 Site work by Construction Staff only and Field Work by Design
Engineers
3 BUSINESS UNIT CODE
CODE BUSINESS UNIT
C&IBU Chemical and Industrial
IBU Infrastructure
NBU Nuclear
PBU Power

Page 7
 CNBU Construction

4 OFFICE CODES
CODE OFFICE LOCATION
DB Bangalore
DC Chennai
DD Delhi
DJ Jamshedpur
DM Matulya Centre-IBU
DN Matulya Centre-NBU
DP Pune
DV Vikhroli

5 DISCIPLINE CODES
CODE DISCIPLINE
CH Chemical
CV Civil
EL Electrical
IC Instrumentation and Control
ME Mechanical
OT Others

6 GROUP CODES
6.1 CIVIL DISCIPLINE
CODE GROUP
AC Architecture
EN Environmental
GT Geo-technical
HS Hydraulics
RC Reinforced Cement Concrete
SD Sewage Treatment and Disposal
SR Stress Analysis
SS Special Structures
ST Structural Steel
WD Water Supply, Treatment and Distribution
6.2 ELECTRICAL DISCIPLINE
AU Auxiliaries
CT Cable Trays
CW Control Wiring
GL Grounding (Earthing) and Lighting
PI Protection and Interlock
SA System Analysis
SW Switchyard
6.3 MECHANICAL DISCIPLINE

Page 8
 AV Heating, Ventilation and Air-conditioning
CE Cycle Equipment
IN Inspection and Expediting
MH Material Handling
PP Piping
PV Pressure Vessels
SP Special Purpose Machinery
WS Water Systems

7 AREA CODES

CODE NUMBER AREA DESCRIPTION

100 Site Improvement

Power House, Main Plant, Station Building Area (May be Identified
101
Station-Wise or Unit-Wise if Necessary)
102 Transformer Yard Area
Switchyard Area (May be Identified Separately for each Voltage
103 Switchyard)
104 Fuel Coal or Oil Handling and Rail Yard Area
105 Fuel Oil Storage Area, if it does not form Part of 104 above
Raw Water Treatment and Storage Area can be combined with 107
106 below
107 Cooling Water Area
108 Administrative Area
109 Warehouse and Open Storage Area may form a Part of 101 above
110 to 149 To be allocated by the PM

8 SYSTEM CODES

8.1 CODE NUMBER SYSTEM DESCRIPTION

150 Water Supply System - General

151 Water Source System
152 Water Transmission and Conductor System
153 Water Intake Works

8.2 CODE NUMBER SYSTEM DESCRIPTION

154 Water Treatment Plant

155 Water Distribution System
156 Water Pumping System
157 Rising Mains for Water
158 Surge Shaft

Page 9
 159 Radial Collector Wells
160 Sewerage System - General
161 Sewage Collection System
162 Sewage Treatment System
163 Sewage Disposal System
164 Sewage Farming System
165 Waste Water Reclamation
166 Sewage Pumping System
167 Rising Mains for Sewage
168 Anaerobic Upflow Filter
169 Septic Tank
170 Soak Pit
171 Outfall Structure
172 Infiltration Gallery
173 Tube Well
174 to 179 To be allocated by the PE

8.3 CODE NUMBER COMMON NON-PLANT STRUCTURE SYSTEMS

180 To be allocated by the PE

181 Service Building
182 Administration Building
183 Ware House
184 Isolated Office Cabin
185 Canteen Building
186 Gate House
187 Maintenance Shop
188 Workshop
189 Stores
190 Parking
191 Time Office and Change Room
192 Guest House and Hostel
193 Residential Building
194 Medical Building
195 Recreation Building
196 R & D Building
197 Laboratory
Packing, Truck Loading and Wagon Loading Building
198

199 Bagging Building

THERMAL AND HYDRO-ELECTRIC POWER PLANT STRUCTURE

8.4 CODE NUMBER
SYSTEMS
200 To be allocated by the PE

Page 10
 Main Plant Building, Process Building, Production Building, Power
201 House and Station Building
202 Diesel Generator House
203 Substation Building
204 Valve House
205 To be allocated by the PE
206 Boiler Structure and Housing
207 Coal Mill, Bunker Bay and Tripper Room Structure
208 DM Plant Building
209 ESP Switchgear Room
210 Ash Water Sump, Ash Slurry and Pump House, Control Room
211 Fuel Oil Pump House
212 Fuel Oil Transfer Pump House
213 Wagon Tippler House
214 Wagon Tippler Control Room
215 Crusher House
216 Package Boiler House
217 Raw Water Pump House
218 Cooling Water Pump House
219 Fire Water Pump House
220 Clarified Water Pump House
221 Switchyard Control Room
222 Compressor House
223 Refrigeration Plant Building
224 Bulldozer Shed
225 Shunting Loco Shed
226 Railway Foreman's Office
227 Fuel Area Foreman's Office
228 Seal Well
229 Coal Conveyor Tunnel
230 Cooling Water Tunnel
231 Pipe Rack
232 Road
233 Rail Track
234 Anchor Block and Saddle Supports
235 Offsite Equipment Supporting Structure
236 ESP Supporting Structure
237 Switchyard Structure
238 TG Pedestal
239 Conveyor Supports and Junction Towers
240 Reclaim Hoppers
241 Deareator Supporting Structure
242 Pipe Trestle Supports

