Computer Application Practice

SECTION I
Windows
Introduction - History of Windows - screen saver and monitor resolution - Wallpaper setting-
Folder manipulation - properties of a folder - Recycle bin - Short cuts - Sorting Folder -
Switching between Application - Copying in CD/DVD se ttings - Recording Audio files.
Introduction and History of windows
Windows XP is an operating system produced by Microsoft for use on personal computers,

including home and business desktops, laptops, and media centers. It was released in 2001.
The name "XP" is short for "eXPerience."
An operating system introduced in 2001 from M icrosoft's Windows family of operating

systems, the previous version of Windows being Windows M e. Microsoft called the release its
most important product since Windows 95. Along with a redesigned look and feel to the user
interface, the new operating system is built on the Windows 2000 kernel, giving the user a more
stable and reliable environment than previous versions of Windows. Windows XP comes in two
versions, Home and Professional. The company has focused on mobility for both editions, including
plug and play featur es for connecting to wireless networks. The operating system also utilizes
the 802.11x wireless security standard.
Windows desktop
The desktop is the main workspace in windows XP. Several pictures or icons may display
on your computer desktop.
Desktop i cons
Icons on the desktop provide quick access to frequently used programs, folders and
documents. We can add and remove desktop icons as we see fit.
Taskb ar
Windows calls the bar located across the bottom of your screen the Taskbar. The taskbar
makes it easy to switch among all your open programs.
Get to know the Desktop of Windows XP
Once Windows XP has initialized, the following screen will appear. It is possible that it is not the
same as the one on your computer because Windows allows us to customize the background. This
will be discussed later on.
On the desktop we have icons that allow us to open the corresponding program.
For example, by clicking on the icon Internet Explorer will open up.
The Bars and Start Button
Task Bar
The task bar is what appears on the bottom of the screen. On the bottom left corner there
is the Start button. Next we have the area for shortcuts, then the programs running, and lastly
the notification area.
The Start Button is the button through which we can access the entire breadth of
options that Windows XP offers us. If we browse it, a menu similar to the one below will
be displayed.
On the top we can find the name of
the current user. In this case it is
aulaClic.
On the middle part there are two areas:
The left area contains three separate

areas divided by a thin line.
On the top third we can see Internet

Explorer and Outlook Express.
They are located here because these
are programs included with Windows
XP. On the next third we find all the
programs that we have been using
la tely. I n th is exa mple, M SN ,
Windows Media Player, ..... This way
we ha ve q uicker a cc ess to the
programs that we most frequently use.
To gain ac cess to the rest of the

programs we have the green triangle
All programs. By clicking here, we c
an view all of the programs that are
installed on our computer.
On the right hand area there are icons to access the different parts of Windows XP that are
most often used : My documents, My Recent Documents, My Pictures, My Music and
My Computer.
With the Control Panel icon we can configure and c ustomize the appearanc e of our
computer.
If we have any questions we can use the Help and Support that Windows offers us.
With the Search icon we can find files whose location we are not sure of.
The option Run allows us to directly execute certain commands, for example to execute a specific
program, etc...
At the bottom we have the options Log Off and Turn Off Computer. The first option allows us
to close the current session, and the second option allows us to restart or turn off our computer.
The shortcuts area
Contains icons that are used to access a particular program quickly. To place an icon here, simply
drag it from the desktop. These icons are shortcuts that we can create, as we will see on the
following page.
To execute, simply click on the icon.
The icon represents the desktop. It is used to minimize the windows that are opened to access
the desktop easier.
The icon represents Internet Explorer. It is used to quickly access Internet.
The icon represents Windows Explorer. It used to quickly access files and folders.
Open programs
In this area we can see the buttons of the programs that are currently open and two small
arrows pointing up and down. If the button is slightly darker it means that it is the button of the
program that we are working with. By clicking on each button we find ourselves in the respective
program.
When there are several programs

opened at the same time they are grouped
under a button. For example, if we have
several windows of Internet Explorer
opened or several programs with files. By
clicking, a window will choose to open one
of them. In this case we choose between
the three Internet pages shown.
Further to the right, as in the example above, two black arrows help us to navigate
the buttons in the event that we are working with many windows and they do not all fit on the
task bar.
The notification area
This area contains icons that represent the programs that start up automatically when
the computer is turned on as well as other information. In this case about automatic updates
and about the antivirus program.
If a round button appears, this allows us to expand or shrink the area that contains the
icons of these programs. The time also appears here. If you wish to open them simply double-click
on the icon.
Shut Down in Windows XP
Step1 : close any open programs.

Step2 : To log off XP click the Start Button and select turn Off Computer
Step3 : The Turn off Computer dialog box appears as shown below. Click the Turn Off
button.
Exercise : 1
a . Installing screen saver and change the monitor resolution by 1280 960.
b . Setting wall papers.
c. Creating, moving, deleting and renaming a folder.
d. Copy, paste and cut a folder/file.

e. Displaying the properties for a file or folder.
Aim
A. Installing screen saver and change the monitor resolution by 1280X960

B. Setting wall papers
C. Creating, moving, deleting and renaming a folder
D. Copy, paste and cut a folder/file

E. Displaying the properties for a file or folder
Requirements
PC With Windows XP Operating System
Procedure
A. Installing screen saver and change the monitor resolution by 1280 960
Installing screen saver

A Screen Saver is something that kicks in when your computer has been idle for a set period
of time. They are usually some form of animation, or moving imagery.
Click anywhere on the Desktop that is not an icon, but click once with your right hand
mouse button.
A menu pops up. The one below.
"Click on Properties, once with your Left mouse button

The following dialogue box pops up.
This is the Display Properties dialogue box. As you can see, there are tab strips for Themes,
Desktop, Screensaver, Appearance, and Settings. Click on the Screen saver tab strip and the
dialogue box will change to this one :
Click the little black down-pointing arrow to see a list of available Screen Savers. This one is set
to the Windows XP Screen Saver.
You can see that it also says "Wait 10minutes". This means that the Screen Saver will kick in if the
mouse has not been moved for 10minutes. You can change this figure. The values go from 1
minute to 60 minutes. When you're happy, click Apply then OK. But play about with the settings
on the Screen Saver tab strip.
Change the monitor resolution by 1280 960
mouse button.
A menu pops up. The one below
Click on Properties, once with your Left mouse button

The following dialogue box pops up
This is the Display Properties dialogue box. As you can see, there are tab strips for Themes,
Desktop, Screensaver, Appearance, and Settings. Click on the Setting tab strip and the dialogue
box will change to this one :
The Predefined screen resolutions are shown
Move the arrow into 1280X960 resolution
Then the window is resized for selected screen resolution
B. Setting wall papers
mouse button
A menu pops up. The one below
Click on Properties, once with your Left mouse button.
The following dialogue box pops up.

This is the Display Properties dialogue box. As you can see, there are tab strips for Themes, Desktop,
Screensaver, Appearance, and Settings.
Click on the Desktop tab strip and the dialogue box will change to this one:
Choose a new background or wallpaper from the list that appears at the bottom left
corner.
If you are not sure what background goes with what name just highlight the name and
a small representation of the background will appear as it would on the screen.
Once the background has been selected you can choose how it will appear by clicking on
Position:
Here are the options :
Centered : the image will appear in the center of the screen with its real size.
Tile : the image will appear with as many images as necessary to fill the screen.
Strech : the image will appear once taking up the entire screen.
It is also possible to have another image that does not appear on the list as background.
Click on Browse... and look for the image you want as long as the format is compatible.
For example .bmp, .jpg, .gif.
Once the image and type of view have been selected Click OK.
C. Creating, Moving, Deleting and renaming a folder
Creating a Folder
To create a folder we need to place the pointer where we want the folder to be.
Open M y computer icon on the desktop

Click once with your Left mouse button on the letter C in the left hand pane of the
Windows Explorer
On the menu bar across the top that has File, Edit, View, Go, Click the File option once
with your Left mouse button
From the menu that drops down, move your mouse pointer to New
A sub menu appears
Click the word "Folder" once with your left Mouse button
A New folder will be created on your C Drive. The new folder will appear right at the bottom of all
of your other folders and files, under the last one. So you might have to scroll across to see it. You
can tell it's your new folder because it says, quite helpfully, "New Folder".
When you clicked "Folder", a new folder was created. But it appears right at the end of your list
folders and files, in the right-hand pane of Windows Explorer. That's why you might need to scroll
down or across in order to see it. But it will look like the one in the picture below :
The words "New Folder" will be highlighted. It's highlighted so that you can rename it. After all,
"New Folder" is not very descriptive. So go ahead and type in a new name for your folder. Type
"wpProjects". As in the image below :
Moving Files or Folders

