948 Handling Balance Sheets and Pal Statements in Sap BW 30 PDF

Handling Balance Sheets
and P&L Statements in

SAP BW 3.0
Jie Deng, Product Management BI
SAP AG
Agenda
What is new for Balance Sheets and P&L

Statements in SAP BW 3.0B
How does SAP support Balance Sheets and

P&L Statements
How does the Architecture look at first sight
What do you need to know about the

detailed Data Modeling
How to implement your own content for

Balance Sheets and P&L Statements
Summary
SAP AG 2005, Jie Deng / 2

Agenda

How does SAP support Balance Sheet and

P&L Statements


Summary

Definition of Balance Sheets and P&L Statements
Balance Sheets and P&L statements represent a picture of the

financial position of a company at a point in time (typically, at the
end of a reporting period)
The resources (assets), both financial and property, are displayed on
the left-hand side of the balance sheet
Claims (liabilities and equity) against those resources are displayed on

the right-hand side of the balance sheet
To balance, the assets of the company must be equal to the claims

(liabilities and equity) against those resources
The profit and loss statement summarizes the revenues generated and
expenses incurred for a specific period

Balance Sheets and P&L Statements in SAP BW
View and analyze Balance Sheets and P&L statements as of

BW 3.0B Support Package 18
Include balance-dependent position of accounts (Contra

items) and the calculation of retained earnings in the balance
sheet/P&L structure
Contra item:
The balance of certain financial statement items should be
reversed
It is necessary to show the value on the other side of the balance
sheet
Within a consolidation chart of accounts, you can assign to such
FS items an FS item of the other side of the balance sheet, a so-
called contra item

Balance Sheets and P&L Statements in SAP BW 3.0B
Contra
Item

Balance Sheets and P&L Statements in SAP BW 3.0B
(cont.)
Contra
Item

Agenda


P&L Statements


Summary

How SAP BW Supports Balance Sheet and P&L
Statements
Balance Sheet and P&L statements are available starting with

SAP BW 3.0B Support Package 18
Period Accounting and Cost of Sales Accounting (for US

GAAP) are supported by the standard Business Content
InfoCube:
0FIGL_VC1: General Ledger : Financial Statements
0FIGL_VC2: Cost of Sales Ledger : Financial Statements
Queries:
0FIGL_VC1_Q0001 Balance Sheet and P&L: Actual/Actual
Comparison
0FIGL_VC2_Q0001 Balance Sheet and P&L (Cost-of-Sales
Account): Actual/Actual Comparison
Different structures for balance sheets or profit & loss

statements can be uploaded from the source system and
used as display hierarchies

Agenda


P&L Statements


Summary

Architecture in a Quick View
Cost of Sales Ledger: Virtual

General Ledger:
Financial Statements Financial Statements InfoCube
with
Services
Function module:
Hierarchy Table
0GLACCEXT RS_BCT_FIGL_DATA_GET
Cost of Sales Basis

General Ledger:
Ledger:
Transactional Figures InfoCube
Transactional
Figures
By using Virtual Cubes with Services the problem of displaying balance-

dependent positions of accounts (Contra Items) has been solved!

Virtual InfoCube with Services as a Kind of
InfoProvider in SAP BW 3.0B
Business
Basic
Containing Data
Explorer
InfoCube
InfoProvider Interface
Master Data OLAP
Engine
MultiProvider
ODS Object
Reporting Only
Virtual
InfoCube
InfoSet

Virtual InfoCube with Services
Overview
Does not have its own physical data storage in SAP BW
A user-defined function module is used as a DataSource
The properties of the DataSource can be defined more precisely with
a number of options
Use
A virtual InfoCube with services can be used if you want to display
data from non-BW data sources in SAP BW without having to copy
the data to the SAP BW structures
The "classical" SAP RemoteCube via SAPI is also mapped into a
virtual InfoProvider with services, with the default options of NO
SID support, NO navigational attribute support, and convert
restrictions
The data can be either local or remote
You can also change the data with your own calculations before
passing it to the OLAP processor