Page 11
 243 Channel
244 Tailrace
245 Forebay and Reservoir
246 Penstock
247 Dam
248 Weir and Barrage
249 Bund
250 Dyke
251 Water Intake Structure
252 Underground Water Tank
253 Overhead Water Tank
254 Culvert
255 Bridge
256 Tunnel
257 Canal
258 Compound Wall, Fencing and Gates
259 Trenches
260 Retaining Wall, Diaphragm Wall and Cut-off Wall
261 Tank Farm
262 Chemical Storage Tank
263 Surge Shaft
264 Divergent Structure
265 Desilting Structure
266 Chimney and Flare Stack
267 Cooling Tower
268 Neutralizing Pit
269 Incinerator

8.5 CODE NUMBER PORTS AND HARBOURS SYSTEMS

270 Wharves and Alongside Berths

271 Finger Jetty and Approach Jetty
272 Berth Structure and Loading-Unloading Platform
273 Island Berth
274 Berthing Dolphins and Mooring Dolphins
275 Dry Dock
276 Slip-Way
277 Lead-In Jetty
278 Dock Gate
279 Single and Multi-Buoy Mooring
280 Dredging
281 Navigation Aids
282 Fire Tower Monitor
283 Loading Unloading Arms
284 Container Handling Equipment

Page 12
 285 Tankage
286 Container Freight Station and Stuffing De-Stuffing Station
287 Bulk Storage Silos
288 Bagged Storage Silos
289 Rail and Road System
290 Dry Dock Machinery
291 to 299 To be allocated by the PE

8.6 CODE NUMBER CHEMICAL AND INDUSTRIAL PROCESS SYSTEMS

300 to 499 To be allocated by the PE

8.7 CODE NUMBER ENERGY PRODUCTION SYSTEMS

500 to 509 To be allocated by the PE

510 Steam Generation System
511 Water and Steam System
512 Air and Flue Gas System
513 Flue Gas Dust Trapping System
514 Flue Gas Scrubbing System
515 Flue Gas Burning System (SG)
516 Fuel Oil Burning System (SG)
517 Fuel Coal Burning System (SG)
518 Ignition Oil and Gas Burning System
519 Internal Water Treatment System (SG)
520 Blowdown System (SG)
521 Soot Blowing System
522 Boiler Drains and Vents
523 to 528 To be allocated by the PE
529 Instrumentation and Control system (SG)
530 STEAM SYSTEMS (SS)
531 Main Steam System
532 Reheat Steam System
533 HP and LP Bypass System
534 to 538 To be allocated by the PE
539 Instrumentation and Control System (SS)
TURBINE, CONDENSER, GENERATOR AND TRANSFORMER
540 SYSTEM (TCGT)
541 Turbine System
542 Lube and Hydraulic Oil System

Page 13
 Lube Oil Storage and Purification System
543

544 To be allocated by the PE

545 Generator System
546 Generator Cooling System
547 Excitation System
548 Transformer System
549 Instrumentation and Control System (TCGT)
550 REGENERATIVE FEED WATER HEATING SYSTEM (RFWH)
551 Extraction Steam System
552 Condensate System
553 Feed Water System
554 Heater Drain and Vents
555 to 559 To be allocated by the PE
560 FUEL HANDLING SYSTEM (FHS)
561 Fuel Gas Handling System
562 Fuel Oil Handling System
563 Fuel Coal Handling System
564 Ignition Oil and Gas Handling System
565 Instrumentation and Control System (FHS)
566 to 569 To be allocated by the PE
570 ASH HANDLING SYSTEM (AHS)
571 Ash Removal System
572 Slag Handling System
573 Tailings Disposal System
574 Ash Disposal System
575 Ash Water Recovery System
576 to 579 To be allocated by the PE
580 INSTRUMENTATION AND CONTROL SYSTEM (ICS)
581 to 589 To be allocated by the PE
590 PIPING UTILITY SYSTEMS
591 to 599 To be allocated by the PE

8.8 CODE NUMBER UTILITY SYSTEMS

600 to 609 To be allocated by the PE

610 WATER SUPPLY SYSTEM (WS)
611 Raw Water Supply System
612 Raw Water Treatment System
613 Condenser Cooling Water System and Circulating Water System
614 H2 and Lube Oil Cooling Water System
615 Steam Generator Make-up Water Treatment System
616 Service Water Bearing Cooling Water System.
617 Fire Fighting Water Supply System