Drag and Drop Moving
The easiest way to move one folder to another folder is to use drag and drop. And the easiest way
to explain drag and drop is by doing it!
To drag the new folder you created earlier and drop it inside your "My Documents" folder, do the
following:
Click on your new folder once with the left hand mouse button.
The folder will be highlighted.
Keep you left hand mouse button held down.
Move your mouse around the screen. You should see a faint outline of the folder moving
with your mouse.
Now move the folder over the top of the folder called "My Documents" (Still with your
Left mouse button held down!)
The My Documents folder will be highlight as well

Once your My Documents folder is highlighted, let go of your left hand mouse button
The new folder will disappear. It has been moved to My Documents
In the image below, a folder called "MyWPProjects" is being dragged to the My Documents
folder on the C Drive.
Drag and Drop Moving

The easiest way to move one folder to another folder is to use drag and drop. And the easiest way
to explain drag and drop is by doing it!
To drag the new folder you created earlier and drop it inside your "M y Documents" folder, do the
following:
Click on your new folder once with the left hand mouse button
The folder will be highlighted
Keep you left hand mouse button held down
Move your mouse around the screen. You should see a faint outline of the folder moving
with your mouse
Now move the folder over the top of the folder called "My Documents" (Still with your
Left mouse button held down!)
The My Documents folder will be highlight as well
Once your My Documents folder is highlighted, let go of your left hand mouse button
The new folder will disappear. It has been moved to My Documents
In the image below, a folder called "MyWPProjects" is being dragged to the My Documents
folder on the C Drive.
Cut and Paste Moving

If all that was a bit tricky, you can use Cut and Paste to move your folder instead.
To cut and paste one folder inside another, do the following :
Click on the folder you want to mov e (One click, left hand button), in our case
"My WP Projects"
From the File, Edit, View, Go menu bar in Windows Explorer click "Edit" .
From the menu that drops down, click the word "Cut" with your Left mouse button.
The folder you selected will appear fainter.
Now, Double Click the folder you want to move your new folder into, or select one from
the list on the left hand side. In our case that's the "My Documents" folder. So Click the
"My Documents" folder.
Once in the "My Documents" folder, From the File, Edit, View, Go menu bar in Windows
Explorer click Edit.
From the menu that drops down, click Paste.

Your folder will be pasted from your root folder on the C drive into your My Documents
folder.
Renaming a File or Folder

Select the file or folder that you want to change the name of.
With the right mouse button click on it.
Select Rename from the shortcut menu, then the name of the file or folder will be highlighted and
with the pointer blinking inside the name box.
Write the new name.

Click Enter or click outside the file or folder so that the changes take place.
You can also do this with Rename option from File menu.
D. Copy, Paste and cut a folder / file
Copy and paste a folder / file
Select the element to be copied.
Right Click the element, the sub menu will be appear then select "Copy" option.
Point the cursor wherever you wants to be pasted, Then Right click on it the sub menu
will be appear then select "Paste" option.
Now the file or folder copied and pasted successfully.
Using Shortcut Keys
Press "Ctrl+C" key on the keyboard.
Point the cursor wherever you wants to be pasted, Then Press "Ctrl+V" key on the
keyboard.
Cut and paste a folder / file
Right Click the element, the sub menu will be appear then select "Cut" option.
Point the cursor wherever you wants to be pasted, Then Right click on it the sub menu
will be appear then select "Paste" option.
Using Shortcut Keys
Press "ctrl+X" key on the keyboard.
Point the cursor wherever you wants to be pasted, Then Press "Ctrl+V" key on the
keyboard.

E. Displaying the properties for file or folder
Select a file or folder.
Right Click the element, the sub menu will be appear then select "Properties" option.
Now the properties dialogue box appear.
It shows a properties of a file / folder such as type, Loction,size,Date and time of

creation
Also we can set the file /folder to be read only or hidden for security concern.
Exercise : 2
a . Restoring files and folders from Recycle bin

b . Creating short cuts for folder/file
c. Finding a file or folder by name
d. Selecting and moving two or more files/folders using mouse

e. Sorting folders/files
Aim
A. Restoring files and folders from Recycle bin

B. Creating short cuts for folder/file
C. Finding a file or folder by name
D. Selecting and moving two or more files/folders using mouse

E. Sorting folders/files
Requirements
Procedure
A. Restoring files and folders from Recycle bin
The Recycle Bin will maintain the deleted documents until it is emptied.
To open the Recycle Bin place the cursor on Desktop and double-click on the Recycle Bin
icon .
The following window is the Recycle Bin window. It is possible that it will not look the same
as yours because it can be customized.
The Recycle Bin window is similar to the Windows Explorer window, and they have similar options
in common, such as customizing the window, the views, etc...
In the Recycle Bin attributes such as the original location of the file or folder before it was deleted
will appear as well as the date and time when it was deleted.
Restoring Files or Folders
To restore all of the elements from the Recycle Bin click on the green arrow on the left side that
says Restore all items.
If we only want to restore some of the elements :
1) Select the elements to be restored by clicking on them. If the elements are not in
subsequent order, use the Ctrl key to select them or the Shift key if they are one below
the other.
2) Once selected, a dialog box will appear on the green arrow on the left that will say
Restore this item or Restore the selected items.
The selected files will return to where they were located before deletion.
If the right side of the Recycle Bin is not visible you can also restore from the File menu by
choosing the option Restore.
Otherwise you just right click on the selected elements and click restore option then the file
will be restored on the original location.
Deleting Files or Folders from the Recycle Bin
1) Select the Elements to be deleted.

2) Click on ; this will delete the selected elements. You can also do this by pressing the
Delete button.
The selected files will disappear and cannot be restored.
Emptying the Recycle Bin
The elements that are deleted usually remain in the recycle bin and in time we need to empty it
to free space or because we do not want to have those elements still there.
In order to do this, simply empty the Recycle Bin by clicking on the icon located on the left labeled
Empty the Recycle Bin.
A window will appear asking Confirm you want to delete these X elements? where X is the
number of elements currently in the Recycle Bin . Click Yes to empty it.
You can also empty the Recycle Bin from the File menu and select Empty the Recycle Bin.
There is an even quicker way. Simply right click on the Recycle Bin icon and a menu with the
option Empty the Recycle Bin. If you do it this way, you have to be sure that you want to empty
the Recycle Bin since you will not be able to see what you are deleting.
B.Creating shortcuts for folder / file
1 . Click on the desktop with the right button of the mouse.
2) Select the option Shortcut on the New menu. A dialog box will appear so that we can indicate
the program for which we want the shortcut created.
3) Click on Browse button, to find the program.
4) Select the desired unit and look for the file or folder you want.
5) After selecting the file or folder click on Ok.
6) Click Next.
7) Type a name for the Shortcut.
8) Click Finish.
C. Finding a file or folder by name

Click Start
Select on the menu Search
If you look closely you will notice that it is the same window as the windows explorer,
but instead of showing folders it shows the search companion. If you are already in the explorer
it is not necessary that you click on Start and then on the Search menu; simply click on, on the
standard bar.
First we need to choose one of the options presented, depending on what we are looking for.
Images..., Documents..., Files..., Hardware..., Search Internet, ...
The first three search options are similar and we will see them now grouped into one.
Searching Files or Folders
By choosing All files and folders a screen will appear so that we can give more information on
what we are looking for.
In the first box we will put All or part of the file name that we are looking for, and then
windows will show us files or folders that contain the characters that we have typed. The more
detailed the name the more concise the search will be, thus facilitating the search.
In the box A word or phrase in the file : we can type the text that
the file we are looking for should contain. It is not always convenient
to use this box because this significantly slows down the process as it
looks for that word or phrase in each file.
In the box Look in we can indicate in which unit we wish to

look for the file or folder.
Click Search to start the search. In the event that Windows does
not find anything, it will notify you in the window to the right with
a message saying that the search has ended and that there are no
results to show.
While it is carrying out the search, we can stop the search by clicking Stop, either because we
have found what we were looking for or because we made a mistake on the search.
With the questions that follow we have the possibility of searching by the date it was last modified,
size, and other advanced options, such as differentiating between capital letters or lower case
letters.
The search results will appear on the right side of the window.
The operations we carry out on the files or folders found by the search are the same ones that we
can do on any other file or folder. We can copy, delete, change name, etc....
D. Selecting and moving two or more files / folders using mouse
Press Ctrl key on the keyboard and select the more files / folders using mouse
Hold the Ctrl key for more selection
Press left click on the mouse and hold it until the move operation is finished now
drag the mouse then point the destination folder, It indicate "Move to folder name"
now release the left key.
Now the files / folders are moved successfully.
E. Sorting folders / files
Select all the files / folders
Open the View menu on the menu bar
Select the sort by option the sub menu will be appear
It shows the option such as Name, Date modified, Type, Size, Ascending and Descending
Name - Sorts files by filename, alphabetically
Size - Sorts files by size, smallest to largest
Type - Sorts files by file type: applications, configuration files, and so on
Modified - Sorts files by date and time last modified.