Agenda


P&L Statements


Summary

Balance-Dependent Position
Balance-dependent position of accounts (Contra Item) in the

balance sheet hierarchy
Conditional exception aggregation (balance sheet aggregation)
is done by Service Function Module
Valid for the characteristic Balance Sheet/P&L statement Item

(0GLACCEXT)
The used balance sheet hierarchy needs a special attribute:

Balance Dependency of a Hierarchy Node (0BAL_DEPEND)
Fixed text table for InfoObject 0BAL_DEPEND:

No Balance dependency ( ):
Suppress Balance if positive (1)
Suppress Balance if negative (2)

Balance Sheet Structure: Balance-Dependent
Assignment of G/L Accounts
Balance Sheet Structure Fiscal Year 2000 Fiscal Year Difference
1999
Total of these
Assets accounts is positive, 260000 180000 80000
then these accounts
Fixed Assets should be displayed 200000 180000 20000
Current Assets on the side of Assets 60000 0 60000
Credit Bank 1 60000 0 60000
Bank Account 4711 100000 0 100000
Bank Account 4712 -50000 0 -50000
Bank Account 4713 10000 0 -10000
Liabilities -260000 -180000 -80000
Capital -260000 -140000 -120000
Payables 0 -40000 40000

Total of these
Payables Bank 1 accounts is negative, 0 -40000 40000
then these accounts
Bank Account 4711 should be displayed 0 50000 -50000
Bank Account 4712 on the side of 0 -80000 80000

liabilities
Bank Account 4713 0 -10000 10000

Master Data: Balance Sheet/P&L Statement Item
Balance Sheet/P&L statement item: InfoObject 0GLACCEXT

Contains G/L account or functional area
Hierarchy Balance Sheet and Profit & Loss Structure
Key composition of InfoObject 0GLACCEXT

E.g.
INT 000000113100 1 A
Chart of Accounts Type (1 Char):

(4 Char) A G/L account
G/L account or F Functional area
Functional area (12 Char)
Position Indicator (1 Char)
1 Account is assigned to Assets
2 Account is assigned to Liabilities
Default
Conversion Exit ACCEX: internal external representation
Example:
INT 000000113100 1A INT/113100

Attribute 0BAL_DEPEND
The balance sheet hierarchy uses the attribute 0BAL_DEPEND. This

has three different values:
Normal aggregation (default value):
The accounts are fixed either on the assets side or on the liabilities
side of the balance sheet this is valid for the most accounts
Some accounts need to be flexibly displayed in the hierarchy,

dependent on their current state. For these, the following two values
are relevant:
Aggregation only with debit sign (1):
The leading sign of the accounts sum will be checked if it is
positive, the accounts will be aggregated to the leading node and
displayed on the assets side
Aggregation only with credit sign (2):
The leading sign of the accounts sum will be checked if it is
negative, the accounts will be aggregated to the leading node and
displayed on the libilities side

Hierarchy: Balance Sheet and Profit & Loss Structure
Assets
Attribute
0BAL_DPEND = 1
Liabilities
Attribute
0BAL_DPEND = 2

Transaction Data
2 Virtual InfoCubes:
General Ledger Accounting (0FIGL_VC1) for Period Accounting
Cost-of-Sales Ledger (0FIGL_VC2) for Cost of Sales Accounting (US

GAAP)
These two Virtual InfoCubes contain no data. Queries based

on them are supplied by the implemented services with data
from the appropriate BasisCubes 0FIGL_C01 and 0FIGL_C02
To allow the balance dependent positioning of the nodes in

the balance sheet hierarchy, a special function module
calculates the data from the BasisCube on the fly and shows
the result in the query