Page 14
 618 Potable Water System
619 Condenser Cooling Water Treatment System
620 To be allocated by the PE
621 Cooling Water Make-up Treatment System
622 to 628 To be allocated by the PE
629 Instrumentation and Control System (WS)
630 AUXILIARY STEAM SUPPLY SYSTEM (ASS)
631 to 639 To be allocated by the PE
640 AIR SUPPLY SYSTEM (ARS)
641 Service Air Supply System
642 Instrument Air Supply System
643 to 649 To be allocated by the PE
650 GAS SUPPLY SYSTEM
651 H2 Generation System
652 N2 System
653 Inert Gas System
654 to 659 To be allocated by the PE
660 CRYOGENIC SYSTEM
661 to 669 To be allocated by the PE
670 MATERIAL HANDLING SYSTEM
671 Mill Reject Handling System
672 Burden (Ore) Handling System
673 Limestone Handling System
674 Bentonite Grinding System
675 to 679 To be allocated by the PE
680 VALVES AND SPECIALITIES
681 to 689 To be allocated by the PE
690 EFFLUENT TREATMENT SYSTEM
691 to 699 To be allocated by the PE

8.9 CODE NUMBER ELECTRICAL SYSTEMS

700 to 709 To be allocated by the PE

710 ELECTRICAL AUXILIARY POWER SUPPLY SYSTEM (EAPS)
711 to 712 To be allocated by the PE
713 6.6 Kv Power Supply System
714 3.3 Kv Power Supply System
715 400 V Power Supply Class II System (No Break System)
716 400 V Power Supply Class III System (Emergency Power Supply
717 System)
400 V Power Supply Class IV System
718 DC Power Supply Class I System
719 Instrumentation and Control System (Eaps)
720 to 729 To be allocated by the PE

Page 15
 730 ELECTRICAL OUTPUT DISTRIBUTION SYSTEM (EOD)
731 to 732 To be allocated by the PE
733 6.6/11 Kv System
734 22 Kv System
735 33 Kv System
736 66 Kv System
737 110/132 Kv System
738 230 Kv System
739 400 Kv System
740 to 748 To be allocated by the PE
749 Instrumentation and Control System (EOD)
750 ELECTRICAL TRANSMISSION SYSTEM
751 to 752 To be allocated by the PE
753 6.6 Kv Power Transmission System
754 3.3 Kv Power Transmission System
755 400 V Power Transmission Class II System (No Break System)
756 400 V Power Transmission Class III System (Emergency Power
757 Transmission System)
400 V Power Transmission Class IV System
758 DC Power Transmission Class I System
759 Instrumentation and Control Power Transmission System (EAPT)
760 to 799 To be allocated by the PE

8.10 CODE NUMBER SERVICE SYSTEMS

800 to 810 To be allocated by the PE

811 Air-conditioning and Ventilation
812 Mechanical Equipment Handling System
813 Personnel Movement System
814 Fire Fighting and Alarm System
815 Lighting System
816 Earthing and Cathodic Protection System
817 Intercommunication System
818 Cabling System
819 To be allocated by the PE
820 MAINTENANCE SERVICE SYSTEM
821 Mechanical Maintenance Workshop
822 Electrical Maintenance Workshop
823 Instrument Maintenance Workshop
824 Chemical Laboratory
825 to 849 To be allocated by the PE

8.11 CODE NUMBER SPECIAL PROJECTS

850 Special Purpose Machinery

Page 16
 851 Antenna
852 Telescope
853 Observatory
854 Fuel Handling-Nuclear Plants
855 Retubing of Nuclear Reactors
856 to 899 To be allocated by the PE

8.12 CODE NUMBER ENVIRONMENTAL SYSTEMS

900 to 999 To be allocated by the PE

Page 17
 JOB NUMBERS, ACTVITY NUMBERS & CODE NUMBERS
1 JOB NUMBERS FOR OVERHEAD JOBS 2 ACTVITY NUMBERS
JOB ACTVITY
NUMBER OVERHEAD JOB DESCRIPTION NUMBER
TCE.900 Business Development-General 0
TCE.911 Self Study
TCE.912 Training (Only Junior Engineers and Junior Designers) 1
TCE.913 Training (All engineers other than Junior Engineers and Junior
Designers)
TCE.914 Seminars 2
TCE.921 Management and Administration 3
TCE.922 TCE General 4
TCE.923 Closed Jobs
TCE.924 Manhour Control System 5
TCE.925 Idle Time 6
TCE.970 Development Work-General 7
TCE.979 Quality Management System
TCE.980 Tata Business Excellence Model (TBEM) 8
TCE.982 Corporate Meetings 9
TCE.990 Casual Leave
TCE.991 Sick Leave
TCE.992 Privilege Leave
TCE.993 Compensatory Off
TCE.994 Holidays
3 BUSINESS UNIT CODE
CODE
C&IBU
IBU
NBU
PBU
CNBU
Page 18
4 OFFICE CODES 5 DISCIPLINE CODES
CODE OFFICE LOCATION CODE
DB Bangalore CH
DC Chennai CV
DD Delhi EL
DJ Jamshedpur IC
DM Matulya Centre-IBU ME
DN Matulya Centre-NBU OT
DP Pune
DV Vikhroli

