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s.

16(2)(c)

From: Goulet Connie (SSC/SPC) on behalf of Kattackal Rose CSSC/SPC)


To: Gauvreau, Karine (SSC/SPC); Primeau, Marc CSSC/SPCJ; Beaulieu Joanne CSSC/SPC); Chalifo!Jx Noella
(SSC/SPC); Laframboise. Colleen (SSC/SPC); Walker, James !SSCiSPC)
Subject: ssc-rrsec-2016-0020

Dial-In 613-960-7513
ID:

000001
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Chronology (as per information available to ATIP)

A-2016-00036

Request Text:

Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared
Services Canada, that mention the Liberal Party, federally or provincially, since
November 1, 2015.

May 13. 2016

ATI RequestA-2016-00036 was received by ATIP.

May 16. 2016

Email was sent to the Issues Manager within Data Centre Services (OPI) to enquire to whom
the person named in the request (Val Turdeau) reported (which group) as this was not available
on GEDS. A response was received the same day with the persons DG and group. (Tab 1)

May 16. 2016

1st Tasking email was inadvertently sent to the wrong directorate within the correct branch (this
was closed on May 17 as misdirected). (Tab 2)

May 17, 2016

Acknowledgement letter sent to applicant. (Tab 3)

May17,2016

The person named in the request called the analyst (Megan Trethewey) to discuss the ATI
request. The analyst highlighted that now that an ATI request had been received he was not
permitted to delete emails and that all emails that fell into the scope must be provided in
response. The person named -in the request responded that he understood but didn't have
much as he didn't use his office account for that purpose. (Tab 4)

May 17, 2016

2nd Tasking email was sent to the correct directorate (Mainframe and Bulk Print) (Tab 5)

May 25,2016

The OPI requests an extension in order to have ADM signoff. (Tab 6)

May 26.2016

Records and signoff sheet received in ATIP. (Tab 7)

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May 30, 2016

Analyst communicates via email with the person named in the request asking if he could provide
mailing address/phone numbers for people mentioned in the records provided. He responded
with the contact information for one of the people in question . (Tab 8)

May 30 -June 8, 2016

File reviewed by analyst. During this period the analyst called the Ontario Liberal Party (OLP) to
enquire about contact information for individuals mentioned in file. OLP was to call her back.

June 8, 2016

File reviewed by TL (Danielle Roy) .

June 8, 2016

File reviewed by A/DO. (Bethan Maclean)

June 8. 2016

Notification of Release sent to the President's Office. (Tab 9)

June 13, 2016

The person named in the request contacts analyst to ask if he had responded to original email
(dated May 30, 2016) . Analyst confirms response a'nd mentions file is being released today.
(Tab 10)

June 13, 2016

File is closed - 6 pages of responsive records. (Tab 11 -response letter & release package)

June 13/14, 2016

NOD notified by Nisa (COS, PO) that they had initiated a security search, including _from backup
tapes at which time PO is notified that the response had already been sent to the applicant.

June 14. 2016

PO sent a request (SSC-ITSec-2016-0014) to CIO/Corporate Security (Marc Primeau) to


validate if any records relevant to the ATI eFe-Ele eted from our systems during the period of
November 1, 2015 to June 13, 20 -r. --T~- 12)

June 16, 2016

Work still in progress pertaining to the June 141h request (SSC-ITSec-2016-0014) . (Tab 13)

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s.19(1)

June 17 - July 61 2016

Discussions between HR and PO regarding next steps for the administrative investigation
including the result of consultations with Treasury Board Secretariat, Office of the Chief Human
Resources Officer (TBS OCHRO).

July 712016

The person named in the request receives a letter from his ADM (Patrice Rondeau) informing
him of the administrative i ation to be started

July 7, 2016

Meeting between PO and Corporate Security to discuss broadening the scope of the IT retrieval
to accommodate the administrative investigation as well as the ATI request. (Tab 14)

July 11 2016
I

Teleconference was held between Corporate Security and Human Resources (HR) (Rose
Kattackal) to discuss the broader request. (Tab 14)

July 11 2016
I

The broader request for both the administrative investigation and the ATI (SSC-ITSec-2016-
0020) was initiated by CIO/Corporate Security.

July 26, 2016

Labour Relations (LR)(Colleen Laframboise) receives from IT security the disk containing emails
from the employee's account. LR sorts the emails into various categories, including separating
out information that fell into the scope of the ATI request.

August 181 2016

PO notified by HR/LR of the content of the additional records from IT security.

August 191 2016

PO requested a meeting with the A TIP Director (Monique McCulloch) where she was notified
that additional records had been found; some discussion around procedures for processing the
new records, possible obstruction under s. 67.1 and option of giving the Office of the Information
Commissioner (OIC) a heads up. (Tab 15)

August 231 2016

LR provides the president's office with a copy of the sent/received/deleted emails to the political
party.

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August24, 2016

Monique and Bethan met with Nisa and obtained hardcopies of records (folders). High-level
review started.

August 25, 2016

President (Ron Parker) calls the Information Commissioner (Suzanne Legault) to discuss the
situation.

August 26. 2016

A full copy of all the records pulled by Corporate Security was provided to A TIP Director.
A/DD started triage for relevant records. (Tab 16)

August 26, 2016

OIC is formally notified of the situation. (Tab 17}

August 31, 2016

ATIP Director and A/DD briefed PO on initial review of records . Triage resulted in 555 pages of
responsive records.

September 6, 2016

A TIP Director receives a call from Sandra George of the OIC. (Tab 18)

September 6. 2016

OIC Notice of Intention to Investigate is received by ATIP Director. PO notified . (Tab 19)

September 6, 2016

A/DD completed review of the additional records . (398 pages after duplicates have been
removed)

September 7, 2016

File to ATIP Director for secondary review. A TIP Director briefed the TL and the analyst on the
OIC investigation.

September 8, 2016

A/DD sends email to HR and PO with anticipated release date of the additional records.
(Tab 20}

September 13, 2016

Notice of Release sent to PO.

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Contact Information

President's Office:
Ron Parker
President
Tel: 613-670-1777
Email: Ron.parker@canada.ca

Nisa Tummon
Chief of Staff
Tel: 61~-670-1781
Email: Nisa.tummon@canada.ca

Access to Information and Privacy Office:

Monique McCulloch
Director
Tel: 613-670-1657
Email: Monique.mcculloch@canada.ca

Bethan Maclean
NDeputy Director
Tel: 613-301-4350
Email: Bethan.maclean@canada.ca

Daniells Roy
Team Leader
Tel: 613-769-2972
Email: Danielle.roy@canada.ca

Megan Trethewey
Senior Analyst
Tel: 613-291-0609
Email: Megan.trethewey@canada.ca

Corporate Security

Marc Primeau
Director
Tel: 613-960-3340
Email: Marc.primeau@canada.ca

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James Walker
Senior IT Security Specialist
Tel: 613-960-0769
Email: james. walker@canada.ca

Human Resources

Rose Kattackal
Director General
Tel: 819-956-7101
Email: Rose.kattackal@canada.ca

Colleen Laframboise
Director
Tel: 613-299-2182
Email: Colleen .laframboise@canada. ca

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_ss c ATIP Policy Instruments


http://myssc-monspc.ssc~spc.gc.ca/en/worktools-processes/policy-instruments/atip

Access to Information and Privacy (ATIP) Management Framework


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Standard on the Use of Standard on Facilitating Standard on Preventing Standard on the
Standard on Managing Personal Information for . Access to Data Under the and Managing Delivery of ATIP
Privacy Breaches Non-Administrative Control of Partner Obstruc~ion to the Right Training and
Purposes Organizations of Access Awareness

'. Standard on the Use and


Standard on the Code of . Disclosure of Personal
Privacy Principles '"formation Under the
Control of SSC

sse ~tandard on
eDiscovery _Multi-Mailbox
Searches for ATIP
Purposes

Standard on Managing
Personal Information in
- Emergencies

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Instruments de politique -d'AIPRP .de SPC


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Cadre de gestion de I'Acces a !' information et Ia protection des renseignements personnels (AIPRP)

Norme sur Ia facilitation de


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. renseignements personnels a gestion des entraves aux formation et de sensibilisation
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lors d'urgences

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sse launches Access to Information and Privacy Fundamentals course I My sse Page 1 of2

1+1 Government
of Canada
Gouvernement
du Canada Canada
Shared Services Canada - My SSC
Home .. News .. Communiques

SSC launches Access to Information and


Privacy Fundamentals course

Service IInnovation IValue

Communique
On May 5, Shared Services Canada (SSC), in collaboration with the Canada School of
Public Service (CSPS), will launch the Access to Information and Privacy Fundamentals
course (1015) , a mandatory online course.

The course, which should take one to two hours to complete, is mandatory for all sse
indeterminate, term and casual employees; individuals on secondment or assignment
within the Department; and students. Current staff and new employees will have until
August 5, 2016, to complete the training.

The course consists of three modules that cover topics such as current legislation and
policies; effective processing of Access to Information requests; protection of personal
information; and requirements concerning the collection, use, communication, retention
and disposal of personal information.

Additional course resources include:

o knowledge checks, a summary of each module and a final quiz;


o definitions and a glossary of terms;
o links to the Office of the Information Commissioner of Canada, the Office of the
Privacy Commissioner of Canada and the Treasury Board of Canada Secretariat;
o frequently asked questions; and
o downloadable handouts.

To take the course, you must have an account with the CSPS. If you are an employee
with special needs and/or who uses computer adaptive technologies and need assistance
to activate your account, please contact the CSPS's Client Contact Centre

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To learn more about how to access the course, you can visit the Mandatory training page
of SSC's Academy. Should you have additional questions, please contact the SSC Access
to Information and Privacy Protection Division by email or by phone at 613-670-1654.

Violaine Sauve
Chief Privacy Officer
Date modified:
2016-07-14

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New Access to Information and Privacy internal policy instruments now in effect I My SSC Page 1 of 2

1+1 Government
of Canada
Gouvernement
du Canada Canada
Shared Services Canada - My SSC
Home -+ News -+ Communiques

New Access to Information and Privacy


internal policy instruments now in effect

Communique
April 7, 2016

Note: Please read the following message on your computer screen to help reduce its
environmental impact.

At Shared Services Canada (SSC), protecting the privacy and confidentiality of the
information we collect is a departmental priority. To assist you in this capacity, I am
pleased to announce that SSC has introduced new Access to Information and Privacy
(ATIP) directives and standards to help you better understand your responsibilities and
accountabilities in monitoring information.

Compliance with the following A TIP policy instruments is mandatory for all employees and
managers, as well as students, casual employees, contractors and consultants hired
through contractual arrangements:

Directive on Monitoring Access to Information and Privacv Compliance


Standard on Preventing and Managing Obstruction to the Right of Access

As well, the following training and awareness directive and standard apply to all
employees and managers, as well as students and casual employees. The directive and
standard state, among other obligations, that these individuals are required to complete
mandatory A TIP training:

Directive on Access to Information and Privacy Training and Awareness


Standard on the Delivery of Access to Information and Privacv Training and
Awareness

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New Access to Information and Privacy internal policy instruments now in effect I My SSC Page 2 of 2

I encourage you to become familiar with these internal policy instruments, as your
continued vigilance is imperative in fostering sound access to information and privacy
compliance practices across the Department. Your sustained support in ensuring the
proper management of our information holdings is truly appreciated .

If you have questions, please contact the Access to Information and Privacy Protection
Division by email at SSC.atip-aiprp.SPC@canada.ca.

Violaine Sauve
Corporate Secretary and Chief Privacy Officer
Date modified:
2016-04-07

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Standard on preventing and managing obstruction to the right of access I My sse Page 1 of 13

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Home -.Work Tools and Processes -.Policy instruments
-.Access to Information and Privacy

Standard on preventing and managing


obstruction to the right of access

1. Effective date
This Standard came into effect on November 30, 2015, following the approval of the
Corporate Management Board.

2. Application
The Standard applies to all employees and managers at all levels within Shared Services
Canada (SSC) as well as students and casual employees. This Standard also applies to
contractors/consultants through contractual arrangements.

** Note that "employees" includes indeterminate and term employees, and individuals
seconded or assigned to sse.

A number of key terms are included in Section 8 Definitions to help correctly apply this
Standard.

3. Related Policy Instruments (also see Section 9 References)

The following are the key policy instruments issued by SSC which are related to this
Standard :

Access to Information and Privacy (A TIP) Management Framework


Directive on Access to Information and Privacy (A TIP) Training and Awareness
Directive on Monitoring Access to Information and Privacy Compliance
Policy on Departmental Security
Policy on the Internal Disclosure of Wrongdoing
Standard on eDiscovery Multi-Mailbox Searches for A TIP Purposes
Stan?ard for Facilitating Access to Data Under the Control of Partner Institutions
Standard on Internal Disclosure of Wrongdoing

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The following are the key policy instruments issued by the Treasury Board of Canada (TB)
which are related to this Standard:

Directive on the Administration of the Access to Information Act


Policy on Access to Information
Policy on Government Security
Policy on Privacy Protection
Values and Ethics Code for the Public sector

4. Introduction
4.1 Context
The Supreme Court of Canada stated that the Access to Information Act and the Privacy
Act must be read together as a "seamless code"1 which applies to government institutions,
including sse, and whose purpose is two-fold :
(1) to allow, subject to limited and specific exceptions, the statutory right of access
to information, including personal information, in records under their control; and

(2) to protect individuals' privacy with respect to their government-held personal


information.

The default right of access to government-held information is an essential element of our


system of democracy.

Further, by virtue of paragraph 70(1 )(c) of the Access to Information Act and paragraph 71
( 1)(d) of the Privacy Act, the President of the Treasury Board of Canada (TB) is
responsible for the issuance to government institutions of directives and guidelines
concerning the operation of both Acts.

To this end, in August 2014, the TB revised the Policy on Privacy Protection and the Policy
on Access to Information. Both policies require government institutions to, among other
things, make their employees aware of

1. Legal Responsibilities under the Privacy Act and the Access to Information Act;
2. Access to Information policy instruments and procedures; and
3. Privacy policy instruments and procedures.

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The Policy on Access to Information and its accompanying Directive on the Administration
of the Access to Information Act require that each government institution, including SSC,
has in place appropriate procedures for addressing cases of an alleged obstruction of the
right of access, including reporting a suspected contravention to law enforcement agencies
for investigation.

There are two types of obstruction under Access to Information and Privacy legislations:

1. Obstruction to the Information or Privacy Commissioners of Canada::


Section 67 of the Access to Information Act and section 68 of the Privacy Act make it
a criminal offence for any person to obstruct the Information Commissioner of
Canada and the Privacy Commissioner of Canada or their staff (the
"Commissioners") in the performance of their duties and functions under the Acts.

More information on the Commissioners can be found in Appendix A.

2. Obstruction to the Right of Access:


Section 67.1 of the Access to Information Act makes it a criminal offence to destroy,
mutilate or alter a record, falsify a record, make a false record, conceal a record , or
direct, propose, counsel, or cause any person in any manner to do any of the
aforementioned to deny a right of access under the Act. Of note, the Privacy Act
does not have an equivalent section.

This Standard focuses on Section 67 .1 of the Access to Information Act as it relates to


obstruction to the right of access.

4.2 Background
In August 2013, SSC issued the Policy on the Internal Disclosure of Wrongdoing and the
Standard on Internal Disclosure of Wrongdoing establishing SSC's process for the
disclosure of wrongdoing. These policy instruments establish SSC's Office of the Senior
Officer for Disclosure who is responsible for receiving and dealing with disclosures of
wrongdoing made by sse employees.
Shared Services Canada recognizes the right of individuals to access its information
holdings. As such, it is committed to embedding a culture of openness and transparency,
as well as privacy excellence. To this end, on September 10, 2014, SSC issued the
Access to Information and Privacy Management Framework which is designed to promote
and instill this culture throughout the Department.

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In order to support SSC in preventing obstruction of access to information under its


control, this Standard establishes the procedures for addressing instances of obstruction
of lawful access to SSC-held information.

Records and information collected, created, or otherwise obtained by SSC employees in


the performance of their duties for SSC, are and remain under the control of SSC. Once
departmental officials are aware of an expected request under the Access to Information
Act, or as soon as an ATI Act request is received or the tasking is initiated, the Access to
Information Act states that:

67.1 No person shall, with intent to deny a right of access under this Act,

a. destroy, mutilate or alter a record;


b. falsify a record or make a false record;
c. conceal a record; or
d. direct, propose, counsel or cause any person in any manner to do anything
mentioned in any of paragraphs (a) to (c)

The Corporate Secretary and Chief Privacy Officer (CPO) is responsible for promoting an
access to information and privacy (ATIP) compliance culture within SSC and championing
ATIP throughout SSC through the Director of the Access to Information and Privacy
Protection Division.

5. Requirements for managing and preventing


obstruction to the right of access
There are five basic steps when there is an alleged obstruction to access to information:

1. Initial notification,
2. Prevent, contain and stop the obstruction activity;
3. Notify SSC's appropriate senior officials and executives,
4. Assess and make findings,
5. The President reports the obstruction activity.

5.1 Step one - Initial notification

Employee
An employee who has/believes they have witnessed OR has been asked/believes they
have been asked to commit OR believes someone will commit, an obstruction to the
access to information, as defined in Section 8 of this Standard, must report the suspected,
alleged, or detected obstruction, using one, or a combination of several, options below:

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1. raise the matter with the person they report to, such as a supervisor or manager; or
2. if the circumstances require or if preferred, raise the matter directly with the Director
of A TIP or CPO; or
3. if the employee would like to protect their identity for fear of reprisal they can make
an internal disclose under the Public Servants Disclosure Protection Act (PSDPA) to
the following:
o SSC's Senior Officer for Disclosure, or

o Office of the Public Sector Integrity Commissioner of Canada.

Supervisor or manager
Managers and supervisors, upon receipt of information from employees, regarding
suspected , alleged, or detected instances of obstruction of access to information , must use
one, or a combination of, the same options as listed for employees above.

5.2 Step two - Prevent, contain and stop the obstruction


activity

Director of Access to Information and Privacy


Upon being notified of a suspected, alleged , or detected instance of obstruction of access
to information and if the allegation provides reasonable grounds to believe that the activity
constitutes an obstruction to the right of access to information, the Director of A TIP must:

if contacted by an employee: immediately notify the appropriate manager or


supervisor, without disclosing, to the extent possible of the law, the name of the
employee who raised the matter, and provide instructions on the requisite steps to be
taken to prevent, or to contain and cease, the obstruction activity; or;
o to maintain anonymity, if the employee that contacted the Director of A TIP is

part of a very small team and that the identity of that employee could potentially
be discovered , the Director of A TIP must consider other means of
communicating this alleged obstruction to that employee's superiors;
o the Director of A TIP will consider contacting the employee's Director or Director
General, will consider contacting , through the CPO, the Branch Assistant
Deputy Minister, or will directly communicate with SSC's Senior Officer for
Disclosure with details regarding the alleged obstruction; and
if contacted by a manager or supervisor. provide instructions on the requisite steps to
be taken to prevent, or to contain and cease, the obstruction activity.

When appropriate, the Director of A TIP will notify the SSG Chief Privacy Officer with the
details relating to the obstruction .

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Supervisor or manager
Upon receipt of instructions from the Director of A TIP, supervisors and managers must
immediately comply with the instructions and inform the Director of A TIP upon completion
of the instructions.

5.3 Step three - Notify SSC's appropriate senior officials


and executives

Chief Privacy Officer


Upon being notified by the Director of A TIP of an obstruction, the Chief Privacy Officer
must, when appropriate, notify:

SSC's Senior Officer for Disclosure,


Senior departmental Officials, and
SSC's President.

5.4 Step four - Assess and make findings

Director of ATIP
Upon notification of the alleged obstruction, the Director of A TIP must attempt to resolve
the matter informally.

NOTE: Often, in such cases, all that is required is a discussion with the departmental
employee in question to inform them of their roles and responsibilities under Access to
Information and/or Privacy legislations and of the risks and sanctions of being found guilty
of an obstruction under the Access to Information Act.

Senior officer for disclosure


If an allegation made under the PSDPA relates to obstruction under Access to Information
and/or Privacy legislations, the Senior Officer for Disclosure must notify SSC's Chief
Privacy Officer. In conducting an investigation and in preparing the resulting report, the
Senior Officer for Disclosure must collaborate with, and rely upon expert advice provided
by the Chief Privacy Officer and the Director of A TIP, as required.

The Senior Officer for Disclosure must follow the SSG Internal Disclosure Process Map
and must:

conduct an investigation as prescribed by SSC's Standard on Internal Disclosure of


Wrongdoing and in accordance with SSC's Administrative Investigations guidelines,

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ensure that all steps of the investigation are properly documented ,


upon completion of the investigation, prepare a report setting out his or her findings
and recommendations; and
provide the report to the President.

5.5 Step five - The President reports the obstruction


activity
Upon receipt of a substantiated case of obstruction under section 67.1 of the Access to
Information Act, the President will decide on a course of action.

The President may also:

arrange for the matter to be brought to the attention of the Information and Privacy
Policy Division (IPPD) of the Treasury Board of Canada Secretariat (TBS),
arrange for the matter to be reported to the appropriate law enforcement agency for
investigation , as prescribed by the TB-issued Directive on the Administration of the
Access to Information Act, and, as applicable;
in the context of the PSDPA, promptly provide public access to information
concerning founded cases of wrongdoing , in a manner consistent with paragraph 11
(1)(c) and subsection 11(2) of the Public Servants Disclosure Protections Act.

For information concerning consequences refer to Section 6.

Criminal and administrative investigations


NOTE: If the President believes, on reasonable grounds, that an offence was committed ,
the matter would normally be referred to the Royal Canadian Mounted Police (RCMP). The
IPPD/TBS should be notified prior to contacting the RCMP.
The administrative investigation must try to establish whether the offence was done in an
attempt to deny the right of access provided by the Access to Information Act and mens
rea ("the guilty mind").

When the violation is allegedly committed by an SSC employee and no criminal offenses
are suspected , an administrative investigation must be conducted in consultation with the
Corporate Labour Relations Division and the Departmental Security Officer, as required.

6. Compliance and consequences


NOTE: Refer to Appendix B for the consequences outlined in the Access to Information
Act.
Compliance with the requirements of this Standard is mandatory.

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Standard on preventing and managing obstruction to the right of access I My sse Page 8 of 13

Any confirmed violation on the part of an sse employee can:


result in the employee's manager, in consultation with the Corporate Labour
Relations Division, taking administrative measures and/or disciplinary actions up to
termination of employment;
in the context of contractors, the contracting authority will be advised and will take
appropriate actions;
result in an administrative suspension while an investigation is ongoing or a possible
administrative termination if the security clearance is to be revoked,
generate an official complaint to the Office of the Privacy Commissioner of Canada
(OPC) or to the Office of the Information Commissioner of Canada (OIC),
result in an OPC or OIC initiated investigation, audit, or review;
jeopardize the public's trust in sse and government; and/or
create additional reporting requirements.

7. Impact assessment, audit and evaluation, and


review

7.1 Impact assessment


The sse Chief Privacy Officer will develop, maintain, and obtain data on a set of
performance indicators for this Standard . The Chief Privacy Officer will also use these
indicators to measure and record the contribution this Standard made to the achievement
of its overarching internal policy instruments' defined outcomes. The results of the analysis
are to be used and reported in accordance with performance management strategies and
reporting instruments, as applicable.

7.2 Audit and evaluation


Shared Services Canada's Departmental Audit and Evaluation Committee will perform the
responsibilities outlined in subsection 8.3 of the Foundation Framework for Shared
Services Canada Internal Policy Instruments based on its Risk-based Audit and Evaluation
Plan .

7.3 Review
Every 5 years , or as required, SSC's Chief Privacy Officer will review the content of this
Standard . The result of this review will be that the ,content:

a. remains the same (i.e. no changes other than the a new review date),
b. is amended, or

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Standard on preventing and managing obstruction to the right of access I My sse Page 9 of 13

c. is rescinded .

This review period will commence five years after the effective date of this Standard .

8. Definitions
Obstruction to the right of access:is the intentional denial of a right of access to
government-held information through:

a. destroying , mutilating or altering a record ;


b. falsifying a record or making a false record ;
c. concealing a record; or,
d. directing, proposing , counseling or causing any person in any manner to do anything
in any of paragraphs (a) to (c).

Privacy: is the right of an individual to be left alone, to be free of unwarranted intrusions. It


is also the right of an individual to retain control over his or her personal information and to
know the uses, disclosures and whereabouts of that information.

Record:

Wrongdoing: with respect to this Standard, one or both of the following:

(1) is a contravention of any Act of Parliament, or of any regulations made under


such an Act (in the case of this Standard , the Access to Information Act and/or
Privacy Act) ; or, knowingly directing or counseling a person to commit a wrongdoing

9. References
This Standard is based on the authorities set out in the following legislation:

Access to Information Act


Canada Evidence Act
Federal Accountability Act
Financial Administration Act
Library and Archives of Canada Act
Privacy Act
Public Servants Disclosure Protection Act
Security of Canada Information Sharing Act
Security of Information Act
Shared Services Canada Act

This Standard must be administered and implemented in conjunction with the following

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23
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Standard on preventing and managing obstruction to the right of access I My sse Page 10 of 13

related policy instruments:

Shared Services Canada policy instruments

Access to Information and Privacy (A TIP) Management Framework


Departmental Evaluation Policy
Departmental Internal Audit Policy
Directive on Access to Information and Privacy (A TIP) Training and Awareness
Directive on Conducting Privacy Impact Assessments
Directive on Managing Persona/Information Required for Administrative Purposes
and Lawful Investigations
Directive on Monitoring Access to Information and Privacy (A TIP) Compliance
Directive on Privacy Breaches
Directive on the Use of PIN-to-PIN and Instant Messaging
Directive on the Use of USB and Other External Storage Devices
Organizational Code
Policy on Departmental Security
Policy on the Internal Disclosure of Wrongdoing
Standard on the Delivery of Access to Information and Privacy (A TIP) Training and
Awareness
Standard on eDiscovery Multi-Mailbox Searches for A TIP Purposes
Standard on Facilitating Access to Data Under the Control of Partner Institutions
Standard on Internal Disclosure of Wrongdoing
Standard on Managing Privacy Breaches
Standard on Managing Privacy in Emergencies
Standard on the Code of Privacy Principles
Standard on the Use and Disclosure of Data Under the Control of SSG
Standard on the Use of Persona/Information for Non-Administrative Purposes

Treasury Board of Canada policy instruments

Directive on the Administration of the Access to Information Act


Directive on Privacy Impact Assessment
Directive on Privacy Practices
Directive on Socia/ Insurance Number
Framework for the Management of Risk
Framework for the Management of Compliance
Guidance Document on Taking Privacy into account before making Contract
Decisions
Policy Framework for Information and Technology
Policy on Acceptable Ne'twork and Device Use

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Standard on preventing and managing obstruction to the right of access I My sse Page 11 of 13

Policy on Access to Information


Policy on Government Security
Policy on Information Management
Policy on Learning, Training and Development
Policy on Management of Information Technology
Policy on Privacy Protection
Operational Security Standard: Management of Information Technology Security
(MITS)
Operational Security Standard on Physical Security
Security Organization and Administration Standard- 2-01
Standard on Security Screening
Standards on Knowledge for Required Learning

Royal Canadian Mounted Police

IT Security guides. Reports and Bulletins

Communications Security Establishment

CSE guidelines on Clearing and declassifying electronic data storage

The following web pages provide information on Access to Information and Privacy related
to sse:
Internet:

Access to Information and Privacy


Office of the Public Sector Integrity Commissioner of Canada (OPSICC)

Extra net:

SSG Workplace, Access to Information and Privacy


SSG Internal Disclosure Process Map

10. Enquiries
Forward questions about this Standard to the Director of the Access to Information and
Privacy Protection Division by email at SSC.ATIP-AIPRP.SPC@canada.ca

Appendix A - Information and Privacy


Commissioners

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25
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Standard on preventing and managing obstruction to the right of access I My sse Page 12 of 13

There is no legal obligation or policy requirement for SSC to notify the Information
Commissioner of a suspected contravention of section 67.1 of the Access to Information
Act. The mandate of the Commissioner is to conduct fact-finding investigations, not
criminal investigations. However, the OIC can receive complaints regarding alleged
obstruction and initiate an investigation at any time during or following the process of an
ATI request.