Transaction Data Flow
General Ledger (Period Accounting) Cost of Sales Ledger
0FIGL_VC1 0FIGL_VC2
Characteristic Characteristic
Virtual Data: 0GLACCEXT Virtual InfoCubes 0GLACCEXT
Calculated at Key figures with Services Key figures
Query Runtime 0VAL_FLOW 0VAL_FLOW
0VAL_STOCK 0VAL_STOCK
Function Module
RS_BCT_FIGL_DATA_GET
Read Data from Basic InfoCube
Read Presentation Hierarchy of Business Logic:
Hierarchy Table Financial Statement Item Balance Dependent
0GLACCEXT Assignment of G/L
Key Composition of
Accounts
0GLACCEXT Determine
position indicator ,1,2
0FIGL_C01 0FIGL_C02
Characteristics Characteristics
0CHRT_ACCTS 0CHRT_ACCTS
Persistent Data:
0GL_ACCOUNT Basic InfoCube 0GL_ACCOUNT
0FUNC_AREA
Loaded from R/3 Key figures Key figures
0DEBIT, 0CREDIT 0DEBIT, 0CREDIT
0BALANCE 0BALANCE
GLT0 SAP R/3 Table GLFUNCT

Query Using Balance Sheet/P&L Statement Item and the
Appropriate Hierarchy
Financial Statement Item (InfoObject 0GL_ACCEXT) should be defined in row

in Query Designer
Any structure for Balance Sheets or Profit & Loss Statements can be selected
as display hierarchy
Fiscal year variant (InfoObject 0FISCVARNT) should be defined as the filter to
determine the right fiscal period

Example: Deutsche Bank 1997 on the Assets Side
Total of
these
contra
items is
calculated
on the fly!
INT as
display
hierarchy
Contra Items
with Balance
Dependency
= 1

Example: Deutsche Bank 1996 on the Liabilities Side
Contra Items
with Balance
Dependency
= 2

Balance Sheet and P&L in SAP BW Web Applications
Important Note:
If you want to present the Balance Sheet and P&L

Statement in SAP BW Web applications, please
implement note 707830
With BI Content 3.3 Add-on (available in October

2003) the Balance Sheet and P&L Statement is
automatically available for SAP BW Web Applications

Agenda

Statements with SAP BW 3.0B
How SAP Supports Balance Sheet and P&L

Statements
Architecture in a quick view

detailed Data modeling

Summary

How to Implement Your Own Content
Implementation steps in SAP BW:

Define a Basis InfoCube which contains the transactional data from
R/3. This Basis InfoCube should contain InfoObject 0GLACCEXT and
0FISCVARNT.
Create a function module (the virtual Cube with services), which

should be copied from RS_BCT_FIGL_DATA_GET_VC1 or
RS_BCT_FIGL_DATA_GET_VC2.
Define a Virtual InfoCube with services containing the appropriate

function module
Analyze transactional data by creating Queries based on the Virtual

InfoCube. InfoObject 0GLACCEXT and 0FISCPER should be included
in the definition of the query.

Mandatory InfoObject 0GLACCEXT
Financial Statement Item (0GLACCEXT) is a central object for this

solution
Only the Hierarchy of 0GLACCEXT has the hard coded attribute
0BAL_DEPEND. No other hierarchy has this attribute!
Function module for Virtual InfoCube with Services (RS_BCT_

FIGL_DATA_GET_VC1/VC2) is hard coded for InfoObject
0GLACCEXT. No other InfoObject will work for this function module!
If you would like to use this solution to display the Balance Sheets and
P&L Statements in SAP BW
Please do not create your own InfoObject for financial statement item
instead of 0GLACCEXT!
Also, please do not copy this InfoObject to the customer name space e.g.
Z*!

Consideration of Performance Aspect
When you analyze the transactional data in BEX Analyzer or the

Web, the function module (Virtual InfoCube with Services) will be
executed every time when you drill-down, filter, or perform any
other navigation. So the performance aspect is very important in
this case.
By using the Virtual InfoCube with Services in this solution, you
need to consider the following potential performance
degradation:
When Basis Cube contains too much data
If Virtual InfoProvider function module does not support navigational
attributes, the OLAP engine will still support it, but may result in a
performance problem
When performing complex restrictions
Handling of compound characteristics
Handling of exclude conditions
Not able to use OLAP Cache

Important SAP Notes (1)
Documentation:
Regarding the Documentation of Balance Sheets in SAP BW, please
refer to SAP Note 673564.
Content activation:
Since 0FIGL_C01 and 0FIGL_C02 is not in the dataflow for Virtual
InfoCube 0FIGL_VC1 and 0FIGL_VC2, you need to activate these two
Basis InfoCubes before you activate Virtual InfoCubes. Please see
SAP Note 616899 for further details.
Display Balance Sheet /P&L Statements on Web:

Implement SAP Note 707830 to display Balance Sheets and P&L
statements in SAP BW Web Applications if you have SAP BW
release which is lower than BI Content 3.3 Add-on.