6 GROUP CODES
6.1 CIVIL DISCIPLINE 6.3 MECHANICAL DISCIPLINE
CODE GROUP AV
AC Architecture CE
EN Environmental IN
GT Geo-technical MH
HS Hydraulics PP
RC Reinforced Cement Concrete PV
SD Sewage Treatment and Disposal SP
SR Stress Analysis WS
SS Special Structures 7 AREA CODES
ST Structural Steel CODE
WD Water Supply, Treatment and Distribution NUMBER
6.2 ELECTRICAL DISCIPLINE 100
AU Auxiliaries 101
CT Cable Trays 102
CW Control Wiring 103
GL Grounding (Earthing) and Lighting 104
PI Protection and Interlock 105
SA System Analysis 106
Page 19
 SW Switchyard 107
108
109
110 to 149
8 SYSTEM CODES
CODE CODE
8.1 NUMBER
SYSTEM DESCRIPTION 8.3 NUMBER
150 Water Supply System - General 180
151 Water Source System 181
182
152 Water Transmission and Conductor System 183
153 Water Intake Works 184
185
186
CODE 187
8.2 NUMBER
SYSTEM DESCRIPTION
188
154 Water Treatment Plant 189
155 Water Distribution System 190
156 Water Pumping System 191
157 Rising Mains for Water 192
158 Surge Shaft 193
159 Radial Collector Wells 194
160 Sewerage System - General 195
161 Sewage Collection System 196
162 Sewage Treatment System 197
163 Sewage Disposal System 198
164 Sewage Farming System 199
165 Waste Water Reclamation
166 Sewage Pumping System
167 Rising Mains for Sewage
168 Anaerobic Upflow Filter
169 Septic Tank

Page 20
 170 Soak Pit
171 Outfall Structure
172 Infiltration Gallery
173 Tube Well
174 to 179 To be allocated by the PE

CODE
8.4 THERMAL AND HYDRO-ELECTRIC POWER PLANT STRUCTURE SYSTEMS
NUMBER

200 To be allocated by the PE 234

Main Plant Building, Process Building, Production Building, Power 235
201 House and Station Building
236
202 Diesel Generator House 237
203 Substation Building 238
204 Valve House 239
205 To be allocated by the PE 240
206 Boiler Structure and Housing 241
207 Coal Mill, Bunker Bay and Tripper Room Structure 242
208 DM Plant Building 243
209 ESP Switchgear Room 244
210 Ash Water Sump, Ash Slurry and Pump House, Control Room 245
211 Fuel Oil Pump House 246
212 Fuel Oil Transfer Pump House 247
213 Wagon Tippler House 248
214 Wagon Tippler Control Room 249
215 Crusher House 250
216 Package Boiler House 251
217 Raw Water Pump House 252
218 Cooling Water Pump House 253
219 Fire Water Pump House 254
220 Clarified Water Pump House 255
221 Switchyard Control Room 256
222 Compressor House 257
223 Refrigeration Plant Building 258
224 Bulldozer Shed 259
225 Shunting Loco Shed 260

Page 21
 226 Railway Foreman's Office 261
227 Fuel Area Foreman's Office 262
228 Seal Well 263
229 Coal Conveyor Tunnel 264
230 Cooling Water Tunnel 265
231 Pipe Rack 266
232 Road 267
233 Rail Track 268
269

CODE
8.5 NUMBER
PORTS AND HARBOURS SYSTEMS

270 Wharves and Alongside Berths 281

271 Finger Jetty and Approach Jetty 282
272 Berth Structure and Loading-Unloading Platform 283
273 Island Berth 284
274 Berthing Dolphins and Mooring Dolphins 285
275 Dry Dock 286
276 Slip-Way 287
277 Lead-In Jetty 288
278 Dock Gate 289
279 Single and Multi-Buoy Mooring 290
280 Dredging 291 to 299
CODE
8.6 NUMBER
CHEMICAL AND INDUSTRIAL PROCESS SYSTEMS

300 to 499 To be allocated by the PE

CODE
8.7 NUMBER
ENERGY PRODUCTION SYSTEMS

500 to 509 To be allocated by the PE 530

510 Steam Generation System 531
511 Water and Steam System 532

Page 22
 512 Air and Flue Gas System 533
513 Flue Gas Dust Trapping System 534 to 538
514 Flue Gas Scrubbing System 539
515 Flue Gas Burning System (SG) 540
516 Fuel Oil Burning System (SG) 541
517 Fuel Coal Burning System (SG) 542
518 Ignition Oil and Gas Burning System 543
519 Internal Water Treatment System (SG) 544
520 Blowdown System (SG) 545
521 Soot Blowing System 546
522 Boiler Drains and Vents 547
523 to 528 To be allocated by the PE 548
529 Instrumentation and Control system (SG) 549
8.7 CODE No ENERGY PRODUCTION SYSTEMS (Contd)
550 REGENERATIVE FEED WATER HEATING SYSTEM (RFWH) 570
551 Extraction Steam System 571
552 Condensate System 572
553 Feed Water System 573
554 Heater Drain and Vents 574
555 to 559 To be allocated by the PE 575
560 FUEL HANDLING SYSTEM (FHS) 576 to 579
561 Fuel Gas Handling System 580
562 Fuel Oil Handling System 581 to 589
563 Fuel Coal Handling System 590
564 Ignition Oil and Gas Handling System 591 to 599
565 Instrumentation and Control System (FHS)
566 to 569 To be allocated by the PE