While there is no equivalent section 67.1 under the Privacy Act, both Commissioners shall
investigate complaints in respect of any matter relating to requesting or obtaining access
to records under the Access to Information Act and the Privacy Act. Both Commissioners
have access to SSC's A TIP processing records in their entirety, excluding Cabinet
Confidences as well as legal opinions obtained by the A TIP Division during the processing
of an A TIP request or during the conduct of an investigation.

Following fact-finding investigations, the Commissioners can:

1. report their findings and make recommendations to the President;


2. report to Parliament in their annual report;
3. report to Parliament in a special report; and,
4. refer the matter to the Attorney General if they believe any law of Canada has been
broken.

Appendix B - Access to Information


Act consequences
The Access to Information Act states:

67.1(1) No person shall, with intent to deny a right of access under this Act,

a. destroy, mutilate or alter a record;


b. falsify a record or make a false record;
c. conceal a record; or
d. direct, propose, counsel or cause any person in any manner to do anything
mentioned in any of paragraphs (a) to (c)

67.1(2) Every person who contravenes subsection (1) is guilty of

a. an indictable offence and liable to imprisonment for a term not exceeding two years
or to a fine not exceeding $10,000, or to both; or
b. an offence punishable on summary conviction and liable to imprisonment for a term
not exceeding six months or to a fine not exceeding $5,000, or to both.

Footnote 1

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Standard on preventing and managing obstruction to the right of access I My sse Page 13 of 13

Dagg v. Canada (Minister of Finance), [1997] 2 SCR 403

Date modified:
2016-09-26

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Co mmu nlque
. R_een
leas
veed
rtuund
deer La~ ::rc~~scces
Ia t h t~ Information Act
6 !'information