Exercise : 3
a. Copying files into CD/DVD
b. Switching between applications
c. Making the taskbar wider and hiding the taskbar
d. Recoding and saving an audio file
e. Set/change the date and time
Aim
A. Copying files into CD/DVD
B. Switching between applications
C. Making the taskbar wider and hiding the taskbar
D. Recoding and saving an audio file
E. Set/change the date and time
Requirements
Procedure
A. Copying files into CD/DVD
Insert the CD / DVD into the drive
Open "My computer" icon on the desktop
Open the drive containing your files then click on the to be copied
Under file and folder tasks select copy this file or copy the selected items
In the copy items dialogue box, click on the cd drive drive letter (for a example F :)
Click on the copy button
In my computer double click on the cd drive (for a example F :) the files will they appear
in a temporary holding window
Check that all the files you want to copy appear under the heading: files ready to be
written to the cd
In the Cd writing tasking pane, now click on "write these files to cd"
The CD writing wizard will now be displayed. By default the current date is displayed
in the CD name box.
If desired rename the CD

Click on next, the writing process is executed
Click on the finish button to close the CD writing wizard and rename your CD
B. Switching between applications
Once you opened and minimized the application then all are arranged / grouped in the
taskbar
Using Alt + Tab key for switch over to the other opened application
Otherwise you can point the mouse on the task bar
For a example
Click Start All Programs_Accessories_Paint
Click Start All Programs_Accessories_Notepad
Click Start All Programs_Accessories_Calculator
Details on opened applications will be displayed on the task bar.
Click the Paint application on the task bar. Paint application is now the active Window.
Notepad and Calculator are inactive windows.
C. Making the taskbar wider and hiding the taskbar

Step 1 : Right-click on the taskbar and choose the "Properties" option from the menu that
appears. This will open up the "Taskbar and Start Menu Properties" window.
Step 2 : Click on the "Taskbar" tab and then check the box that has been labelled "Auto-hide
the Taskbar"
Step 3 : You also need to ensure that the box labelled "Keep the taskbar on top of other windows"
is checked.
Step 4 : Now click on "OK" for saving the changes and then exit the properties window.
If you desired to widen the task bar, just place the cursor on the top edge of the task bar then held
down the pointer to increase the size
D. Recording and saving an audio file
Connect the micro phone on the audio port
Make sure the micro phone detected or not
Start Accessories Sound recorder
Now Sound recorder window is appear
Click "Red button" for recording
Click "Stop button" button for cancel the recording
Click File menu then select save it will ask the name of the recorded file and storage
location for saving the file.
E. Set/change the date and time
The computer has a clock located on the the right side of the task bar.
If you wanted to know the day of the week you would have to place the pointer over the clock
and wait a couple of seconds for the complete date to appear.
You can also check and modify the properties of the clock with the dialog box that appears
next. It appears as you double-click on the clock on the task bar.
To change the Date follow these steps :
1 ) Double-click on the clock on the task bar to open the dialog box.
2 ) To change the month place the pointer on the month box and click with the mouse on
the arrow to the right. A list with the months will be displayed. Select the appropriate
month.
3 ) To change the year place the pointer on the year box and with the arrows you can
change the year.
4 ) To change the day select it on the calendar that appears.
5 ) Click Apply if you want the change to take effect and remain in the dialog box.
Click OK if you want the changes to be permanent and for the dialog box to close.
To change the Time do the following :
1 ) Place the pointer on the clock.
2 ) To change the time select the time digits with the arrows to the right and adjust to the
necessary time.
3 ) This same process must be done with the minutes and seconds.
You can change the meridian by selecting it on the list of Time Zones.
If you click Apply the change will take place and you will remain in the dialog box. If, however,
you click on OK, the changes will take effect and the dialog box will close.
WORD PROCESSING
Introduction - Menus - Tool bar - Create - Edit - Save - Alignment - Font Size - Formatting -
Tables - Fill Colors - Mail Merge - Page Setup - Preview -Water marking - Header - Footer -
Clip art.
Introduction to MS-Office Word 2007
Office Word 2007 adds new, easy-to-use quick formatting controls, mathematical equation editing,
and predefined and customizable Building Blocks for adding commonly used content, like citations,
references, headers, and footers. Word document templates can be structured and deployed across
organizations to standardize document formats, and can be used to connect and present information
stored in back-end systems by using new data binding capability.
Microsoft Word 2007 for Windows

We use the Window to interact with the software. To begin, open Microsoft Word 2007. The Microsoft
Word window appears and your screen looks similar to the one shown here.
The Microsoft Office Button
In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click
the button, a menu appears. You can use the menu to create a new file, open an existing file,
save a file, and perform many other tasks.
The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides
you with access to commands you frequently use. By default Save, Undo, and Redo appear on the
Quick Access toolbar. You can use Save to save your file, Undo to rollback an action you have
taken, and Redo to reapply an action you have rolled back.
The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on
which you are currently working. Word names the first new document y as Document1. As you
open additional new documents, Word names them sequentially. When you save your document,
you assign the document a new name.
The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the Ribbon
to issue commands. The Ribbon is located near the top of the screen, below the Quick Access
toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command
groups. Within each group are related command buttons. You click buttons to issue commands or
to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right
corner of a group. Clicking the dialog box launcher gives you access to additional commands via a
dialog box.
The Ruler
The ruler is found below the Ribbon.
Shortcuts
One must be aware of the shortcut F1 to launch Help, but each and every item on the ribbon
has its own shortcut. If you press the ALT key on the keyboard all the numbers and letters on the
ribbon will be displayed. For example F for the Office button, 1 for Save, H for Home and so on.
Mini Toolbar
A new feature in MSOffice WORD 2007 is the Mini Toolbar. This is a floating toolbar that is
displayed when you select text or right-click text. It displays common formatting tools, such as
Bold, Italics, Fonts, Font Size and Font Color.
The Text Area

Just below the ruler is a large area called the text area. You type your document in the text area.
The blinking vertical line in the upper-left corner of the text area is the cursor. It marks the
insertion point. As you type, your text displays at the cursor location. The horizontal line next to
the cursor marks the end of the document.
The Horizontal and Vertical Scroll Bars
The vertical and horizontal scroll bars enable you to move up, down, and across your window
simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the
right side of the screen. The horizontal scroll bar is located just above the status bar. To move up
and down your document, click and drag the vertical scroll bar up and down. To move back and
forth across your document, click and drag the horizontal scroll bar back and forth. You won't see
a horizontal scroll bar if the width of your document fits on your screen.
The Status Bar
The Status bar appears at the very bottom of your window and provides such information as the
current page and the number of words in your document. You can change what displays on the
Status bar by right-clicking on the Status bar and selecting the options you want from the Customize
Status Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark
next to an item means it is selected.
Exercise 4
Create the following table and perform the operations given below
ABC PVT. LTD

Chennai
Production Summary of various Units in every Quarter
Unit Product - ID Jan-Mar Apr-June July-Sept. O ct-Dec.
Unit - I 5 6 23 4 50 74 125
Unit - II 14 2 23 6 126 175 251
Unit - III 21 3 54 1 216 60 43
Unit - IV 12 5 24 3 127 250 136
Unit - V 14 3 15 2 138 80 45
Arrange Unit name as left align and other columns as right align.
Use doubled Border to the Summary Title and fill with 15% gray color.
Implement merging and splitting two or more cells.
Give alternative fore color for columns.
Print the above table.
Aim
To create the following table and perform the operations given below
Arrange Unit name as left align and other columns as right align.
Use doubled Border to the Summary Title and fill with 15% gray color.
Implement merging and splitting two or more cells
Give alternative fore color for columns.
Print the above table.
Procedure
1 . Start Programs Microsoft Office Microsoft word 2007
2 . Microsoft word window is now open
3 . In the Home tab, set the appropriate font style and size
4. Type the appropriate heading of the table in the center of the page
5. Click Insert tab, select table option it shows table predefined model by the form of roe
and column wise then drag the mouse for choosing 6 7 table
6. The table appears on the document , Now select the first column of the table and right
click on it , the sub menu appear select cell alignment option then choose align
center left.
7. Now select all other column of the table and right click on it, the sub menu appear select cell
alignment option then choose align center right.
8. Select the First row of the table the right click on it. Select Merge cells option now all the
cells in the table is merged.
9. In the First row , Type the heading of the table "Production Summary of various Units in every
Quarter" then select the first row right click on it choose "Borders and shading" option.
10. Now borders dialogue box will appear then select border as "Box" type and select the border
style is double line.
11. Then select color as gray color i.e. white background, darker 15% and finally apply to cell.
12 . Type appropriate cell contents on the other rows of the table.
13 . Select first column contents of the table then click home tab and font color tool. It shows
the different color format select any one as you desired.
14 . Repeat the same for all other column contents for setting different fore colors.
15 . Select the entire table and click office button on the right corner of the window, now the
menu opens then select print option.
16 . Print dialogue box appears, In that window select the option as "selection" and click ok.and
make sure the printer is turning on or off.
17 . Now the table is printed successfully.