CODE 640
8.8 NUMBER
UTILITY SYSTEMS
641
600 to 609 To be allocated by the PE 642
610 WATER SUPPLY SYSTEM (WS) 643 to 649
611 Raw Water Supply System 650
Page 23
 612 Raw Water Treatment System 651
613 Condenser Cooling Water System and Circulating Water 652
614 System
H2 and Lube Oil Cooling Water System 653
615 Steam Generator Make-up Water Treatment System 654 to 659
616 Service Water Bearing Cooling Water System. 660
617 Fire Fighting Water Supply System 661 to 669
618 Potable Water System 670
619 Condenser Cooling Water Treatment System 671
620 To be allocated by the PE 672
621 Cooling Water Make-up Treatment System 673
622 to 628 To be allocated by the PE 674
629 Instrumentation and Control System (WS) 675 to 679
630 AUXILIARY STEAM SUPPLY SYSTEM (ASS) 680
631 to 639 To be allocated by the PE 681 to 689
690
691 to 699
CODE CODE
8.9 NUMBER
ELECTRICAL SYSTEMS 8.10 NUMBER
800 to 810
700 to 709 To be allocated by the PE 811
710 ELECTRICAL AUXILIARY POWER SUPPLY SYSTEM (EAPS) 812
711 to 712 To be allocated by the PE 813
713 6.6 Kv Power Supply System 814
714 3.3 Kv Power Supply System 815
715 400 V Power Supply Class II System (No Break System) 816
716 400 V Power Supply Class III System (Emergency Power 817
717 Supply System)
400 V Power Supply Class IV System 818
718 DC Power Supply Class I System 819
719 Instrumentation and Control System (Eaps) 820
720 to 729 To be allocated by the PE 821
730 ELECTRICAL OUTPUT DISTRIBUTION SYSTEM (EOD) 822
731 to 732 To be allocated by the PE 823
733 6.6/11 Kv System 824
Page 24
 734 22 Kv System 825 to 849
735 33 Kv System
736 66 Kv System CODE
8.11 NUMBER
737 110/132 Kv System
738 230 Kv System 850
739 400 Kv System 851
740 to 748 To be allocated by the PE 852
749 Instrumentation and Control System (EOD) 853
750 ELECTRICAL TRANSMISSION SYSTEM 854
751 to 752 To be allocated by the PE 855
753 6.6 Kv Power Transmission System 856 to 899
754 3.3 Kv Power Transmission System
755 400 V Power Transmission Class II System (No Break System)
756 400 V Power Transmission Class III System (Emergency Power CODE
Transmission System) 8.12 NUMBER
757 400 V Power Transmission Class IV System
758 DC Power Transmission Class I System
759 Instrumentation and Control Power Transmission System 900 to 999
760 to 799 (EAPT)
To be allocated by the PE

Page 25
& CODE NUMBERS
ACTVITY NUMBERS

ACTIVITY DESCRIPTION

Project Management, Co-ordination, Scheduling, Monitoring,

Site Visits and Meetings of General Nature.

Basic Studies, Concept Notes, Design Criteria, Feasibility

Studies, Detailed Project Reports and Environmental
Studies etc.
Drawing Preparation - Drafting.
Vendor Drawing Review.
Preparation of Bill of Material, Specifications and Enquiry
Document.

Inspection and Expediting

Design and Checking of TCE Drawings and Documents.
Issue of Enquiry Document, Commercial Bid Analysis and
Purchase Order or Work Order or Contract Preparation.
Technical Bid Analysis and Purchase Recommendation.
Site work by Construction Staff only and Field Work by
Design Engineers.

BUSINESS UNIT CODE

BUSINESS UNIT
Chemical and Industrial
Infrastructure
Nuclear
Power
Construction
Page 26
 DISCIPLINE CODES
DISCIPLINE
Chemical
Civil
Electrical
Instrumentation and Control
Mechanical
Others

HANICAL DISCIPLINE
Heating, Ventilation and Air-conditioning
Cycle Equipment
Inspection and Expediting
Material Handling
Piping
Pressure Vessels
Special Purpose Machinery
Water Systems
AREA CODES
AREA DESCRIPTION

Site Improvement
Power House, Main Plant, Station Building Area (May be
Identified
TransformerStation-Wise
Yard Area or Unit-Wise if Necessary)
Switchyard Area (May be Identified Separately for each
Voltage
Fuel CoalSwitchyard)
or Oil Handling and Rail Yard Area
Fuel Oil Storage Area, if it does not form Part of 104 above
Raw Water Treatment and Storage Area can be combined
with 107 below Page 27
Cooling Water Area
Administrative Area
Warehouse and Open Storage Area may form a Part of 101
above
To be allocated by the PM