000028
Released under the Access to Information Act
~~~~~~~~~~~~~~~ Com muniqu~ en vertu de laLoisur/~rr~s 6 /~~rmation

zbl<;-< {X) 165 . ;:>il"t


- .i~ {x nS1-
BrJJ,;; f-7 ~~4_,_fL: ---
~L ~~t.- ~~-/);L_~
AJCJ~ - - =

000030
Re lease d under t he Access to Information Act
Comm unique en vertu de Ia Loi sur tacces Q tinformation

Trethewey, Megan (SSC/SPC)

From: Trethewey, Megan (SSC/SPC)


Sent: May-17-1611 :27 AM
To: Demers, Josianne (SSC/SPC)
Subject: FW: Tasking Retrieval Access to Information Request/Mandat de recuperation dans le cadre
a
d'une demande d'acces !'information: A-2016-00036

As noted below, this ATIP tasking is being forwarded to you for action.

Megan Trethewey
Sr ATIP Analyst
Shared Services Canada
99 Metcalfe Street, Suite 308
OTIAWA ON KlP 6L7
613-291-0609

From: Tumber, Reema (SSC/SPC)


Sent: May-17-16 9:56AM
To: Trethewey, Megan (SSC/SPC)
Cc: Desjardins, Brigitte (SSC/SPC); Jones3, Amanda (SSC/SPC); Demers, Josianne (SSC/SPC)
Subject: FW: Tasking Retrieval Access to Information Request/Mandat de recuperation dans le cadre d'une demande
d'acces a!'information: A-2016-00036

Hi Megan,

Just an FYI that Luc Boileau ' s current EA is Josianne Demers.

Reema

From: Trethewey, Megan (SSC/SPC)


Sent: May-17-16 9:53AM
To: Labrosse, Julie-Anne (SSC/SPC)
Cc: Desjardins, Brigitte (SSC/SPC); Tumber, Reema (SSC/SPC); Trethewey, Megan (SSC/SPC); Roy, Danielle (SSC/SPC);
Jones3, Amanda (SSC/SPC)
Subject: Tasking Retrieval Access to Information Request/Mandat de recuperation dans le cadre d'une demande d'acces
a !'information: A-2016-00036

Please note, this tasking is NOT for a forensic email search.


This is specifically for Val Trudeau .
1

000032
Released under the Access to Info rmation Act
Commu ni que en ve rtu de Ia Loi sur racces 0 tinforrhation

Risk Level: Low/ Moderate Risk


(If you feel this request should be identified differently, please notify the ATIP analyst immediately)

Request Text: "Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared Services
Canada, that mention the Liberal Party, federally or provincially, since November 1, 2015. 11

Retrieval Due Date : May 25, 2016

Areas Tasked : DCS- MBP-OCIB

KEY INSTRUCTIONS:
1. Please ensure that all responsible areas within your group are tasked and that the response sheet is fully completed
and signed by the appropriate level of management (High Risk= SADM or Low-Moderate Risk= DG/Senior Director).
2. Contact the ATIP Office within the first 24 hours if you have ANY CONCERNS related to the processing ofthis request
including such issues as volume, clarification, scope, the need to involve another branch in the tasking, or if you require
a tasking extension.
3. Please transmit all PROTECTED and CLASSIFIED information as per SSC's Information Security Guide which is available
on the Extranet.

*All response sheets can be found at http://myssc-monspc.ssc-spc.gc.ca/sites/default/files/access-information-


request.docx

If you have any questions, please contact the responsible ATIP analyst, Megan.Trethewey@canada.ca or by phone at:
613-291-0609

NB: Cette demande n'est pas une demande de recherche scientifique des couriels.
Cette demande est pour M. Val Trudeau specifiquement.

Niveau de risque : Risque faible/ modere


(Si vous jugez que Ia demande do it etre classee differemment, avisez immediatement l'analyste de I' AIPRP.)

Libelle de Ia demande: "Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared
Services Canada, that mention the Liberal Party, federally or provincially, since November 1, 2015. 11

Date limite de recuperation: le 25 mai 2016

Secteurs vises par le mandat: CDD -MBP-OCIB

PRINCIPALES INSTRUCTIONS:
1. Veuillez-vous assurer que le mandat est attribue a to us les secteurs responsables de votre groupe et que Ia fiche de
reponses est dument remplie et signee par le niveau de gestion approprie (risque eleve = SMAP ou risque faible-modere
= directeur general/directeur principal).
2. Communiquez avec le Bureau de I'AIPRP dans les 24 heures si vous avez TOUTE QUESTION concernant le traitement
de cette demande, notamment en ce qui a trait au volume, aux clarifications, a Ia portee eta Ia necessite de faire
intervenir une autre direction dans le mandat, ou encore si vous avez besoin d'une prolongation.
3. Veuillez transmettre tousles renseignements PROTEGES ET CLASSIFIES conformement au Guide sur Ia securite de
!'information de SPC, qui est accessible sur l'extranet.

*Toutes les fiches de reponses se trouvent a l'adresse


http:Umyssc-monspc.ssc-spc.gc.ca/sites/default/files/recuperation-demande-information.docx

000033
Re leas ed und er th e Access to Information Act
Communique en vert u de Ia Loi sur Faeces 0 rinforma' ion

Si vous avez des questions, veuillez communiquer avec I' analyse de I' AIPRP responsable, par courriel a
Megan.Trethewey@canada.ca ou par telephone au 613-291-0609

000034
Re leas ed und er t he Access to Information Act
Communique en vert u de Ia Loi sur Faeces 0 rinfor ation

OPI Response Sheet- Retrieval- Access to Information Request

Conta~t t~e ATIP Office within the Orst24 hours If you have ANY CONCERNS related to the processing ofthls request
Including such Issues as volume, clarification, scope, search fees, the 111;ed to Involve another branch In the tasking, or the
need for a tasking extension.
A) Does your group have RECORDS?
YES NO 0

B) Arc nny CONSULTATiONS required?


NO
Other government departments, third parties or other bronclles need to review tho records
If YES, please ln~Jcate wil/1 who the A TIP

A) Risk l .evel: (High Risk =SADM or Low-Moderate Risk., OG/SenlorO/rector)


low-
NOTE: If you believe these records ore hlgb risk, ensure t/Joc t/Je proper levels ofsenior High
'management hove seen the Information and sign'{)If accordingly. Medium

B) Communications: Ate responsfve lfnes required?


NOTE: A Communications Advisor should be consulted even If the Branch/Directorate
officio Is ore of the view that no responsive lines ore requlrecf. If you don't know iv/Jo
YES 0 NO
your Communications Advisor Is, please call Stephanie RlciJardson at (613}6701G22

~ I am satisfied that a thorough and complete search was conducted and.all responsive records under the control of
my program area have been retrieved for processing unless otherwise noted;
0 The records have been prepared as required for processing by the ATIP Unit (see Step 2), and all proposed
exemptions/exemptions have been Identified and highlighted In yellow;

0 All required consultations within and outs.lde sse have been Identified;
0 Arationale/Justification for tho proposed exemptions/exclusions Is Included,

000035
Released under the Access to Information Act
5.19(1)
Tummon, Nisa (SSC/SPC)
a
Communique en vertu de Ia Loi sur l'acd:s /'information

From: Tummon, Nisa (SSC/SPC)


Sent: June 14, 2016 12:34 PM
To: Primeau, Marc (SSC/SPC); McKeown, Liz (SSC/SPC)
Cc: Francis, Ted (SSC/SPC); Maclean, Bethan (SSC/S PC)
Subject: RE: Req uest for Assistance - ATIP collection

Thanks very much for the quick follow up Marc.

From: Primeau, Marc (SSC/SPC)


Sent: June-14-16 12:31 PM
To: Tummon, Nisa (SSC/ SPC); McKeown, Liz (SSC/ SPC)
Cc: Francis, Ted (SSC/ SPC); Maclean, Bethan (SSC/ SPC)
Subject: Re: Request for Assistance - ATIP collection

Bonjour Nisa

I will check on the status and provide an update. James, the lead on this file, I will make this a
first priority tomorrow morning.

Me rei,

Marc Primeau
Deputy Departmental Security Officer & Director, Security I Agent de securite du ministere adjoint et Direc
teur, Securite

Veuillez repondre dans Ia langue officielle de votre choix I Please reply in the official language of your choi
ce

Shared Services Canada /Services partages Canada


344 Slater Street, 2-009 I 344 rue Slater 2-009
Telephone I Telephone: 613-960-3340
Cell (613) 854-3119
Government of Canada I Gouvernement du Canada
M arc.Primeau @Canada.ca

From : Tummon, Nisa (SSC/SPC)


Sent: Tuesday, June 14, 2016 11:54 AM
To: McKeown, Liz (SSC/SPC); Primea u, Marc (SSC/SPC)
Cc: Francis, Ted (SSC/SPC); Maclean, Bethan (SSC/ SPC)
Subject: Request for Assistance - ATIP collection

Liz and Marc,

To close the loop on ATIP 2016-00036 which r eq u ested emai l t ransmissions to/from Val Trudeau to the
Liberal Party, fed erally or provincially, cou ld you please validate if any such messages were d eleted from
our systems during the period of November 1, 2015 to June 13, 2016.

You may have already hea rd from Bethan on this A TIP, so apologies for any duplication, just want to make
sure w e are collecting all availab le information for the req uest .
000036
1
s.16(2)(c) Released under t he Access to Information Act
Many thanks, a
Communi que en vert u de Ia Loi sur /'acces /'information

Nisa

Nisa Tummon
613-670-1781
613-2 18-4998 (BB)
(PIN)

000037
2
Released under the Access to Information Act
s.16(2)(c) a
Communique en vertu de Ia Loi sur l'acd:s /'information

Maclean, Bethan (SSC/SPC)

From: Pascal, Ryan (SSC/SPC)


Sent: June- 16-16 11:49 AM
To: Tummon, Nisa (SSC/SPC)
Cc: McKeown, Liz (SSC/SPC); Primeau, Marc (SSC/SPC); Francis, Ted (SSC/SPC); Maclean,
Bethan (SSC/SPC)
Subject: RE: Request for Assistance - ATIP collection

Hi Nisa,

Marc's team is still working with FIPC to retrieve the information. They have nothing to report at this time.

Please confirm the BF date I time for the information .

Merci,

Ryan Pascal

Nlssues Manager, Chief Information Office


Shared Services Canada I Government of Canada
Ryan.Pascal@canada.ca I Tel: 613-670-1642

Gestionnaire des enjeux p.i. , Bureau du Dirigeant principal de !'information


Services partages Canada I Gouvernement du Canada
Ryan.Pascal@canada.ca I Tel: 61 3-670-1642

From: Tummon, Nisa (SSC/SPC) < nisa.tummon@canada.ca >


Sent: Tuesday, June 14, 2016 11 :54 AM
To: McKeown, Liz (SSC/ SPC); Primeau, Marc {SSC/ SPC)
Cc: Francis, Ted (SSC/SPC); Maclean, Bethan {SSC/SPC)
Subject: Request for Assistance- ATIP collection

Liz and Marc,

To close the loop on ATIP 2016-00036 which requested email transmissions to/from Val Trudeau to the Liberal
Party, federally or provincially, coul d you p lease va lidate if any such messages were deleted from our syst em s
during the period of November 1, 2015 to June 13, 2016.

You may have already heard from Bethan on this A TIP, so apologies for any duplication, just want to make
sure we are collecting all avai lable information for the reque st.

Many thanks,
Nisa

Nisa Tummon
613- 670-1781
613-218-4998 (BB)
(PIN)

1
000038
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation
5.19(1)
' f
Date ~ Jb /fg{{p /

1 , . . . . . - - - - - - - -,,- - - - - - - - - - - - l

~N~ - ~ tJJ f!Jt, >,

~UJu4111d rtJJ __ _ -__ --.MltJ.~ waM wttd-. .


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e H~ ~ Pco fo11lAtl- ~ ~
t VVUdtA ()}!(f/rl _/7ffY> t

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~{;tO - dlftcte(
Ll ?

I~~ , - /ltlf-!,~(j~

r
t

Page 000039
;.
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

5.19(1)
- 1 .

fl
r1

I I i .

I
. I
-

--17 q~ -ltuwuqf! /J[>WJ fJY1 t1Urf t5~ -


--v BCU<u flPm . #J~ iiJ hum ~
_j

I
..J ~
I
!I

,.
I

_j
Released un der t he Access to Information Act
Comm uni que en ve rt u de Ia Loi sur l'acces 0 /'informatio n

Laframboise, Colleen (SSC/SPC)

From: Tummon, Nisa (SSC/SPC)


Sent: June-17-16 12:33 PM
To: Laframboise, Colleen (SSC/SPC); Kattackal, Rose (SSC/SPC)
Subject: As discussed - A TIP Materials
Attachments: A20 1600036_2016-06-08_ 10-58-26.pdf

1 000041
Released under t he Access to Information Act
Communi que en vertu de Ia Loi sur racn?s Q rinjormation

Released under the Access to Information Act


Communique en vertu de Ia Loi sur l'acces iJ /'information

Trudeau, Val (SSC/SPC}


tL&U :Htu a m au

From: Presi(lent <president@ontarioliber<'ll.ca>


Sent: January-15-16 12:29 PM
Subject: A Message to Riding Presidents II Message a !'intention qes presider.tes et presidents de
circonsa'iption

I ILl :R AL
~Of\JT A R I 0

Dear Ontario Liberal Riding Presidents,

As Ontario Liberals we are committed to making Ontario a more open , accountable and transparent
gove:nment.

Part of that transparency includes opening up the government's policy and budgeting process to the
people most affected by these decisions- the citizens of Ontario.

Last year, in addition to in-person consultations across the province, Ontario held the province's first
ever online Budget consultations which allowed citizens to submit, comment on and vote for ideas to
build Ontario up. Budget Talks was a huge success with 464 ideas submitted and 467 comments.

In advance of Ontario's 2016 Budget, the Budget Talks have been re-launched wfth a commitment to
report back on what we hear and to consider that feedback as we develop the Budget. Already we've
had 1,028 ideas submitted with over 1,677 comments.

I want to invite riding presidents and members to submit their ideas before Budget Talks closes on
January31 . You tan do so by visiting Ontario.ca/BudgetTalks.

Thank you ,

Vince Borg
President
Ontario Liberal Party

LIBER L
=O~~TARIO

Mesdames, Messieurs,

Ot000042
Releas ed under the Access to Inf ormation Act
Communique en vert u de Ia Loi sur racces 0 I' inform ation

Released under the Access to Information Act


a
Communique en vertu de Ia Loi sur /'acct~s /'information

A titre de liberaux de !'Ontario nous semmes engages a faire du gouvemement de !'Ontario


!'administration Ia plus ouverte, redevable et transparente.

En partie, cette transparence comprend l'ouverture du processus gouvernemental d'elaboration de


politique et de budget aux personnes les plus affectees par ces decisions, soit les citoyennes et
citoyens de !'Ontario.

L'an demier, en plus des consultations en personne menees partout en province, !'Ontario a tenu les
toutes premieres consultations budgetaires en ligne qui ont permis a Ia population de soumettre leurs
commentaires et de voter en faveur des idees soumises pour faire progresser !'Ontario. Parlons
budget s'est avere un franc succes avec 464 idees et 467 commentaires soumis.

Prealablement au budget de !'Ontario 2016, Parlons budget a ete relance avec un engagement a
presenter un rapport sur les renseignements que nous aurons recueillis et d'en tenir compte pendant
!'elaboration du budget. Nous avons deja recueilli 1 028 idees et plus de 1 677 commentaires.

J'invite les presidences et membres des circonscriptions a soumettre leurs idees avant Ia fermeture
de Parlons budget le 31 janvier. Pour ce faire, rendezvous a
https://www.ontario.ca/fr/page/consultations-prebudgetaires.

Nous vous remercions et vous prions d'agreer nos salutations distinguees.

Vince Borg
President
Parti liberal de !'Ontario

ot000043
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

Released under t he Access to Information Act


a
Communique en vertu de Ia Loi sur /'acces /'information

Trudeau, Val {SSC/SP}

Ftom: Grant Crack <info@ontario lit,~ral.ca>


Sent: May-03-"16 3:05 PM
To: Trudeau, Val {SSC/SPC)
Subject: 190,000 more graduates

Ll R L
C)NTt\R 0

Val,

One of Ontario's greatest strengths is our highly eclucated workforce.

Sixty-seven per cent of adults in our province have completed university or college -
that's one of the highest rates in the world.

Til is impressive level of postseconda1y education is built on the foundation of an


impressive rate of graduation from high school.

And we've reached another important milestone for high school graduation
rates -today Premier Kathleen Wynne announced that Ontario's five-year
high school graduation rate reached 85.5 per cent in 2015.

That's the highest level in our province's history , and it surpasses our government's
goal of 85 per cent

ll000044
Re leas ed und er th e Access to Inf orm ation Act
Communique en vert u de Ia Loi sur l'occCs 0 rinjormation

Released under the Access to Information Act


Communique en vertu de Ia Loi sur l'acces ti /'information

Ontario's five-year graduation rate is more than 17 points higher than in was in
2004. And here's one more amazing statistic: 190,000 more students have
graduated since 2004 than would have if the graduation rate had remained
unchanged . .

We've achieved this milestone thanks to the hard work of our partners in the
education system -students, teachers, principals, support workers, parents,
guardians, school board members and trustees- who are committed to ensuring
that students across our province have the opportunity to reach their full potential.

And through our new Ontario Student Grant (OSG), we're making sure that more
high school graduates have the opportunity to go to college and university. The
OSG will make average college and university tuition free for tens of thousands of
students from low- and middle-income families.

We believe that people should go to college or university based on their abilities


and potential, not on how much money their parents make.

Helping more students succeed is part of our economic plan to deliver on our
number-one priority- growing the economy and creating jobs. Our four-part plan
includes investing in talent and skills, making the largest investment in infrastructure
in Ontario's history and investing in a low-carbon economy driven by high-growth,
export-oriented businesses. Our plan is also helping workers achieve a more
secure retirement.

In today's world, a good education matte.rs more than ever. We are opening up new
possibilities for our young people, so they can get good, well-paying jobs and help
build Ontario up.

Thank you for your support,

Grant Crack, MPP


Glengarry-Prescott-Russell

P.S. Show your support by retweeting the Premierl

Please click here to update your message preferences or to unsubscribe from any future mailings.
We will respect all unsubscribe requests.

1000045
Rel eas ed und er t he Acces s to Information Act
Comm unique en vertu de Ia Loi sur l'aco?s 0 /'info rmatio n

Released under the Access to Information Act


Communique en vertu de Ia L~.lit{ff cces ti /'information

Trudeau, Val (SSC/SPC)

From: Trudeau, Val (SSC/SPC)


Sent: March-0816 2:12PM
To:
Cc: Trudeau, Val (SSCISPC)
Subject RE: GPR liberal Association

I have received all the redistribution docwnentation and yes, our annual general meeting will carried
concurrently with the founding meeting. So, it should be referred to as a AGM/Founding Meeting and it is
schedule for May 25 2016 at the Recreational Centre in St-lsidore, Ontario at 7:p.m. I believe this should
meet the requirements. Thank yo ,._~~

Thanks for the note. Since redistribution is underway, the meeting would also need to be a founding meeting.

Val- You should have received materials from redistribution@ontarioliberal.ca that outline the redistribution process
and what is required.

sent: MardHl7-16 4:03PM


To:
Cc: Val Trudeau
Subject: RE: GPR Uberal Association

Further to our last meeting, the GPR Association will held their Annual General Meeting on May 25th, 2016 at
the Recreational Centre in St-lsidore, Ontario at 7:p.m.

Thanks for sending me a draft notice for approval.

If you have a date, time, and location in mind- please do let me know.
1

'000046
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

Releas ~~~f. r t he Access to Information Act


Communique en vertu"'~ e Ia Loi sur l'acces a /'information

Once I have that Info I can send you a draft notice for approval, before sending it out to members. We typically send
notice 21- 28 days in advance.

Thanks,

From
Sent: November-19-151:36 PM
To: ; ; sympatlco.ca'
Cc:
SUbject: RE: GPR Uberal Assodation

Bonjour

You can certainly have an AGM but it will only be for this year. The 2014 AGM can be considered loSt or skipped at this
point.

AM
SUbject: FW: GPR Liberal Association

He~-~~"'"
If 1understand correctly they want to do two AGMs? I am pretty sure the answer is no but can you get back to ,i!_.
Thanks

1would like to have some information concerning our AGM. The financial annual report was done by our
accountant for the year 2014. Since we did not have our annual meeting 2014 yet, I was wondering if we
could do 2 years together, 2014 and 2015. Could you kindly advise if this is possible. Your help is really
appreciated. Thank you """"'~....

Secretary
ALPGPR

000047
Released under t he Access to Informa tion Act

Tummon, Nisa (SSC/SPC)


a
Communique en vertu de Ia Loi sur /'acces /'information

From: Tummon, Nisa (SSC/S PC)


Sent: June 23, 2016 7:03 PM
To: McKeown, Liz (SSC/SPC)
Subject: Re: Case you requested a status on

Perfect. Thanks.

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: McKeown, Liz (SSC/SPC)


Sent: Thursday, June 23, 2016 7:02 PM
To: Tummon, Nisa (SSC/SPC)
Subject: Re: Case you requested a status on

Yup I got it and am reviewing draft media lines.

Liz

Sent from my BlackBerry 10 smartphone on the Rogers network.


-----------------------------------------------
From : T ummon, Nisa (SSC/SPC)
Sent: Thursday, June 23, 2016 7:0 1 PM
To: McKeown, Liz (SSC/SPC)
Subject: RE : Case you requested a status on

Thank you .

Do you get the media summaries?

If so, did you see the article from this evening?

If not, let me know and I will send along.

From: McKeown, Liz (SSC/SPC)


Sent: June-23-16 6:59PM
To: Tummon, Nisa (SSC/SPC)
Subject: FW: Case you requested a status on

sharing

From: Primeau, Marc {SSC/SPC)


Sent: June 23, 2016 5:21 PM
To: McKeown, Liz (SSC/SPC)
Subject: Case you requested a status on

Case linke d to th e A TIP req uest; w e w ill be receivi ng the d ata ear ly next w eek and w e w ill be done our
analysis by end of next week. We w ere wait ing for an external hard d r ive so we could port t h e data from
the FI PC.

Marc Pr imeau
000048
1
~el~ased und?r the 1,\ccess to Information Act
Deputy Departmental Security Officer & Director, Security I Agent ~5J~cuWibt~ ~rYv~VrusleE1~'1.814.JJtin1d'Js a!'information
Directeur, Securite

Veuillez repondre dans Ia langue officielle de votre choix I Please reply in the official language of your choice

Shared Services Canada /Services portages Canada


344 Slater Street , 2-009 I 344 r ue Slater 2-009
Telephone 1 Telephon e: 613-960-3340
Cell (613) 854-3119
Government of Conada I Gouvernement du Canada
Morc.Primeou@Canodo.co

000049
2
Released under t he Access to Information Act
a
Commun ique en vertu de Ia Loi sur !'aco?s rinformation

Laframboise, Colleen (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: June-23-16 6:37PM
. To: Tummon, Nisa (SSC/SPC); Kattackal, Rose (SSC/SPC)
Cc: Richardson, Stephanie (SSC/SPC); Chalifoux, Noella (SSC/SPC)
Subject: Re: Media article and responsive lines - ATIP Release

We are also governed by the political activities policy

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Tummon, Nisa (SSC/SPC)


Sent: Thursday, June 23, 2016 6:31 PM
To: Laframboise, Colleen (SSC/SPC); Kattackal, Rose (SSC/SPC)
Cc: Richardson, Stephanie (SSC/SPC); Chalifoux, Noella (SSC/SPC)
Subject: RE: Media article and responsive lines- ATIP Release

Thanks Colleen for the quick feedback .

Enjoy your holiday tomorrow all!

From: Laframboise, Colleen (SSC/SPC)


Sent: June-23-16 6:29 PM
To: Tummon, Nisa (SSC/SPC); Kattackal, Rose (SSC/SPC)
Cc: Richardson, Stephanie (SSC/SPC); Chalifoux, Noella (SSC/SPC)
Subject: Re: Media article and responsive lines- ATIP Release

Hi. I would suggest the removal of the full para that has yellow highlights

Our message should be that there are policies governing the behaviour of PS and the dept will look into this
issue

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Tummon, Nisa (SSC/SPC)


Sent: Thursday, June 23, 2016 6:11 PM
To: Kattackal, Rose (SSC/SPC); Laframboise, Colleen (SSC/SPC)
Cc: Richardson, Stephanie (SSC/SPC)
Subject: Media article and responsive lines- ATIP Release

Rose and Colleen,

Please see media coverage in today's end of day media summary related to the recent ATIP release that had been
flagged for Values and Ethics considerations.

Stephanie and her team are working on responsive media lines. See first draft below, focused on acceptable use. Will
need to update the example highlighted in yellow, as these were used for a previous inquiry that focused on a different
element ofthe policy.

However, in the interim, would appreciate any comments you may have on the lines below to ensure we have a fulsome
response .

1 000050
Released under t he Access to Info rmation Act
Comm uni que en vertu de Ia Loi sur racn?s 0 rinjorma tion

Many thanks,
Nisa

+++++

Shared Services Canada is guided by the Treasury Board of Canada Secretariat Policy on Acceptable
Network and Device Use, which seeks to ensure acceptable and efficient use of Government of Canada
electronic networks and devices.

The Policy lists some examples of approved activities, including se of Web 2.0 to "read, contribute to, or edit
rticles in work-related wikis online forums or discussion groups." The Policy also lists examples of
unacceptable use.

Shared Services Canada is investigating the current situation. The appropriate course of action will be taken
as per the Policy.

Shared Services Canada expeds employees to act with integrity and in a manner that will bear the closest
public scrutiny, in accordance with the Values and Ethics Code for the Public Sector.

From: Tummon, Nisa (SSC/SPC)


Sent: June-23-16 5:13PM
To: Ron Parker (ron.parker@canada.ca); Glowacki, John (SSC/SPC)
Cc: Malboeuf, Julie (SSC/SPC); Francis, Ted {SSC/SPC)
Subject: Media article- ATIP Release

For information- the article below, on a recent ATIP release, will be sent out shortly in our evening media summary.

Nisa

http://www.therebel.media/atip docs expose federal public servant moonlighting for ontario liberals here
s why it s a no no

ATIP docs EXPOSE federal public servant "moonlighting" for


Ontario Liberals: Here's why it's a "no-no"
Andrew Lawton
Rebel Commentator

We know how cozy the Liberals are with the public sector, so I wanted to find out just
how deep that relationship runs.

Through emails obtained under the Access to Information Act, I found one senior federal
government bureaucrat moonlighting as a riding association president for the Ontario
Liberals .

2 000051
Relea sed un der the Access to Information Act
Communique en vert u de Ia Loi sur Faeces 0 !'info rmation

In fact, she has even used her federal government email address to conduct
Ontario Liberal Party business.

The woman in question is Val Trudeau, who the government's database lists as the
Director of Shared Services Canada. She's also the president of the Glengarry-
Prescott-Russell provincial Liberal riding association.

She is not in a political position, but in one of public service. Yet, from her government
email address, she was receiving partisan materials from the Ontario Liberals.

One email was a mass email sent from the Glengarry-Prescott-Russell MPP. Another
was a notice from the Ontario Liberal Party president, directed to the party's riding
association presidents.

I even found a chain of emails showing that she was helping organize _an annual
general meeting from that government email address. She sent one of them on a
Tuesday at 2:12pm .

Public servants are allowed to support political parties, but anything that utilizes
government resources or happens on work time is a strict no-no.

3 000052
Released un der t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces !'information
5.19(1)

Richardson , Stephanie (SSC/SPC)

From: Gregoire, Andree (SSCISPC)


Sent: June-08-17 1:33 PM
To: Richardson, Stephanie (SSC/SPC)
Subject: FW: MEDIA QUERY CLOSED I PARTISAN ACTIVITY I AM980 & THE REBEL

From : Media/Medias (SSC/SPC)


Sent: June-27-16 1:33PM
To: Media/Medias (SSC/SPC)
Subject: MEDIA QUERY CLOSED / PARTISAN ACTIVITY / AM980 & THE REBEL

Good afternoon,

T he statement below has been provided to the repo rter.

This query is now closed.

Program lead: N/A


Comms lead: N/A

RECEIVED : Friday, June 24, 2016 @ 12:58 pm


DEADLINE : Monday, June 27, 2016 @ 12: 00 pm

CONTEXT:

The reporter is reaching out for comment regarding emails obtained under Access to Information. The emails
are from the account of Shared Services Canada director Val Trudeau, who is also an Ontario Liberal Party
riding association president. As seen in the emails, she's been utilizing her Canada.ca email address for
partisan activity, including one exchange helping organize an event.

QUESTIONS:

1. The reporter would appreciate a statement regarding whether this is considered legitimate activity, and, if
not, what is being done about it.

Shared Services Canada expects all employees to act with integrity and in a manner that will bear the closest
public scrutiny, in accordance with the Values and Ethics Code for the Public Sector.

All Government of Canada employees are guided by the Treasury Board Policy on Acceptable Network and
Device Use, which seeks to ensure acceptable and efficient use of electronic networks and devices.

Employees are also guided by the Public Service Employment Act, which recognizes the right of employees to
engage in political activities while maintaining the principle of political impartiality in the public service

000053
Released under the Access to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

Shared Services Canada is aware of the situation and determining what actions will be taken.

Thanks ,

Media Relations
Shared Services Canada I Government of Canada
SSC.media-medias.SPC@canada .ca I Te l: 613-670-1626

Relations avec les medias


Services partages Canada I Gouvernement du Canada
SSC.media-medias.SPC@canada.ca I Te l: 613-670-1626

000054
Released under the Access to Information Act
Comm unique en vertu de Ia Loi sur tacces 0 tin/ormation

Laframboise, Colleen (SSC/SPC}


From: Laframboise, Colleen (SSC/SPC)
Sent: June-27-16 3:00 PM
To: Buchanan, Vanessa
Subject: FW: IMPORTANT- A TIP docs EXPOSE federal public servant moonlighting for Ontario
Liberals: Here's why it's a no-no

Importance: High

Hi Vanessa

Would you be able to give me a call about this case please? PCO and MinO is involved . Thx.

ATIP docs EXPOSE federal public servant


moonlighting for Ontario Liberals: Here's
why it's a no-no
Andrew Lawton - THE REBEL
We know how cozy the Liberals are with the public sector, so I wanted to find out just how deep
that relationship runs .
Through emails obtained under the Access to Information Act, I found one senior federal government
bureaucrat moonlighting as a riding association president for the Ontario Liberals.
In fact, she has even used her federal government email address to conduct Ontario Liberal
Party business.
The woman in question is Val Trudeau, who the government's database lists as the Director of
Shared Services Canada. She's also the president of the GlengarryPrescottRussell provincial Liberal
riding association.
She is not in a political position, but in one of public service. Yet, from her government email address,
she was receiving partisan materials from the Ontario Liberals.
One email was a mass email sent from the GlengarryPrescottRussell MPP. Another was a notice
from the Ontario Liberal Party president, directed to the party's riding association presidents.
I even found a chain of emails showing that she was helping organize an annual general meeting
from that government email address. She sent one of them on a Tuesday at 2:12pm.
Public servants are allowed to support political parties, but anything that utilizes government
resources or happens on work time is a strict no-no.

1
000055
Released under t he Access to Information Act

Tummon, Nisa (SSC/SPC) a


Communique en vert u de Ia Loi sur l'acces /'information

From: Walker, James (SSC/SPC)


Sent: July 7, 2016 1:44 PM
To: Tummon, Nisa (SSC/SPC); Primeau, Marc (SSC/SPC); Kattacka l, Rose (SSC/SPC);
McKeown, Liz (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC)
Subject: SSC-ITSec-2016-0014 RE: Scan

Good Afternoon Nisa,


Thank you for taking the time to discuss this in person tod ay. Having context to you r general inquiries makes it much
easier for us to provide you with the answers that you are seeking:

Preliminary Information regarding questions tabled below:

ETI (@canada.ca) email keeps a 20 day deletion history and when data is requested it includes:
1. All current or active mail,
2. The 20 days of deletion history from when the ETI team receives the request for information.

When searching the @canada.ca domain the search 'is less complicated and the level of effort is considered
to be relatively easy, from the FIPC perspective.

When searching the @ssc-spc.gc.ca domain the search is only marginally more complex and the level of
effort is still considered to be relatively easy, from the FIPC perspective.

In the case of"other" GC entities the level of complexity increases tenfold:


1. Involvement from local mail teams would be required to complete original searches provided that
Formal DSO Approvals are obtained prior to request for data submissions,
2. Once initial data-set is provided to SSC we can then triage that data-set for the required, relevant,
information related to the request (Investigation/ATIP Request)

Due to the nature of the work required for this type of data collection, triage and analysis it is important to
manage expectations regarding deliverable time-lines. The fact that obtaining original data-sets relies
heavily on "other" support teams makes quick tum-around times difficult at best.

It is imperative that the scope of any investigation be as clearly defined with as much search detail as
possible. The more vague the request the more labor intensive the exercise becomes!

As discussed Nisa,
Once the decision has been made that a formal investigation is warranted we recommend that a formal
strategy meeting between the requestor and the CIO-Security Investigations team be held to clarify the
scope, need-to-know, and next steps moving forward. This way we can eliminate confusion and
misunderstanding thus ensuring all parties are on the "same page" and expectations can be managed
appropriate! y.

I hope that we have addressed your questions fully but in case you have other questions or require further
information, Please, feel free to contact us anytime ...

Kindest Regards,

Jan1es

000056
1
Released under the Access to Information Act
a
Communique en vert u de Ia Loi sur /'acces !'information

JAMES \i\1ALKER, CJSSP, CI I FI

Senior IT Scrwity Specialist, Corpo rate Services l3r;mch Shared Scniccs C mada,
Government or Canada James.\ Valkcr@canada.ca
T el: 613-960-0769 I BB: 613-29 L-80t12

Spccialistc e n Sccuritc de Ia technologic de l'inlonnalion, Directio n gc nc ralc des services ministCiicls Scn irc Partagcc Canada,
Gouvernement du Canada huncs.vValkcr@canada.ca
Tel: 613-960-0769 I BB: 613-29 1-80 ~2

From: Tummon, Nisa (SSC/SPC)


Sent: July-06-16 7 :41AM
To: Walker, James (SSC/SPC); Primeau, Marc (SSC/SPC); Kattackal, Rose (SSC/SPC); McKeown, Liz (SSC/ SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC)
Subject: Re: Scan

Thanks James.

Happy to discuss.

Will have my office find a time today or tomorrow.

Nisa

Sent from my BlackBerry 10 smartphone on the Rogers network.

From : Walker, James (SSC/SPC)


Sent: Wednesday, July 6, 2016 7:10AM
To: Tummon, Nisa (SSC/SPC); Primeau, Marc (SSC/SPC); Kattackal, Rose (SSC/SPC); McKeown, Liz (SSC/SPC)
Cc: Chalifoux, Noella (SSC/ SPC); Laframboise, Colleen (SSC/SPC)
Subject: RE: Scan

Good M orning Nisa,


Would it be possible to meet and discuss this in person? The info rm ation to date is a little vague and I would like to
get a better idea of the situation so that I ca n provide the best answers to your questions and possibly provide
further advice moving forward. My schedule is wide open for the remainder of the week so I can come to you and
accommodate your availability ...

Please Advise ...

Kindest Regards,

James

.JAMES WALKER, C ISSP, CHFl

Senior IT Secwit) Specialist, CoqJoJ'ate Ser'l'iccs Brand1 Shared Senices C;utada,


Goven uue nl orC mada J;un cs.'vValkcr@canada.ca
Tel: G13-960-0769 I BB: 6 1:V.!9 l-80 ~2
000057
2
Spccialiste en Sccutitc de La technologic de l'iul(mnation, Direction gencralc des sen-ices ministcfttl~~qi!(!qe.[rtbgt.~caitY.tffit(nformation Act
GoU\ememetH du Canada lames. \ Valkcr@canada.ca Commu ni qu e en vert u de Ia Loi sur /'acces a /'information
Tel: 613-960-0769 / BB: 6 1 3-29 1 -801~2

From: Tummon, Nisa (SSC/ SPC)


Sent: July-05-16 6:51 PM
To: Primeau, Marc (SSC/SPC); Kattackal, Rose (SSC/SPC); McKeown, Liz (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC); Walker, James (SSC/SPC)
Subject: RE : Scan

Thank you Marc and James. Appreciated .

From: Primeau, Marc (SSC/SPC)


Sent: July-05-16 6:18PM
To: Tummon, Nisa (SSC/SPC); Kattackal, Rose (SSC/SPC); McKeown, Liz (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC); Walker, James (SSC/ SPC)
Subject: Re: Scan

Hello Nisa

I have asked James to provide details to the questions you have outlined below. We will provide
tomorrow.

Me rei

Marc Primeau
Deputy Departmental Security Officer & Director, Security I Agent de securite du min istere adjoint et Direc
teur, Securite

Veuillez repondre dans Ia langue officielle de votre choix I Please reply in the official language of your choi
ce

Shared Services Canada /Services partages Canada


344 Slater Street, 2-009 I 344 rue Slater 2-009
Telephone I TeiE~phone : 613-960-3340
Cell (613) 854-3119
Government of Canada I Gouvernement du Canada
Marc.Primeau@Canada.ca

From: Tummon, Nisa (SSC/SPC)


Sent: Tuesday, July 5, 2016 8:50AM
To: Kattackal, Rose (SSC/ SPC); McKeown, Liz (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC{SPC); Primeau, Marc (SSC/SPC)
Subject: RE: Scan

Thanks Liz and Rose for the follow up, very helpful.

Liz o r Marc, how labour intensive vs automated is this type of scanning? And is there a difference in level of
resources and effort required by your team to undertake scanning for active emails vs looking for deleted e-mails?

On the scanning of deleted messages, what is the time frame that we could cover? If I understand correctly, deleted
messages are only backed up for a certain period of time on our system, and to do deeperforensics we would need
to reach out to other GC entities. Is this t he case? 000058
3
5.19(1) Released under th~ Acc~ss t~ l~f~rmation Act
Corpmuniqu e ~;n vertu de Ia LQI sur I qcces a lmformat10n
Additional information on your processes will help us in seeping what time rrame ana wllat type ot search would be
requested as part of the current scan, in addition to the scan underway to directly support the ATIP request.

Many thanks,
Nisa

From: Kattackal, Rose {SSC/SPC)


Sent: July-05-16 7:20AM
To: McKeown, Liz (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC); Tummon, Nisa (SSC/SPC); Primeau, Marc
(SSC/SPC)
Subject: RE: Scan

Thanks Liz.

From: McKeown, Liz (SSC/SPC)


Sent: July 5, 2016 7:01AM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Cc: Chalifoux, Noella {SSC/SPC) <noella.chalifoux@canada.ca>; Laframboise, Colleen (SSC/SPC)
<colleen.laframboise@canada .ca>; Tummon, Nisa {SSC/SPC) <nisa.tummon@canada.ca>; Primeau, Marc (SSC/SPC)
<marc.primeau@canada.ca>
Subject: RE: Scan

Hi Rose,

I just got an update last evening and was going to reach out to Nisa today.

Sorry for the delay,

Liz
From: Kattackal, Rose (SSC/SPC)
Sent: July 5, 2016 6:58 AM
To: McKeown, liz (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Co lleen (SSC/SPC); Tummon, Nisa {SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: Scan

Hi Liz - wondering how we are doing on thi s request.

Thanks
Rose

From: Laframboise, Colleen (SSC/SPC)


Sent: June 30, 2016 10:58 AM
000059
4
S.19(1Jb: McKeown, Liz (SSC/SPC) <liz.mckeown@canada.ca>; Primeau, Marc (SSC/~sed under the Access to Information Act
. @ d Communique en vertu de Ia Loi sur l'acces a /'information
<marc.pnmeau_cana a.ca>
Cc: Kattackal, Rose (SSC/S PC) <rose.kattacka l@cana da.ca>; Chalifou x, Noella (SSC/SPC)
<noella.chalifoux@canada.ca>
Subject:

Hi liz

I got a call from Nisa rega rding the admin fact finding and we are discussing the "scope". Could you let us
know when the additional scan was done of his email in the fall, what search parameters were
used? Also, how far back did you go. Thx.

Colleen Laframboise
Directrice, Relations en milieu de travail/Director, Workplace Relations
Ressources humaines et relations en milieu de travail/Human Resources
and Workplace Relations
Services partages Canada/Shared Services Canada
colleen.laframboise@canada.ca I Telephone : (613} 299-2182

000060
5
s.19(1)

From: Beaulieu, Joanne (SSC/SPC)


To: Walker, James (SSC/SPC)
Cc: Kattackal. Rose CSSC/SPC); Chalifoux. Noella (SSCiSPCl; Gauvreau. Karine (SSCiSPCl; Primeau. 1\'larc CSSC/SPCl
Subject: RE: SSC-ITSec-2016-0020
Date: July-12-16 11:19:02 AM

The number listed in SSC Outlook is: 613-748-2963

As per

Joanne
his home number is :

-
De : Walker, James (SSC/SPC)
Envoye : 12 juillet 2016 10:11
A: Gauvreau, Karine (SSC/SPC); Primeau, Marc (SSC/SPC)
Cc : Kattackal, Rose (SSC/SPC); Beaulieu, Joanne (SSC/SPC); Chalifoux, Noella (SSC/SPC)
Objet: SSC-ITSec-2016-0020

Good Morning ALL,


CISO-Security has assigned the following case number to this investigation (SSC-ITSec-2016-
0020). Please ensure that in all future correspondence that this number is used in your
email subject headings.

As discussed, the agreed upon data has been requested and we will advise you once it has
been received.

As part of our information surrounding this case, would any of you have Mr. Trudeau's BB
phone number?
(Not his Office Land Line)? He is not listed in GEDS, as indicated in the email chain below ...

Please Advise if you are able ...

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI

Senior IT Security Specialist, Corporate Services Br;mch Shared Services Canada,


Govcrmncnt of Canada Iarncs.\Valkn1Zi>canada.ca
Tel: Gl:l-~60-0769 I HH: Gl:l-2~1-i\042

Specialisle en SecuriLe de Ia Ledmologie de l'infonnaLion, Direclion generale des serYices minisleriels SeJYice Part.<gee
Canada,

000061
s.19(1)

Gouvernemenl du Canada LHnes. \ValkeHiiic:mada.ca


Tel: 613-960-0769 I BB: 613-29l-80i2

From: Gauvreau, Karine (SSC/SPC)


Sent: July-11-16 1:23PM
To: Primeau, Marc (SSC/SPC); Walker, James (SSC/SPC)
Cc: Kattackal, Rose (SSC/SPC); Beaulieu, Joanne (SSC/SPC); Chalifoux, Noella (SSC/SPC)
Subject: FW: VT- FW: Removal from GEDS

Here is the email regarding the forwarding to h i s - He states "I have a BB but nearly
never use it as my sse and personal calls are all directed to my personal "it may
be only calls that he forwards ... however the fact that he says he rarely uses his BB

J(
613-611-2460

From: Gauvreau, Karine (SSC/SPC)


Sent: July-07-16 4:16PM
To: Kattackal, Rose (SSC/SPC); Chalifoux, Noella (SSC/SPC)
Cc: Laframboise, Colleen (SSC/SPC)
Subject: RE: VT- FW: Removal from GEDS

Would this not raise security issues if all his emails and calls are directed to his personal

Notwithstanding this, the number identified as his contact information on the Ontario
Liberal Party website is the SSC number ... not his p e r s o n a l -

Rose we have gotten further ahead in our report-


I believe you spoke with Joanne this morning and wanted to
meet with Noella and I about this -let me know when would be a good time.

J(
613-611-2460

From: Kattackal, Rose (SSC/SPC)


Sent: July-07-16 4:05 PM

000062
To: Chalifoux, Noella (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Laframboise, Colleen (SSC/SPC)
Subject: FW: VT - FW: Removal from GEDS

FYI

From: Kattackal, Rose (SSC/SPC)


Sent: July 7, 2016 4:05 PM
To: Tummon, Nisa (SSC/SPC) <nisa.tummon@canada.ca>
Subject: VT- FW: Removal from GEDS

Hi- fyi.

From: Trudeau, Val (SSC/SPC)


Sent: July 7, 2016 3:57 PM
To: Rondeau, Patrice (SSC/SPC) <patrice.rondeau@canada.ca>
Cc: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Subject: FW: Removal from GEDS

As discussed Patrice, my profile in GEDS is now hidden (see below) since GEDS is a public
site and anyone can access my phone number or email. I tested it and effective
immediately no one can find me in GEDS, or my phone number or my email address.
Bonne soiree Patrice.

From: GEDS 2.0 Admin / SAGE 2.0 Admin (SSC/SPC)


Sent: July-06-16 1:32 PM
To: Trudeau, Val (SSC/SPC)
Subject: RE: Removal from GEDS

Val,

It is in fact necessary to be in GEDS if your are an employee and need to receive email.
(behind the scenes, GEDS is basically the tool that routes emails to your inbox).

What I have done for you however is set your profile to be hidden. No one will be able to
find your name in GEDS as long as it is hidden.

Hope that helps.

Thank you,

Shared Services Canada I Government of Canada

000063
s.19(1)

Services partages Canada I Gouvernement du Canada

From: Trudeau, Val (SSCISPC)


Sent: July-06-16 1:12 PM
To: GEDS 2.0 Admin I SAGE 2.0 Admin (SSCISPC)
Subject: RE: Removal from GEDS

I want to be removed because of the


my email address from GEDS.
removed as my work email is in the public domain and it is accessed for purposes
not related to my work at sse. Now even if removed from GEDS, there are a
number of other ways to access my email but if I am not on GEDS, it would solve a
