Вы находитесь на странице: 1из 5
Master Control Plan Master Control Plan

Master Control Plan Master Control Plan

 

8/8/2013

Document Control & Records Identification

 

Records Control along with identification (to the left)

 
     

Document Type/

       

Retrieval

Storage

Protection

Retention

Disposition

 

ISO Element

         
         

Document Description/Title (Primary Recognition) also

Revision

 

INDEX

ACCESS

FILE

STORE

MAINTAIN

RETENTION

DISPOSITION

known as Process Name and/or Records Identification

If we are

             

Distribution is for the most part controlled electronically (online).

only controlling the document as a

Document Number

Environmental

Health/Safety

 

Who Will

Review

Approval Date

Is it a Record?

What is the

Who has primary

In what physical

In what physical

In what form

What is to be

Distribution of an individual document (where we are maintaining copies) is included as an embedded "comment" in the description for that document.

record (typically the case for records from subcontractors), the revision is N/A.

Quality

/Approve It

order in which these records are indexed?

respon. for controlling access to these records

area are these records filed (short-term filing)

area are these records stored (long-term storage).

are these records maintained (electronic, hard-copy, fiche)?

How long are these records kept in long- term storage? (min time)

done with the records when the retention time expires.

2

COD-FRM-007

     
  • 5.6.3 QMS Team

4/3/2010

 

Date

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

 

1

Year

Discard

                         

Electronic

 

Until

 

Sys Copy

COD-FRM-009

  • 5.6.3 QMS Team

8/23/2010

Name

  • X Back-up

Mgmt Rep

Dept Files

Dept Files

Updated

Overwritten

Audit Plan

Sys Copy

COD-FRM-014

     
  • 5.6.3 QMS Team

11/27/2007

 

Device

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

 

1

Year

Discard

Audit Schedule - Annual Plan (or any other type of audit schedule)

1

COD-FRM-004

     
  • 8.2.2 QMS Team

11/27/2007

 

Device

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

 

1

Year

Discard

calibrations records (including those from subcontractors and those related to an inpact assessment when a device fails verification or calibration)

 

N/A

N/A

 

4.2.3

 

Risk

N/A

 
  • X Vendor

Vendor

 

Vendor

N/A

N/A

3

Years

N/A

                   

CRC

   

Electronic

   

2

OHS-FRM-017

4.5.3.1

Risk

5/30/2008

Date

Secretary

  • X Back-up

HR Files

HR Files

3

Years

Discard

                         

Electronic

 

Until

 

City of Dallas Master Control Plan

Sys Copy

COD-FRM-005

4.2.3c

QMS Team

6/18/2012

Name

  • X Back-up

Mgmt Rep

Dept Files

Dept Files

Updated

Overwritten

0

Pub No.09-10/23

 

4.4.6

 

Risk

2/1/2010

               
                   

CRC

   

Electronic

   

2

OHS-FRM-018

  • 4.5.3.1 Risk

5/30/2008

Date

Secretary

  • X Back-up

HR Files

HR Files

3

Years

Discard

                   

Appeal

   

Electronic

   

1

OHS-FRM-020

  • 4.5.3.1 Risk

5/30/2008

Date

  • X Back-up

Board

HR Files

HR Files

3

Years

Discard

City Wide - Management System Document Web Integration

1

COD-WKI-001

   

4.2.3d

QMS Team

1/20/2008

               

N/A

N/A

   
  • 4.5.3.1 Risk

 

5/30/2008

               

N/A

N/A

   
  • 4.5.3.1 Risk

 

5/30/2008

 

Date

  • X Hard-copy

HR

HR Files

HR Files

 

3

Years

Discard

N/A

N/A

   
  • 4.5.3.1 Risk

 

5/30/2008

 

Date

  • X Hard-copy

HR

HR Files

HR Files

 

3

Years

Discard

N/A

N/A

   
  • 4.5.3.1 Risk

 

5/30/2008

               
                   

CRC

   

Electronic

   

2

OHS-FRM-014

  • 4.5.3.1 Risk

5/30/2008

Date

Secretary

  • X Back-up

HR Files

HR Files

3

Years

Discard

                   

CRC

   

Electronic

   