Exercise 5
Create a standard covering letter and use mail merge to generate the customized letters for
applying to a job in various organizations. Also, create a database and generate labels for the
applying organizations.
Aim
To Create a standard covering letter and use mail merge to generate the customized letters for
applying to a job in various organizations. Also, create a database and generate labels for the
applying organizations.
Mail merge is used when you want to send a document, or documents, to many different people.
Each letter has the same information within the document, but the content is unique. For instance,
each letter may provide identical information about an upcoming event, but the letter can be
personalized to address each individual recipient by name, title, etc. The unique information, such
as the recipient name, comes from entries within a data source.
Mail Merge is not limited to letters and messages, you can also create :
A set of envelopes
A set of address labels
A catalog or directory
1. Open Microsoft Word 2007
You can double-click on the shortcut Microsoft Word 2007 if you have one created, or
you can go to Start > Programs > M icrosoft Office > M icrosoft Word 2007.
2. Select the Mailings tab
With Word open, click on the Mailings tab to open the Mailings menu
3. Open Mail Merge Wizard

With the Mailings menu open, click on the icon that says Start Mail Merge. This will open
the Mail Merge menu. Select Step by Step Mail Merge Wizard.
4. Select Type of Mail Merge
On the right hand side of Word, a menu titled Mail Merge should open up. From here you
will be able to select what type of document you would like to work on. Below are brief
descriptions of each of the documents type available to you:
A set of form letters or e-mail messages - The basic content is the same in all the
letters or messages, but each contains information that is specific to the individual
recipient, such as name, address, or some other piece of information. Click Letters or E-
mail messages to create these types of documents.
A set of envelopes - The return address is the same on all the envelopes, but the
destination address is unique on each one. Click Envelopes, and then specify your
preferences for envelope size and text formatting on the Envelope Options tab of the
Envelope Options dialog box.
A set of address labels - Each label shows a person's name and address, but the name
and address on each label is unique. Click Labels, and then specify your preferences for
the type of label in the Label Options dialog box.
A catalog or directory - The same kind of information, such as name and description,
is shown for each item, but the name and description in each item is unique. Click
Directory to create this type of document.
Once you've selected what type of document you would like to use, click on Next: Starting
Document at the bottom of the Mail Merge window.
5. Select a Template
After you've selected the type of document you would like to

use, you are presented with the options of using the current
document, starting from a template, or starting from an existing
document. The following instructions detail using the Start from
a template option. Once you choose Start from a template, a
link for selecting a template will appear. Click on this link to
select a template.
A dialog box titled Select Template will now open. Select

a template which you would like to use from the various
tabs.
After selecting a template to use, click Next: Select Recipients be taken to Step 3 of the Mail
Merge process. In this step, you will choose your recipients.
6. Select Recipients
In the Select recipients menu, you are presented with the options to use an existing list,
select from Outlook contacts, or to type a new list. The following instruction Will be for
the option to Use an existing list.
In the Select recipients menu, you are presented with the options
to use an existing list, select from outlook contacts, or to type a
new list. The following instructions will be for the option to use
an existing list
When you choose the option to Use an existing list, a link titled
Browse... will appear in blue underneath it. Click on it to locate
where you have your saved list. This will open the Select Tables
dialog box.
Select whatever you named the range in your spreadsheet containing the names and addresses
you want to use for the mail merge. In the image above, the user selected attendees. Make sure to
check the box indicating that the "First row of data contains column headers". This ensures
that the field labels, such as Last Name, First Name, Title, Address, etc., on your spreadsheet is not
mistaken for data. Once you've selected the range you would like to use, click OK. This will open
the Mail Merge Recipients dialog box.
You can sort through and filter the list by using the the drop-down list for each field name by
clicking on the triangular black arrow. You can also use the links under Refine recipient list
to sort, filter, find duplicates, find recipients, and validate addresses.
Once your list is ready, click on OK. Click on the link titled Next: Write your letter to go on to the
next step. During this step, you will edit the mail merge content.
7. Write/Edit Your Mail Merge Content

Since we have chosen to use a preformatted letter, the Address block and Greeting Line
fields are already inserted into this template letter. If you aren't using a preformatted
mail merge letter, you would click on the links on the right to insert the Address block,
Greeting line, or More items. These options are also available under the Mailings toolbar
at the top.
Matching Fields
When you click on the Address block link, the Insert Address Block dialog box will open.
In this window, you will be able to choose the format of the address. Also, you can click on the
Match Fields button to match the missing address field (this is also located in the Mailings tab
in the Write and Insert Fields grouping.
Clicking on the Match Fields button brings up the corresponding dialog box. An example
demonstrated in the following image, shows how to add the Street data in your spreadsheet as the
Address 1 field in your mail merge document.
When you've edited the document to your liking, click on Next: Preview your letters to move to
the next step. In this step, you will be able to preview your letters.
8. Preview Results
There are buttons located on both the Preview your letters menu of the Mail Merge window
and on the Mailings tab which allow you to look at different recipient information before
completing the merge. Click on Next: Complete the merge to advance to the final step.
9. Finalize Merge
You should now be in the Complete the merge menu of Mail M erge.
Click on the link Edit individuals letters underneath the Merge heading. This will open a
document with your merged letters.
On the Mailings tab, if you click the Finish & Merge button, you will also be able to access
the Edit Individual Documents.
The Print link on the Task Pane or Print Documents on the Finish & Merge menu of
the Mailings tab allows you to merge directly to the printer. When you choose this option,
you will see the following dialog box:
From here you will be able to choose whether to merge some or all records. When you click
OK a new merged document is created with the title of Letters1. It has the individual letters
for each recipients. The status bar will indicate multiple letters (bottom left hand corner).
10. Saving Your Document

In Office 2007, the File menu has been replaced with a new Office button.
Exercise 6
Create a news letter of three pages with two columns text. The first page contains some formatting
bullets and numbers. Set the document background color and add 'confidential' as the watermark.
Give the document a title which should be displayed in the header. The header/ footer of the first
page should be different from other two pages. Also, add author name and date/ time in the header.
The footer should have the page number.
---------------------------------------------------------------------------------------------------- -----------------
Aim
To create a news letter of three pages with two columns text. The first page contains some formatting
bullets and numbers. Set the document background color and add 'confidential' as the watermark.
Give the document a title which should be displayed in the header. The header/ footer of the first
page should be different from other two pages. Also, add author name and date/ time in the header.
The footer should have the page number.
Procedure
1 . Start Programs Microsoft Office Microsoft word 2007
2 . Microsoft word window is now open
3 . In the Home tab, set the appropriate font style and size
4 . Open the page layout tab then column tool, it lists the different column text then select the
two column text.
5. Type the appropriate contents on the document area. The typed content appears as a two
column text. In the home tab select bullets tool for applying different bulletin formats.
6. Open the page layout tab Select Page color tool it lists the different colors then choose
any one as you desired
7 . On the same page layout tab Select watermark tool select confidential 1 option and
right click on it then select the option "Insert at current document position"
8 . Open the Insert menu Select Header tool Edit Header Header & Footer tools
window open.
9 . In that window select design tool Check the option "Different on first page "then type the
title of the document, author name and date & time.
10. On the same window select footer Blank and select page number Bottom of page
plain number 2.
11. Thus the news letter is created with the formats such as two column text, water mark, bullets,
header and footer.
SPREADSHEET
Introduction - Menus - Tool bar - Create - Edit - Save - Formatting cells - Chart wizard - Fill
Colors -Creating and using formulas - Sorting - Filtering.
Microsoft Office Excel 2007 - Introduction

Microsoft Excel is a program used to represent data in table form easily. Using this we can do
simple and complex mathematical operation on the data. Excel can also be used for accounting,
budgeting, sales, reports etc. with the spread sheet data we can create charts and graphs for visual
presentation.
To start Excel and view a new workbook:

Step 1 Click the Start button on the taskbar
Step 2 Point to All Programs or Programs
Step 3 Point to Microsoft Office
Step 4 Click Microsoft Office Excel 2007
The Excel window on your screen should look similar to following figure
The above Figure illustrates the Excel window elements that are common to other software programs
in the Microsoft Office 2007 suite, including the :
Microsoft Office Button - displays a menu of commands used to create, open and save workbooks,
and print worksheets.
Quick Access Toolbar - a customizable toolbar.