great deal of issues. I have a BB but nearly never use it as my SSC and personal
calls are all directed to my personal If it is mandatory to be on GEDS, then
could I reverse my name with the middle name, and leave out my email and phone
number? Merci

From: GEDS 2.0 Admin I SAGE 2.0 Admin (SSCISPC)


Sent: July-06-16 1:06PM
To: Trudeau, Val (SSCISPC)
Subject: RE: Removal from GEDS

Could you please let us know the reason you would like to be removed?

Thank you,

Shared Services Canada I Government of Canada

Services partages Canada I Gouvernement du Canada

From: Trudeau, Val (SSCISPC)


Sent: July-05-16 2:37PM
To: GEDS 2.0 Admin I SAGE 2.0 Admin (SSCISPC)
Subject: Removal from GEDS

I would like to be removed from GEDS. How do I go about making this


happen? Merci

000064
s.16(2)(c)

dans!a langue
the language of your
Sivous
Val M. Trudeau, B. A. (Ottawa), B.A. (Carleton), M.A. (Carleton), Dip. Bus. (Algonquin)

Director - Mainframe Projects and Service Delivery Division

Mainframe & Bulk Print 1 Ordinateur central et impression en bloc


SHARED SERVICES CANADA I SERVICES PARTAGES CANADA

OLE Object: Picture (Device Independent Bitmap)

000065
From: Kattackal, Rose (SSC/SPC)
To: Goulet. Connie (SSC/SPC)
Cc: Gauvreau. Karine CSSC!SPC); Primeau. Marc CSSC/SPC); Beaulieu. Joanne (SSCiSPCl; Chalifoux. Noella
CSSC!SPO; Laframboise. Colleen CSSC/SPC); Walker. James CSSC/SPC)
Subject: Meetings re SSC-ITSec-2016-0020
Date: July-12-16 12:54:31 PM

Hi Connie- could please schedule a weekly meeting on the subject.

Thanks

Rose Kattackal

DG, Ressources humaines et milieu de travail I DG, Human Resources and Workplace

Services partages Canada 1 Shared Services Canada

rose.kattackal@canada.ca

819-956-7101

Extranet Ressources humaines 1 Extranet Human Resources

000066
Released under t h e Access to Info rmation Act
Comm unique en vertu de Ia Loi sur tacces Q tin/ormation

O'Neill, Lisa (SSC/SPC)

From: Kattackal, Rose (SSC/SPC}


Sent: June-28 -17 1:14PM
To: O'Neill, Lisa (SSC/SPC}
Subject: FW: SSC -ITSec-2016-0020 RE: Email Scans
Attachments: SSC -ITSec-2016-0020_SMTP(2}.xlsx

From: Kattackal, Rose (SSC/SPC}


Sent: July 19, 2016 12:51 PM
To: Laframboise, Colleen (SSC/SPC} <colleen.laframboise@canada.ca>
Cc: Gauvreau, Karine (SSC/SPC} <karine.gauvreau@canada.ca>; Beaulieu, Joanne (SSC/SPC}
<joanne.beaulieu@canada.ca>
Subject: FW: SSC-ITSec-2016-0020 RE: Email Scans

Hi- please review.

Thanks

From: Walker, James (SSC/SPC}


Sent: July 19, 2016 12:23 PM
To: Kattackal, Rose (SSC/SPC} <rose.kattackal@canada.ca>
Cc: Primeau, Marc (SSC/SPC} <marc.primeau@canada.ca>
Subject: SSC-ITSec-2016-0020 RE : Email Scans

Good Day Rose,


As discussed in this morning's teleconference I have confirmed that there are 1494 external email references within the
log file provided. The dates of these em ails range between July 8, 2016 and March 26, 2015. Please see the attached
file:

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI


Senio r IT Security Specialist, Corpo rate Scn iccs Branch Shared Services Canada ,
Government of C;mada James.Walker@canada.ca
T el: 613-960-0769 I BB: 61:-3-29 1-80 1.2

Specialiste en Securite de Ia technologic de !'info rmatio n, Directio n generate des sciYiccs ministcricl s Scnice Partagcc Canada,
Gouvcm cmcnt du Canada James.Walker@canada.ca
1
000067
Released under the Access to Information Act
a
Communique en vertu de Ia Loi sur !'acces rinformation

Tel: (i I :1-960-0769 I BB : 6 I :1-29 1-RO I 2

From: Kattackal, Rose (SSC/SPC)


Sent: July-08-16 5:15PM
To: Primeau, Marc (SSC/SPC); McKeown, Liz (SSC/SPC); Walker, James (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC); Tummon, Nisa (SSC/SPC); Gauvreau, Karine
(SSC/SPC); Goulet, Connie (SSC/SPC)
Subject: Email Scans

Hi- there have been a few emails recently on this subject.

Could we have a quick meeting on Man to set direction on next steps?

Realize everyone might not be available but as long as we have rep from CIO/Security and HRW (ourselves) this would
be helpful.

I will have my office schedule a meeting .

Thanks and have a good weekend .

Rose Kattackal
DG , Ressources humaines et milieu de travail 1 DG , Human Resources and Workplace
Services partages Canada 1 Shared Services Canada
rose. kattackal@canada.ca
819-956-7101
Extranet Ressources humaines 1 Extranet Human Resources

Rose

2
000068
Released under t he Acce ss to Information Act
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s.19(1) s.16(2)(c)
Date MID Host Sender Re g~ient Subject Last State

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000070
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Com munique en vert u de Ia Loi sur t acces 0 /"information

5.19(1) s.16(2)(c)

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000071
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation
s.16(2)(c)
5.19(1)
2016-06-13 14 :43 GMT val.trudeau@canada.ca

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s.16(2)(c)
2016-06-0917:27 GMT val.trudeau@canada.ca

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000073
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2016-05-2019 :30 GMT val .trudeau@ canada.ca

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5.19(1) s.16(2)(c)

2016-05-1716:21 GMT val .trudeau@ canada .ca

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2016-05-1315:04 GMT val .trudeau@canada .ca

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5 19 (1 ) s.16(2)(c}_ _ _____,

val .trudeau@canada .ca


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va I. trudeau @canada .ca


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Communique en vertu de Ia Loi sur raco?s 0 rinformation
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000078
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Communi que en vertu de Ia Loi sur tacces 0 tin/ormation

5 19 (1 ) s.16(2)(c)
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000079
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Communique en vertu de Ia Loi sur raco?s 0 rinformation
s.19(1) s.16(2)(c)

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000080
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Communique en vertu de Ia Loi sur raco?s 0 rinformation
s.19(1) s.16(2)(c)

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000081
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Communique en vertu de Ia Loi sur raco?s 0 rinformation
5 19 (1 ) s.16(2)(c)

2016-04-1217 :56 GMT val .trudeau @cana da .ca

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000082
Release d und er t he Access to Information Act
Communiqu e en ve rt u de Ia Loi sur /'acces 0 /'information
5.19(1) s.16(2)(c)

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000083
Relea se d un der t he Access to Information Act
Communiqu e en vert u de Ia Loi sur l'acces 0 /'information

5.19(1) s.16(2)(c)

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000084
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Communique en vertu de Ia Loi sur raco?s 0 rinformation

5.19(1)
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000085
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Communique en vertu de Ia Loi sur raco?s 0 rinformation

s.19(1 );.16(2)(c)

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000086
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation
s.16(2)(c)
5.19(1)

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000087
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

5 _19 (1 ) s.16(2)(c)

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000088
Release d und er t he Access to Information Act
Communiqu e e n ve rt u de Ia Loi sur /'a cces 0 /'information
s.19(1) s.16(2)(c)

2016-03-07 15:48 GMT val.trudeau@canada .ca

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000089
Release d under the Access to Information Act
Commu nique en vert u de Ia Loi sur racces 0 !'information

s.19(1) s.16(2)(c)

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000090
Released under th e Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation
s.19(1) s.16(2)(c)

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000091
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Communiqu e en vertu de Ia Loi sur l'a cces 0 !'information

s.19(1) s.16(2)(c)

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000092
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s.16(2)(c) Communique en vertu de Ia Loi sur raco?s 0 rinformation

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000093
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Communique en vertu de Ia Loi sur raco?s 0 rinformation
5.19(1) s.16(2)(c)

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000094
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5 _19 (1 )
Communique en vertu de Ia Loi sur raco?s 0 rinformation
s.16(2)(c)

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s.16(2)(c) Communiqu e en vertu de Ia Loi sur l'acces 0 !'informatio n
s.19(1)

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Communique en vertu de Ia Loi sur raco?s 0 rinformation

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000100
Released un der t he Access to Information Act
Commu niqu e en vertu de Ia Loi sur racces Q !'information
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s.19(1)

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000113
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

s.19(~.16(2)(c)

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000114
Release d un der t he Access to Inf ormation Act
a
Communiqu e en ve rt u de Ia Loi sur !'acces /'info rmation

s.19(1)
s.16(2)(c)
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000115
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

s.19(1) s.16(2)(c)

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000116
Re lease d under th e Access to Info rma tion Act
Commun ique en vertu de Ia Loi sur l'acces 6 /'info rmation
s.19(1) s.16(2)(c)

2015-03-1719 :07 GMT va I.trudeau @canada .ca

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000117
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation
s.19(1) s.16(2)(c)

2015-03-1611:51 GMT val.trudeau@canada.ca


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000118
Re leased un der t he Access to Inf ormation Act
Communiqu e e n ve rtu de Ia Loi sur /'acces 0 /'info rmation

s.19(1)
s.16(2)(c)

2016-02-23 15 :22 GMT val.trudeau@canada .ca

2015-03-2613 :41 GMT val .trudeau@canada .ca

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000119
Released under t he Access to Information Act
Com munique en ve rtu de Ia Loi sur /'acces 0 /'inf orma tion

1
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1\4~ f.f!~, taJllML ~ , ~~
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b 13 7~8 803 610=# :
: l~lWA +tJ ~ ./ &;p~ .

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000120
J Pag
s.15(1)- SA
s.16(2)(c)
s.21 (1 )(b)

From: NCR FIPC Forensics I RCN FCPI Forensics (SSC/SPC1


To: Walker, James (SSC/SPC)
Subject: RE: New Request RE: SSC-ITSec-2016-0020
Date: July-22-16 9:56:51 AM

No problem James. BTW I might be on a road trip with Eric to pick up data today;)

From: Walker, James (SSCISPC)


Sent: July-22-16 9:42AM
To: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Subject: RE: New Request RE: SSC-ITSec-2016-0020

Merci

Just as an FYI:
I asked so that I could appease management with a status update regarding the request. I, in
no way, intended or intend to apply pressure on any group for the facilitation of this request as I
know these things can take time.

As usual, we, CIO-Security, greatly appreciate the efforts of the FIPC and the operational teams
that assist us with our requirements!

CHEERS Ill

James

From: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)


Sent: July-22-16 9:36AM
To: Walker, James (SSCISPC)
Cc: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Subject: RE: New Request RE: SSC-ITSec-2016-0020

Hi

The request has been sent to we'll notify you as soon as the data becomes ETA at
the moment). The data will be at the location:

From: Walker, James (SSCISPC)


Sent: July-22-16 6:36AM
To: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Cc:
Subject: RE: New Request RE: SSC-ITSec-2016-0020

000121
s.15(1)- SA

s.16(2)(c)

Good FIPC,
Has ETI been able to provide a time estimate on the retrieval of the requested data?

Please Advise once you have any further info on the deliverables for this tasking ...

Kindest Regards,

CHEERS!!!

James

\VAI,KER, , CHFT

Senior IT Services Bra.udt Sha.rcd Services C'auada,


Covennnent of t~anada IaJnes.\Valker!Zi>canada.ca
'Td: 618-U60-0760 BB: 61i3-2!JI-8(H2

en Sf~ctnile de Ia des sc1viccs minisl(riels Service

Gouvernemenl du CanadaJatnes.\Valker!i:llcanada.ca
rei: (il :-J-9(i0-07(lJ i BB: fil :-J-291-8042

From: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)


Sent: July-19-16 10:28 AM
To: Walker, James (SSCISPC)
Subject: RE: New Request RE: SSC-ITSec-2016-0020

The portion for monthly report was requested to heard back from them so far. .. I may
also look into these logs to and

From: Walker, James (SSC/SPC)


Sent: July-19-16 10:15 AM
To: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Subject: Re: New Request RE: SSC-ITSec-2016-0020

No worries
Maybe I was not as clear as I should have been PLUS we were talking about Monthly SMTP
logs during our conversation ...

Thanks

000122
s.15(1)- SA

James

Sent my BlackBerry 10 smartphone on the Rogers network.


From: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)


Sent: Tuesday, July 19, 2016 10:05 AM
To: Walker, James (SSCISPC)
Cc: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Subject: RE: New Request RE: SSC-ITSec-2016-0020

Hi

I've re-sent the to I was under the impression that it was just a log search.

From: Walker, James (SSCISPC)


Sent: July-19-16 9:05AM
To: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Cc:
Su ITSec-2016-0020

Thank You for the Data FIPC,


I believe that the request was for the actual emails associated with the messages
identified in the log file ... Was there a misunderstanding with this request?

Please Advise ...

Kindest Regards,

James

J AI\H:S \VALKEH, . Clfl1'I

Senior rr Services Branch Shared

'Tel: (iJ:l-9(i0-07(i9 i BB: GJ:l-291-SOI:l

en Securile de Ia des services minisleriels SeFice


Cutada,
Gouvcnicincat du Canada Iamcs.VValkcr!i'ik:nlada.ca
"ft'l: (i] :l-9(i0-07()9 I BB: lil :l-291-X042

From: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)


Sent: July-18-16 8:07AM

000123
s.15(1)- SA

s.16(2)(c)

To: Walker, James (SSCISPC)


Cc: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Subject: RE: New Request RE: SSC-ITSec-2016-0020

Hello

The results have been to the f(1lder below along note on interpreting Message Tracking results.

us data:

A-2453

Federal Information Protection Center I Shared Services Canada

NOTICE: This message and accompanying attachments contain information that Intended of the to
whom it is addressed. Any dissemination, distribution, copying or action
anyone other than the intended recipient is strictly prohibited. If you have received this please notify the
sender immediately at the above address and delete the e-mail.

AVIS: Le present message et toutes les pieces jointes qui l'accompagnent contiennent l'mformation destinee uniquement a Ia
personne ou a l'entite a laquelle elle est adressee. Toute diffusion, distribution ou co pie soncontenuparune
son destinataire est stricternent interdite. Si vous avez re,u ce message par erreur, veuillez irnmediatement l'expediteur a
l'adresse ci-dessus puis I' effacer.

From: Walker, James (SSCISPC)


Sent: July-11-16 2:19PM
To: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Cc: I
Subject: New Request RE: SSC-ITSec-2016-0020
Importance: High

Good Afternoon FIPC,


SSC-CIO-Security has an immediate requirement for the following data:

1. Any and ALL outgoing SSC email from SSC employee Val Trudeau to any party
outside the Federal Government of Canada,
2. Provincial Government emails should be included, In-Scope, for this request,

000124
s.19(1)

3. Scope of this request should cover as far back a possible from today's date, July
11, 2016.

Mr. Trudeau

Kindest Regards,

James

.JAMES WALKER, CISSP, CHFI

Senior IT Securily Specialisl, Corporale Services Hranch Shared Services Canada,


Govcnuncnt of Canada Jarms.\VaJkcr@Gu!ada.ca
Tel: (il:l-960-0769 I RR: Gl:l-291-1\042

Specialisle en Securile de Ia lechnologie de l'infmmalion, Direclion generate des senices minisleriels Service Parlagee
C;mada,
Gouvernemenl du Canada j;unes.vValkeri!lk;mada.ca
Tel: 613-960-0769 I BB: 613-29l-80i2

000125
From: Laframboise, Colleen (SSC{SPC)
To: Walker, James (SSC/SPC); Kattackal, Rose (SSC/SPCl
Cc: Gauvreau, Karine CSSC/SPC); Beaulieu, Joanne CSSC/SPCi; Chalifoux. Noella !SSCjSPC); Primeau. Hare
(SSC/SPO
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
Date: July-22-16 7:17:44 AM

Thanks James

From: Walker, James (SSC/SPC)


Sent: July-22-16 6:24AM
To: Laframboise, Colleen (SSC/SPC); Kattackal, Rose (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Beaulieu, Joanne (SSC/SPC); Chalifoux, Noella (SSC/SPC); Primeau,
Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Good Morning
I have no ETA for the data at this time. Once I hear from the Operations Group I will
advise all

Kindest Regards,

James

ALKER, , CHFI

Senior IT Services Brauch


CovcnllllCllt of c~JEida fa.rncs.\Valkcri?llca.uada.ca
'Tel: (il :l-9Ci0-07UJ i BB: Gl :l-291-1\042

Canada,
Gm;vcnicincut du Canada Iamcs.\Valkcr!i'i!c;nlada.ca
'ft'l: Cil :l-9()0-07()9 I BB: fil :l-291-X042

From: Laframboise, Colleen (SSC/SPC)


Sent: July-21-16 3:27PM
To: Kattackal, Rose (SSC/SPC); Walker, James (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Beaulieu, Joanne (SSC/SPC); Chalifoux, Noella (SSC/SPC); Primeau,
Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James

000126
Would you have an idea as to when we would receive them? Thanks.

From: Kattackal, Rose (SSC/SPC)


Sent: July-19-16 12:59 PM
To: Walker, James (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Beaulieu, Joanne (SSC/SPC); Chalifoux, Noella (SSC/SPC);
Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James- thanks for this.

It would be best if we had the email for each.

Thanks.

Rose Kattackal
DG, Ressources humaines et milieu de travail 1 Human Resources and Workplace
Services partages Canada 1 Shared Services Canada
rose.kattackal@canada.ca
819-956-7101
Extranet Ressources humaines I Extranet Human Resources

From: Walker, James (SSC/SPC)


Sent: July 19, 2016 12:23 PM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Cc: Primeau, Marc (SSC/SPC) <marc.primeau@canada.ca>
Subject: SSC-ITSec-2016-0020 RE: Email Scans

Good Day Rose,


As discussed in this teleconference I have confirmed that there are 1494 external email
references within the file The dates of these emails range between 8, 2016 and
March 2015. Please see the attached file:

Kindest Regards,

James

000127
\VAT.KFK C

Senior IT Services Branch Shared Services Canada.


Govennnenl of Canada J;unes.\Valker@canada.ca
Td: 613-%0-0769! BB: 613-291-80t2

en St;curik; de Ia des seJYices minisLeriels Service

Couvcn!c!neJit du Ca1;ada lamcs.\Valkeri!Ilcauada.ca


Tel: 61il-960-0769 / BB: 61il-291-S042

From: Kattackal, Rose (SSC/SPC)


Sent: July-08-16 5:15 PM
To: Primeau, Marc (SSC/SPC); McKeown, Liz (SSC/SPC); Walker, James (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC); Tummon, Nisa (SSC/SPC); Gauvreau,
Karine (SSC/SPC); Goulet, Connie (SSC/SPC)
Subject: Email Scans

Hi- there have been a few emails recently on this subject.

Could we have a meeting on Mon to set direction on next steps?

Realize everyone not be available but as as we have rep from and HRW
(ourselves) this would be helpful.

I will have my office schedule a

Thanks and have a good weekend.

Rose Kattackal
DG, Ressources humaines et milieu de travail I DG, Human Resources and
Services partages Canada 1 Shared Services Canada
rose.kattackal@canada.ca
819-956-7101
Extranet Ressources humaines 1 Extranet Human Resources

Rose

000128
From: Chalifoux, Noella (SSC/SPC)
To: Walker, James (SSC/SPC)
Subject: Reponse automatique : SSC-ITSec-2016-0020 RE: Email Scans
Date: July-22-16 6:24:25 AM

English Follows:

Je serai de retour au bureau le 1er aoOt 2016. Je vous npondrai a mon retour.
Si vous avez des questions urgentes liees aux relations de travail entre temps, vous pouvez
communiquer avec Colleen Laframboise (colleen.laframboise@canada.ca ou 613-299-2182)

Merci

Noella Chalifoux
Gestionnaire Relations de travail operationnelles

I will be back in the office on August 1, 2016. I will respond to you upon my return. If you have urgent
questions pertaining to labour relations, please contact Colleen Laframboise
(colleen.laframboise@canada.ca or 613-299-2182)

Thank you

Noella Chalifoux
Manager Labour Relations Operations

000129
s.15(1)- SA

s.16(2)(c)

From: NCR FIPC Forensics I RCN FCPI Forensics (SSC/SPC1


To: Walker, James (SSC/SPC); NCR FIPC Forensics ! RCN FCPI Forensics CSSC/SPC
Subject: RE: New Request RE: SSC-ITSec-2016-0020
Date: July-25-16 1:16:56 PM

Your welcome

Cheers

Federal Information Protection Center I Shared Services Canada

NOTICE: This message and accompanying attachments contain information that is intended only for the use of the individual or entity to
whom it is addressed. Any dissemination, distribution, copying or action taken in reliance on the contents of this communication by
anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the
sender immediately at the above address and delete the e-mail.

AVIS: Le present message et toutes les pieces jointes qui l'accompagnent contiennent de !'information destinee uniquement ;i Ia
personne ou a l'entite a laquelle elle est adressee. Toute diffusion, distribution ou co pie de son contenu une autre que
son destinataire est strictement interdite. Si vous avez ru;u ce message erreur, informer imrn,'diatement l'exp,'diteur a
l'adresse ci-dessus puis !'effacer.

From: Walker, James (SSCISPC)


Sent: July-25-16 1:16PM
To: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Subject: RE: New Request RE: SSC-ITSec-2016-0020

Thank You FIPC!

Please my last email...

Thanks FIPC!

CHEERS!!!

James

From: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)


Sent: July-25-16 1:14PM
To: Walker, James (SSCISPC)
Cc: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Subject: FW: New Request RE: SSC-ITSec-2016-0020

000130
s.15(1)- SA

s.16(2)(c)
FYI

The pst to Forensics and James and hash has been placed at the file path indicated.

Note that the mailbox contents will not contain everything from the SMTP logs due to deletions and aging out
of the

Federal Information Protection Center I Shared Services Canada

NOTICE: This message and accompanying attachments contain information that is intended only for the use of the individual or entity to
whom it is addre.ssed. Any dissemination, distribution, copying or action taken in reliance on the contents of this communication by
anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the
sender immediately at the above address and delete the email.

AVIS: Le present message et toutes les pieces jointes qui l'accompagnent contiennent de !'information destinee uniquement a Ia
personne ou a l'entite a laquelle elle est adressee. Toute diffusion, distribution ou co pie de son contenu par une autre personne que
son destinataire est stricternent interdite. Si vous avez re~;u ce message par erreur, veuillez informer immediatement l'expediteur a
l'adresse ci .. dessus puis I' effacer.

NOTICE: This message and accompanying attachments contain information that individual or entity to
whom it is addressed. Any dissemination, distribution, copying or action taken on the contents of
anyone other than the intended recipient is strictly prohibited. If you received this communication in error, notify
sender immediately at the above address and delete the e-mail.

AVIS: Le present message et toutes les pieces jointes qui l'accompagnent !'information uniquement (; Ia
personne ou a l'entite a laquelle elle est adressee. Toute diffusion, distribution ou co pie de son contenu par une autre que
son destinataire est strictement interdite. Si vous avez re~;u ce message par erreur, veuillez informer irmm;diaternent l'expediteur
radresse ci--dessus puis !)effacer.

000131
From: Walker, James (SSC/SPC)
To: NCR FIPC Forensics I RCN FCPI Forensics (SSC/SPC
Subject: Question for SSC Senior Management RE: SSC-ITSec-2016-0020
Date: July-25-16 1:14:00 PM
Importance: High

G'Day FIPC!
I'm really sorry to bother you with this but HR is receiving pressure from the President's
office on this one!

I know the request is in with the ETI group but do you have a contact name that I can give
to Management so that "they" can try to expedite this request?

Please Advise ...

Thanks FIPC!

CHEERS!!!

James

.JAMES WALKER, CISSP, CHFI

Senior IT Securily SpecialisL, Corporale Services Hranch Shared Services Canada,


Government of Canada Iarms.\Valku@cmada.ca
Tel: (il:~-960-0769 I RR: Gl:~-291-1\042

Specialisle en Securile de Ia Lechnologie de l'informalion, Direclion generale des services minisleriels Service Parl"lgee
Canada,
Gouvcrnement du Canada Jamcs.vValkcri!Ilcauada.ca
Tel: 61:!-960-0769 I HH: Gl:l-291-1\042

000132
s.16(2)(c)

From: NCR FIPC Forensics I RCN FCPI Forensics (SSC/SPC1


To: Walker, James (SSC/SPC)
Subject: FW: New Request RE: SSC-ITSec-2016-0020
Date: July-26-16 8:46:41 AM
Attachments: sscitsec--20 160020.1.txt

FYI

Federal Information Protection Center I Shared Services Canada

NOTICE: This message and accompanying attachments contain information that is intended only for the use of the individual or entity to
whom it is addressed. Any dissemination, distribution, copying or action taken in reliance on the contents of this communication by
anyone other than the intended recipient is strictly prohibited. II you have received this communication in error, please notify the
sender immediately at the above address and delete thee- mail.

AVIS: Le present message et toutes les pieces jointes qui l'accompagnent contiennent de !'information destinee uniquement a Ia
personne ou a l'entite a laqudle elle est adressee. Toute diffusion, distribution ou copie de son contenu par une autre personne que
son destinataire est strictement interdite. Si vous avez re'u ce message par erreur, veuillez informer immediatement l'expediteur a
l'adresse ci-dessus puis !'effacer.

From: SOC ETI I COS ITSC (SSCISPC)


Sent: July-26-16 8:27AM
To: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC); SOC ETI I COS ITSC (SSCISPC)
Subject: RE: New Request RE: SSC-ITSec-2016-0020

It's an .hash.

There are sornetirnes difficulties or with Outlook the pst after


that's what here, I don't recall a .trnp file vvhich is

the attached I agree it's different than the

Rod Pearson

Canada I Gouvernement du Canada


KQJW;(llliiQ!l(~IDll:iJ.;;bJ& ! T eI. 219-084 3

IT
Shared Services Canada I Government of Canada
KQJW;(llliiQ!l(~IDll:!J.;;bJ& ! T e I. 219-084 3

000133
s.15(1)- SA

s.16(2)(c)

From: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)


Sent: July-26-16 7:05AM
To: SOC ETI I COS ITSC (SSCISPC)
Subject: FW: New Request RE: SSC-ITSec-2016-0020
Importance: High

Can you guys answer?

From: Walker, James (SSCISPC)


Sent: July-25-16 2:25PM
To: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Subject: RE: New Request RE: SSC-ITSec-2016-0020
Importance: High

Good Afternoon,
your hash value for the file provided? Please advise as to what hash
that you are to hash the file in question?

I am unable to duplicate the hash

Please Advise ...

Kindest Regards,

James

\VAIXER, , CifFl

ScuJor IT Services Bra.udt Sha.rcd Services


Covennnent of Can:Hla Iames.\Valker(cl>can;ula.c;J
Tel: 61il-960-0769 / BB: 61il-291-ll042

en Sf~crnite de Ia des sc1vices ministeriels Service


Ca1tada,
Couworacrnc u t du Ca.uada Janrc s. \Valkc r!ZikaJ ;ada .ca
'ft'l: (iJ:l-9fi0-07UJ / BB: GJ:l-291-1\042

000134
s.15(1)- SA

s.16(2)(c)

From: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)


Sent: July-25-16 1:14PM
To: Walker, James (SSCISPC)
Cc: NCR FIPC Forensics I RCN FCPI Forensics (SSCISPC)
Subject: FW: New Request RE: SSC-ITSec-2016-0020

FYI

The pst to Forensics and James and hash has been placed at the file path indicated.

Note that the mailbox contents will not contain from the SMTP logs due to deletions and aging out
of the

Federal Information Protection Center I Shared Services Canada

NOTICE: This message and accompanying attachments contain information that is intended only for the use of the individual or entity to
whom it is addressed. Any dissemination, distribution, copying or action in on the contents of communication by
anyone other than the intended recipient is strictly prohibited. If you received this communication in error, plea.se notify the
sender immediately at the above address and delete thee maiL

AVIS: Le present message et tmJtes les pieces jointes qui l'accompagnent contiennent de !'information uniquernent
personne au a l'entite a laquelle elle est adressee. Toute diffusion, distribution ou copie de son contenu par une autre
son destlnataire est strictement interdite. Si vous avez ret;u ce message erreur, informer irmnb:Jiatement
l'adresse ci-dessus puis I' effacer.

NOTICE: This message and accompanying attachments contain information that use of the or entity to
whorn it is addressed. Any dissemination, distribution, copying or action in reliance on communication by
anyone other than the intended recipient is strictly prohibited. If you have received this communication 1n error, please notify
sender immediately at the above address and delete thee mail.

AVIS: Le present message et toutes les pieces jointes qui l'accompagnent contlennent de un1quernent Ia
personne ou a l'entite a laquelle elle est adressee. Toute diffusion, distribution ou copie de son contenu par une autre personne que
son destinataire est stricternent interdite. Si vous avez re,u ce message par erreur, veuillez informer immediatement l'expediteur a
l'adres.se ci-dessus puis !'effacer.

000135
From: Kattackal, Rose (SSC/SPC)
To: Walker, James (SSC/SPC)
Subject: Re: SSC-ITSec-2016-0020 RE: Email Scans
Date: July-26-16 10:02:10 AM

then be on the 6th 6+103

Sent from my BlackBerry 10 smartphone on the Rogers network .


.......................................................................................................................................................................................................................................

From: Walker, James (SSC/SPC)


Sent: Tuesday, July 26, 2016 9:59AM
To: Kattackal, Rose (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

I will be there for 11:00 AM and maybe we will actually meet face to face!

CHEERS!!!

James

From: Kattackal, Rose (SSC/SPC)


Sent: July-26-16 9:58AM
To: Walker, James (SSC/SPC)
Subject: Re: SSC-ITSec-2016-0020 RE: Email Scans

An hour ... Heike know and can it I am

Sent from my BlackBerry 10 smartphone on


From: Walker, James (SSC/SPC)
Sent: Tuesday, July 26, 2016 9:56AM
To: Kattackal, Rose (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

How long is your bilat?

From: Kattackal, Rose (SSC/SPC)


Sent: July-26-16 9:56AM
To: Walker, James (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: Re: SSC-ITSec-2016-0020 RE: Email Scans

Yes - I am on the 7th floor - have a bilat with the ADM at 10 am.

Sent from my BlackBerry 10 smartphone on the Rogers network .


.......................................................................................................................................................................................................................................

From: Walker, James (SSC/SPC)


Sent: Tuesday, July 26, 2016 9:53AM
To: Kattackal, Rose (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

000136
Hi Rosel

Can I run the down to you now? Just tell me what floor and we can do the pass-off. It will
take a minute or two ...

James

From: Kattackal, Rose (SSC/SPC)


Sent: July-26-16 9:51AM
To: Walker, James (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: Re: SSC-ITSec-2016-0020 RE: Email Scans

Hi -that's great. I be at 99 Metca noon today. Not sure if someone else at


the same time?

Sent my BlackBerry 10 smartphone on the Rogers network .


........................................................................................................................................................................................................................................

From: Walker, James (SSC/SPC)


Sent: Tuesday, July 26, 2016 9:34AM
To: Kattackal, Rose (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Good Morning Rose and Good News!


I have received the requested mail file and have burned to DVD-ROM. I am the DVD
now. Is one of your team able to come and up the DVD?

I am located at:
344 Slater
Office
Ottawa, ON

Please Advise ...

Kindest

James

, CIIFI

Senior rr Services Branch Shared Services Canada.


Gcwcn1nrcnl of Cart<Jda Tarms.\Valkcr@cu!ada.. ca
"l'el: liJ:l-9ii0-071i9 I BB: tit:l-:~91 -H042

000137
en S(:curit(; de Ia de l'inlimnation. Dircctiou des snTiccs ministcricls SuYicc

Cou\-enJemerJL !lu Ca1tada lames.vValkeri!lkarrada.ca


'Tel: 6L'PJ60-0760 BB: 61il-2~JI-80.I.2

From: Kattackal, Rose (SSC/SPC)


Sent: July-19-16 12:59 PM
To: Walker, James (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Beaulieu, Joanne (SSC/SPC); Chalifoux, Noella (SSC/SPC);
Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James- thanks for this.

It would be best if we had the complete email for each.

Thanks.

Rose Kattackal
Ressources humaines et milieu de travail 1 DG, Human Resources and Workplace
Services Canada 1 Shared Services Canada
rose.kattackal@canada.ca
819-956-7101
Extranet Ressources humaines I Extranet Human Resources

From: Walker, James (SSC/SPC)


Sent: July 19, 2016 12:23 PM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Cc: Primeau, Marc (SSC/SPC) <marc.primeau@canada.ca>
Subject: SSC-ITSec-2016-0020 RE: Email Scans

Good Rose,
As discussed in this teleconference I have confirmed that there are 1494 external email
references within the file provided. The dates of these emails range between 8, 2016 and
March 26, 2015. Please see the attached file:

Kindest Regards,

James

000138
ALKER, , CHFI

Senior IT Services Branch Shared Services Cauada,


CovcrnlllCllt of Ca.rracla fa.nJcs.\Valkcr!?ilca.nada.Gl
'Tel: (il:l-960-07fi9 i BB: GI:l-291-1\042

des services miuistcricls Service


Canada,
Gouvcn!cincat du Canada Iamcs.\Valkcr!ll!carlada.ca
rt'l: (i] :l-9fi0-07()9 I BB: til :l-291-1\012

From: Kattackal, Rose (SSC/SPC)


Sent: July-08-16 5:15PM
To: Primeau, Marc (SSC/SPC); McKeown, Liz (SSC/SPC); Walker, James (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC); Tummon, Nisa (SSC/SPC); Gauvreau,
Karine (SSC/SPC); Goulet, Connie (SSC/SPC)
Subject: Email Scans

Hi- there have been a few em ails on this subject.

Could we have a on Mon to set direction on next ?

Realize everyone might not be available but as as we have rep from and HRW
(ourselves) this would be

I will have my office schedule a meeting.

Thanks and have a good weekend.

Rose Kattackal
DG, Ressources humaines et milieu de travail I DG, Human Resources and
Services Canada 1 Shared Services Canada
rose.kattackal@canada.ca
819-956-7101
Extranet Ressources humaines 1 Extr;;met Human Resources

Rose

000139
From: Pearson, Rod (SSC/SPC)
To: Walker, James (SSC/SPC)
Subject: Automatic reply: New Request RE: SSC-ITSec-2016-0020
Date: July-26-16 9:13:03 AM

Please note that I am out of the office Tues morning, July 26.

Thanks,

Rod Pearson

000140
Released under t he Access to Information Act
Com m uni que en vertu de Ia Loi sur racn?s Q rinformation

Laframboise, Colleen (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: July-29-16 2:15PM
To: Kattackal, Rose (SSC/SPC); Chalifoux, Noella (SSC/SPC)
Subject: ATIP issue

Hi

Given that the period of the ATIP was until May 2016, there may be a need to look at what was released vs what is in
the file received from security.

1 000141
Releas ed under t he Access to Information Act
Com m unique en vert u de Ia Loi sur tocces Q tin/ormation

5.19(1)

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Trudrau, Val (SSC!SPQ RE: Mainrrame cost analysis - nut steps Tu< 21/0612016 8:18 AM 19 KB '?
~ SSC-ITSec-2016.0020_r<Quostd Trudeau, Val (SSC!SPQ Mon 2010612016 2:24 PM 28[8 '?
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Trudeau, V.al (SSCJSPC) fadure de pourvo7eur Fri 17/061201611;22 AM 29 KB '?
t:J Colendar
Trud .. u, Val (SSC!SPQ FW:. Fundraistng BBQ Sale Thu 16/0612016 9:11 AM 18 KB \'"
Jnbox TrUd<aU, Val (SSCJSPQ RE: What is the occupttlonal profile of those attending the diner? Tu<14!06!20161:26 PM 19 KB "(
Trudrau, Val (SSC!SPQ RE: What t.s the occupational profile of those attending the diner? Tuo14/06/20161:DD PM 16 [8
Trudrau, Val (SSCJSPQ What Is the ocrupatlonat profile of those attend ing the diner? TU<14!06/2016 U:il7 AM 28 KB
R.ecoverttble Items Trudau, Val (SSCJSPQ RE: DINER TRILUUM Mon 13!06/2016 3:29PM 10 [8
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Trudau, Vol (SSCJSPQ RE: Mon 13!061201610:53 AM 10 KB
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Trudnu, Val (SSCJSPQ RE: SOUMISSJON - REPAS SOU PER TRllUUM 2016 Avrllle 211 Frl10!0612016 1:44 PM 88 KB
RE: your help Is sought Frl10/()6/20161:il9 PM 23[8
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000142
Releas ed under t he Access to Information Act
Commu nique en ve rt u de Ia Loi sur racces Q !'information

5.19(1)

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Trudeau, Val (SSCI5PC) your help is sought Frl10,1l6/2U1611:18 AM 2918
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Trudnu, Val (SSCJSI'C) FW: Bonjour Thu09/06,120161:34 PM 1HB
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tJ Tramlatlon ~ Trud<au, Val (SSCJSI'C) Thu 09/06120161:27 PM 28KII

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CJ Union Engagement ~ Trudeau. Val (SSCI5PC) Rf: Where are you? Thu09Mi!201612:28 PM 2318
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~ Trudeau, Vai!SSCI5PQ Rf: Summary of dlscvulon- Costing and Prtctno Mtlnframe as a servtce Wed Oli0612016 2:18 PM 63 KB
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RE: Riunion mensutllt ce soir
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Confirnations
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Wd 25105!201610:52 AM
W<d 25.4>5!2016 8:31 AM
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~ Trudut4 Val (SSCI5PC) RE: Hope the answer ls YES Tue 24105!20161:32 PM 15 Kll
Trud<au, Val (SSCJSPQ Hope the answer is YES Tue 241051201612:52 PM 28KII
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~ Tru<lau, Vai!SSC/5PQ Can u preside our annual meettng on the 25th Ute next week? Sure hope you can. Fr120.4>5/201612:35 PM 2718

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FW: GCSX Update - Request Needs Your Attention I Mist i jour GCSX- Une requtte .e besoln de votre attention
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.......... ..

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Trudeau, Val (SSCISPQ
Trudeau, Vol (5SCISPQ
Trudeau, Val (SSC/SPQ
RE: CA bien
Rf: Need your help
ete ave. Thu 05,0512016 3<56 PM
Thu 05,0512016 3:33 PM
Thu 05ft>512016 3<01 PM
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[ia Trudeau, Val (SSCISPQ Thu 0510512016 2:30 PM 11 KB

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9 Trud . .u, Vol (SSC/SPQ Thu 05,0512016 1:53 PM 18 KB 7
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9 Trudeou. Val (SSCISPQ R: Re: 082 Deal a-nd following up to our conversation th is afternoon. Thu 05,05120161:49 PM 24 KS ?
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10 Trudeau. Val (SSCISPQ fW: RE: Redistribution I Changing Eledoral Boundaries Thu 05ft)5120161:17 PM 269KB ?
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9 Trudeau. Val (SSCISPQ Mo n O:WS/2016 3:44 PM 16 KB
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131 Trudeilu, Val (SSCJSPQ Mon O:WS/2016 !1:05 AM 14KB \f
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9 Trude;w. Val (SSO'SPQ RE: R: Wed 27,04/2016 111'.38 AM 26 KB ?'

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t:J Primary MailboJr 9 Trudeau, Val (SSC/SPQ RE: Wed 2710412016 8:22 AM 17KB ?
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4 t]Inbo.: ill Trud . .u, Val (5SCISPQ RE: Reunion 5 mai 2016 Tue 26/0412016 11:26 AM 294 KB \"
1iJ Trud. .u, Val (5SCISPQ Tue 26/0412016 !1:21 AM 481 KB ?

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RE: lisle cnnvitatlons -Trillium
RE: llste d'invttatiom -Trillium
RE: June TRIUlUM
fW: SOUMISSION - REPAS SOUPER TRilliUM 2016 Awllle 28
Mon 251041201612:16 PM
Mon 2S,V4/2016 12:15 PM
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Mon 2510412016 !1:23 AM
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Trudeau, Val (SSCISPC) I am looking for an example of a service strategy one of your clients may have developed or maybe JBM did. Does that ring a bell7 Thu 14,()4!2016 9:18AM 15K8
Trudeau, Val (SSC/SPC) RE:: April 28th fund Raiser Dinner Thu 14,()4/2016 8:59 AM 25KB
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Trudeau, Val (SSC/SPC) RE: Souper Trillium Tue12J0412016 2:45 PM 8KB
Trudeau, Val (SSC/SPQ RE: [Auto-Repry} Quote required Tue12,()4!2016 2:44 PM 1018
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Trudeau. Val lSSCISPC) RE: TR: TR: Et vtve Ja retraite... Tu12J04120161:04 PM 131KB

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~ Trudeau. Val (SSCISPC) RE: April 28th Fund Raiser Dinner Thu 14,G4J2016 7:58AM 391<8
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~ Trudeau,. Val ('SSC/SPQ RE: tAutoRepl)t1 Quote required Wed 131V4/2016 2:52 PM 141<8
Union Engagement
~ Ill Trudeau, Val (SSC!SPQ Minutes Riunlon 31 man P'Uintagenet Wed 13,1)4/2016 2!-49 PM 128 . .
UnttedWay
~ Trudeau. Val (SSCJSPQ RE: April 28th Fund Raiser Dinner Wed 13~12016 9:59AM 211<8
t:J Values nd Ethics
Trudeau,. Val (SSC/SPQ Please verify my text for the minutes .1nd lmert corre:dions Tue 1~/2016 2:56 PM 16 ICB
VIolence In the Workplace
Trudeau,. Val {SSCJSPC) RE: Souper Trillium Tue 12J04/2016 2:45 PM B KB
Well Be1ng
Trudeau,. Val (SSCJSPQ RE: (Auto.Rep~ Quote required Tue 1.2J04J2016 2:44 PM 10 ICB
0 Wol1cplace2.0
~ Trudeau, V~l (SSCISPCJ Quote: requlre:d Tue 12J0412016 2:41 PM UI(B
Workplace 3.0
!:::] Workplans
e. Truo .. u_ Val (SSCISPQ rat besotn c:Je ton 1\c:Je! : : = = = = - Tue 1210412016 2:28 PM 14 lt6
Trudeau,. Val (SSCISPQ RE: Tue 12!0412:0161:56 PM 27<8
WTO
RE: April 28th Fund Raiser Dinner Tut12.04/20161:55 PM 16 re
4 SSCJTSrc.2016..0020_requested Tue 12,0412016 1:44 PM 4MB
Deleted Items -m: lR: a .., .. rdnlil.e ... Tue t2AM/2D1.6 1:04 PM
RE: Souper TRD.UUM 2016 dc:mndc: de: soumission. E04589 Tuc: 12.104/2016 12:00 PM 171CB
[p SNrch Folden
~ Trudeau,. Val
(SSCISPQ RE: devis pour fondon du 28 avril 2016 ... diner trillium Tue 1.2.104/201611.:57 AM 4011::8
4 CJ Trudeau, Val [SSCJSPQ -7125/2016 3:42:55 PM
Trud eau,. Val
(SSCISPQ RE: Meeting wtth IBM and sse re doud offering Tue 12J0412016 9:11AM 25l8
PrlmaryMallbotf
CJ Calendar Truduu, Val
(SSCISPQ Tue 12}0412016 9:07 AM 15<8
Truduu,. Val
(SSCISPC) RE: April 28th Fund Raiser Dinner Mon 11J04/2016 4:39PM 12 <8
"' l::J lnbox
Trudeau, Val
(SSC/SPQ RE: Me-eting with Redhat Mon 11104/2016 12:24 PM 8 K8
~ Trudeau,. Val
(SSCISPQ RE: Interview requut u GPR Uberal president Mon 11J04J2016 10:55 AM 16 (8
Recoverable ltems Trudeau. Val
(SSC/SPQ RE: Jntetvlrw request as GPR liberal president Mon 11J04/2016 10:04 AM 16 ICB
U Oelrl.ions ~ (ii t1 ntari ... FYI! FW: Invitation: SSC z5W Planning tA,pr 12 09:00AM EDT In Fttzgcrald) Mon UJ(M/2016 9;45 AM 33 ICB
CJ SentJt.ems 9 Trudeau. Val (SSC/SPC) Fw: That's the one! Sat 09/1)4/2016 S<l2 PM 12 <8
~ Trudeau, Val (SSCISPC) fri 08J04/201611:41 AM 17 (8
~ 11 Trudeau. Val (SSC/SPC} Fr1 08}1)412016 8:11AM 106 . .
Ill Trudeau, Val (SSCISPQ Electoral Boundaries Thu 0710412016 4:44 PM 89 <8
Ill Trudeau. Val (SSCJSPQ Riding of Glengarry-Prescott-Run ell . Rc:diJtributlon Riding Documents Mon 04104/2016 4:28 PM 208 K8
11J Trudeau. Val {SSCISPQ Souper TRILUUM 2016 - demande de soumlsslon Tue 08.103/2016 3:24 PM 72 ICB
9 til Trudeau,. Val (SSCISPQ FW: Constitutio n Fri 04.103/2016 11:55 AM 46111::8
~ Trudeau,. Val (SSCISPC) Rrvblon de: I' article: 1 de Ia Constltutlon Tue 26,(1112016 3:09 PM 46 ICB
~ If! Trudeau, Val (SSCISPQ Version anglahe de Ia constitution Mon 18.10112016 3:2-5PM 429 ICB
Trudeau, Val (SSCISPQ RE: Reunion mensuelle ANNULEE Thu 14~1/2016 2:31 PM 19 <B
Notes Trudeau, Val (SSC/SPC) RE: Riunlon mrnsuelle ANNULEE Thu 1 4}0112016 2:21 PM 25 ICB
Trudeau,. Val (SSCJSPCJ Constitution Wed 13.()112016 10:14 AM 341<8

j lllllll!l 100
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1-"'~,~r:r:~ ~ ~~~-~-:. -~ --- -- - - E:N Ql ... li.~ lr'1 tC n 1.47PM ,~
~~~:.~--~. - ,_. 29/07!2016