COMMON NON-PLANT STRUCTURE SYSTEMS

To be allocated by the PE
Service Building
Administration Building
Ware House
Isolated Office Cabin
Canteen Building
Gate House
Maintenance Shop
Workshop
Stores
Parking
Time Office and Change Room
Guest House and Hostel
Residential Building
Medical Building
Recreation Building
R & D Building
Laboratory
Packing, Truck Loading and Wagon Loading Building
Bagging Building

Page 28
Anchor Block and Saddle Supports
Offsite Equipment Supporting Structure
ESP Supporting Structure
Switchyard Structure
TG Pedestal
Conveyor Supports and Junction Towers
Reclaim Hoppers
Deareator Supporting Structure
Pipe Trestle Supports
Channel
Tailrace
Forebay and Reservoir
Penstock
Dam
Weir and Barrage
Bund
Dyke
Water Intake Structure
Underground Water Tank
Overhead Water Tank
Culvert
Bridge
Tunnel
Canal
Compound Wall, Fencing and Gates
Trenches
Retaining Wall, Diaphragm Wall and Cut-off Wall

Page 29
Tank Farm
Chemical Storage Tank
Surge Shaft
Divergent Structure
Desilting Structure
Chimney and Flare Stack
Cooling Tower
Neutralizing Pit
Incinerator

Navigation Aids
Fire Tower Monitor
Loading Unloading Arms
Container Handling Equipment
Tankage
Container Freight Station and Stuffing De-Stuffing Station
Bulk Storage Silos
Bagged Storage Silos
Rail and Road System
Dry Dock Machinery
To be allocated by the PE

STEAM SYSTEMS (SS)

Main Steam System
Reheat Steam System

Page 30
HP and LP Bypass System
To be allocated by the PE
Instrumentation and Control System (SS)
TURBINE, CONDENSER, GENERATOR AND
TRANSFORMER
Turbine System SYSTEM (TCGT)
Lube and Hydraulic Oil System
Lube Oil Storage and Purification System
To be allocated by the PE
Generator System
Generator Cooling System
Excitation System
Transformer System
Instrumentation and Control System (TCGT)

ASH HANDLING SYSTEM (AHS)

Ash Removal System
Slag Handling System
Tailings Disposal System
Ash Disposal System
Ash Water Recovery System
To be allocated by the PE
INSTRUMENTATION AND CONTROL SYSTEM (ICS)
To be allocated by the PE
PIPING UTILITY SYSTEMS
To be allocated by the PE

AIR SUPPLY SYSTEM (ARS)

Service Air Supply System
Instrument Air Supply System
To be allocated by the PE
GAS SUPPLY SYSTEM

Page 31
H2 Generation System
N2 System
Inert Gas System
To be allocated by the PE
CRYOGENIC SYSTEM
To be allocated by the PE
MATERIAL HANDLING SYSTEM
Mill Reject Handling System
Burden (Ore) Handling System
Limestone Handling System
Bentonite Grinding System
To be allocated by the PE
VALVES AND SPECIALITIES
To be allocated by the PE
EFFLUENT TREATMENT SYSTEM
To be allocated by the PE

SERVICE SYSTEMS

To be allocated by the PE
Air-conditioning and Ventilation
Mechanical Equipment Handling System
Personnel Movement System
Fire Fighting and Alarm System
Lighting System
Earthing and Cathodic Protection System
Intercommunication System
Cabling System
To be allocated by the PE
MAINTENANCE SERVICE SYSTEM
Mechanical Maintenance Workshop
Electrical Maintenance Workshop
Instrument Maintenance Workshop
Chemical Laboratory
Page 32
To be allocated by the PE

SPECIAL PROJECTS

Special Purpose Machinery

Antenna
Telescope
Observatory
Fuel Handling-Nuclear Plants
Retubing of Nuclear Reactors
To be allocated by the PE

ENVIRONMENTAL SYSTEMS

To be allocated by the PE

Page 33
 FILE CODING SYSTEM - AT A GL

1 Project Management

Scheduling and Monitoring

Progress Reports
Man-hour Control System
TCE Scope

Invoices and Payments

Lists and Schedules

Correspondence with Client

Internal

Confidential

MOM

Extra

Drawing Transmittals
JCR (Job Completion Report)

2 Quality Management System

Observations for Improvement

(OFI) and Deviation Reports

Client Complaints

Site Problems
The above mentioned discipline QMS files may be combined into a single QMS file for each discipline involved i
the job and expected volume of QMS papers.
3 Project Engineering

IDDTs

4 Project Data

5 Enquiries

6 Orders and Contracts

7 Calculations

8 Technical Data

9 Cost Data

10 Miscellaneous

References : TCE Procedure Nos : TCE.M9-PCS-01 and TCE.M9-PCS-02

 FILE CODING SYSTEM - AT A GL
1
CALENDAR DATE SYSTEM
2

2 Quality Management System

Observations for Improvement

(OFI) and Deviation Reports

Client Complaints

Site Problems
The above mentioned discipline QMS files may be combined into a single QMS file for each discipline involved i
the job and expected volume of QMS papers.