Title bar - contains the name of the workbook, the name of the software, and the Minimize,
Restore Down or Maximize, and Close buttons.
Minimize button - minimizes the window to a button on the Windows Taskbar.
Restore Down or Maximize button - restores a window to a smaller size on the screen or
maximizes the window to fill the screen.
Close button - closes Excel.
Ribbon - contains tabbed groups of commands organized around completing a specific type
of task.
Ribbon tabs - the default Home, Insert, Page Layout, Formula, Data, and View tabs used to
group command buttons around common tasks; other Ribbon tabs, called program tabs and
contextual tabs, appear as needed as you work in a worksheet.
Tab group - a group of related command buttons within a Ribbon tab.
Microsoft Office Excel Help button - used to access Excel Help.

Minimize Window button - minimizes the current workbook to a title bar icon inside the Excel
window.
Restore Window button - restores the active workbook to a smaller window inside the Excel
window.
Close Window button - closes the active workbook.

Scroll bars - vertical and horizontal scroll bars used to change the vertical or horizontal view
of worksheet areas.
Status bar - a customizable bar below the worksheet area that is used to display various
messages, the View Toolbar, the Zoom button and the Zoom Slider.
View Shortcuts - contains view command buttons used to change the view of the active
worksheet.
Zoom button - a command button used to change the magnification or "zoom" of the worksheet
view.
Zoom Slider - a slide control us ed to change the magnification of "zoom" of the worksheet
view.
The Ribbon
You use commands to tell M icrosoft Excel what to do. In Microsoft Excel 2007, you use the Ribbon
to issue commands. The Ribbon is located near the top of the Excel window, below the Quick Access
toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command
groups. Within each group are related command buttons. You click buttons to issue commands or
to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right
corner of a group. When you click the dialog box launcher, a dialog box makes additional commands
available.
The Formula Bar
Formula Bar If the Formula bar is turned on, the cell address of the cell displays in the Name box
which is located on the left side of the Formula bar. Cell entries display on the right side of the
Formula bar. If you do not see the Formula bar in your window, perform the following steps :
1 . Choose the View tab.

2 . Click Formula Bar in the Show/Hide group. The Formula bar appears.
Note : The current cell address displays on the left side of the Formula bar.
Mini Toolbar
A new feature in Ms-Office Excel 2007 is the Mini Toolbar. This is a floating toolbar that is
displayed when you select text or right-click text. It displays common formatting tools, such as
Bold, Italics, Fonts, Font Size and Font Color.
Exercise 7
Create a result sheet containing Candidate's Register No., Name, and Marks for six subjects.
Calculate the total and result. The result must be calculated as below and failed candidates should
be turned to red.
Result is Distinction if Total > = 70 %

First Class if Total > = 60 % and < 70 %
Second Class if Total >= 50 % and < 60 %
Pass if Total >= 35 % and < 50 %
Fail otherwise
Create a separate table based on class by using auto filter feature.
---------------------------------------------------------------------------------------------------- -----------------
Aim
To create a result sheet containing Candidate's Register No., Name, and Marks for six subjects.
Calculate the total and result. The result must be calculated as below and failed candidates should
be turned to red.
Procedure
1. St ar t Programs Microsoft Office Microsoft Office Excel 2007.
2. Microsoft Excel window is now open.
3. In the Home tab, set the appropriate font style and size.
4. In the spreadsheet type the table headings Regno, Name, Subject 1 to 6, Total, Avg
and result. Then give the appropriate values of respective columns i.e. Regno, Name,
Subject 1 to elect all the rows as you desired to create a records, then click "Border" tool
on the home tab and select all borders option.
5 . Now select the Subject column 1 to 6 values of first row .For an above example that is
columns c2 to H2
6 . Open the formulae menu and click "Auto sum". Now the total appear s on the total
column (i2).
7 . Again select the Subject column 1 to 6 values of first row .For an above example that is
columns c2 to H2. Open the formulae menu and click "Auto sum". It shows the list of functions
then click "Average". Now the average appears on the Avg column (j2)
8. Select the value of "total" in the first row data, point the mouse cursor on the bottom right
corner of the cell, The ' + ' Symbol appears then double click on it now other rows total
values appears.
Otherwise Left click the '+' symbol, drag the mouse for remaining selected rows.
9. Select the value of "Avg" in the first row data, point the mouse cursor on the bottom right
corner of the cell, The ' + ' Symbol appears then double click on it now other rows Avg
values appears.
Otherwise Left click the '+' symbol, drag the mouse for remaining selected rows
10. Now select the first row cell of "Result" column, and then type the following formulae to the
formulae bar for calculating the result of a student
11. After that, press enter. Now the result will be displayed in the first data of result column.
12. Select the value of "Result" in the first row data, point the mouse cursor on the bottom right
corner of the cell, The ' + ' Symbol appears then double click on it now other rows Result
values appears.
Otherwise Left click the '+' symbol, drag the mouse for remaining selected rows
12. Select all the cell values of the result column
13. Select "Conditional Formatting" tool in the home tab. It shows the sub menu and selects
"Highlighted cells rules" then click "Text that contain" option , the dialogue box appear give
the value of "Fail". Set the color "Light red fill with dark red text"
14 . If you desired to create a separate table using auto filter feature then do the following steps.
Select all the columns of the table in a top the click "Sort & filter" option in the home tab
then click "filter "option.
The filter format appear on the first row, Now you can filter the data by any class as
you desired and easily creating a new separate table.
15. Thus all the operations are performed in the spreadsheet is completed successfully.
Exercise 8
Create a table of records with columns as Name and Donation Amount. Donation amount should
be formatted with two decimal places. There should be at least twenty records in the table. Create
a conditional format to highlight the highest donation with blue color and Lowest donation with
red color. The table should have a heading.
---------------------------------------------------------------------------------------------------- -----------------
Aim
To create a table of records with columns as Name and Donation Amount. Donation amount should
be formatted with two decimal places. There should be at least twenty records in the table. Create
a conditional format to highlight the highest donation with blue color and lowest donation with
red color. The table should have a heading.
Procedure
1 . St ar t ' Pr ogr ams Microsoft Office Microsoft Office Excel 2007.
2 . Microsoft Excel window is now open.
3 . In the Home tab, set the appropriate font style and size.
4 . In the spreadsheet type the table headings are name and donation amount. Then Select 20
rows for creating records, then click "Border" tool on the home tab and select all borders
option
5 . In the table, Type the valid contents on the all cells
6 . Select all the values of the "Donation Amount" column and right click on it. Now choose
"Format cells" option. The Format dialogue box appears.
7. Select "Number" format and set decimal places is "2". Click ok.
8 . Select all the cell values of the "Donation Amount" column
9 . Select "Conditional Formatting" tool in the home tab. It shows the sub menu and selects
"New rule", the New formatting rule dialogue box appear, Highlight "Format all the based
on their cells" Then set red color for lowest value and blue color for highest value.
10. Now the highest value of the donation is intimated as blue and lowest value is intimated
as red.
11. Point the mouse on the first cell of a table i.e. "Name" column, and right click on it
12. Select insert option and choose "Entire Row" option and click ok. Now a row inserted on the
top of the table.
13. Select two cells of that row then click "Merge Cells" option in the home tab, now the two cells
are merged. Give the appropriate heading.
14. Thus all the operations are performed in the spreadsheet is completed successfully.
Exercise 9
Prepare line, bar and pie chart to illustrate the subject wise performance of the class for any one
semester.
---------------------------------------------------------------------------------------------------- -----------------
Aim
To prepare line, bar and pie chart to illustrate the subject wise performance of the class for
any one semester
Procedure
1 . St ar t Programs Microsoft Office Microsoft Office Excel 2007.
2 . Microsoft Excel window is now open.
3 . In the Home tab, set the appropriate font style and size.
4 . In the spreadsheet type the table headings as the student name and subject names of this
semester. Then Select rows for creating records, then click "Border" tool on the home tab and
select all borders option
5 . In the table, Type the student names and subject marks on the all respective cells
6 . Select all the cell data's and click "Insert" menu, now you can see Charts pane. In that, list
charts are available then click "line" button. Select either 2D or 3D Line chart.
7. The r espectiv e cha rt is appea rs on the spreadsh eet for illus tr ate the s em es ter
performance.
Line Chart
Bar Chart
8 . Repeat the above for illustrate different charts (Pie, bar)by selecting different chart button
Pie Chart
9 . Thus all the operations are performed in the spreadsheet is completed successfully.
SECTION II
DATABASE
Introduction - Menus - Tool bar - Create - Edit - Save - Data types - Insert - Delete - Update -
View - Sorting and filtering - Queries - Report - Page setup - Print.
Exercises 10
Cr eaten Database to maintain at least 10 addresses of your class mates with the following
Constraints
Roll no. should be the primary key.
Name should be not null

--------- ------------------------------------------------------------------------------------------------------------
Aim
To Create Database to maintain at least 10 addresses of your class mates with the following
Constraints
Roll no. should be the primary key.
Name should be not null
Procedure
1. Start ' Programs ' Mica roost Office' Microsoft Office
Access 2007.
2. Microsoft Access window is now open.
3. Select "Blank Database" on the new blank database
Column.
4. Now give the database name on the right side pane.