000147
Released under th e Access to Information A
a
Communiqu e en vert u de Ia Loi sur /'acces /'info
Tummon, Nisa (SSC/SPC)

From: Tummon, Nisa (SSC/ SPC)


Sent: July 29, 2016 11 :59 AM
To: Laframboise, Colleen (SSC/SPC); Chalifoux, Noella (SSC/ SPC)
Cc: Kattackal, Rose (SSC/ SPC)
Subject: RE: As discussed - ATIP Materials

Hello Colleen,

1 have cleared out most of my earlier ATIP documents, ali i have left is the Notice of Release text, which is below.

The request dates back to November 1, 2015, but not sure what the end date would have been- sometime in May if
I remember correctly.

Monique McCulloch, the ATIP Director, or Bethan Maclean, on her team, are both aware of the request for security
to ensure no deleted e-mails were missed from this ATIP request. You could contact either of them for more
information.

A-2016-00036
Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared Services Canada, that
mention the Liberal Party, federally or provincially, since November 1, 2015.

From: Laframboise, Colleen (SSC/SPC)


Sent: July-29-16 11:40 AM
To: Tummon, Nisa (SSC/ SPC); Cha lifoux, Noella (SSC/ SPC); Kattackal/ Rose (SSC/ SPC)
Subject: FW: As discussed - ATIP Materials

Hi Nisa

We are currently organizing the emails received from security and l was wondering if you had the original ATIP
request. l would like to see the timeframe that was asked for. Thx.

~rom: Tummon1 Nisa (SSC/ SPC)


Sent: June-17-16 12:33 PM
To: Laframboise 1 Colleen (SSC/SPC); Kattackal1 Rose (SSC/SPC)
Subject: As discussed - ATIP Materials

000148
1
Rel eased under the Acces s to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Maclean, Bethan (SSC/SPC)


Sent: July-29-16 1:38 PM
To: Laframboise, Colleen (SSC/SPC); Mcculloch, Monique (SSC/SPC)
Cc: Tummon, Nisa (SSC/SPC); Kattackal, Rose (SSC/SPC); Chalifoux, NoEHia (SSC/SPC)
Subject: RE: ATIP Mat erials

Hi Colleen,

The t ime frame was November 1, 2015 to May 13, 2016.

Please let me know if you have other questions.

Bethan Maclean CIAPP-P


A/Deputy Director I directrice adjointe p.i.
Access to Information and Privacy Protection Division 1
a
Acces !'information et protection des renseignements personnels
Corporate Services I Services ministeriels
Shared Services Canada I Services partages Canada
Tel: 613-301-4350

From: Laframboise, Colleen (SSC/SPC)


Sent: July-29-16 12:08 PM
To: Mcculloch, Monique (SSC/SPC); Maclean, Bethan (SSC/SPC)
Cc: Tummon, Nisa (SSC/SPC); Kattackal, Rose (SSC/SPC); Chalifoux, Noella (SSC/SPC)
Subject: ATIP Materials

Hi Monique and Bethan

Would you be able to give me the timeframe of information requested for this ATIP request please, i.e. November 2015
to X? A-2016-00036 Thanks in advance.

Colleen Laframboise
Directrice, Relations en mi lieu de trava il/Director, Workplace Relations
Ressources humaines et re lations en mi lieu de travail/Human Resources
and Workplace Relations
Services partages Canada/Shared Services Canada
colleen.laframboise@canada.ca I Te lephone: (613) 299-2182

1
000149
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

1 ' 5.19(1)
,.

} :

-J

J .
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

5.21 (1 )(b)

r
I

r
I \ ....: I \.

1 ~ . ~
..
I

I
L
l

. .. ..

,'
L
000151
Page
Re leased under t he Access to Information Act
Comm unique en vertu de Ia Loi sur tacces Q tinformation

s.19(1)

Laframboise, Colleen (SS.C/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: August-1 9-16 8:02AM
To: Tummon, Nisa (SSC/SPC); Kattackal, Rose (SSC/SPC)
Subject: tab headings

Hi

As promised.

Binder 1:

1. Deleted sent emails- Possible politician


2. Sent to
3.
4. Sent emails- personal work done by SSC employees
5. Sent em ails- Liberal Party
6. Deleted sent emails- Liberal Party
7. Sent emails- personal business
8. Deleted sent emails- personal business
9. Deleted work emails
10. Sent em ails -IBM
11. Deleted em ails -IBM
12. Sent emails to companies (luminex, microfocus, CA technologies, TEC systems, ASG software
solutions)
13. Deleted sent emails to companies (luminex, microfocus, CA technologies, TEC systems, ASG
software solutions)
14. Sent emails- personal
15. Deleted sent email.s- personal

Binder 2:

1. Information released under the ATIP request


2. June 23, 2016- Article in The Rebel
3. Transfer of emails to personal email
a)
b) IBM
c) sse employee doing personal work
d) Work emails sent to personal email
e) Liberal party work
f) Request to change email and phone number (liberal party)
g)
h)
i) Personal

Colleen Laframboise
1 000152
Relea sed under the Access to Information Act
a
Communique en vertu de Ia Loi sur !'a cces rinfo rmation

Directrice, Relations en milieu de travail/Director, Workplace Relations


Ressources humaines et relations en milieu de travail/Human Resources
and Workplace Relations
Services partages Canada/Shared Services Canada
colleen.laframboise@canada.ca I Telephone : (613) 299-2182

2 000153
Released und er t he Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'information
Tummon, Nisa (SSC/SPC)

From: Tummon, Nisa (SSC/SPC)


Sent: August 24, 2016 5:43 PM
To: Primeau, Marc (SSC/SPC)
Cc: McKeown, Liz (SSC/SPC); Mcculloch, Monique (SSC/SPC)
Subject: RE: A TIP Due Diligence

Thanks very much Marc.

From: Primeau, Marc (SSC/SPC)


Sent: August-24-16 5:16PM
To: Tummon, Nisa (SSC/SPC)
Cc: McKeown, Liz (SSC/SPC); Mcculloch, Monique (SSC/SPC)
Subject: RE: ATIP Due Diligence

Hello Nisa

I'm on it, I will speak with Eric Mailhot tomorrow (Eric works with James and should be able to provide the
information requested).

Me rei,

Marc Primeau
Deputy Departmental Security Officer & Director, Security I Agent de securite du ministere adjoint et
Directeur. Securite

Veuillez repondre dons Ia longue officielle de votre choix I Please reply in the official language of your choice

Shored Services Canada /Services portages Canada


344 Slater Street, 2-009/ 344 rue Slater 2-009
Telephone I Telt~phone: 613-960-3340
Cell (613) 854-3119
Government of Canada I Gouvernement du Canada
Marc.PrimeauiO'Canadaca

From: Tummon, Nisa (SSC/SPC}


Sent: August 24, 2016 5:10PM
To: Primeau, Marc {SSC/SPC) <marc.primeau@canada.ca>
Cc: McKeown, Liz (SSC/SPC) <liz.mckeown@canada.ca>; Mcculloch, Monique (SSC/SPC)
<monique.mcculloch@canada.ca>
Subject: ATIP Due Diligence

Good afternoon Marc,

I understand James is away, so am followin g up with you directly to ask that you share with the ATIP team
a copy of the full email scan for file A-2016-00036 .

I have spoken with Monique, and she has dedicated one of her most experienced staff members, Bethan
Maclean, to handle the file.

000154
1
5.16(2 I h ave asked that they comp lete a f ull rev1
. . ReleasedPunder t~e Afcess to In formation Act
ew of all t he matena ls that were retneve m or er o ,ensure, . r .
)(c) comm unique en ver u de ra 01 sur 1acces a1 m1 ormat10n
due diligence in the appl ication of the ATIP provisions. This wil l assist us in ensuring that no materials were
missed that should have been scoped into the original ATIP request.

Happy to discuss, shou ld there be any questions.

Many thanks,
Nisa

Nisa Tummon
613-670-1781
613-218-4998 (BB)
{PIN)

000155
2
Released und er the Access to Information Act
5.19(1)
a
Communiqu e en vertu de Ia Loi sur /'acces /'information
Tummon, Nisa (SSC/SPC)

From: Tummon, Nisa (SSC/ SPC)


Sent: August 25, 2016 3:27 PM
To: Kattacka l, Rose (SSC/SPC) (rose.kattackal@canada.ca); Laframboise, Colleen
(SSC/SPC)
Subject: FW: Lettre signee tel que demande
Attachments: Enquete administrative juillet 2016.pdf

As discussed, for your records.

From: Rondeau, Patrice (SSC/SPC)


Sent: July-07-16 1:40PM
To: Trudeau, Val (SSC/SPC)
Cc: Kattackal, Rose (SSC/SPC)
Subject: RE: Lettre signee tel que demande

As discussed this morning, find enclosed the letter informing you that I have authorised the scan of your mailbox

Do not hesitate to call me if you have any questions.

Pat

From: Chalifoux, Noella (SSC/SPC)


Sent: July-07-16 1:17PM
To: Rondeau, Patrice (SSC/SPC)
Cc: Kattackal, Rose (SSC/SPC)
Subject: Lettre signee tel que demande

Bon apres-midi Patrice

Vous trouverez ci-joint Ia lettre que vous avez signee ce matin.

Pourriez-vous s'il vous plait demander a quelqu' un de votre bureau de faire parvenir Ia lettre a M . Trudeau
le plus tot possible.

J'aurai besoin d'une confirmation que Ia lettre a ete envoyee pour le dossier.

Merci

Noella

Noella Chalifoux
Services partages Canada I Shared Services Canada
Gestionnaire des relations de travail operationnelles
Manager Labour Relations Operation s
105, rue Hotel-de-Ville
Gatineau Qc KlG 4A8 000156
1
Released und er t he Access to Information Act
Tel : I Tel: 613-867-4894 a
Communiqu e en vert u de Ia Loi sur /'acces /'information

000157
2
Pages 158 to I a 159
are withheld pursuant to section
sont retenues en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Rel eased under the Acces s to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Mcculloch, Monique (SSC/SPC)


Sent: August-26-16 11:28 AM
To: Primeau, Marc (SSC/SPC)
Cc: McKeown, Liz (SSC/SPC); Tummon, Nisa (SSC/SPC); Maclean, Bethan (SSC/SPC)
Subject: RE: ATIP Due Diligence

Just got back from a meeting and Bethan is now gone to a meeting. Delivery to either one of us is fine. I' ll be here for
t he next hour if someone can come by now or is there a time t hat's best this aft? I'll be available in between meetings
this aft but Bethan will be around anytime after 2:00.

