Psychotherapeutic Meditation Center, LLC

Psychotherapeutic
Meditation
Center, LLC
Operations Manual

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Psychotherapeutic Meditation Center, LLC

Mission Statement:

Our mission is to integrate the most effective psychotherapeutic

interventions where meditation can be an integral part of the overall healing
process. Through unique and creative approaches, PMC intends to penetrate to
the roots of problems to promote the most effective treatment for each client.

Vision Statement:

The human mind is perhaps the most mysterious process in existence and
uses massive amounts of energy. When this energy stops being wasted through
internal/external conflicts due to mental health and addiction problems, great
conservation and revitalization of this energy occurs. Once this energy starts to
flow without inner disturbance, profound healing is possible where
psychological doorways open into limitless possibilities. A new vision opens up
from within with pure awareness of the nature, structure, function,
dimensions, and depth of thought, emotion, memory, and desire. As this
vision opens up, personal and inter-generational transformation becomes
possible in living life without internal and/or external conflicts.

Sachin Karnik, Ph.D., LCSW CEO.

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PMC Strategic Priorities

1. Re-engineering Governance
2. Improving member services and benefits to address 21st century needs
3. Balancing practice with academia
4. Advocating for the profession
5. Strengthening the organization

Introduction
Welcome to Psychotherapeutic Meditation Center. In an effort to ensure a stress
free and efficient onboarding process, we have created this guide. We will alert you to
areas that fall under your responsibilities and the areas that PMC will take the lead or
assist you with.

Once the decision has been made to join PMC, we will need some documentation
from you.
Please provide the following:
Copies of all licenses and credentials
Copy of your highest diploma
Copy of your business license
Copy of your liability insurance
Background check
Your NPI and CAQH numbers
Signed contract
I-9
W-9

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Payment preference
As these documents are updated, please ensure that the office maintains the most
recent version.

The Office Manager will obtain your information for the creation of business cards. The
office manager will also provide you with a packet of credentialing forms. The general
information will be completed, but you will need to add some specific details and your
signatures. We ask that this be completed as soon as possible as the third party payers are
sometimes slow in adding new providers.
All staff will be set up with an account on Therapy Notes. All scheduling must be
completed within this program ensuring that this is up to date. Please note, that those
individuals that are credentialed with third party payers will have priority to office space
for seeing clients.
Checks will be available for pick up the 15th and 30th of every month. You will
receive payment that reflects the amount collected either through third party payers, co-
pays or self-pay clients.
All staff are welcome to attend any of the CEU trainings offered by PMC for free.
All clinical staff are expected to attend a case consultation/review meeting each
month.
We believe firmly in the immense benefits of meditation joined with psychotherapy. If
this is not already part of your practice, we will work with you on various meditation
techniques and ways to incorporate this into your therapy sessions.

Welcome!

Dr. Sachin Karnik

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Organizational Structure
1. While we are a small organization and just starting out, we are working toward
the development of a program which will allow us to grow and develop while
minimizing traditional growing pains. As such, we have identified specific roles
for people to ensure that responsibilities are clearly delineated. Please refer to
the organizational structure that is attached.
2. Everyone is expected to adhere to the responsibilities assigned to their role. If
there are questions or concerns please speak directly with Dr. Sachin Karnik.

Office Managers Role

1. The office manager is responsible for collecting all provider documentation.
He/She is responsible to communicate with insurance companies regarding
payment, denials, and/or other issues. He/She enters payments, processes
credit cards and sends out statements. He/She will order the supplies needed
for the group and ensure that payroll is submitted in a timely fashion. He/She
creates and maintains the therapist accounts in Therapy Notes. He/She answers
the office phone and takes messages off the voicemail. He/She verifies
insurance, then hands the client off to the provider.

Ethical Standards and Confidentiality

1. All staff are expected to adhere to the standards of ethical practice for their
profession. We work within the bounds of HIPAA standards and 42 CFR. At all
times, we will default to the highest standard.
2. All staff will review and sign the ethical standards for their profession; this will e
added to your file.
3. Staff are expected to maintain the highest level of confidentiality and
professional boundaries at all times.

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4. Personal relationships with clients are not acceptable. Dual relationships are
prohibited and at no times should group members refer family members to the
group for services.
5. If ever there are questions about boundaries, ethics or other issues, please seek
consultation with Dr. Sachin Karnik.
6. On an annual basis, all staff must complete a workshop on ethics,
confidentiality and/or professional boundaries. Certificates must be turned in
annually and will be added to your file.
7. PMC respects all cultures, religions and lifestyles. At no time, will anyone
associated with this organization engage in conversations that may infringe on
anothers beliefs. There is a no tolerance stance for any kind of personal attacks
or insults.

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