The file name extension should be ".Accdb". Then click
Create" button.
5. The database table window is open. Now you can see the table in the "All tables Pane" at the
Left side of the window.
6. Right click the Table 1: Table and click Design view. Then Tale design window is open
Before that you must save the table for giving table name.
7. In the design window, create the appropriate fields and its data type. The no of data fields
are available, you should select valid data type for each and every field.
8. After created the fields, Right click "Roll no" Field and click "Primary Key" option. This option
For not allowing duplicate values.
9. Click on the "Name" field. The property dialogue box appears on the bottom of the window.
In that window set validation rule option as "Is Not Null"
10. Now Right click on the table in the left side pane then click open. Then the table opens with
the created fields.
11. Type the valid contents to all the fields for create address of your class mates (At least 10
Records). Check the "roll no" field to allowing duplicate value or not and "Name" field is not
allowing null value or not.
12. Thus all the operations are performed in the database is successfully completed.
Exercise 11
Prepare a payroll for employee database of an organization with the following details:
Employee Id, Employee name, Date of Birth, Department and Designation, Date of appointment,
Basic pay, Dearness Allowance, House Rent Allowance and other deductions if any. Perform simple
Queries for different categories.
---------------------------------------------------------------------------------------------------- -----------------
Aim
To prepare a payroll for employee database of an organization with the following details: Employee
Id, Employee name, Date of Birth, Department and Designation, Date of appointment, Basic pay,
Dearness Allowance, House Rent Allowance and other deductions if any. Perform simple queries
For different categories.
Procedure
1. Start ' Programs ' Microsoft Office ' Microsoft Office
Access 2007.
3. Select Blank Database" on the new blank database
column.
4 . Now give the database name on the right side pane.

"Create" button.
5 . The database table window is open. Now you can see the table in the "All tables Pane"
at the left side of the window.
6 . Right click the "Table 1: Table" and click Design view. Then Tale design window is open
before that you must save the table for giving table name as employee.
7. In the design window, create the appropriate fields and its data type. The no of data fields
8. Now Right click on the table (Employee) in the left side pane then click open. Then the table
opens with the created fields.
9. Type the valid contents to all the fields for creating employee information (At least 10 Records).
10. If you wants to create a query, then click create menu and choose query wizard or query
design
11. Using query wizard, you can select the desired fields for creating a separate table. Click
query wizard, then the wizard opens Highlight Simple query wizard Query dialogue
box appears select appropriate fields using button Click next.
12 . Give the query name and click finish to complete query operation. Now separate table is
present based on the query is appears.
13 . Using query design, then the query window will be open. In that window we can add the
table for query operation.
14 . Then add the fields as you desired and set the criteria. For a example set a criteria in the
basic bay field as ">="20000". Save the query.
15 . Design menu ' Click "Run" Button to execute the query. Now the separate table shows contents
of employee details of whose basic pay more than 20000.
16 . Thus all the operations of the database is completed successfully.

Exercise 12
Design a pay slip for a particular employee from the Employee database.
---------------------------------------------------------------------------------------------------- -----------------
Aim
To design a pay slip for a particular employee from the Employee database.
Procedure
1. Start Programs Microsoft Office Microsoft

Office Access 2007.
3. Select "Blank Database" on the new blank database

column.
4. Now give the database name on the right side pane.

"Create" button.
5. The database table window is open. Now you can see the table in the "All tables Pane" at the
left side of the window.
6. Right click the "Table 1: Table" and click Design view. Then Tale design window is open
before that you must save the table for giving table name as employee.
7 . In the design window, create the appropriate fields and its data type. The no of data fields
8 . Now Right click on the table (Employee) in the left side pane then click open. Then the table
opens with the created fields.
9 . Type the valid contents to all the fields for creating employee information (At least 10
Records).
10 . If you wants to crea te a pay slip report, then click c reate menu and choose report
wizard.
11. In the report wizard, add the required fields for creating pay slip report.
12. If you want to display the records in the ascending order then choose which field you are
going to use for sorting. Click next.
13 . Choose Report layout as "Tabular" and click next.
14 . Choose the any one from the predefined listed report style.
15. Give the Title of the pay slip report as "Employee pay slip - April 2012"
16. Click finish to preview the report
17. Thus the Employee pay slip is created successfully.

PRESENTATION
Introduction - Menus - Tool bar - Create - Edit - Save - Slide transition - Insert image - Hyper
link - Slide numbers - View slide show with sound - Photo album - Clip art.
Microsoft Office PowerPoint Presentation 2007 - Introduction

Office PowerPoint 2007 makes it easier than ever to create dynamic and professional-looking
presentations. Its redesigned interface offers new graphic styles, more presentation themes, and
custom layout support, enabling you to create more effective presentations.
PowerPoint Window
PowerPoint is a presentation software package. With PowerPoint, you can easily create slide shows.
Trainers and other presenters use slide shows to illustrate their presentations. We use the window
to interact with the software. To begin, open PowerPoint 2007. The window appears and your
screen looks similar to the one shown here.
Microsoft Office Button

In the upper-left corner is the Microsoft Office button. When you click the
button, a menu appears. You can use the menu to create a new file, open
an existing file, save a file, and perform many other tasks.
Quick Access Toolbar
Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar access the
commands which you use frequently. By default, Save, Undo, and Redo appear on the Quick
Access toolbar. You use Save to save your file, Undo to rollback an action you have taken, and
Redo to reapply an action you have rolled back.
Title Bar
The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays
the name of the presentation on which you are currently working. By default, PowerPoint names
presentations sequentially, starting with Presentation1. When you save your file, you can change
the name of your presentation.
Status Bar, Tabs, View Buttons, and More

1. The Status bar generally appears at the bottom of the window. The Status bar displays the
number of the slide that is currently displayed, the total number of slides, and the name of
the design template in use or the name of the background.
2. The Outline tab displays the text contained in your presentation.
3. The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the
slide in the Slide pane.
4 . The View buttons appear near the bottom of the screen. You use View the buttons to change
between Normal view, Slider Sorter view, and the Slide Show view.
Normal View
Normal view splits your screen into three major sections: the Outline and Slides tabs, the Slide
pane, and the Notes area. The Outline and Slides tabs are on the left side of your window. They
enable you to shift between two different ways of viewing your slides. The Slides tab shows
thumbnails of your slides. The Outline tab shows the text on your slides. The Slide pane is located
in the center of your window. The Slide pane shows a large view of the slide on which you are
currently working. The Notes area appears below the Slide pane. You can type notes to yourself on
the Notes area.
Slide Sorter View

Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add,
delete, or change their order of your slides.
Slide Show
Use the Slide Show view when you want to view your slides, as they will look in your final
presentation. When in Slide Show view:
Esc : Returns you to the view you were using previously.
Left clicking : Moves you to the next slide or animation effect. When you reach the last slide,
you automatically return to your previous view.
Right clicking : Opens a pop-up menu. You can use this menu to navigate the slides, add speaker
notes, select a pointer, and mark your presentation.
5 . Zoom button is used for zoom the presentation area to reduced and increased .
6 . Vertical and horizontal split bar.

7 . Minimize button is used for minimize the presentation .
8 . Maximize button is used for maximize the presentation.
9 . Close button is used to exit presentation.