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TID: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From : Primeau, Marc (SSC/SPC)


Sent: August-26-16 10:30 AM
To: Mcculloch, Monique (SSC/SPC)
Cc: McKeown, Liz (SSC/SPC); Tummon, Nisa (SSC/SPC)
Subject: RE : ATIP Due Diligence

Salut Monique

Follow up to the voice mail I just left you, I have the information requested on a DVD. Should we deliver to your office
directly or deliver to Bethan directly?

Me rei,

Marc Primeau
Deput y Departmental Secur ity Of ficer & Direct or, Security I Agent de securite du minister e adjoint et Directeur,
Securite

Veuillez repondre dons Ia longue officielle de votre choix I Please reply in the official language of your choice

Shored Services Canada /Services portages Canada


344 S later Street, 2-009/344 rue Slater 2-009
Telephone 1 Telephone: 613-960-3340
Cell (613) 854-3119
Government of Canada I Gouvernement du Canada
Marc.Primeau@Canada ca

1
000160
Released under the Access to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

From: Tummon, Nisa (SSC/ SPC)


Sent: August 24, 2016 5:43 PM
To: Primeau, Marc (SSC/SPC} <marc.primea u@ca nada.ca>
Cc: M cKeown, Liz (SSC/SPC) <liz. mckeown @ca nada.ca>; Mcculloch, M onique (SSC/SPC)
<monique. mcculloch@canada.ca>
Subject: RE: ATIP Due Diligence

Thanks very much M arc.

From: Primeau, Marc (SSC/SPC)


Sent: August-24-16 5:16 PM
To: Tummon, Nisa {SSC/ SPC)
Cc: McKeown, Liz (SSC/ SPC); Mcculloch, Monique (SSC/ SPC)
Subject: RE: ATIP Due Diligence

Hello Nisa

I' m on it, I will speak with Eric Mailhot tomorrow (Eric works w ith James and should be able to provide the informatio n
request ed ).

M e rei,

Marc Primeau
Deputy Departmental Security Off icer & Director , Security I Agent de securite du min istere adjoint et Directeur,
Secur ite

Veuillez repondre dans Ia langue officielle de votre choix I Please reply in the official language of your cho ice

Shared Services Canada /Services portages Canada


344 Slater Street, 2-009 I 344 rue Slater 2-009
Telephone I Telephone: 613-960-3340
Cel l (613) 654-3119
Government of Canada I Gouvernement du Canada
Marc.Primeaui@.Canada.ca

From: Tummon, Nisa (SSC/S PC)


Sent: August 24, 2016 5:10 PM
To : Primeau, M arc (SSC/SPC) <marc.prim ea u@canada.ca>
Cc: M cKeown, Liz (SSC/ SPC) <liz.mckeown@ca nada.ca>; M cculloch, Monique (SSC/SPC)
<monique.mcculloch@canada.ca>
Subject: ATIP Due Diligence

Good afternoon Marc,

I understand James is away, so am following up with you directly to ask that you share with the ATIP team a
copy of the full email scan for file A-2016-00036 .

1 have spoken with Monique, and she has dedicated one of her most experienced staff members, Bethan
Maclean, to handle the fil e .

2
000161
Released und er t he Access to Information Act
s.16(2)(c) a
Communiqu e en vert u de Ia Loi sur /'acces /'information

I have asked that they comp lete a full review of all the materials that were retrieved in order to ensure due
diligence in the application of the ATIP provisions. This will assist us in ensuring that no materials were missed
that should have been scoped into the original ATIP request.

Happy to discuss, should there be any questions.

Many thanks,
Nisa

Nisa Tummon
613-670-1781
613-218-4998 (BB)
(PIN)

3
000162
Re leased und er t he Access to Information Act
Comm unique en vertu de Ia Loi sur !'acces 0 /'informatio n

Laframboise, Colleen (SSC/SPC}

From: Laframboise, Colleen (SSC/SPC)


Sent: August-26-16 12:51 PM
To: Kattackal, Rose (SSC/SPC)
Subject: ATI Act

Offences
Marginal note:Obstruction
67 (1) No person shall obstruct the Information Commissioner or any person acting on behalf or under the
direction of the Commissioner in the performance of the Commissioner's duties and functions under this Act.

Marginal note:Offence and punishment


(2) Every person who contravenes this section is guilty of an offence and liable on summary conviction to a
fine not exceeding one thousand dollars.

1980-81-82-83, c. 111 , Sch. I "67".

Marginal note:Obstructing right of access


67.1 (1) No person shall, with intent to deny a right of access under this Act,
o (a) destroy, mutilate or alter a record;
o (b) falsify a record or make a false record;
o (c) conceal a record; or
o (d) direct, propose, counsel or cause any person in any manner to do anything mentioned in any of
paragraphs (a) to (c).

Marginal note:Offence and punishment


(2) Every person who contravenes subsection (1) is guilty of
o (a) an indictable offence and liable to imprisonment for a term not exceeding two years or to a fine not
exceeding $10,000, or to both; or
o (b) an offence punishable on summary conviction and liable to imprisonment for a term not exceeding six
months or to a fine not exceeding $5,000, or to both.

Colleen Laframboise
Directrice, Relations en milieu de travail/Director, Workplace Relations
Ressources humaines et relations en milieu de travail/Human Resources
and Workplace Relations
Services partages Canada/Shared Services Canada
colleen.laframboise@canada.ca I Telephone : (613) 299-2182
1 000163
Released under t he Access to Information Act
a
Comm unique en vertu de Ia Loi sur !'acces rinfo rmation

Laframboise, Colleen (SSC/SPC)

From: Kattackal, Rose (SSC/SPC)


Sent: August-26-16 5:37PM
To: L~framboise , Colleen (SSC/SPC)
Subject: FW: Letter
Attachments: 20160826121653529.pdf

FYI

-----Origina I Message-----
From: Tummon, Nisa (SSC/SPC)
Sent: August 26, 2016 5:34 PM
To: Kattackal, Rose {SSC/SPC) <rose.kattackal@canada.ca>
Subject: Letter

Rose, as discussed, for your information, the letter that was sent today.

1 000164
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

Shared Services
Canada

PO Box9808
STN T GSC
Services partages
Canada

easier postal 9808


Statio" t, esc
K1G 4A8 K1 G 4A8 PROTECTED A

Ms. Suzanne L~gault


AUG 2 6 2016
Information Commissioner
Office of the Information Commissioner of Canada
30 Victoria Street
Gatineau, Quebec K1A 1H3

Ms. Legault,

Further to our call yesterday, I am writing to alert you to a potential obstruction


under section 67.1 of the Access to Information Act, by an employee of Shared
Services Canada (SSC).

Outlined below are the facts of the situation as we currently know them. sse officials
are processing this file expeditiously and we will continue to keep you and your office
apprised of progress.

Background

On May 13, 2016, SSC received the following Access to Information request (A-2016-
00036}:

''Provide copies of all e-mails sentJ received or deleted by Val TrudeauJ Director at Shared
Services Canada, that mention the Liberal PartyJ federally or provinciallyJ since
November 1J 2015. N

The Access to Information and Privacy (ATIP) Office at SSC followed standard procedure
and due process on the request, tasking the employee named in the release to respond,
providing all applicable records.

The search resulted in 10 pages of responsive records, which was review.~d for
relevance by the ATIP Office. Six pages were seeped into the final response, and '
released to the applicant on June 13, 2016.

In parallel to the ATIP process, my office tasked SSC Corporate Security to verify that no
other emails, deleted or otherwise, fell within the scope of the request.

... 2

Canada 000165
Relea sed under the Access to Information Act
a
Comm unique en vertu de Ia Loi sur !'a cces rinformation

It was subsequently brought to my attention that the Security review had uncovered
significant additional materials within the scope of the request, which appear to have
been deliberately withheld by the individual involved.

At this time, the SSC team is actively examining the materials. Specifically, the ATIP
Office has been engaged to review for disclosure the additional materials that fall within
the scope of the request. There remains much work to complete the processing of the
ATIP materials and our internal investigation.

Next Steps

As we discussed, I am seeking your advice to ensure that Shared Services Canada is


following required protocol in addressing this inCident.

I would also like to reiterate the full cooperation of myself and my team, should you
require additional information and involvement in the next steps to ensure that the
principles of access to information, openness, and transparency are followed.

Finally, I would appreciate your views on whether a self-initiated investigation by your


office would be warranted under these circumstances.

Rest assured that my team is tasked to complete its work as soon as possible, in order to
return to the applicant with the complete information in response to his/her request,
and to complete the analysis and recommendations on disciplinary actions and
sanctions that may result from this incident.

1welcome your feedback, and would be pleased to speak again should you wish to
discuss further.

Regards,

Ron Parker
President

000166
Released under t he Access to Information Act
s.19(1) Comm unique en vertu de Ia Loi sur tacces 0 tin/ormation

O'Neill, Lisa (SSC/SPC)

From: Kattackal, Rose (SSC/SPC)


Sent: June-28-17 1:05 PM
To: O'Neill, Lisa (SSC/SPC)
Subject: FW: ATI Act

Pis print for the request... will be sending others soon .

From: Kattackal, Rose (SSC/SPC)


Sent: August 28, 2016 8:33 PM
To: Tummon, Nisa (SSC/SPC} <nisa .tummon@canada.ca>
Subject: RE: ATI Act

Yes- that would be good .

The question is - who will be the lead- it likely should be you . But not sure if you have time to do?

I have sent an email to but it bounced back.

Rose
From: Tummon, Nisa (SSC/SPC)
Sent: August 28, 2016 7:56 PM
To: Kattackal, Rose (SSC/SPC} <rose.kattackal@canada .ca>
Subject: Re: ATI Act

Thanks Rose. ATIP Office has flagged this section ofthe Act as well.

Thinking it might be worth a meeting with all offices involved, so that we all have a holistic view of next steps
and who is doing what, on what timelines, with which stakeholders.

Thoughts?

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Kattackal, Rose (SSC/SPC)


Sent: Sunday, August 28, 2016 7:30 PM
To: Tummon, Nisa (SSC/SPC)
Subject: FW: ATI Act

Hi Nisa- fyi only. I will also share with Alain.

From: Laframboise, Colleen (SSC/SPC)


Sent: August 26, 2016 12:51 PM
To: Kattackal, Rose (SSC/SPC) <rose .kattackal@canada.ca>
Subject: ATI Act

Offences
1
000167
Released under the Access to Information Act
a
Communique en vertu de Ia Loi sur !'acces rinformation

Marginal note:Obstruction
????????????????????????????????????????????? 67 (1) No person shall obstruct the Information
Commissioner or any person acting on behalf or under the direction of the Commissioner in the performance of
the Commissioner's duties and functions under this Act.

??????????7?????????????????????????????????? Marginal note:Offence and punishment


(2) Every person who contravenes this section is guilty of an offence and liable on summary conviction to a
fine not exceeding one thousand dollars.
??????????7?????????????????????????????????? 1980-81-82-83, c. Ill, Sch. I "67".

Marginal note: Obstructing right of access


??????????7???????????????????????????? 67.1 (1) No person shall, with intent to deny a right of access
under this Act,
o (a) destroy, mutilate or alter a record;
o (b) falsify a record or make a false record;

o (c) conceal a record; or


o (d) direct, propose, counsel or cause any person in any manner to do anything mentioned in any of
paragraphs (a) to (c).

??????????7?????????????????????????????????? Marginal note:Offence and punishment


(2) Every person who contravenes subsection (1) is guilty of
o (a) an indictable offence and liable to imRrisonment for a term not exceeding two years or to a fine not
exceeding $10,000, or to both; or

o (b) an offence punishable on summary conviction and liable to imprisonment for a term not exceeding
six months or to a fine not exceeding $5,000, or to both.

Colleen Laframboise
Directrice, Relations en milieu de travail/Director, Workplace Relations
Ressources humaines et relations en milieu de travail/Human Resources
and Workplace Relations
Services partages Canada/Shared Services Canada
colleen.laframboise@canada.ca I Telephone : (613) 299-2182

2
000168
5.19(1)

From: Primeau, ~1arc (SSC/SPC)


To: Walker. James (SSC/SPC)
Subject: FW: Hi Marc ...
Date: Septernber-06-16 1:51:52 PM

And

Marc Primeau
Deputy Departmental Security & Director, Security I Agent de securite du ministere
adjoint et Directeur, Securite

Veuillez dans Ia officielle de votre choix I Please reply in the official language of your choice

Shared Serv1 ces Canada I Services part ages Canada


344 Slater Street, 2-009 I 344 rue Slater 2-009
Telephone I 613-960-3340
Cell (613) 854-3119
Government of Canada I Gouvernement du Canada
f'vlarc Primeaur'~f)Canada ca

From: Maclean, Bethan (SSC/SPC)


Sent: September 6, 2016 1:51 PM
To: Primeau, Marc (SSC/SPC) <marc.primeau@canada.ca>
Subject: Hi Marc ...

Bethan Maclean CIAPP-P


A/Deputy Director I directrice adjointe p.i.
Access to Information and Privacy Protection Division I
Acces a !'information et protection des renseignements personnels
Corporate Services I Services ministeriels
Shared Services Canada I Services partages Canada
Tel: 613-301-4350

000169
Released under the Access to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information
Tummon, Nisa (SSC/SPC)

From: Mcculloch, Mon ique (SSC/SPC)


Sent: September 6, 2016 1:00 PM
To: Tummon, Nisa (SSC/SPC); Primeau, Marc (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: RE: Call from OIC
Attachments: SSC - Summary of Complaint - 32 16-00792 _ A-2016-00036.msg

Importance: High

Nisa- The OIC Notice of Intention to Investigate & Summary of Complaint just came in (see attached).

Marc- See below and attached. Within 10 working days, I will need to provide to the OIC the status of the internal
investigation, the names of officials involved as well as a copy of the investigation report (if completed). Let me
know how you wish to proceed, thanks.

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TID: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-16571 ATS: 613-996-0379

From: Tummon, Nisa (SSC/SPC)


Sent: September-06-16 12:35 PM
To: Mcculloch, Monique (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: Re : Call from OIC

Thank you for the update Monique.

Can you please provide us with a copy ofthe email notification once it arrives?

Also, Marc's team is probably best positioned to provide the details on what they screening through,
when, based on the request from our office. Happy to add info, as needed.

Thanks,
Nisa

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Mcculloch, Monique (SSC/SPC)


Sent: Tuesday, September 6, 2016 12:19 PM
To: Tummon, Nisa (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: Call from OIC

Hi Nisa- Quick email to let you know that: 000170


1
Rel eased und er the Access to Info rmation Act
. . . .
Sandra George {D1rector of the Information Comm iSSioners mtaKe un1t) ca 11ea to connrm mat
a
,Corn m4niq~ f' en vert,l,l d~ Ia Loi SUj:./'accf!:; /'info rmation

the OIC is self-initiating an investigation and that they wi ll be issuing directly to me later today the
written notice via email {as per their norma l process).
As per Sandra's request, Bethan will be providing the OIC {likely tomorrow) with a complete copy
of the processing file for A-2016-00036 including a copy of the additional records deemed relevant
to the scope of the request.
I informed Sandra that we are currently processing the additional records and that we'll be
releasing the week of September 191h, at which time we are to provide her office with a copy of
that release package as well.
Sandra indicated that Christian Picard {Director of Ole's Investigations) wil l likely request a
meeting with Bethan and I to obtain additional details relating to the circumstances surrounding
the processing ofthis file ...and that he {or an investigator assigned to the case) will interview other
sse officials as required .
Sandra asked as wel l for all details pertaining to the status of SSC's ongoing investigation which
will confirm details of when emails were deleted. I explained that these details would have to be
obtained from either your office or our Corporate Security. {Do you have a preference in this
regard? I can fol low-up directly with Marc Primeau if you w ish.)
Sandra also asked for your phone number in case she needed to fo llow-up directly with you, and
I provided her with both your VoiP and BB numbers.

I will keep you posted of all developments and let me know if you would like me to contact Marc directly to obtain the
status and details of the investigation in order to relay to theh OIC, thanks.

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel : 613-670-1657 I TTD: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

000171
2
Released under th e Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'inf orm ation
Tummon, Nisa (SSC/SPC)

From: Sandra George <Sandra.George@oic-ci.gc.ca >


Sent: September 6, 2016 12:44 PM
To: Mccu lloch, Monique (SSC/ SPC)
Subject: SSC - Summary of Complaint - 3216-00792 I A-2016-00036
Attachments: 354336 - 3216-00792 - Intake - Summary of Complaint - ACCESS.DOCX

**Piainte Prioritaire**
**Priority Complaint**

Notre dossier :
3216-00792
Our f ile:
Dossier ministeriel :
A-2016-00036
Institution's file:

Madame McCulloch,

La pratique de direction du Commissariat a The Office of the Information Commissioner's


!'information (CI) intitulee Demande de {OIC) Practice Direction entitled " Requesting
documents aupres des institutions (voir Records from Inst itutions", (see http://www.oic-
http://www.oic-ci.gc.ca/fra/inv-inv pd-dp reg- ci.gc.ca/eng/inv-inv pd-dp reg-rec-inst-dem-doc-
rec-inst-dem-doc-inst.aspx), so uligne l'exigence de inst.aspx), highlights the different requirements to
nous fournir les documents requis pour certains provide the OIC with the requested records on
types de plainte. certain types of complaints.

Vous trouverez ci-joint, le sommaire de Please find attached the Summary of


plainte qui vous est soumis en vertu de Complaint, which serves as the notice of
l'article 32 de la Loi sur l'acces a intent to investigate pursuant to section
['information (la Loi) . 32 of the Access to Information Act (the
Act) .

Afin de debuter l'enquete de cette plainte que In order to commence the investigation of this
nous avons identifiee comme priorite, les complaint, which has been identified by our
documents suivants sont requis dans les dix {10) office as a priority, we require the following
jours ouvrables : within the next ten (10) working days:

Plainte diverse I Miscellaneous Complaint

..; Copie complete de votre dossier administratif de traitement de Ia demande (incluant un


a
imprime jour de l' ecran des activites effect uees au dossier). I Copy of the complete
institutional ATI processing files (including the Activity Screen Printout) .

..; Les documents reponda nt a Ia demande (co pie de t rava il). I The records at issue (working
copies)

..; Additional responsive records located I Documents additionnels localises repondant a Ia


demande

..; List of sse employees (tit le, email add ress and phone number) involved in the processing of the
request and the interna l investigation (please indicate their language preference) I Liste des
employes de SPC (titre, adresse courriel et numero de telephone) impliques dans le traitement
000172
1
de Ia demande et l'enquete administrative (veuillez indiquer leur prefere~t~tfe~:!+lli\~ethe Access to Information Act
. II ) Communique e n vert'CJ' d'e~la Loi sur l'acces a!'information
o ff 1c1e e

../ Any other relevant documents such as the interna l investigation report, etc. I Taus autres
documents pertinents tels que l'enquete ad ministrative, etc.

Si vous ne pouvez respecter ce delai, veui ll ez If you have co nce rns with meeting the r eq uired
communiq ue r avec moi au 819-994-1801 afin tim e fr am e, plea se ca ll me at 819-994-1801 in
d'e n discute r. order to discuss options.

a
Les documents reponda nt Ia demande peuvent The relevant records may be reco rded in electronic
etre enregistres sur CD-ROM sous format PDF format and placed on a CD for efficiency of
electro nique PDF afin d'en faciliter Ia transmission. transmission . Please ensure the severed portions
Veuillez vous assurer que les portions exemptees are reada ble .
sont lisibles.

Taus les renseignements et documents demandes All of the above required documents should be
ci-dessus doivent etre achemines au Cl en utilisa nt se nt to OIC using the proper method of delivery
Ia methode de transmission appropriee et en and taking into account the leve l of security
prenant en consideration le niveau de securite required for these documents in accordance w ith
necessaire pour ces documents, et ce, relevant laws, regulations and policies.
conformement aux lois, reglements et politiques (See http://www.tbs-sct.gc.ca/tbs-sct/index-
pertinents. eng.asp)
{Voir http://www.tbs-sct.gc.ca/tbs-sct/index-
fra .asp).

SVP ne pas inclure les documents classes "Tres Do not includ e any Top Secret documents in your
secrets" dans votre reponse. Veuillez nous en response. Inst ead, please notify us that such
confirmer !'existence et nous prendrons les documents exist and we will make alternative
dispositions necessaires qui nous permettront de arrangements to review t he records.
les consulter.

Nous vous remercions de votre collaboration. Thank you for your cooperation.

Bien avous,
Yours since rely,

Sandra George
Directrice, Unite de reception et reglement rapide I
Directo r, Intake and Early Resolution Unit
30, rue Victori a, 7 ieme etage I
30 Victoria Street, 71h floor
Gatineau QC K1A 1H3
p.j. I Encl.

000173
2
Rel eased und er the A cces s to Info rmation Act
a
Communiqu e en vertu de Ia Loi s ur /'acces /'info rmation

COMMISSARJAT AL'INFORMATION DU C ANADA OFFICE OF THE lNFORMATION COMMISSIONER OF CANADA

Avis d' enquete Notice of Intention to Investigate


et and
Sommaire de plainte Summary of Complaint
(en vertu de / 'article 32 (under s.32 of the Access to Informatio n Act)
de Ia Loi sur l'acces a!'information)
Le Commissaire a !' information du Canada The [nformation Commissioner of Canada intends to
a !'intention d'enqueter Ia plainte suivante carry out the investigation of the following complaint
# du dossier I File# 3216-00792
# du dossier du plaignant I Complainant's File#
Date d'enregistrement de Ia plainte I
Date complaint registered August 30, 2016

Institution federate I Government Institution Shared Services Canada


# du dossier ministeriel I Institution File# A-2016-00036

Objet de Ia plainte I Substance of Complaint

Pursuant to subsection 30(3) of the Access to Information Act (the Act) , the Information
Commissioner is initiating a com plaint with respect to the processing of an access request.

Date envoye I
Date Sent
Sept 6, 2016

Version 1.0 (06/2008) 000174


Released under t he Access to Information Act
Communique en ve rtu de Ia Loi sur racces 0 !'information

Mcculloch, Monique (SSC/SPC)

From: Sandra George <Sandra.George@oic-ci. gc.ca>


Sent: September-06-16 12:44 PM
To: Mcculloch , Monique (SSC/SPC)
Subject: SSG -Summary of Complaint - 3216-00792 I A-2016-00036
Attachments: 354336- 3216-00792- Intake - Summary of Complaint- ACCESS.DOCX

**Piainte Prioritaire**
**Priority Complaint** {!:fa~ . :;;~~~;
Notre dossier :
--~c. fAt~U
~~'"--
3216:_00792
Our file:
Dossier ministeriel :
A-2016-00036
T
Institution's file:

Madame McCulloch, J+f_ hV ~ .


t~ 61- ;f;,A~~l-e_
La pratique de direction du Commissariat a
!'information (CI) intitulee Demande de
The Office of the Information Commissioner's
(OIC) Practice Direction entitled "Requesting
J,
documents aupres des institutions (voir Records from Institutions", (see http://www.oic-
http://www .oic-ci.gc.ca/fra/inv-inv pd-dp req - ci.gc.ca/eng/inv-inv pd -dp req-rec-inst-dem-doc-
rec-inst-dem-doc-inst.aspx), souligne l'exigence de inst.aspx), highlights the different requirements to
nous fournir les documents requis pour certains provide the OIC with the requested records on
types de plainte . certain types of complaints.

Vous trouverez ci-joint, le sommaire de Please find attached the Summary of


plainte qui vous est soumis en vertu de Complaint, which serves as the notice of
l'article 32 de la Loi sur l'acces a intent to investigate pursuant to section
l'information (la Lei). 32 of the Access to Information Act (the
Act).

Afin de debuter l'enquete de cette plainte que In order to commence the investigation of this
nous avons identifiee comme priorite, les complaint, which has been identified by our
documents suivants sont requis dans les dix {10} office as a priority, we require the following
jours ouvrables : within the next ten {10) working days:

Plainte diverse I Miscellaneous Complaint

v' Copie complete de votre dossier administratif de traitement de Ia demande (incluant un


a
imprime jour de l'ecran des activites effectuees au dossier) . I Copy of the complete
institutional ATI processing files (including the Activity Screen Printout) .

..; Les documents repondant a Ia demande (co pie de travail) . I The records at issue (working
copies)

v' Additional responsive records located I Documents additionnels localises repondant a Ia


demande

v' List of SSC employees (title, email address and phone number) involved in the processing of the

1
000175
Released under the Access to Information Act
Comm unique en vertu de Ia Loi sur t acces 0 tin/ormation

request and the internal investigation (please indicate their language preference) I Liste des
employes de SPC (titre, adresse courriel et numero de telephone) impliques dans le traitement
de Ia demande et l'enquete administrative (veuillez indiquer leur preference de langue
officielle)

v Any other relevant documents such as the internal investigation report, etc. I To us autres
documents pertinents tels que l'enquete administrative, etc.

Si vous ne pouvez respecter ce delai, veuillez If you have concerns with meeting the required
communiquer avec moi au 819-994-1801 afin time frame, please call me at 819-994-1801 in
d'en discuter. order to discuss options .

a
Les documents repondant Ia demande peuvent The relevant records may be recorded in electronic
etre enregistres sur CD-ROM sous format PDF format and placed on a CD for efficiency of
electronique PDF afin d'en faciliter Ia transmission. transmission. Please ensure the severed portions
Veuillez vous assurer que les portions exemptees are readable .
sont lisibles.

Taus les renseignements et documents demandes All of the above required documents should be
ci-dessus doivent etre achemines au Cl en utilisant sent to OIC using the proper method of delivery
Ia methode de transmission appropriee et en and taking into account the level of security
prenant en consideration le niveau de securite required for these documents in accordance with
necessaire pour ces documents, et ce, relevant laws, regulations and policies.
conformement aux lois, reglements et politiques (See http://www.tbs-sct.gc.ca/tbs-sct/index-
pertinents. eng.asp)
(Voir http://www.tbs-sct.gc.ca/tbs-sct/index-
fra .asp) .

SVP ne pas inclure les documents classes "Tres Do not include any Top Secret documents in your
secrets" dans votre reponse. Veuillez nous en response . Instead, please notify us that such
confirmer !'existence et nous prendrons les documents exist and we will make alternative
dispositions necessaires qui nous permettront de arrangements to review the records.
les consulter.

Nous vous remercions de votre collaboration . Thank you for your cooperation .

Bien avous,
Yours sincerely,

Sandra George
Directrice, Unite de reception et reglement rapide I
Director, Intake and Early Resolution Unit
30, rue Victoria, i eme etage I
30 Victoria Street, 7th floor
Gatineau QC K1A 1H3
p.j . / Encl .