3 Project Engineering

IDDTs

4 Project Data
5 Enquiries

6 Orders and Contracts

7 Calculations

8 Technical Data

9 Cost Data

10 Miscellaneous

References : TCE Procedure Nos : TCE.M9-PCS-01 and TCE.M9-PCS-02

 FILE CODING SYSTEM - AT A GLANCE
These files shall contain all correspondence from and to the
Client, external agencies (other than bidders, contractors and
vendors), internal correspondence, documents connected with
schedules, meetings, progress reports, lending agencies and PJ OR
cost estimates. TCE.JOB DISCIPLINE
NUMBER - CODE -
Correspondence relating to Scheduling and Monitoring -do- -do-
- -
Progress Reports -do- - -do- -
MCS Reports, MPMR, QFR, EMR, JSR etc. -do- - -do- -
Man-hour Estimates for Original Scope in TCE Work Order along -do- -do-
with TCE Scope of Work
- -
Details of Invoices to Client, Payments by Client etc. -do- - -do- -
Project File List, List of Sketches, Basic Study Schedule, -do- -do-
Drawing Schedule, Procurement/Contracts schedules etc.
- -
Letters from and to Client and Collaborator -do- - -do- -
Inter-office and Inter-Disciplinary Correspondence, Memos, -do- -do-
Notes etc. of General Nature, excluding Correspondence with
TCE Site Office and IDDTs
- -
All Confidential Letters and Memos, Copies of Purchase -do- -do-
Recommendations and conftl. memos,Copies of PRs etc.
- -
Minutes of all Meetings with Client, Collaborator and Internal -do- -do-
Coordination Meetings - -
Circulation Copies, Extra copies of all Correspondence Inward -do- -do-
from all Agencies and Bids and other Correspondence from
Unsuccessful Bidders (after order is finalised)
- -
All TCE Transmittals for Drawings and Documents -do- - -do- -
Papers that would be required for preparing JCR -do- - -do- -

These files shall contain copies of audit reports, deviation reports, customer complaints and site problems.

Each PE shall maintain a file for all OFI and Deviation Reports
PJ OR
and the corrective actions taken, on the job for the concerned TCE.JOB
- DISCIPLINE -
discipline. The file shall also contain Quality Audit Reports on the NUMBER
CODE
job for the concerned discipline.
The PM shall maintain a file for the Clients complaints received PJ OR
TCE.JOB
and actions taken. Discipline-wise QMS-CC files may be opened - DISCIPLINE -
NUMBER
at the discretion of the PEs. CODE
Each PE shall maintain a file for site problems reported and the TCE.JOB DISCIPLINE
- -
corrective actions taken. NUMBER CODE

ipline QMS files may be combined into a single QMS file for each discipline involved in the job, at the discretion of the PE, d
me of QMS papers.
 These files shall contain all Inter-Disciplinary Data Transmittals TCE.JOB DISCIPLINE
(IDDTs). NUMBER - CODE -

These files shall contain all important correspondence and

documents such as consequential Client decisions which are to
be referred during execution and after the completion of job.
These files shall also contain correspondence containing TCE.JOB DISCIPLINE
- -
important engineering data exchanged between the Client, TCE, NUMBER CODE
disciplines, vendors, etc. for quick reference and records. The
documents, which need to be sent to the Central Document
Reference Library (CDRL), shall not be filed in these files.

These files shall contain all correspondence from and to the

Client and bidders for pre-qualification, preparation of enquiry
TCE.JOB DISCIPLINE
document, bid receipt, clarifications to and from the bidders, - -
NUMBER CODE
Minutes of Meetings (MOM) with bidders, bid analysis and upto
purchase recommendation.

These files shall contain all correspondence, related to a

particular order or contract, from and to the Client, collaborator
and successful vendor or contractor and MOMs with vendor or
contractor subsequent to submission of purchase
recommendation till the order or contract is complete. Separate
TCE.JOB DISCIPLINE
file shall be maintained for each order or contract. These files - -
NUMBER CODE
shall also contain:
Correspondence connected with vendor document receipt
and approval, Copies of inspection reports and sub-orders -
orders placed by main vendor or contractor, Certification of
contractors bills, test reports on materials etc.

These files are meant for filing calculations. Each PE shall

TCE.JOB DISCIPLINE
maintain calculation files for all the calculations carried out in his - -
NUMBER CODE
discipline.