Important SAP Notes (cont.)
Restrictions with standard Business Content:

For technical reasons, we can not currently deliver transfer rules for
hierarchies. You must create transfer rules manually after you
activate the standard business content. Please see SAP Note 663945
for further details.
Reporting:
Regarding the standard delivered Business Content, error occurs if
the reporting and comparison time periods overlap or if reporting
and comparison time periods are identical. This is a program error.
Please see SAP Note 703761 for further details.

Agenda


P&L Statements


Summary

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4 Key Points to Take Home
As of SAP BW 3.0B Support Package 18, it is possible for you to view

and analyze Balance Sheets and P&L statements in SAP BW queries
where the display hierarchy is based on any Balance
Sheet/Profit&Loss statement structure
Balance-dependent positions of accounts in the Balance Sheet/P&L

structure are now included in the view as well as the calculation of
retained earnings
With the function of Virtual InfoCubes with services it is possible to

calculate the data from the BasisCube on the fly and show the result in
the query
SAP-delivered Standard Business Content for this solution. InfoObject

0GLACCEXT (financial statement items) is delivered as a central and
mandatory Object to display Balance Sheets and P&L Statements in
SAP BW

Your Turn!
Q&A?
How to Contact Me:

Jie Deng
Jie.Deng@sap.com
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Handling Balance Sheets

and P&L Statements in

What is new for Balance Sheets and P&L

How does SAP support Balance Sheets and

How does the Architecture look at first sight

What do you need to know about the

How to implement your own content for

SAP AG 2005, Jie Deng / 2

What is new for Balance Sheets and P&L

How does SAP support Balance Sheet and

How does the Architecture look at first sight

What do you need to know about the

How to implement your own content for

SAP AG 2005, Jie Deng / 3

Balance Sheets and P&L statements represent a picture of the

Claims (liabilities and equity) against those resources are displayed on

To balance, the assets of the company must be equal to the claims

SAP AG 2005, Jie Deng / 4

View and analyze Balance Sheets and P&L statements as of

Include balance-dependent position of accounts (Contra

SAP AG 2005, Jie Deng / 5

SAP AG 2005, Jie Deng / 6

SAP AG 2005, Jie Deng / 7

What is new for Balance Sheets and P&L

How does SAP support Balance Sheets and

How does the Architecture look at first sight

What do you need to know about the

How to implement your own content for

SAP AG 2005, Jie Deng / 8

Balance Sheet and P&L statements are available starting with

Period Accounting and Cost of Sales Accounting (for US

Different structures for balance sheets or profit & loss

SAP AG 2005, Jie Deng / 9

What is new for Balance Sheets and P&L

How does SAP support Balance Sheets and

How does the Architecture look at first sight

What do you need to know about the

How to implement your own content for

SAP AG 2005, Jie Deng / 10

Cost of Sales Ledger: Virtual

Cost of Sales Basis

By using Virtual Cubes with Services the problem of displaying balance-

SAP AG 2005, Jie Deng / 11

SAP AG 2005, Jie Deng / 12

SAP AG 2005, Jie Deng / 13

What is new for Balance Sheets and P&L

How does SAP support Balance Sheets and

How does the Architecture look at first sight

What do you need to know about the

How to implement your own content for

SAP AG 2005, Jie Deng / 14

Balance-dependent position of accounts (Contra Item) in the

Valid for the characteristic Balance Sheet/P&L statement Item

The used balance sheet hierarchy needs a special attribute:

Fixed text table for InfoObject 0BAL_DEPEND:

SAP AG 2005, Jie Deng / 15

Current Assets on the side of Assets 60000 0 60000

Credit Bank 1 60000 0 60000

Bank Account 4711 100000 0 100000

Bank Account 4712 -50000 0 -50000

Bank Account 4713 10000 0 -10000

Liabilities -260000 -180000 -80000

Capital -260000 -140000 -120000