Exercise 13
Make a marketing presentation of any consumer product with at least 10 slides. Use different
customized animation effects on pictures and clip art on any four of the ten slides.
--- ----- ----- ---- ----- ----- ---- ----- ----- ---- ---- ------ ---- ---- ----- ------ --- ----- ----- ---- ----- ---- ---- ---- ---
Aim
To make a marketing presentation of any consumer product with at least 10 slides. Use
different customized animation effects on pictures and clip art on any four of the ten slides.
Procedure
1. Start All Programs Microsoft Office Microsoft Office PowerPoint 2007.
2. Now, the power point window will be opened.
3. Right click on the slide in the left pane, now one menu will be displayed, select 'New slide'
option from the menu. Repeat the procedure till required (at least 10 Slides).
4 . 4. To add Layout, Click on the Home tab, in the Slides group, clicks the Layout button. Then
in the Layout gallery, click the Layout you want.
5 . To add Slide Design, Click on the Design tab, in the Themes group, clicks the more buttons.
6 . Now, PowerPoint displays the entire Themes Gallery, click the theme you want.
7 . The design is applied on the slides, now you can type contents on the all ten slides related
with product and make a marketing presentation.
If you want to add the clip art images, then click the "Insert" menu and click "Clipart" option. Now
the window will be displayed in the right side. Search the image and select it.
Background Animation :
8 . Click on the Animation tab, in the Transition to This Slide group, Click the More button.
9. Now, power point displays the entire Transition Gallery, Click the Transition you want..
Animation to the content:
10. Click on the Animation tab, In the Animations group, and Select Custom Animation
button.
11 . Now, Custom animation window will be displayed in the right side. Select the content
now "Add Effect" button will be visible. Click the add effect button, and then select
any option.
Automatic slide show :
12 . Click on the Animation tab, in the Transition to This Slide group, In the Advance Slide, tick
the Automatically After option.
13 . Set the time in 2 seconds for slide movements and click Apply to All button.
View the Slides :
14 . Press F5 button or click on the view tab, select Slide Show button.
Exercise 14
Cr eate a presentation on "Communication Skills" with three different slide transitions with
sound effect
---------------------------------------------------------------------------------------------------- ----------------
Aim
To create a presentation on "Communication Skills" with three different slide transitions with
sound effect
Procedure
1. Start All Programs Microsoft Office Microsoft Office PowerPoint 2007.
3. Right click on the slide in the left pane, now one menu will be displayed, select 'New slide'
option from the menu. Repeat the procedure till required (at least 10 Slides)
4 . To add Layout, Click on the Home tab, in the Slides group, clicks the Layout button. Then in
the Layout gallery, click the Layout you want
5 . To add Slide Design, Click on the Design tab, in the Themes group, clicks the more
buttons.
6 . Now, PowerPoint displays the entire Themes Gallery, click the theme you want.
7 . The design is applied on the slides, now you can type contents on the all ten slides related
with the topic of "communication skill"
Background Animation :
8 . Click on the Animation tab, in the Transition to This Slide group, Click the More button.
9 . Now, power point displays the entire Transition Gallery, Click the Transition you want.
Animation to the content :
10. Click on the Animation tab, In the Animations group, and Select Custom Animation
button.
11. Now, Custom animation window will be displayed in the right side. Select the content now
"Add Effect" button will be visible. Click the add effect button, and then select any
option.
Automatic slide show :
12 . Click on the Animation tab, in the Transition to This Slide group, In the Advance Slide, tick
the Automatically After option.
13 . Set the time in 2 seconds for slide movements and click Apply to All buttons.
Include the sounds :
14 . Click on the Animation tab, in the Transition to This Slide group, click the transition Sound
arrow; Click desired sound in the transition Sound list. If you want to add your own voice
and do the following :
Start All Programs Accessories Entertainment Sound Recorder.
Now sound recorder window will be opened. Record your voice and save in the desired
location.
Click on the Animation tab, in the Transition to This Slide group, click the Transition
Sound arrow; Click other sound at the bottom of the transition Sound list.
In the Add Sound dialog box, Find and select the sound file you want to use and Click
ok button.
Now the sound is applied to the selected slides.
View the Slides :
15 . Press F5 button or click on the view tab, select Slide Show button.
Exercise 15
Create a photo album in power point
---------------------------------------------------------------------------------------------------- -----------------
Aim
To create a photo album in power point
Procedure
1. Start All Programs Microsoft Office Microsoft Office PowerPoint 2007
3. Insert tab, click the Photo Album button, in the drop-down list, there is the New Photo
Album option.
4. Insert pictures
Click File/Disc button. Choose pictures you want to include in the album from folders on
your hard disc. (Tip: you can import several pictures to the album at a time).
In the photo album dialogue box, you will see the selected pictures in the Picture in Album
list. You can view each picture by clicking it. And you can also change the order of a picture
by choosing it and clicking the Move Up or Move Down button. Below the preview of the
picture, you will be able to see six buttons, which you can use to adjust the rotation, contrast
and brightness of each picture.
5. Create album layout
Under Album Layout, by clicking Picture layout arrow, and then in the drop-down list,
you can choose the layout format you like. By clicking Frame Shape arrow, in the drop-down
list of it you can choose the frame you want to add to your pictures.
6. Create title and subtitle for your album
After you have clicked Create button, on Slide 1, type the title you want for your album in
the place of the words of Photo Album. Then if necessary, give your album a subtitle
by inputting it in the place of your user name. Display Slide 2, click the title placeholder,
and then type the title for this slide.
7. Edit the photo album
On the Insert tab, click the Photo Album arrow, and then click Edit Photo Album.
In the Edit Photo Album dialog box, under Picture Options, select Captions below All pictures
box, and then click Update.
Now you can edit the file name below each picture with a suitable caption.
8. Apply a theme to your album :
On the Design tab of PowerPoint, in the Themes area, select a theme that meets the need of
your album. Or you can also customize the look of your album by choosing a theme from
your computer.
Now you have finished making your own Power Point photo album.
9. View the Slides :
Press F5 button or click on the view tab, select Slide Show button.
INTERNET
Introduction: Browser, Open a website - Email: Send, receive and delete - Email with Attachments
Google docs - Search Engines - Searching topics
Internet - Introduction
The Internet, sometimes called simply "the Net," is a worldwide system of computer
networks - a network of networks in which users at any one computer can, if they have permission,
get information from any other computer (and sometimes talk directly to users at other computers).
It was conceived by the Advanced Research Projects Agency (ARPA) of the U.S. government in
1969 and was first known as the ARPANet.
Today, the Internet is a public, cooperative, and self-sustaining facility accessible to hundreds
of millions of people worldwide. Physically, the Internet uses a portion of the total resources of the
currently existing public telecommunication networks.
For many Internet users, electronic mail (e-mail) has practically replaced the Postal Service
for short written transactions. Electronic mail is the most widely used application on the Net. You
can also carry on live "conversations" with other computer users, using Internet Relay Chat (IRC).
More recently, Internet telephony hardware and software allows real-time voice conversations.
The most widely used part of the Internet is the World Wide Web (often abbreviated "WWW"
or called "the Web"). Using the Web, you have access to millions of pages of information. Web
browsing is done with a Web browser, the most popular of which are Microsoft Internet Explorer
and Netscape Navigator. The appearance of a particular Web site may vary slightly depending on
the browser you use. Also, later versions of a particular browser are able to render more "bells and
whistles" such as animation, virtual reality, sound, and music files, than earlier versions.
Browser
A web browser is a software application for retrieving, presenting, and traversing information
resources on the World Wide Web. An information resource is identified by a Uniform Resource
Identifier (URI) and may be a web page, image, video, or other piece of content. Hyperlinks present
in resources enable users easily to navigate their browsers to related resources. A web browser can
also be defined as an application software or program designed to enable users to access, retrieve
and view documents and other resources on the Internet.
Although browsers are primarily intended to access the World Wide Web, they can also be
used to access information provided by web servers in private networks or files in file systems. The
major web browsers are Firefox, Google Chrome, Internet Explorer, Opera, and Safari.
Open a Website :
Double click on the "Internet explorer" icon on the desktop .
The IE browser window is appears.
Type website address on the address bar and press enter.
Now the corresponding web page will be open at the same window.
Before do this, Make sure the internet connection is available or not.
E - Mail
Electronic mail, commonly known as email or e-mail, is a method of exchanging digital

messages from an author to one or more recipients. Modern email operates across the Internet or
other computer networks.
Today's email systems are based on a store-and-forward model. Email servers accept, forward,
deliver and store messages. Before do the email operations, you should create an email account of
any one mail server. The lots of mail servers are available. For an example Gmail, Yahoo, Hotmail,
Rediffmail, Sifymail, etc.
Search Engine
A web search engine is designed to search for information on the World Wide Web. The
search results are generally presented in a list of results often referred to as search engine results
pages . The information may consist of web pages, images, information and other types of files.
Popular search engines are Google, Yahoo, AltaVista, etc.
Exercises 16
Create an e-mail id and perform the following :
Write an e-mail inviting your friends to your Birthday Party.
Make your own signature and add it to the e-mail message.
Add a word attachment of the venue route
Send the e-mail to at least 5 of your friends.
----- ---- ---- ------ ---- ---- ----- ----- ---- ----- ----- ---- ----- ----- ---- ----- ----- ---- ---- ----- ----- --- ---- ------ -
Aim
To create an e-mail id and performing the operations such as composing, signature, attachment
and sending a mail.
Procedure
Creating an email account
1. Open the Gmail web site