2

OHS-FRM-016

  • 4.5.3.1 Risk

5/30/2008

Date

  • X Back-up

Secretary

HR Files

HR Files

3

Years

Discard

                   

CRC

   

Electronic

   

3

OHS-FRM-015

  • 4.5.3.1 Risk

5/30/2008

Name

Secretary

  • X Back-up

HR Files

HR Files

3

Years

Discard

1

OHS-PRO-005

 

4.4.2

 

Risk

8/1/2013

               

Revision: Sys Copy 1 of 5

COD-FRM-005.COD

A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10

Master Control Plan Master Control Plan

Master Control Plan Master Control Plan

 

8/8/2013

Document Control & Records Identification

 

Records Control along with identification (to the left)

 
     

Document Type/

       

Retrieval

Storage

Protection

Retention

Disposition

 

ISO Element

         
         

Document Description/Title (Primary Recognition) also

Revision

 

INDEX

ACCESS

FILE

STORE

MAINTAIN

RETENTION

DISPOSITION

known as Process Name and/or Records Identification

If we are

             

Distribution is for the most part controlled electronically (online).

only controlling the document as a

Document Number

Environmental

Health/Safety

 

Who Will

Review

Approval Date

Is it a Record?

What is the

Who has primary

In what physical

In what physical

In what form

What is to be

Distribution of an individual document (where we are maintaining copies) is included as an embedded "comment" in the description for that document.

record (typically the case for records from subcontractors), the revision is N/A.

Quality

/Approve It

order in which these records are indexed?

respon. for controlling access to these records

area are these records filed (short-term filing)

area are these records stored (long-term storage).

are these records maintained (electronic, hard-copy, fiche)?

How long are these records kept in long- term storage? (min time)

done with the records when the retention time expires.

Communication

Pub No. 08/09-98

 

4.4.3.1

 

Risk

8/1/2009

               

15

COD-PRO-001

4.4.5

 

4.2.3

  • 4.4.5 QMS Team

4/19/2013

               

Control of Nonconforming Product or Service

2

COD-PRO-003

   

8.3

QMS Team

11/27/2007

               

2

OHS-PRO-017

   
  • 4.5.4 Risk

 

8/1/2013

               
                   

CRC

   

Electronic

   

5

OHS-FRM-012

4.5.3.1

Risk

5/30/2008

Date

  • X Back-up

Secretary

HR Files

HR Files

3 Years

Discard

         

7.2.3c,

                   

8.2.1, &

Customer Feedback Process - Dallas Community

2

COD-PRO-007

8.4d

QMS Team

1/17/2007

         

7.2.3c,

                   

8.2.1, &

Customer Feedback Process - Internal Customers

1

COD-PRO-011

8.4d

QMS Team

9/11/2007

Customer-Related Processes - Service Requested

1

COD-PRO-013

   

4.1a

QMS Team

1/30/2008

               

2

COD-FRM-006

   

4.2.3a

QMS Team

8/6/2010

 

Date

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

 

1

Year

Discard

                 

Date or

           

document

5

COD-FRM-003

4.2.3a

QMS Team

2/22/2010

title

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

1

Year

Discard

Document Template - Visio

Sys Copy

N/A

   

4.1c

QMS Team

12/30/2009

               

Document Template - Word

Sys Copy

N/A

   

4.1c

QMS Team

12/30/2009

               

1

OHS-FRM-006

   
  • 4.4.7 Risk

 

12/29/2008

               

1

OHS-PRO-012

   
  • 4.4.7 Risk

 

8/1/2013

               

Environmental Management System

Sys Copy

N/A

X

   

OEQ

N/A

               

Establishing A Special Process

1

COD-PRO-010

   

4.1 & 7.1

QMS Team

9/25/2006

               

3

OHS-PRO-014

   
  • 4.5.2 Risk

 

8/1/2013

               

1

OHS-PRO-006

 

4.4.3.3

 

Risk

8/1/2013

               
                     

Inspector

       

2

OHS-FRM-004

  • 4.3.1 Risk

3/13/2010

  • X Location

Files

 

N/A

Discard

4

OHS-PRO-001

   
  • 4.3.1 Risk

 

8/1/2013

               

