Republic of the Philippines

NORTHWEST SAMAR STATE UNIVERSITY

College of Arts and Sciences
Bachelor of Science in Criminology
Main Campus, Calbayog City

Take Home
Long Quiz
in
LEA 8
(Police Planning)
Submitted by:

GLEN IOSA P. COMILANG

BS Criminology 4C

Submitted to:

MR. LEANDRO COBACHA

Instructor

August 10, 2017

QUESTIONS

1. What are the 4 Management Function? Explain each.

2. Define Planning and give its Importance.

3. What are the Elements of Planning? Explain each.

4. What are the Steps in Planning?

5. Explain Decision Making in relation to planning

6. What are the Categories of Plan? Explain each.

7. What are the Strategic Plan Technologies?

8. Explain the Planning Cycle in relation to Strategic Planning and

Tactical Planning

9. Explain Contingency Plan and its benefits.

10. How will you structure planning activities? Explain.

11. Explain Time Management

12. What are Guides of a Good Plan?

13. What are the Tools in Making a Good Plan?

14. How to Change Organization according to Janssen?

15. Explain Team Building Game called Human Web

ANSWERS

1. What are the 4 Management Function? Explain each.

Planning is the process by which managers set objectives, assess the
future, and develop courses of action to accomplish these objectives
Organizing is the process of obtaining and arranging people (staffing)
and physical resources to carry out plans and accomplish organizational
objectives
Leading is the act of motivating or causing people to perform certain
tasks intended to achieve specific objectives
Controlling is the continual analysis and measurement of actual
operations against the established standards developed during the
planning process

2. Define Planning and give its Importance.

Planning is the process by which managers set objectives, assess the
future, and develop courses of action to accomplish these objectives
Importance of Planning
People become more PRO-Active not just RE-ACTIVE
Doing more with less
Foundation of your work
Helps make your people become more productive
Reflects your competence
Gives the strategic and tactical advantage

3. What are the Elements of Planning? Explain each.

A goal What do you want to attain?
Course of Action How would you reach your goal?
Implementing Group Who is tasked to do the actions?
Resources Needed What is needed to accomplish?

4. What are the Steps in Planning?

1. Define the overall purpose or goal
2. Determine the major components or objectives of the plan
3. Make sure that your objectives align with (support) the overall purpose
4. Collect and evaluate the data you need to determine what it will take to
complete each component of the plan
5. Make sure that the data you collected and evaluated support the overall
purpose
6. Develop a forecast plan
7. Make sure that your forecast plan supports the overall purpose
8. Determine action steps
9. Make sure that your action steps support the overall purpose
10. Develop a contingency plan
 11. Implementation your plan
12. Make sure that your contingency plan support the overall purpose
13. Make sure that your implementation supports the overall purpose
14. Check the progress of our plan frequently
15. Make sure that your plan implemented that the overall purpose remains in
focus

5. Explain Decision Making in relation to planning

Decision Making is a process of identifying options and choosing those
courses of actions necessary to perform a given task. It triggers actions
designed to keep plans in motion. It is closely linked to planning, since all
planning involves decision making, not all decision making is planning.

6. What are the Categories of Plan? Explain each.

CATEGORIES Brief Description Examples
Time
Short Range Covers a time period of 1 Patrol Plan
year or less
Intermediate Range Covers a time period of Construction of PNP Police
between 1 and 5 years Station
Long Range Covers a time period of 5 PNP Modernization Plan
years
Use
Single-Use Predetermined course of PNP Program for
action for unique, non deployment of PNP
recurring situations; Personnel to United
includes program, project Nations Mission in Haiti
and budget (MINUSTAH)
Standing Predetermined course of PNP Camp Defense Plan,
action for repetitive or long Patrol Plan
term activities, procedures,
rules and regulations
Scope or Breadth
Strategic Establish over-all PNP Transformation
objectives; position the Program
organization in terms of its
environment; can be short
or long term
Tactical Implementation of activities Anti Criminality Campaign
and resource allocations; Plan (Sandigan)
typically short term
Operational Use of quotas, standards, Anti-Kidnapping Plan
or schedules for
implementing tactical plans
7. What are the Strategic Plan Technologies?
SWOT Technique
Strengths refer to the elements in the organization which give
advantage or make it strong and capable of accomplishing its
mission
Weaknesses refer to the elements which constraint the
organization from effectively and efficiently attaining its objectives
Opportunities refer to the elements which can be tapped to allow
the unit to move forward or progress
Threats refer to the elements which pose serious challenges to
the organization
Vision, Mission & Goal (VMG) Statement
Vision the dream or the aspiration of the organization
Mission the organizations purpose
Goal the desired target
8. Explain the Planning Cycle in relation to Strategic Planning and
Tactical Planning
Strategic Planning answers the question Where are we going?, while
Tactical Planning answers the question How do we get there?

9. Explain Contingency Plan and its benefits.

Contingency Plan is an alternative plan that will be implemented should
certain events occur or alternative scenario for use in case of deviations
from expected trends
Benefits of Contingency Plan
It permits quick response to change
It prevents panic in crisis situations
It makes managers more adaptable by encouraging

10. How will you structure planning activities? Explain.

A number of factors affect the method used by an organization to structure
its planning activities. These include the following:
Size of the organization The larger the organization, the greater
the number of people and planning specialist available to plan.
Smaller organizations may be forced to rely on one-or a few
managers to perform any significant planning activities. Larger
organizations can afford to use planning specialists and maybe in
better position to free their managers from the time required to
engage in planning.
Degree of Decentralization Planning in a multiproduct,
decentralized organization is likely to be more diffused than in
centralized organization. Each division or production facility in a
decentralized operation is likely to play a significant role in
developing major plans. Although such plans may be coordinated
by a planning authority located at the headquarters office,
managers of decentralized organizations are likely to have more
 responsibility than their counterparts in highly centralized
operations.
Personality of Top Management Some top managers prefer to
work with a specialized planning staff. Others desire participation
from middle- and supervisory-level managers and require them to
assume the major responsibility for planning.
Nature of the Service/Product Multi product companies may
assign planning responsibilities to relatively low organizational
level. Decentralization would put planning in the hands of managers
who are closer to the chains clientele.

11. Explain Time Management

Time Management is the process of effectively allocating time among
different tasks, is the key factor in managerial effectiveness.

12. What are Guides of a Good Plan?

SMART Method
Simple
Measurable
Affordable
Reasonable
Time-bound

13. What are the Tools in Making a Good Plan?

S.T.E.P. Analysis
S.W.O.T. Analysis
Relevance Tree Analysis
Fishbone Analysis (Ishikawa Diagram)

14. How to Change Organization according to Janssen?

Janssens Model of Change says that every organization has 4
windows reflecting different stages of change, namely: COMFORT,
DENIAL, CONFUSION and RENEWAL. The COMFORT Window refers
to areas where the organization is in current comfort, or not experiencing
any pressure to change. The DENIAL Window refers to areas of concern
which have not been acknowledged at all. The CONFUSION Window
refers to areas of concern which have been acknowledged by all but which
lack clear directions. The RENEWAL Window refers to areas where the
organization has reached resolutions or made decisions and is moving
towards desired directions. Janssen points out that while the windows may
represent different change processes, the changes may also be cyclical,
moving from one window to another.
15. Explain Team Building Game called Human Web
A Team Building Game called Human Web is an activity designed to
surface insights on teamwork and the importance of having a nothing is
impossible mindset. The following were the insights:
Having a leader who takes control of the situation is important
He should be at a vantage point to analyze the situation better
Nothing is impossible
Teamwork is necessary
The importance of individual and small groups doing their
respective roles