To create your Gmail account you only need a web browser and an internet connection.
Go to http://gmail.google.com. You should now get to a page that looks something like the
one below.
Click on the Sign up for Gmail link circled in the screenshot and then proceed to the next
Step.
2. Enter all the required information in the "Create an Account" online form
After you click on the signup link, you shall be shown the Create an Account form with
several fields that need your inputs.
Do not worry if the screen displayed to you and the screenshot image on the left is not
Exactly the same. You now need to start filling the form.
Once you have entered your first and last names, it is time to choose a login name. This is
important as your login name will decide the email address you will get, and in case of a
Gmail account, would be your-chosen-loginname@ gmail.com. So be sure to pick a login
name, also called the username, with care.
3. How to choose a login name or username for your email address.
Choosing a login name is part art and part common sense. And because it determines what
your email address will be, we suggest you spend a little time over it. Since, email addresses
need to be unique which means no two people in the world can have the same address, there
is no guarantee that your preferred login name would be available.
The following are advice and suggestions on how to choose a login or username.
First check if you can get a login name of your name, firstname, lastname, as firstname
lastname or the more popular, firstname. Lastname (the period sign can be used in a login
name). You can also try out firstname lastname. Getting a Gmail email address of your
name is indeed very fortunate because of the sheer number of subscribers to the service.
Your login name needs to be catchy and at the same time describe you so people are able to
recall it without much difficulty and associate it with you. The availability of a login or user
name can be verified by entering it first in the text field and hitting the check availability
button.
4. Choosing a password for your email
Securing your Gmail email account with a strong password is imperative. Think of the
Password as the key combination to your safe and you need to give the same amount of
Importance. A combination of uppercase and lowercase letters with some digits thrown in
would be a strong enough password. on the right of the text fields in which you enter your
password a sort of meter would indicate the strength of the password. You need to enter the
password twice and you can leave the "Remember me on this computer" box unchecked.
5. Protecting your Gmail account with a security question
You now need to either select a security question from the drop down list or enter one -
And you need to provide the answer. This additional security helps in getting your
email Account password if you forget it.
6. Word verification and confirmation

After providing your secondary email address - you can leave this blank, if you don't have
one - and your location, you need to enter the characters that you see in the picture above
the field in your form. Why is this required? So that Gmail knows the inputs are from a
human being and not some automated program.
Now that everything is set, you can go through the Terms of Service and click on the
"I Accept. Create my account." button which will create your very own free Gmail account!
Composing an email
1 . Login your Gmail account.
2 . Click "Compose Mail", to the left, under the Gmail logo.

3 . Enter in the ema il address of whom you'd like to send the message to, (example :
vikram@gmail.com). Do this in the "To :" text box. If you wants to send this mail to more than
one member then put a comma (,) between the mail id's (vikram@gmail.com, bala@gmail.com,
rani@gmail.com, anu@gmail.com, raju@gmail.com)
4 . Enter a subject as Birthday Invitation. This isn't required, but if you don't enter a subject,
there will be a pop up before you send it saying : "Send this message without a subject?"
as a reminder. In general, it is good etiquette to put in a subject that informs the recipient
what the message is about.
5 . Type up your birthday message. If you don't enter a message, a pop up will come up asking
you if you'd like to send this message without a body.
6 . If you desired to attach your word file to transfer through this mail, then click "Attach file"
option", The file browser dialogue box appears. Select the appropriate file to be attached.
Now you can see the attached file.
7. The following steps are required for creating signature.
Login to your Gmail account and navigate to your settings panel highlighted with
a mechanical gear icon grey colored, at the top right corner.
Click on the Gear icon and select Mail Settings and you will end up in General
settings tab.
Scroll down you will notice Signature column.
Now type the desired signature you want. You can also link your name to your website
or any of the social profiles.
Click Save Changes and you're done.
8. Everything is done, then click "send" button to sending the mail successfully.
9. Thus all the E-Mail operations are successfully performed

Exercise 17
Create a presentation on Google docs. Ask your friend to review it and comment on it. Use "Discussion"
option for your discussions on the presentation.
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Google Docs - Introduction
Google Docs (now known as Google Drive) is a free, Web-based office suite and data storage
service offered by Google. It allows users to create and edit documents online while collaborating
in real-time with other users.
Google Docs is Google's "software as a service" office suite. Documents, spreadsheets,

presentations can be created with Google Docs, imported through the web interface, or sent via
email. Documents can be saved to a user's local computer in a variety of formats (ODF, HTML,
PDF, RTF, Text, Microsoft Office). Documents are automatically saved to Google's servers to prevent
data loss.
Aim
To create a presentation on Google docs. Ask your friend to review it and Comment on it.
Use "Discussion" option for your discussions on the presentation.
Procedure
Step 1 : Login with your Gmail id, at http://docs.google.com/
Step 2 : Once you login, you will have a workspace area to work with your documents,
spreadsheets and presentations. Just below the logo, you will find the "Create New"
button, when you click on that, you will have all the available options. Select
Presentation there.
Step 3. Now you have an empty presentation being created in your workspace. Then create
a presentation.
Step 4 : You can go to the Format Menu item and change the presentation Theme or
Background. There are lots of templates and themes available!
Step 5 : As you would do on any desktop office client, you can click on the new slide button,
and select the Slide Design.
Step 6 : One very cool option, which I like about this Online Google docs is the Speaker
Notes option, a small window pops up, which enables you to enter the Speaker
notes which you want to mention. Real nice thing!
Step 7 : You can start the presentation, either by clicking on the 'View menu -> Start
Presentation' or click the Start Presentation Button.
This will start the presentation of the power point which you just created, you can hit F11
key for full screen mode!
Step 8 : You can now share the presentation through email attachment, give a link to the
presentation. So that one can watch it online in Google Docs and even embed this
presentation to your website too..!
Step 9 : Click "Comment" option to review this presentation with your friends. That completes
your first presentation on Google Docs..!
Exercise 18
Find out the direction and distance about road travel from Delhi to Agra using the Internet search.
Also make a report of the Map and other details like place to stay and visit at Agra
--- ----- ----- ---- ----- ----- ---- ----- ----- ---- ---- ------ ---- ---- ----- ------ --- ----- ----- ---- ----- ---- ---- ---- ---
Aim
To Find out the direction and distance about road travel from Delhi to Agra using the Internet
search. Also make a report of the Map and other details like place to stay and visit at Agra
Procedure
1. Open the internet explorer and type "www.google.com" on the address bar . The Google
Search engine web page is open
2. In that page, give the search text as "Road travel to Delhi to Agra" and press the search
button. Now the search engine displayed the collection of websites related with the
search text.
3. Select the related website link. For a example click a "Delhi to agra road distance guide"
website link
4 . Then the corresponting website (www.mapsofindia.com) is now opened .
5 . The website shows the information's like distance, visiting places, Hotels and maps about
the road travel of Delhi to Agra.
6 . Just copied the all the information's from the web page, Opens the Microsoft office word
document and paste it.
7. Finally check the collected informations in word document, Format the document as you
Desired the make a report.
*****

Computer Application Practice

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SECTION I

Introduction and History of windows

Windows XP is an operating system produced by Microsoft for use on personal computers,

An operating system introduced in 2001 from M icrosoft's Windows family of operating

The Bars and Start Button

On the middle part there are two areas:

The left area contains three separate

On the top third we can see Internet

To gain ac cess to the rest of the

To execute, simply click on the icon.

The icon represents Internet Explorer. It is used to quickly access Internet.

When there are several programs

The notification area

Shut Down in Windows XP

Step1 : close any open programs.

c. Creating, moving, deleting and renaming a folder.

d. Copy, paste and cut a folder/file.

A. Installing screen saver and change the monitor resolution by 1280X960

C. Creating, moving, deleting and renaming a folder

D. Copy, paste and cut a folder/file

PC With Windows XP Operating System

Installing screen saver

A menu pops up. The one below.

"Click on Properties, once with your Left mouse button

Change the monitor resolution by 1280 960

A menu pops up. The one below

Click on Properties, once with your Left mouse button

Move the arrow into 1280X960 resolution

Then the window is resized for selected screen resolution

B. Setting wall papers

A menu pops up. The one below

Click on Properties, once with your Left mouse button.

The following dialogue box pops up.

Open M y computer icon on the desktop

Moving Files or Folders

The My Documents folder will be highlight as well

Drag and Drop Moving

Cut and Paste Moving

From the menu that drops down, click Paste.

Renaming a File or Folder

Write the new name.

Copy and paste a folder / file

Select the element to be copied.

Now the file or folder copied and pasted successfully.

Using Shortcut Keys

Select the element to be copied.

Press "Ctrl+C" key on the keyboard.

Now the file or folder copied and pasted successfully.

Cut and paste a folder / file

Select the element to be copied.

Now the file or folder copied and pasted successfully.

Using Shortcut Keys

Select the element to be copied.

Press "ctrl+X" key on the keyboard.

Now the file or folder copied and pasted successfully.

Select a file or folder.

Now the properties dialogue box appear.

It shows a properties of a file / folder such as type, Loction,size,Date and time of

a . Restoring files and folders from Recycle bin

c. Finding a file or folder by name

d. Selecting and moving two or more files/folders using mouse

A. Restoring files and folders from Recycle bin

C. Finding a file or folder by name