Revision: Sys Copy 2 of 5

COD-FRM-005.COD

A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10

Master Control Plan Master Control Plan

Master Control Plan Master Control Plan

 

8/8/2013

Document Control & Records Identification

 

Records Control along with identification (to the left)

 
     

Document Type/

       

Retrieval

Storage

Protection

Retention

Disposition

 

ISO Element

         
         

Document Description/Title (Primary Recognition) also

Revision

 

INDEX

ACCESS

FILE

STORE

MAINTAIN

RETENTION

DISPOSITION

known as Process Name and/or Records Identification

If we are

             

Distribution is for the most part controlled electronically (online).

only controlling the document as a

Document Number

Environmental

Health/Safety

 

Who Will

Review

Approval Date

Is it a Record?

What is the

Who has primary

In what physical

In what physical

In what form

What is to be

Distribution of an individual document (where we are maintaining copies) is included as an embedded "comment" in the description for that document.

record (typically the case for records from subcontractors), the revision is N/A.

 

Quality

/Approve It

order in which these records are indexed?

respon. for controlling access to these records

area are these records filed (short-term filing)

area are these records stored (long-term storage).

are these records maintained (electronic, hard-copy, fiche)?

How long are these records kept in long- term storage? (min time)

done with the records when the retention time expires.

1

OHS-PRO-015

 

4.5.3.1

 

Risk

8/1/2013

               

N/A

AD 3-31

 

4.5.3.1

 

Risk

2/1/2001

 
  • X HR

Name

 

HR

HR Files

 

30 Years

Shred

Intelex

Sys Copy

N/A

X

X

X

OEQ

N/A

 

Activity

OEQ

  • X Back-up

Network

Network

Electronic

5 Years

Purge

                         

Electronic

 

Until

 

Integrated Audit Checklist

Sys Copy

COD-FRM-015

  • 5.6.3 QMS Team

5/4/2011

Name

  • X Back-up

Mgmt Rep

Dept Files

Dept Files

Updated

Overwritten

       

4.5.1

&

                     

5

COD-PRO-002

4.5.5

4.5.5

  • 8.2.2 QMS Team

12/24/2009

1

OHS-PRO-007

4.4.3a

4.4.3.2

 
  • 5.5.3 Risk

8/1/2013

               
                         

Electronic

 

Until

 

4

OHS-FRM-001

4.3.1

Risk

3/13/2010

Title

OHS

  • X Back-up

Safety Files

Dept Files

Updated

Overwritten

3

OHS-PRO-002

4.3.2

4.3.2

 

Risk

8/1/2013

               

3

OHS-FRM-003

 

4.3.2

 

Risk

10/16/2008

               

Maintaining Monitoring & Measurement Devices (Calibration)

2

COD-PRO-006

   

7.6

QMS Team

8/10/2007

               
         

6.3, 6.4,

                   

Maintenance

2

COD-PRO-008

& 7.5.1c

QMS Team

1/30/2008

6

COD-PRO-009

4.6

4.6

5.6

QMS Team

11/27/2012

               

4

COD-FRM-001

   

5.6

QMS Team

11/27/2012

 

Date

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

 

1

Year

Shred

2

OHS-FRM-009

 

4.5.3.1

 

Risk

11/17/2009

 

Date

  • X Back-up

Mgmt Rep

Dept Files

Dept Files

Electronic

1

Year

Discard

Non-Conformance Form

5

COD-FRM-013

   

8.5

QMS Team

6/1/2011

 

Date

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

 

1

Year

Shred

10

COD-PRO-004

4.5.3

4.5.3.2

8.5

QMS Team

6/13/2012

               
 
  • 1 OHS-PRO-003

 

4.3.3

 

Risk

8/1/2013

               
 
  • 0 OHS-FRM-005

 

4.5.3.1

 

Risk

5/30/2008

               
       

4.5.1

&

               

Electronic

 

Until

 
  • 0 OHS-FRM-012

4.5.5

Risk

12/24/2009

Name

  • X Back-up

Mgmt Rep

Dept Files

Dept Files

Updated

Overwritten

 
  • 1 OHS-PRO-011

4.4.6

4.4.6

 

Risk

8/1/2013

               

Opportunities & Incidents Log

 
  • 1 COD-FRM-008

   