2
000176
Released under the Access to Information Act
Communique en vertu de Ia Loi sur racces 0 !'information

COMMISSARIAT 'AL'INFORMATION DU CANADA OFFICE OF THE INFORMATION COMMISSIONER OF CANADA

A vis d' enquete Notice of Intention to Investigate


et and
Sommaire de plainte Summary of Complaint
(en vertu de ! 'article 32 (under s.32 of the Access to Information Act)
de la Loi sur l'acces a !'information)
Le Commissaire a!'information du Canada The Information Commissioner of Canada intends to
a !'intention d'enqueter la plainte suivante carry out the investigation of the following complaint
# du dossier I File# 3216-00792
# du dossier du plaignant I Complainant's File#
Date d'enregistrement de Ia plainte I
Date complaint registered August 30, 2016

Institution federate I Government Institution Shared Services Canada


# du dossier ministeriel I Institution File# A-2016-00036

Objet de Ia plainte I Substance of Complaint

Pursuant to subsection 30(3) of the Access to Information Act (the Act), the Information
Comm issioner is initiating a complaint with respect to the processing of an access request.

Date envoye I
Date Sent
Sept 6, 2016

000177
Releas ed und er t he Access to Information Act
Co mmunique en ve rtu de Ia Loi sur l'acces 6 !'information

Shared Services Services partages


Canada Canada

PO Box 9808 easier postal 9808


STNTCSC Stalion T, CSC
K1G 4A8 K1 G 4A8 PROTECTED A

Ms. Suzanne L~gault


AUG2 6 2016
Information Commissioner
Office of the Information Commissioner of Canada
30 Victoria Street
Gatineau, Quebec 1<1A 1H3

Ms. Legault,

Further to our call yesterday, I am writing to alert you to a potential obstruction


under section 67.1 of the Access to Information Act, by an employee of Shared
Services Canada (SSC).

Outlined below are the facts of the situation as we currently know them . SSC officials
are processing this file expeditiously and we will continue to keep you and your office
apprised of progress.

Background

On May 13, 2016, SSC received the following Access to Information request (A-2016-
00036}:

. //Provide copies of all e-maifs sent, received or deleted by Val Trudeau, Director at Shared
Services Canada, that mention the Liberal Party, federally or provincially, since
November 1, 2015."

The Access to Information and Privacy (ATIP) Office at SSC followed standard procedure
and due process on the request, tasking the employee named in the r-e-J.e..ase to respond,
providing all applicable records. . _ 1. 7~+-

The search resulted in 10 pages of responsive records, which was revieW:ed for
relevance by the ATIP Office. Six pages were scoped into the final 'f'esponse, and
released to the applicant on June 13, 2016.

In parallel to the ATIP process, my office tasked SSC Corporate Security to verify that no.
other emails, deleted or otherwise, fell within the scope of the request.

...2

I)..;..IJ

Can~ a
000178
Relea sed un der the Access to Information Act
Communique en vertu de Ia Loi sur Faeces 0 !'information 1

It was subsequently brought to my attention that the Security review had uncovered .
significant additional materials within the scope of the request, which appear to have
been deliberately withheld by the individual involved.

At this time, the SSC team is actively examining the materials. Specifically, the ATIP
Office has been engaged to review for disclosure the additional materials that fall within
the scope of the request. There remains much work to complete the processing of the
ATIP materials and our internal investigation.

Next Steps

As we discussed, I am seeking your advice to ensure that Shared Services Canada is


following required protocol in addressing this incident.

I would also like to reiterate the full cooperation of myself and my team, should you
require additional information and invo lvement in the next steps to ensure that the
principles of access to information, openness, and transparency are followed.

Finally, I would appreciate your views on whether a self-initiated investigation by your


office would be warranted under these circumstances.

Rest assured that my team is tasked to complete its work as soon as possible, in order to
return to the applicant with the complete information in response to his/her request,
and to complete the analysis and recommendations on disciplinary actions and
sanctions that may result from this incident.

I welcome your feedback, and would be pleased to speak again should you wish to
discuss further.

Regards,

Ron Parker
President

000179
Released un der the Access to Inform ation Act
Com muni que en ve rtu de Ia Loi sur /'acces 0 /'inf orma tion

Laframboise, Colleen (SSC/SPC)

From: Sandra George <Sandra.George@oic-ci.gc.ca>


Sent: September-06-16 12:44 PM
To: Mcculloch, Monique (SSC/SPC)
Subject: SSC - Summary of Com plaint - 3216-00792 I A-2016-00036
Attachments: 354336 - 3216-00792- Intake- Summary of Complaint - ACCESS.DOCX

**Piainte Prioritaire**
**Priority Complaint**

Notre dossier :
3216-00792
Our file:
Dossier ministeriel :
A-2016-00036
Institution's file:

Madame McCulloch,

La pratique de direction du Commissariat a The Office of the Information Commissioner's


!' information (CI) intituh~e Demande de (OIC) Practice Direction entitled "Requesting
documents aupres des institutions (voir Records from Institutions", (see http://www.oic-
http://www .oic-ci.gc.ca/fra/inv-inv pd-dp req- ci .gc.ca/eng/inv-inv pd-dp req-rec-inst-dem-doc-
rec-inst-dem-doc-inst.aspx), souligne l'exigence de inst.aspx), highlights the different requirements to
nous fournir les documents requis pour certains provide the OIC with the requested records on
types de plainte . certain types of complaints.

Vous trouverez ci-joint, le sommaire de Please fmd attached the Summary of


plainte qui vous est soumis en vertu de Complaint, which serves as the notice of
!'article 32 de la Loi sur l'acces a intent to investigate pursuant to section
['information (la Loi). 32 of the Access to Information Act (the
Act).

Afin de debuter l'enquete de cette plainte que In order to commence the investigation of this
nous avons identifiee comme priorite, les complaint, which has been identified by our
documents suivants sont requis dans les dix (10) office as a priority, we require the following
jours ouvrables : within the next ten (10) working days:

Plainte diverse I Miscellaneous Complaint

v Copie complete de votre dossier administratif de traitement de Ia demande (incluant un


a
imprime jour de l'ecran des activites effectuees au dossier). I Copy of the complete
institutional ATI processing files (including the Activity Screen Printout) .

..; Les documents repondant a Ia demande (copie de travail). I The records at issue (working
copies)

v Add itional responsive records located I Documents additionnels localises repondant a Ia


demande

v List of sse employees (title, email address and phone number) involved in the processing of the

1 000180
Released under the Access to Information Act
a
Communique en vertu de Ia Loi sur !'acces rinformation

request and the internal investigation (please indicate their language preference) I Liste des
employes de SPC (titre, adresse courriel et numero de telephone) impliques dans le traitement
de Ia demande et l'enquete administrative (veuillez indiquer leur preference de langue
officielle)

v Any other relevant documents such as the internal investigation report, etc. 1To us autres
documents pertinents tels que l'enquete administrative, etc.

Si vous ne pouvez respecter ce delai, ve u iII e z If you have concerns with meeting the required
communiquer avec moi au 819-994-1801 afin time frame, please call me at 819-994-1801 in
d'en discuter. order to discuss options.

a
Les documents repondant Ia demande peuvent The relevant records may be recorded in electronic
etre enregistres sur CD-ROM so us format PDF format and placed on a CD for efficiency of
electronique PDF afin d'en faciliter Ia transmission. transmission. Please ensure the severed portions
Veu!llez vous assurer que les portions exemptees are readable.
sont lisibles.

To us les renseignements et documents demandes All of the above required documents should be
ci-dessus doivent etre achemines au Cl en utilisant sent to OIC using the proper method of delivery
Ia methode de transmission appropriee et en and taking into account the level of security
prenant en consideration le niveau de securite required for these documents in accordance with
necessaire pour ces documents, et ce, relevant laws, regulations and policies.
conformement aux lois, reglements et politiques (See http://www.tbs-sct.gc.ca/tbs-sct/index-
pertinents. eng.asp)
(Voir http://www.tbs-sct.gc.ca/tbs-sct/index-
fra .asp).

SVP ne pas inclure les documents classes "Tres Do not include any Top Secret documents in your
secrets" dans votre reponse. Veuillez nous en response. Instead, please notify us that such
confirmer !'existence et nous prendrons les documents exist and we will make alternative
dispositions necessaires qui nous permettront de arrangements to review the records.
les consulter.

Nous vous remercions de votre collaboration. Thank you for your cooperation.

Bien avous,
Yours sincerely,

Sandra George
Directrice, Unite de reception et reglement rapide I
Director, Intake and Early Resolution Unit
30, rue Victoria, ieme etage I
30 Victoria Street, 71h floor
Gatineau QC K1A 1H3
p.j. I Encl.

2 000181
Released under the Access to Information Act
Communique en ve rtu de Ia Loi sur l'acces 0 !'information

COMMISSARIAT AL'INFORMATION DU CANADA OFFICE OF THE INFORMATION COMMISSIONER OF CANADA

Avis d' enquete Notice of Intention to Investigate


et and
Sommaire de plainte Summary of Complaint
(en vertu de ['article 32 (under s.32 of the Access to Information Act)
de la Loi sur l'acces a!'information)
Le Commissaire a!'information du Canada The Information Commissioner of Canada intends to
a !'intention d'enqueter Ia plainte suivante carry out the investigation of the following complaint
# du dossier I File# 3216-00792
# du dossier du plaignant I Complainant's File #
Date d'enregistrement de Ia plainte I
Date complaint registered August 30 2016
Institution federale I Government Institution Shared Services Canada
# du dossier ministeriel I Institution File# A-2016-00036

Objet de Ia plainte I Substance of Complaint

Pursuant to subsection 30(3) of the Access to Information Act (the Act), the Information
Commissioner is initiating a complaint with respect to the processing of an access request.

Date envoye I
Date Sent
Sept 6, 2016

000182
Version 1.0 (06/2008)
Released under t he Access to Information Act

5.19(1)
a
Communi que en vert u de Ia Loi sur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Walker, James (SSC/SPC)


Sent: September-07-16 2:53 PM
To: Mcculloch, Monique (SSC/SPC); Primeau, Marc (SSC/ SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: RE: Ca ll from OIC (SSC-ITSec-2016-0020)

That is correct Monique!

Regards,

James

SM ILE HAVE A WONDERFUL DAY!!!

JAMES \rVALKER, CISSP, CHFI


Senior rr Security Specialist, Corporate Services Branch Sh;ued . e n1ces Canada,
Governme nt or Canada Jamcs.Walkcr@cauacla.ca
Tel: Gl a-960-0769 I BB: 613-29 1-8011.2

Spccialiste en Sccwitc de Ia tec hnologic de l'in!o nnatiou, Dirertiou ~c ncralc des seniccs ministcricls Senirc P<1rl;l!{Ce Cana<ht,
GouYcrnemcnt du Canada Jamcs.\Valker@cauada.c~,
T el: GJa-960-0769 I BB: 613-29 1-80 ~2

From: Mcculloch, Monique (SSC/SPC)


Sent: September-07-16 2:50PM
To: Primeau, Marc (SSC/SPC); Walker, James (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: RE: Call from OIC (SSC-ITSec-20 16-0020)

Many thanks for you ca ll ge ntlemen. Just t o confirm :

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TID: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouve rn ement du Canada
1
000183
Released un der t he Access to Information Act
5.19(1) a
Communique en vertu de Ia Loi sur l'acces !'information

monique.mcculloch@canada.ca I *Nouveau Tel : 613-670-1657 I ATS : 613-996-0379

From: Mcculloch, Monique (SSC/SPC)


Sent: September-07-16 2:14 PM
To: Primeau, Marc (SSC/SPC); Walker, James (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC) ( bethan.maclean@ca nada.ca)
Subject: RE: call from OIC (SSC-ITSec-2016-0020)
Importance: High

Many thanks Marc and James ... these details are exactly w hat we needed . Just t o confirm, the PO never approached
either one of you prior to July 7th? I ask because Bethan was informed by Nisa mid-June that PO was req uesting
CIO/Security's assistance for a backdoor sea rch. FYI, PO asked us to put a chronology together for th e OIC investigation
and we want to make sure we have the correct sequence.

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670- 1657 I TTD: 613-996-0379

Directeur, Acces a !'information et protection des renseignements person nels, Services ministeriels
Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada .ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From: Primeau, Marc (SSC/SPC)


Sent: September-07-16 12:16 PM
To: Walker, James (SSC/SPC); Mcculloch, Monique (SSC/SPC)
Subject: RE: Call from OIC (SSC-ITSec-2016-0020)

Thank you James

Monique please advise if you req ui re additiona l information from Corp Security.

M erci,

Marc Primeau
Deputy Departmental Security Officer & Director, Securi ty I Agent de securite du minist ere adjoint et Directeur,
Securite

Veuillez repondre dans Ia langue officielle de votre chaix I Please reply in the official language of your choice

Shared Services Canada /Services portages Canada


344 Slater Street, 2-009 I 344 rue Slater 2-009
Telephone I Teh~phone : 613-960-3340
Cell (613) 854-3119
Government of Canada I Gouvernement du Canada
Marc Pnmcau@Canada ca

2
000184
Released under the Access to Information Act
5.19(1) a
Communique en vertu de Ia Loi s ur /'acces /'information

From: Walker, James (SSC/SPC}


Sent: September 7, 2016 11:57 AM
To: Mcculloch, Monique (SSC/SPC} <monique.mcculloch@canada.ca>
Cc: Primeau, Marc (SSC/SPC} <marc.primeau@canada.ca>
Subject: RE: Call from OIC (SSC-ITSec-2016-0020)
Importance: High

Hi Marc,
As requested,

In this case there was no investigation undertaken by CIO Security. Our involvement was to fa cilitate the retrieval of the
data required for HR to conduct their own investigation. The origina l discussion took place with Nissa Tummon on July 7,
2016 at 11:00 AM . This meeting was held at 99 Metcalfe, 71h floor, room 7-085 between Nissa and myself.

A follow-up Teleconference was held on July 11, 2016 at 11:00 AM, in your office between yourself, myself and Rose
Kattackal. During that meeting we were tasked with the coordination of the work that would be required to retrieve the
requested data, namely:
1. Any and ALL outgoing SSC email from SSC employee Val Trudeau to any party outside the Federal
Government of Canada,
2. Provincial Government ema ils should be included, In-Scope, for this request,
3. Scope of this request should cover as far back a possible from today's date, July 11, 2016.

That request was submitted on Monday July 11, 2016 at 2:19PM to the FIPC who then facilitated the information
retrieval. As a result of that request to the FIPC an investigation number was assigned by SSC-CIO-Security for the work
performed . (SSC-ITSec-2016-0020)
The following parties were notified of this request and the associated case number, Karine Gavreau, Marc Primeau,
Rose Kattackal, Joanne Beaulieu and Noe lla Challifoux, on July 12, 2016 at 10:11 AM.

On Monday July 25, 2016 at 1:14PM, SSC-CIO-Security was notified by the FIPC that the requested data, SSC-ITSec-
2016-0020.pst, was place within t he Secure Transfer folder on a Network Share and ready to be copied over to SSC-CIO-
Security. This file was place on one ofthe Forensic platforms at 1:17PM that same day. This file was subsequently
burned to DVD-ROM on July 26, 2016 at 9:17AM.

On Tuesday July 26, 2016 at 11:00 AM the " Evidence" DVD-ROM was hand delivered and signed for by Rose Kattackal at
99 Metcalfe St.

On July 26, 2016 at 2:43 PM detailed instructions were provided to Co lleen Laframboi se regarding the accessing of the
delivered data. Those instructions were the conclusion of SSC-CIO-Security's involvement regarding the facilitation of
gathering the requested data on behalf of HR.

Kindest Regards,

James

3
000185
Released und er t he Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'information

.TA 1ES \VJ\LKER, CISSP, CIIFI


Seni01 IT Security Spcciali~l. Corpor.tl c Scniccs Branch Shared Sc tYices C;umda,
Con:rnntclll of Ca nad;1 Jamcs. 'vValkcr@c;mada.ca
Tel: li l ~-%0-0769 I BB: CiU3-291-RO J.2

Sp~ri;Liistc c tl S~curil ~ de Ia teclulOIOJ,rie de l'inl(>nnatio tt, Direct ion gc ncr;de des sc rYicc~ miui s l ~ ri ds Service Parta!{{c Canada,
Cou\cmc mcnl du Canada lamcs.Walk.cr@canada.ca
Tel:IWVJ60-076~) I BB: () 13-29 !-80 1
.2

From: Primeau, Marc (SSC/SPC)


Sent: September-06- 16 1:52 PM
To: Walker, James (SSC/SPC)
Subject: FW: Call from OIC
Importance: High

Coming over to talk to you about this.

Marc Primeau
Deputy Departmenta l Security Officer & Director , Security I Agent de securite du ministere adjoint et Directeur ,
Securite

Veutllez repondre dans Ia langue officielle de votre ch01x I Please reply in the offtciallanguage of your choice

Shared Services Canada /Services portages Canada


344 Slater Street, 2-009 I 344 rue Slater 2-009
Telephone 1 Telephone: 613-960-3340
Cell (613) 854-3119
Government of Canada I Gouvernement du Canada
Marc Pnmcaura>.Canada.ca

From: M cculloch, Monique (SSC/SPC)


Sent: September 6, 2016 1:00 PM
To: Tummon, Nisa (SSC/SPC) <nisa .tummon @canada.ca>; Primeau, Marc (SSC/SPC) <marc.primeau@canada.ca>
Cc: Maclean, Bethan (SSC/SPC) <bethan .maclea n@canada.ca>
Subject: RE: Call from OIC
Importance: High

Nisa - The OIC Notice of Intention to Investigate & Summary of Complaint just came in (see attached).

Marc- See below and attached. Within 10 working days, I will need t o provide to the OIC the status of the internal
investigation, the names of officials involved as well as a copy of the investigation report (if completed). Let me know
how you wish to proceed, thanks.
4
000186
Released under the Access to Information Act
a
Communique en vertu de Ia Loi sur l'acd:s /'information

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TID: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From: Tummon, Nisa (SSC/ SPC)


Sent: September-06-16 12:35 PM
To: Mcculloch, Monique (SSC/ SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: Re: Call from OIC

Thank you for the update Monique.

Can you please provid e us with a copy of the email notification once it arrives?

Also, Marc's team is probably best positioned to provide the details on what they screen ing through, when,
based on th e requ est from our office. Happy to add info, as need ed.

Thanks,
Nisa

Sent from my BlackBerry 10 smartphon e on the Rogers network.


From: Mcculloch, Monique (SSC/SPC)
Sent: Tuesday, September 6, 2016 12:19 PM
To: Tummon, Nisa (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: Call from OIC

Hi Nisa- Quick email to let you know that:

Sandra George (Director of the Information Commission er's Intake Unit) called to confirm th at the
OIC is self-initiatin g an investigation and that they will be iss uing directly to me later today the written
notice via email (as per their normal process).
As per Sandra's requ est , Bethan will be providing the OIC (likely tomorrow) with a complete co py of
th e processing file for A-2016-00036 including a copy of the additional records deemed relevant to the
sco pe of the request .
I informed Sandra that w e are currently processing the additional records and that we' ll be releasing
th e week of September 19th, at which time w e are to provide her office with a copy ofthat release
package as well.
Sa ndra indicated that Christian Pica rd (Director of Ole's Investigations) will likely request a meeting
w ith Bethan and I to obtain additional details relating to t he circumstances surrounding the processing

5
000187
Released under the Access to Information Act
a
Com muni que en vertu de Ia Loi sur /'acces /'information

of this fil e... an d th at he (or an invest igator assigned to th e case) will interview other SSC off icia ls as
required.
Sandra aske d as well for all deta ils pertaining to t he st atus of SSe's ongoing investigation which will
confirm details of w hen em ails were delet ed. I explained that th ese details would have t o be obtained
from eith er you r office or our Corporate Security. (Do you have a pref erence in this rega rd ? I can
fo llow-up directly with Marc Prim ea u if you w ish.)
Sa ndra also asked for your phone number in case she needed to follow-up directly with you, and I
provided her with both your VoiP and BB numbers.

I wi ll keep you posted of all developments and let me know if you would like me to contact Marc directly to obtain the
status and details of the investigation in order to relay to theh OIC, tha nks.

Thank you I Merci


Monique McCu lloch

Director, Access to Information and Privacy Protection Division , Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TTD: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

6 000188
Released und er t he Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'information
Tummon, Nisa (SSC/SPC)

From: Tummon, Nisa (SSC/SPC)


Sent: September 7, 2016 2:01 PM
To: Kattacka l, Rose (SSC/SPC) (rose.kattackal@canada.ca); Laframboise, Colleen
(SSC/SPC)
Subject: Notice from Office of the Information Commissioner
Attachments: SSC - Summary of Complaint- 3216-00792 _ A-20 16-00036.msg

Importance: High

Attached for your reference is the official notice that was provided by the Office of the Information Commissioner
yesterday, notifying sse of their intent to investigate .

Nisa

000189
1
Released under the Access to Information Act
a
Communique en vertu de Ia Loi sur /'acces /'information
Tummon, Nisa (SSC/SPC)

From: Sandra George <Sandra.George@oic-ci.gc.ca >


Sent: September 6, 2016 12:44 PM
To: Mcculloch, Monique (SSC/S PC)
Subject: SSC - Summary of Complaint - 32 16-00792 I A-2016-00036
Attachments: 354336 - 3216-00792 - Intake - Summary of Complaint - ACCESS.DOCX

**Piainte Prioritaire**
**Priority Complaint**

Notre dossier :
3216-00792
Our file:
Dossier ministeriel :
A-2016-00036
Institution's file:

Madame McCulloch,

La pratique de direction du Commissariat a The Office of the Information Commissioner's


!' information (CI) intituh~e Demande de (OIC) Practice Direction entitled "Requesting
documents aupres des institutions (voir Records from Institutions", (see http://www.oic-
http:ljwww.oic-ci.gc.ca/fra/inv-inv pd-dp reg- ci.gc.ca/eng/inv-inv pd-dp reg-rec-inst-dem-doc-
rec-inst-dem-doc-inst.aspx), sou ligne l' exigence de inst.aspx), highlights the different requirements to
nous fournir les documents requis pour certa ins provide the OIC with the requested records on
types de plainte. certain types of complaints.

Vous trouverez ci-joint, le sommaire de Please find attached the Summary of


plainte qui vous est soumis en vertu de Complaint, which serves as the notice of
!'article 32 de la Loi sur l'acces a intent to investigate pursuant to section
l'infonnation (la Loi) . 32 of the Access to Infonnation Act (the
Act) .

Afin de debuter l'enquete de cette plainte que In order to commence the investigation of this
nous avons identifiee comme priorite, les complaint, which has been identified by our
documents suivants sont requis dans les dix (10) office as a priority, we require the following
jours ouvrables : within the next ten (10) working days:

Plainte diverse I Miscellaneous Complaint

...; Copie complete de votre dossier administratif de traitement de Ia demande (incluant un


a
imprime jour de l'ecran des activites effectuees au dossier). I Copy of the complete
institutional ATI processing files (including the Activity Screen Printout) .

...; Les documents reponda nt a Ia demande (copie de travail). I The records at issue (working
copies)

...; Additional responsive records located I Docu ments additionnels localises repondant a Ia
demande

...; List of sse employees (title, email address and phone number) involved in the processing ofthe
request and the internal investigation (please indicate their language preference) I Liste des
employes de SPC (titre, adresse courriel et numero de telephone) impliques dans le traitement
000190
1
de Ia demande et l'enquete administrative (veuillez indiquer leur preferen~e'~~~HglBer the Acces s to Info rmation Act
. . II ) Communique en vertu Cle Ia Loi s ur l'acces a/'info rmation
o ffICie e

...; Any other relevant documents such as the interna l investigation report, etc. I Taus autres
documents pertinents tels que l'e nquete administrative, etc.

Si vous ne pouvez respecter ce delai, ve u iI I e z If you have concerns with meeting the required
comm uniquer avec moi au 819-994-1801 afin time frame, please ca ll me at 819-994-1801 in
d'en discuter. order to discuss options.

a
Les documents repondant Ia demande peuvent The relevant records may be recorded in electronic
etre enregistres sur CD-ROM so us format PDF format and placed on a CD for efficiency of
electronique PDF afin d'en faciliter Ia transmission . transmission. Please ensure the severed portions
Veuillez vous assurer que les portions exemptees are readable .
sont lisibles.

Taus les renseignements et documents demandes All of the above required documents should be
ci-dessus doivent etre achemines au Cl en utilisant se nt to OIC using the proper method of delivery
Ia methode de transmission appropriee et en and taking into account the level of security
prenant en consideration le niveau de securite requ ired for these documents in accordance with
necessaire pour ces documents, et ce, relevant laws, regulations and policies.
conformement aux lois, reglements et politiques (See http://www.tbs-sct.gc.ca/tbs-sct/index-
pertinents. eng.asp)
(Voir http://www. tbs-sct.gc.ca/tbs-sct/i ndex-
fra.asp).

SVP ne pa s inclure les documents classes "Tres Do not include any Top Secret documents in your
secrets" dans votre reponse. Veuillez nous en response. Instead, please notify us that such
confirmer !'existence et nous prendrons les documents exist and we will make alternative
dispositions necessaires qui nous permettront de arrangements to review the records.
les consulter.

Nous vous remercions de votre collaboration. Thank you for your cooperation .

Bien avous,
Yours sincerely,

Sandra George
Directrice, Unite de reception et reglement rapide I
Director, Intake and Early Resolution Unit
30, rue Victoria, ] Ierne etage I
30 Victoria Street, 7th floor
Gatineau QC K1A 1H3
p.j. I Encl.

000191
2
Released und er t he A ccess to Information Act
a
Communiqu e en vertu de Ia Loi sur l'acces !'information

COMMISSARIAT A L'INFORMATION DU CANADA O FFICE OF THE INFORMATION COMMISSIONER OF CANADA

A vis d' enquete Notice of Intention to Investigate


et and
Sommaire de plainte Summary of Complaint
(en vertu de / 'article 32 (under s.32 of the Access to Information Act)
de fa Loi sur l'acces a!'information)
Le Commissaire a !'information du Canada The Information Commissioner of Canada intends to
a !' intention d' enqueter Ia plainte suivante carry out the investigation of the following complaint

# du dossier I File# 3216-00792


# du dossier du plaignaot I Complainant's File#
Date d'eoregistrement de la plainte I
Date complaint registered August 30, 2016

Institution federate I Government Institution Shared Services Canada


# du dossier ministeriel I Institution File# A-2016-00036

Objet de Ia plainte I Substance of Complaint

Pursuant to subsection 30(3) of the Access to Information Act (the Act), the Information
Commissioner is initiating a complaint with respect to the processing of an access request.