These files shall contain xerox copies of references on important TCE.JOB DISCIPLINE
- -
technical matters, referred to during detailed engineering work. NUMBER CODE

These files shall contain all such information as would help in the TCE.JOB DISCIPLINE
- -
cost estimates for the project as well as subsequent projects. NUMBER CODE

These files shall contain circulation copies of correspondence

TCE.JOB DISCIPLINE
and other such papers which are to be retained for short period - -
NUMBER CODE
for quick reference.

e Nos : TCE.M9-PCS-01 and TCE.M9-PCS-02

 FILE CODING SYSTEM - AT A GLANCE
System used shall be dd-mm-yyyy. Only a hyphen shall be used as a separator.
A fullstop (.) or a comma (,) or an oblique (/) or just a blank space shall not b

These files shall contain copies of audit reports, deviation reports, customer complaints and site problems.
Each PE shall maintain a file for all OFI and Deviation Reports
PJ OR
and the corrective actions taken, on the job for the concerned TCE.JOB
- DISCIPLINE -
discipline. The file shall also contain Quality Audit Reports on the NUMBER
CODE
job for the concerned discipline.
The PM shall maintain a file for the Clients complaints received PJ OR
TCE.JOB
and actions taken. Discipline-wise QMS-CC files may be opened - DISCIPLINE -
NUMBER
at the discretion of the PEs. CODE

Each PE shall maintain a file for site problems reported and the TCE.JOB DISCIPLINE
- -
corrective actions taken. NUMBER CODE
ipline QMS files may be combined into a single QMS file for each discipline involved in the job, at the discretion of the PE, d
me of QMS papers.

These files shall contain all Inter-Disciplinary Data Transmittals TCE.JOB DISCIPLINE
(IDDTs). NUMBER - CODE -

These files shall contain all important correspondence and

documents such as consequential Client decisions which are to
be referred during execution and after the completion of job.
These files shall also contain correspondence containing TCE.JOB DISCIPLINE
- -
important engineering data exchanged between the Client, TCE, NUMBER CODE
disciplines, vendors, etc. for quick reference and records. The
documents, which need to be sent to the Central Document
Reference Library (CDRL), shall not be filed in these files.
 These files shall contain all correspondence from and to the
Client and bidders for pre-qualification, preparation of enquiry
TCE.JOB DISCIPLINE
document, bid receipt, clarifications to and from the bidders, - -
NUMBER CODE
Minutes of Meetings (MOM) with bidders, bid analysis and upto
purchase recommendation.

These files shall contain all correspondence, related to a

particular order or contract, from and to the Client, collaborator
and successful vendor or contractor and MOMs with vendor or
contractor subsequent to submission of purchase
recommendation till the order or contract is complete. Separate
TCE.JOB DISCIPLINE
file shall be maintained for each order or contract. These files - -
NUMBER CODE
shall also contain:
Correspondence connected with vendor document receipt
and approval, Copies of inspection reports and sub-orders -
orders placed by main vendor or contractor, Certification of
contractors bills, test reports on materials etc.

These files are meant for filing calculations. Each PE shall

TCE.JOB DISCIPLINE
maintain calculation files for all the calculations carried out in his - -
NUMBER CODE
discipline.

These files shall contain xerox copies of references on important TCE.JOB DISCIPLINE
- -
technical matters, referred to during detailed engineering work. NUMBER CODE

These files shall contain all such information as would help in the TCE.JOB DISCIPLINE
- -
cost estimates for the project as well as subsequent projects. NUMBER CODE

These files shall contain circulation copies of correspondence

TCE.JOB DISCIPLINE
and other such papers which are to be retained for short period - -
NUMBER CODE
for quick reference.

e Nos : TCE.M9-PCS-01 and TCE.M9-PCS-02

E

MAIN CLASS FILE VOLUME

CODE - NUMBER
H1 -do-
-
H2 - -do-
R - -do-
P -do-
-
D - -do-
U -do-
-
K - -do-
N -do-

-
C -do-
-
M -do-
-
X -do-

-
T - -do-
Y - -do-

aints and site problems.

FILE VOLUME
QMS -DR-
NUMBER

FILE VOLUME
QMS -CC-
NUMBER

FILE VOLUME
QMS -SP-
NUMBER

at the discretion of the PE, depending on the type and size of

 IDDT 1 FILE VOL.
- NUMBER

FILE VOLUME
PROJ. DATA -
NUMBER

FILE
ENQ - NNN - VOLUME
NUMBER

FILE
PO or CO - NNN - VOLUME
NUMBER

FILE VOLUME
CALC -
NUMBER

FILE VOLUME
TECH. DATA -
NUMBER

FILE VOLUME
COST DATA -
NUMBER

FILE VOLUME
MISC. -
NUMBER
E
ust a blank space shall not be used as a separator.

aints and site problems.

FILE VOLUME
QMS -DR-
NUMBER

FILE VOLUME
QMS -CC-
NUMBER

FILE VOLUME
QMS -SP-
NUMBER
at the discretion of the PE, depending on the type and size of

IDDT 1 FILE VOL.

- NUMBER

FILE VOLUME
PROJ. DATA -
NUMBER
 FILE
ENQ - NNN - VOLUME
NUMBER

FILE
PO or CO - NNN - VOLUME
NUMBER

FILE VOLUME
CALC -
NUMBER

FILE VOLUME
TECH. DATA -
NUMBER

FILE VOLUME
COST DATA -
NUMBER

FILE VOLUME
MISC. -
NUMBER