5.6.3

QMS Team

N/A

 

Date

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

 

1

Year

Discard

Revision: Sys Copy 3 of 5

COD-FRM-005.COD

A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10

Master Control Plan Master Control Plan

Master Control Plan Master Control Plan

 

8/8/2013

Document Control & Records Identification

 

Records Control along with identification (to the left)

 
     

Document Type/

       

Retrieval

Storage

Protection

Retention

Disposition

 

ISO Element

         
         

Document Description/Title (Primary Recognition) also

Revision

 

INDEX

ACCESS

FILE

STORE

MAINTAIN

RETENTION

DISPOSITION

known as Process Name and/or Records Identification

If we are

             

Distribution is for the most part controlled electronically (online).

only controlling the document as a

Document Number

Environmental

Health/Safety

 

Who Will

Review

Approval Date

Is it a Record?

What is the

Who has primary

In what physical

In what physical

In what form

What is to be

Distribution of an individual document (where we are maintaining copies) is included as an embedded "comment" in the description for that document.

record (typically the case for records from subcontractors), the revision is N/A.

Quality

/Approve It

order in which these records are indexed?

respon. for controlling access to these records

area are these records filed (short-term filing)

area are these records stored (long-term storage).

are these records maintained (electronic, hard-copy, fiche)?

How long are these records kept in long- term storage? (min time)

done with the records when the retention time expires.

 
  • 0 OHS-FRM-003

 

4.3.3

 

Risk

10/16/2008

               
                   

Dept

         

Outsourced Process Evaluation

  • 1 COD-FRM-010

7.4.1

QMS Team

1/22/2008

Supplier

  • X Hard-copy

Purchasing

Purchasing

Purchasing

1

Year

Shred

 
  • 1 OHS-PRO-008

 

4.4.3.2

 

Risk

8/1/2013

               
 
  • 1 OHS-PRO-013

 

4.5.1

 

Risk

8/1/2013

               

Planning For Success

 
  • 1 COD-PRO-010

   

4.1 & 7.1

QMS Team

9/25/2007

               
 

Improvement

See Improvement

                         

Preventive Action

System

System

4.5.3.2

8.5.3

QMS Team

12/29/2009

Process/Opportunity for Improvement Form

 
  • 5 COD-FRM-002

   

8.5

QMS Team

6/1/2011

 

Date

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

 

1

Year

Shred

         

4.1, 7.4

                   

Purchasing

  • 2 COD-PRO-012

& 8.4d

QMS Team

11/26/2007

         

4.2.1b &

                   
  • 6 COD-MSD-001

X

4.2.2

  • X QMS Team

6/3/2009

 
  • 2 OHS-PRO-004

   
  • 4.4.1 Risk

 

8/1/2013

               
                   

CRC

   

Electronic

   
  • 2 OHS-FRM-014

4.5.3.1

Risk

5/30/2008

Name

Secretary

  • X Back-up

HR Files

HR Files

3

Years

Discard

 
  • 9 COD-PRO-005

4.2.2

 

6.2

  • 4.2.2 QMS Team

5/1/2012

               
 
  • 5 COD-FRM-012

 

X

4.2.3a

  • X QMS Team

5/1/2012

 

Date

  • X Hard-copy

Mgmt Rep

Dept Files

Dept Files

 

1

Year

Discard

                   

Dept.

         
  • 3 OHS-FRM-007

4.3.1

Risk

2/25/2010

Date

  • X Hard-copy

Inspector

Dept Files

Dept Files

1

Year

Discard

                   

CRC

   

Electronic

   
  • 2 OHS-FRM-019

4.5.3.1

Risk

5/30/2008

Date

Secretary

  • X Back-up

HR Files

HR Files

3

Years

Discard

                         

Electronic

 

Until

 
  • 3 OHS-FRM-008

4.5.2

Risk

Oct-98

Name

  • X Back-up

Mgmt Rep

Dept Files

Dept Files

Updated

Overwritten

Revision: Sys Copy 4 of 5

COD-FRM-005.COD

A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10

K9:

TMAC:

By Date, by Number, by Building, etc.

Revision: Sys Copy 5 of 5

COD-FRM-005.COD

A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10