Proposal SAP ERP HCM

Implementation for CLIENT XXX

Disclaimer and Confidentiality Statement This document is a DRAFT document. Alintisar and Client XXX
representatives accept that this document reflects the mutually agreed scope & approach. This
document has been submitted on a confidential basis solely for the purpose of supplying information to
client XXX and is not for use by any other persons. The recipients as named in Section 9 Document
Control, acknowledge and agree that all of the information contained herein will be treated as
confidential material. Whilst every care has been taken with the preparation of this document, Alintisar
accepts no responsibility for any errors or omissions within this document, and readers are advised to
obtain further advice regarding specific matters within this document before acting on them..
 1. Executive Summary
Alintisar is pleased to provide our proposal to Client XXXX. In providing consulting services to Client XXX,
we commit to adding value through our role as a business partner. We share with you our
implementation and business experience for our proposed SAP ERP solution as well our promise to
realize a system, which meets the goals and objectives of this organization. The key benefits are
summarized below:

Efficiency and effectiveness of Operations

Provide timelier information for management decision-making.

Quick ROI

1.1 CLIENT XXX Requirements

Client XXX plans to implement proposed SAP solution in order to manage:

Efficient and effective Human Resource activities through an integrated ERP system.

Provide the management with timely and accurate information and reports for better management
control and decision-making in Human Capital Management.

1.2 BASTECH Implementation Scope and Approach

For this project, Alintisar will provide SAP consulting services and will be responsible for implementation
of SAP solution within the organization. The implementation will be carried out in one Phase as per the
Clinet XXX need.

Solution Scope Modules:

Organization Management,
Personal Administration,
Time Management &
Payroll

1.3 Implementation Methodology

Alintisar proposes the use of agile Methodology, a methodology developed to ensure smooth
implementation enables the project team to:

Minimize the length of implementation time

Maximize the utilization of SAP and customer resources

Leverage SAP business tools and accelerators

Incorporate a process-oriented approach

1.4 Investment Summary

Type Description Unit Unit Price (USD) Total Price

(USD)
Consulting Configuration, 1 70000 70000
Services for 6 Set-up,
regions in 14 Implementation
months and Training
Modules: HR &
Payroll.
1 developer is needed for enhancement for 6 8 months 30000

Additional Components

Additional Alintisar Consulting Man day 500 (USD)

2. Company Profile of Alintisar
3. Statement of work
3.1 General Assumptions
The project will focus on implementing those business processes listed in section on scope and on
converting the data items listed below using the conversions strategies specified. Processes not
listed will be considered out of scope for the project defined in this proposal.

Consulting cost estimates include only the cost for implementing the SAP ERP systems of HR
modules in scope, and does not include implementation tasks for 3rd party products

Customer data to be loaded is accurate, up to date and available

Additional processes that are out of scope need to be requested through the change order process
and will be included once approved and billed on a time and material basis.

Any consulting resources required subsequent to go-live for this project, will be available and
billed on a time and materials basis.

The project has sponsorship from Client XXX senior management. Client XXX will identify an
executive to act as Executive Project Sponsor throughout the project. The Executive Project Sponsor
will monitor the project progress, and will be available to act as decision maker, ensuring 48 hour
turnaround on policy decisions.

Client XXX is responsible for testing and validating the delivered business processes.

Client XXX will provide a working environment and facilities adequate for SAP to perform their
assigned duties at the customer site. This includes adequate conference rooms, cubicle space, and
desktop personal computer with access to the network at the Client XXX site, project team shared
drives, e-mail, telephone, and analog phone line or internet to access SAP systems.

Alintisar will deploy consultant as required to the project site in accordance with the project plan.
Alintisar Consulting reserves the right to roll off consultants from the project, with prior consent
from Client XXX project manager under cases where situation is beyond control of Alintisar. This
proposal is based on the assumption that SAPs best business practices are being used. The
customer has indicated his willingness to adhere to those business practices wherever possible. This
will allow mapping of current Clinet XXX processes and addition of additional SAPs Best business
practices.

The project time lines have been arrived at based on agreed scope of work. Client XXX will provide
the resources and information as requested. If there is any delay from Client XXX in terms of
allocation of resources, providing timely information, taking decision with a turnaround time of 48
hours and for any other matter/issues and as a result if project is stretched beyond agreed time
lines, Client XXX agrees to pay extra to Alintisar on time and material basis based on rates indicated
in Section 1.4.
4 Implementation Methodology
Methodology is built on core ASAP methodology recommended by SAP.

Accelerated Learning

Accelerated SAP

Accelerated Business Improvements

The Project Methodology

4.1 Accelerated Learning (Training)

Alintisar is SAPs training partner. We conduct standard classes and customized training and partner
academy for SAP. As such we have extensive experience in training of SAP to users, the IT team and
internal or external consultants. Based on this expertise and the experience gained from many
projects worldwide, we have developed a series of training courses that target SAP specific
problems in any implementation: knowledge transfer. These training courses are now part of our
methodology and interwoven with the ASAP approach. We have identified the following stages for
an accelerated learning and knowledge transfer. Awareness The project is in its initial stage. Users
will need orientation of the project goals and the capabilities of the software. Management needs to
see the big picture before the final embarkation on the road to success. In this stage we will conduct
an overview training session of SAP ERP. Depending on the specific project situation, the size of the
project team and the timeframe of the implementation, the training sessions will last from one to
many days, covering the full integration of SAP ERP. This will provide an excellent opportunity to see
the big picture for both the user community as well as management. Those training sessions can
also be used to identify business improvements and project goals. Readiness SAP has been selected
as the tool for business improvement. The project team is assembled, the scope has been identified
and a project plan has been created. Now is the right time to conduct more detailed courses for the
individual project teams. Usually one week will be spent to explore the functionality of the
respective modules that are part of the implementation, based on the scope of the project. Users
will now learn the functionality of SAP ERP and they will have an understanding of the capabilities of
the software. Those courses provide the basis and the foundation for the upcoming business
blueprint. Transition After the business blueprint has been signed off, the project team will have to
learn in more detail certain functionalities of the software. This will enable the users to actively
participate in the implementation, thus improving on their knowledge as the software is being
implemented. Training sessions conducted during this phase will be very specific to the individual
configuration part. It is important to have the training sessions as close to the configuration of the
software as possible to maximize the knowledge transfer (hear it see it do it). Additionally the
project team from the client will be working very closely with the consultants, allowing for
additional knowledge transfer throughout the configuration. Expansion The software is configured
and accepted by the project team. Key users have signed off and configuration is frozen. At this
stage the users that were part of the project team are enabled to use SAP for their daily business
activities. It is now important to prepare the rest of the user community within the company for the
new procedures and the IT system supporting those processes. User training will have to be held
and all future end-users of the software undergo extensive training. The knowledge is expanded
from the project team to the end-users. We advocate that the key users that were part of the
project team conduct this training. Our role will be to support the key users in the training,
answering unforeseen questions, review the knowledge of the key users and ensure that all users
are being trained properly. Now the system is ready to go live.

4.2 Project Implementation Plan

The following phases will be used in the Alintisar triple-A approach:

Project Preparation

Business Blueprint

Realization

Final Preparation

Go-Live and Support

The deliverables for each phase is as under.

Project Preparation

Project Charter

Project Plan

Transportation Strategy

Processes List Business

Blueprint

Business Blueprint

Reports Forms List

Functional Program

Requirement Realization

Configuration

Unit Test Plan

Unit Test Script

Integration Test Plan

Integration Test Script

Training Documentation

Final Preparation
Data Conversion

Authorization

Go-Live and Support

Post Project Review

Lessons Learnt

Configuration Manuals
Alintisar Consulting Team for Implementation:

Human Resources (HR)

Technical (ABAP)