Date cnvoye7
Date Sent
Sept6, 2016

Ve rsion 1.0 (06/2008) 000192


Released under the Access to Information Act
5.19(1) a
Communique en vert u de Ia Loi sur /'acces /'inform ation
Tummon, Nisa {SSC/SPC)

From: Laframboise, Colleen (SSC/ SPC)


Se nt: September 8, 2016 2:23 PM
To: Maclean, Bethan (SSC/ SPC); Mcculloch, Monique (SSC/SPC); Tummo n, Nisa
(SSC/SPC); Kattackal, Rose (SSC/SPC)
Subject: RE: chronology

Hi Everyone

I am awaiting confirmation from the IT security group on the date that the emails were deleted. I will update this
once I receive the information.

June 23, 2016 The Rebel Article is posted

July 7, 2016 The employee receives a letter from his ADM informing him of the administrative
investigation to be started

July 21, 2016

July 26, 2016 Labour Relations receives from IT security the disk containing emails from the
employee' s account. LR sorts the emai ls into various categories.

July 29, 2016 The emails sorted reveal a substantial number of emails relating to a po litical party
that were sent/received or deleted from the employee's emai l account.

August 23, 2016 LR provides the president's office with a copy of the sent/ received/ deleted em ails to
the po litical party.

Colleen Laframboise
Directrice, Relations en milieu de travail/Director, Workplace Relations
Ressources humaines et relations en milieu de travail/Human Resources
and Workplace Relations
Services partages Canada/Shared Services Canada
colleen.laframboise@canada.ca I Telephone : (613) 299-2182

000193
1
Released un ccess
Com muni que en vertu de Ia Loi sur /'acces a!'information

Mcculloch, Monique (SSC/SPC)

From: Mcculloch, Monique (SSC/SPC)


Sent: September 8, 2016 5:10PM
To: Primeau, Marc (SSC/SPC); Walker, James (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: RE: Request for Assistance - A TIP collection

Many thanks to both of you once again .... and the supporting emails are definitely useful.
Bethan is putting together the chronology of events and will let us know if she needs any further clarifications.

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division , Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca /*NEW Tel: 613-670-1657/ TTD: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From: Primeau, Marc {SSC/SPC)


Sent: September-08-16 2:31 PM
To: Mcculloch, Monique (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC); Walker, James (SSqSPC)
Subject: PN: Request for Assistance - ATIP collection
Importance: High

Monique

See response from James below; Sorry for the confusion.

Merci

Marc Primeau
Deputy Departmental Security Officer & Director, Security I Agent de securite du ministere adjoint et Directeur,
securite

Veuillez repondre dans Ia langue officielle de Yotre choix I Please reply in the official language of your choice

Shared Services Canada /Services portages Canada


344 Slater Street, 2-009 I 344 rue Slater 2-009
Telephone I Teh~phone: 613-960-3340
Cell (613) 854-3119
Goverm~ent of Canada I Gouvernement du Canada
Marc.Primeau@Canada.s:.

000194
Releas ed under th e Access to Informa tion
a
Communique en vert u de Ia Loi sur /'acces /'info
5.19(1)
From: Walker, James (SSC/ SPC)
Sent: September 8, 2016 11:31 AM
To: Primeau, Marc (SSC/ SPC) <marc.primea u@canada.ca>
Subject: RE: Request for Assistance - ATIP collection
Importance: High

Hello Marc, (Please forward this to Monique if you are satisfied with the explanation.)
My apologies for all of this confusion but it appears that our case SSC-ITSec-2016-0014 and SSC-ITSec-2016-0020 have
overlapped.

Follow-up correspondence regarding this scan is what led to the face to f ace meeting that I had with Nisa on July 7,
2016. As a result of that meeting I recommended that SSC-CIO-Security step back from this situation and allow HR to
complete their own "fact finding" analysis. This led to the Teleconference call indicated in yesterday's email and the
subsequent facilitation (SSC-ITSec-2016-0020)

Please see the attached .pdfs for more details:

1hope this helps clarify our involvement with this person of interest? (Please forward this to Monique if you are satisfied
with the explanation.)

Kindest Regards,

James

JAMES vVALKER, CISSP, CHFI


Senior rr Sc(urity Spcrialist, Corporate Scnrircs Brandl Shared Services Canada,
Govcrumeut of Canada [ames. vValker@ca.uada.ra
Tel: 6 13-960-0769 I BB: 613-291-8042

Specialiste en Scruritc de Ia tcclmologic de l'inlonuaLion, Dircrtion gcnerale des servircs minisLcricls Serv1cc Partagcc Canada,
Gouvc111emcnt du Canada Iamcs.Walkcr@canada.ca
TCI: 613-960-0769/ BB: 6 ! 3-29!-8042

From: Mcculloch, Monique (SSC/SPC)


Sent: September-08- 16 9:52 AM
To: Primeau, Marc (SSC/SPC); Walker, James (SSC/SPC)
Cc: Maclean, Bethan (SSC/ SPC)
Subject: FW: Request for Assistance - ATIP collection
Importance: High

Good Morning gentlemen- As a follow-up to our email exchange and phone call yesterday (see attached), Bethan came
across the following email while working on the chronology (see below). I can appreciate that you receive many similar

000195
Communique en vert u de Ia Loi sur /'acces a!'information
s.19(1)
requests and may have forgotten about the PO's initial request for your assistance which aligns with what Nisa had
indicated to us in terms of when she first reached out to CIO Security for assistance. The email below does in fact
confirm that the request for assistance was relating to the ATI Act request (A-2016-00036}. Can you please provide
Bethan and I with an explanation of any actions taken following the June 14111 request.

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division. Corporate Services


Shared Services Canada I Government of Canada
monigue.mcculloch@canada.ca /*NEW Tel: 613-670-1657/ TID: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvemement du Canada
monigue.mcculloch@canada.ca /*Nouveau Tel: 613-670-16571 ATS: 613-996-0379

From: Maclean, Bethan ( SSC/SPC)


Sent: September-08-16 9 :41AM
To: Mcculloch, Monique (SSC/ SPC)
Subject: FW: Request for Assistance - ATIP collection

FYI

From: Tummon, Nisa (SSC/SPC)


sent: June-14-16 12:34 PM
To: Primeau, Marc (SSC/SPC); McKeown, liz (SSC/SPC)
Cc: Francis, Ted (SSC/SPC); Maclean, Bethan (SSC/SPC)
Subject: RE: Request for Assistance - ATIP collection

Thanks very much for the quick follow up Marc.

From: Primeau, Marc (SSC/SPC)


Sent: June-14-16 12:31 PM
To: Tummon, Nisa (SSC/SPC); McKeown, liz (SSC/SPC)
Cc: Francis, Ted {SSC/SPC); Maclean, Bethan (SSC/SPC)
Subject: Re: Request for Assistance- ATIP collection

Bonjour Nisa

I will check on the status and provide an update. James, the lead on this file, will make this a first
priority tomorrow morning.

Me rei,

Marc Primeau
Deputy Departmental Security Officer & Director, Security I Agent de securite du mi nistere adjoint et Directeu
r, Securite

Veuillez repondre dans Ia langue officielle de votre choix I Please reply in the official language of your choice

Shared Services Canada /Services partages Canada


3
Released under th e Access to Information A ct
s.16(2)(c) a
Communique en vertu de Ia Loi sur /'acces /'information

344 Slater Street, 2-009 I 344 rue Slater 2-009


Telephone 1 Telephone: 613-960-3340
Cell {613) 854-3119
Government of Canada I Gouvernement du Canada
Marc.Primeau@Canada.ca

From: Tummon, Nisa {SSC/SPC)


Sent: Tuesday, June 14, 2016 11:54 AM
To: McKeown, Liz (SSC/SPC); Primeau, Marc (SSC/SPC)
Cc: Francis, Ted {SSC/SPC); Maclean, Bethan (SSC/SPC)
Subject: Request for Assistance - ATIP collection

Liz and Marc,

To close the loop on ATIP 2016-00036 which requested email transmissions to/from Val Trudeau to the Liberal
Party, federally or provincially, could you please validate if any such messages were deleted from our systems
during the period of November 1, 2015 to June 13, 2016.

You may have already heard from Bethan on this ATIP, so apologies for any duplication, just want to make
sure we are collecting all available information for the request.

Many thanks,
Nisa

Nisa Tummon
613-670-1781
613-218-4998 (BB)
(PIN)

4
000197
Released under the Access to Information Act
Communique en vertu de Ia Loi sur t acces 0 tin/ormation

Laframboise, Colleen (SSC/SPC)

From : Laframboise, Colleen (SSC/SPC)


Sent: September-08-16 4:01 PM
To: Mcculloch, Monique (SSC/SPC); Kattackal, Rose (SSC/SPC); Tummon, Nisa (SSC/SPC)
Subject: draft letter

I t t 1 ~ :
t ' lil tt ll h l. '' l .....

Hi

Wou ld appreciate any input on the attached draft letter. Thanks in advance.

1
000198
Page 199
is withheld pursuant to sections
est retenue en vertu des articles

19(1 ), 21 (1 )(b)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
From: Laframboise, Colleen (SSC{SPC)
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
Date: Septernber-08-16 2:31:02 PM

Thanks James for the clarification. I will await your info should it be available.

From: Walker, James (SSC/SPC)


Sent: September-08-16 2:30PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi
The recovered emails are on the disk with their receipt dates not the deletion dates ... You will not
find any data to the actual dates of deletion. That is what I am trying to verify for
you.

CHEERS!!!

James

From: Laframboise, Colleen (SSC/SPC)


Sent: September-08-16 2:28PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James, this info is on the disk you gave me. It is under the "recoverable" under
"deletions"

From: Walker, James (SSC/SPC)


Sent: September-08-16 2:27PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
Importance: High

Hi Colleen,
I am if that information is available or not. My understanding is that level of
logging, deletion dates, is not captured and therefore unavailable. Once I have confirmation of that
fact I will advise you right

Kindest Regards,

James

000200
ALKER, , CHFI

Senior IT Services Branch Shared Services Cauada,


CovcrnlllCllt of Ca.rracla fa.nJcs.\Valkcr!?ilca.nada.Gl
'Tel: (il:l-960-07fi9 i BB: GI:l-291-1\042

des services miuistcricls Service


Canada,
Gouvcn!cincat du Canada Iamcs.\Valkcr!ll!carlada.ca
rt'l: (i] :l-9fi0-07()9 I BB: til :l-291-1\012

From: Laframboise, Colleen (SSC/SPC)


Sent: September-08-16 2:08 PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James

Are you free for me to call you on this one?

I need to know on the recoverable items file when the deletions occurred. Please mea
call at 6132992182. Thx.

From: Walker, James (SSC/SPC)


Sent: July-27-16 1:21PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

You are very welcome Colleen!

Additional instruction for you once you have your

To remove the mail your own email interface you will need to do the following:
1. Highlight the Mail container in the left hand view of your In box main page and then left

2. Select the "Close "[mail file name]"" which should be the third option within the right view

3. Ensure the you delete the mail file from your C: drive (You have to original on DVD in case
you need to revisit the

Kindest

000201
James

\VATJ\.ER C

Senior IT Services Branch Shared Services Canada,


Govemrnenl of Canada James.\Valker@canada.ca
Tel: 613-%0-0769! BB: 61Cl-291-80t2

en Sc;curitt; de Ia de l'inkmnalion. Direction des serYices minisleriels Service

CouvenJeJneJJL rh1 CaJtarla lames.\Valkeri!lkanada.ca


Tel: 61il-960-0769 / BB: 61il-29l-8042

From: Laframboise, Colleen (SSC/SPC)


Sent: July-27-16 7:14AM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Thanks so much James.

c
From: Walker, James (SSC/SPC)
Sent: July-26-16 2:43PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi Colleen,
Absolutely:
1. You need to copy the .pst file to your local C: drive
2. From the in box view of your email click on the "File" tab the left corner,
3. Select and click on the option and then double the Outlook Data File"
which should be option two on the of your screen,
4. You will then have to brows to the location of the .pst file from step 1, select that file, and
click on "OK",
5. The new mail container will now be accessible from the left view of your email in box view.
will be below your own mail account)

You can minimize the view of your email so that you can focus on the mail file provided ...

Kindest Regards,

James

000202
ALKER, (]SSP,

ScuJor IT Services Bra.udt Sha.rcd Services


Covennnent of Can:Hla Iames.\Valker(cl>can;ula.c;J
Tel: 61il-960-0769 / BB: 61il-291-ll042

en Sf~crnite de Ia des sc1vices ministeriels Service


Ca1tada,
CouwTacrnc u t du Ca.uada Janrc s. \Valkc r!ZikaJ ;ada .ca
'ft'l: (iJ:l-9fi0-07UJ / BB: GJ:l-291-1\042

From: Laframboise, Colleen (SSC/SPC)


Sent: July-26-16 1:46PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James

Would you be able to tell me how to open your dvd in outlook pis? thx.

From: Walker, James (SSC/SPC)


Sent: July-26-16 9:34AM
To: Kattackal, Rose (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
Importance: High

Good Morning Rose and Good News!


I have received the mail file and have burned it to DVD-ROM. I am the DVD
now. Is one of your team able to come and up the DVD?

I am located at:
344 Slater
Floor, Office
Ottawa, ON

Please Advise ...

Kindest

James

000203
ALKER, (]SSP,

ScuJor IT Services Bra.udt Sha.rcd Services


Covennnent of Can:Hla Iames.\Valker(cl>can;ula.c;J
Tel: 61il-960-0769 / BB: 61il-291-ll042

en Sf~crnite de Ia des sc1vices ministeriels Service


Ca1tada,
CouwTacrnc u t du Ca.uada Janrc s. \Valkc r!ZikaJ ;ada .ca
'ft'l: (iJ:l-9fi0-07UJ / BB: GJ:l-291-1\042

From: Kattackal, Rose (SSC/SPC)


Sent: July-19-16 12:59 PM
To: Walker, James (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Beaulieu, Joanne (SSC/SPC); Chalifoux, Noella (SSC/SPC);
Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James- thanks for this.

It would be best if we had the email for each.

Thanks.

Rose Kattackal
DG, Ressources humaines et milieu de travail 1 Human Resources and
Services partages Canada 1 Shared Services Canada
rose.kattackal@canada.ca
819-956-7101
Extranet Ressources humaines I Extranet Human Resources

From: Walker, James (SSC/SPC)


Sent: July 19, 2016 12:23 PM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Cc: Primeau, Marc (SSC/SPC) <marc.primeau@canada.ca>
Subject: SSC-ITSec-2016-0020 RE: Email Scans

Good Rose,
As discussed in this teleconference I have confirmed that there are 1494 external email
references within the . The dates of these emails range between July 8, 2016 and
March 2015. Please see the attached file:

000204
Kindest

James

\VALKEH, C , CIIFI

Senior rr Services Branch Shared Services Canada,


Gcwcn1nrcnl of Cauada Iamcs.\Valkcr@c;u!ada..ca
Tel: 613-960-0769 I BB: 613-291-80t2

de Direction des scJYin:s miniskricls Service


C.;u;ada,
Gou;enlenJenL du Canada James.Walker(ibcanada.Gl
TCI: 61il-%0-0769 I BB: 61il-291-80t2

From: Kattackal, Rose (SSC/SPC)


Sent: July-08-16 5:15PM
To: Primeau, Marc (SSC/SPC); McKeown, Liz (SSC/SPC); Walker, James (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC); Tummon, Nisa (SSC/SPC); Gauvreau,
Karine (SSC/SPC); Goulet, Connie (SSC/SPC)
Subject: Email Scans

Hi- there have been a few em ails recently on this

Could we have a meeting on Mon to set direction on next

Realize everyone not be available but as as we have rep from HRW


this would be helpful.

I will have my office schedule a

Thanks and have a good weekend.

Rose Kattack:al
DG, Ressources humaines et milieu de travail I DG, Human Resources and Workplace
Services partagm Canada I Shared Services Canada
mse,kattac:k:al@canada.ca

000205
819-956-7101
Extranet Ressources humaines 1 Extranet Human Resources

Rose

000206
Releas ed under t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces /'information
Tummon, Nisa (SSC/SPC)

From: Mcculloch, Monique (SSC/SPC)


Sent: September 8, 2016 1:32 PM
To: Laframboise, Colleen (SSC/SPC)
Cc: Kattackal, Rose (SSC/SPC); Tummon, Nisa (SSC/SPC); Maclean, Bethan (SSC/SPC)
Subject: RE: A-2016-00036

Colleen- All that needs to be said to the employee is that additional records that fall within the scope of the ATI Act
request, those of which were recovered as part of your investigation, will be released to the applicant on or about
September 16, 2016. The emploiyee had been tasked by my office back in May and so is aware of the ATI Act
request and of the limited information that he provided to my office. As previously mentioned to Nisa, my office can
provide him with a copy of the release package once it leaves the department. (Up to you if you want to include t his
in your letter.)

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monigue.mcculloch@canada.ca /*NEW Tel: 613-670-1657 I TID: 613-996-0379

a
Directeur, Acces !'information et protection des renseignements personnels, Services ministenels
Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca /*Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From : Maclean, Bethan (SSC/SPC)


Sent: September-08-16 12:54 PM
To: Laframboise, Colleen (SSC/SPC)
Cc: Kattackal, Rose (SSC/SPC); Mcculloch, Monique (SSC/SPC); Tummon, Nisa (SSC/SPC)
Subject: RE: A-2016-00036

Hi,

What kind of details would you like?

From: Laframboise, Colleen (SSC/SPC)


Sent: September-08-16 12:44 PM
To: Maclean, Bethan (SSC/SPC)
Cc: Kattackal, Rose (SSC/SPC); Mcculloch, Monique (SSC/SPC); Tummon, Nisa (SSC/SPC)
Subject: RE: A-2016-00036

Hi Bethan

Would you have some details for me to include in the draft letter?

From: Maclean, Bethan (SSC/SPC)


Sent: September-08-16 9:42AM
To: Laframboise, Colleen (SSC/SPC)
Cc: Kattackal, Rose (SSC/SPC); Mcculloch, Monique (SSC/SPC); Tummon, Nisa (SSC/SPC)
Subject: A-2016-00036 000207
1
Released under th e Access to Information Act
a
Communique en vert u de Ia Loi sur /'acces /'info rmation
Good Morning,

We anticipate the file being released to the applicant on September 16, 2016.

Nisa, it should get to you on or before September 13, 2016.

Thanks,

Bethan M aclea n CIAPP-P


A/Depu ty Director I directrice adjointe p .i.
Access to Information and Privacy Protection Division I
a
Acces !'information et prote ction des ren seignements personnels
Corporate Services I Services minist eri els
Shared Ser vices Canada I Services par tages Can ada
Tel: 613-301-4350

000208
2
Releas ed under t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces /'information
Tummon, Nisa (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: September 8, 2016 2:21 PM
To: Mcculloch, Monique (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC); Kattackal, Rose (SSC/SPC); Tummon, Nisa (SSC/SPC)
Subject: RE: info commissioner

Thanks, I will share the draft letter with you for input.

From: Mcculloch, Monique (SSC/SPC)


Sent: September-08-16 2: 15 PM
To: Laframboise, Colleen (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC); Kattacka l, Rose (SSC/SPC); Tummon, Nisa (SSC/SPC)
Subject: RE: info commissioner

The release of the additional records is one thing .... and you don't have to handle anything about this other than
informing the employee as explained be low.

Informing the employee of the obstruction investigation is another matter and is not for us to act on at this time
until the OIC informs us how they would like to proceed .

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TID: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-16571 ATS: 613-996-0379

From: Laframboise, Colleen (SSC/SPC)


Sent: September-08-16 1:44PM
To: Mcculloch, Monique (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC); Kattackal, Rose (SSC/SPC); Tummon, Nisa (SSC/SPC)
Subject: RE : info commissioner

Thanks Monique

Therefore, would have any suggestions on how we handle the release of t he information? If I understand your
email, the information is to be released and we are not to inform the employee, regardless of the media attention
this may attract. Thanks.

From: Mcculloch, Monique (SSC/SPC)


Sent: September-08-16 1:37PM
To: Laframboise, Colleen (SSC/SPC)
000209
1
Cc: Maclean, Bethan (SSC/SPC); Kattackal, Rose (SSC/SPC); Tummon, Nisa (SSC/SP~Jieased under the Access to Information Act
Subject: RE: info commissioner Commun1que en vertu de Ia Loi sur l'acces a /'information

No, the Ole sent me the notification and the complaint is against sse at this time. The Ole will contact the employee
as required during the course ofthe investigation and it's not my place or anyone else's to discuss this with him
beforehand . Unless the Ole asks me to coordinate or liaise in some way with the employee, I nor any sse officials
should interfere with the course of the Ole investigation.

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TTD: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monigue.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From: Laframboise, Colleen (SSC/SPC)


Sent: September-08-16 1:30PM
To: Mcculloch, Monique (SSC/SPC); Maclean, Bethan (SSC/SPC); Kattackal, Rose (SSC/SPC); Tummon, Nisa
(SSC/SPC)
Subject: info commissioner
Importance: High

Hi Monique

Have you had a chance to find out if the info commissioner will be informing the employee of the
upcoming investigation or they will leave this to us. Thx.

Colleen Laframboise
Directrice, Relations en milieu de travail/Director, Workplace Relation s
Ressources humaines et relation s en milieu de travail/Human Resources
and Workplace Relations
Services partages Canada/Shared Services Canada
colleen.laframboise@ canada.ca I Telephone : {613) 299-2182

000210
2
Released under the Access to Information Act
a
Comm unique en vertu de Ia Loi sur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Tummon, Nisa (SSC/SPC)


Sent: September-08-16 10:13 AM
To: Maclean, Bethan (SSC/SPC); Laframboise, Colleen (SSC/SPC)
Cc: Kattackal, Rose (SSC/SPC); Mcculloch, Monique (SSC/SPC); Malboeuf, Julie (SSC/ SPC);
Francis, Ted (SSC/SPC)
Subject: RE: A-2016-00036

Thank you for the update on timelines Bethan.

From: Maclean, Bethan (SSC/SPC)


Sent: September 8, 2016 9:42 AM
To: Laframboise, Colleen (SSC/SPC) <colleen. laframboise@canada.ca>
Cc: Kattackal, Rose (SSC/SPC) <rose.kattacka l@canada.ca>; Mcculloch, Monique (SSC/SPC)
<mon ique.mcculloch@canada.ca>; Tummon, Nisa (SSC/SPC) <nisa.tummon@ca nada .ca>
Subject: A-2016-00036

Good M orni ng,

We antici pat e the fil e being r eleased to the applicant o n Sept em b er 16, 2016.

Nisa, it should get to you on or b efore September 13, 2016.

Thanks,

Bethan Maclean CIAPP-P


A/Deputy Director I directrice adjointe p .i.
Access to Information and Privacy Protection Division I
a
Acces !'information et protection des renseignements personnels
Corporate Services I Services ministeriels
Shared Services Canada I Services partages Canada
Tel : 613-301-4350

1 000211
Released under the Access to Information Act
Communique en vertu de Ia Loi sur t acces 0 tin/ormation

s.19(1)
s_.21 (1 )(a)
Government Gouvernement
+I of Canada du Canada

ISSUE

red Services Canada's Employees

SUGGESTED RESPONSE

All Government of Canada employees are guided on ethical


behaviour and decision making by the Values and Ethics Code
for the Public Sector.

All Government of Canada employees must respect Access to


Information Act and other legislative requirements.

Shared Services Canada takes this situation very seriously and


has launched an administrative investigation.

BACKGROUND

Shared Services Canada (SSG) is undertaking due process investigation into an


employee's actions under the Values and Ethics Code for the Public Sector.

sse expects all employees to act with integrity and in a manner that will bear the
closest public scrutiny, in accordance with the Values and Ethics Code for the Public
Sector.

Prepared by: Approved by: Requi red Date:


Stephanie Richard son , Director, Public John Ol iver, Director General , September 9, 2016
Affairs and E-Communications, Communications and Organizational
613-670-1622 Effectiveness, 613-670-1621

000212
Released und er t he Access to Information Act
Communique en vertu de Ia Loi sur racces 0 !'information
s.21 (1 )(a)
s.19(1)

Government Goovernement
of Canada du Canada

The incident was highlighted via the release of e-mails obtained under Access to
Information. The emails are from the account of an SSG director 'Nho is also an
Ontario Liberal Party riding association president.

sse is continuing its investigation into this matter to determine what further actions
will be taken.

Prepared by: Approved by: Required Date:


Stephanie Richardson , Director, Public John Oliver, Director General , September 9, 2016
Affairs and E-Communications, Communications and Organizational
613-670-1 622 Effectiveness, 613-670-1621

000213
Released und er th e Access to Information Act
Commun iqu e en ve rtu de Ia Loi sur !'acces 0 !'information

s.19(1)

Government Gouvernement
of Canada du Canada

l-------
ISSUE

CONTEXT
-hared Services Canada's Employees
1

SUGGESTED RESPONSE

All Government of Canada employees are guided on ethical


behaviour a ecfslon making by the Values and Ethics Code
}

for the Pub/ Servic~.J


...._______.__.... -(
r "- .-
>:. ~-,\
All Govern me of Canada employees must respect ~ccess to ~~");:
i'i! ' ln~ormatio l\~and other legislative requirements.
"t (0' ..S'"-.'t',. . ,_ -~""'""'"~ - /t!~~-7
a::~~--- .,..<:::~
..J
.
~. \ ~.
'. .
........
Shared Services Canada takes this situation very seriously and
\'; . has launched an administrative investigation.
\ ;' -
BACKGROUND

hared Services Canada (SSG) is undertaking d e proc~ss investigation into an , ..


employee's actions under,N alues and EthicsCocc O{ J\y '\)u\'l\\(
--'1:\..o
i\J}C~~ E- \ \ol.x \_J (CJ .
""'=''~~--"
' r~-
SSG expects all employees to act with integrity and in a manner that will bear the
public scrutiny, in accordance with the Values and Ethics Code fo r the Public
1..-tJI.I:;I;:)J;::::.; :,l

Prepared by: Approved by: Required Date:


Stephanie Richardson, Director, Public John Oliver, Director General, September 9, 2016
Affairs and E-Communications, Communications and Organizational
613-670-1622 Effectiveness, 613-670-1621
(
- \MO"' 1'
\ )" .
I '~<.../ t'.it\'.I
( ' . ! ')
\ l '-
\ ' . ' ~
'!}

000214
Released under the Access to Information Act
Comm unique en vertu de Ia Loi sur tacces 0 tin/ormation

s.21(1)(a)
s.19(1)

Government Gouvernement

.
. ''-'
'

The incident was highlighted via the release of e-mails obtained under Access to
Information. The emails are from the account of an sse director who is also an
Ontario Liberal Party riding association president.

sse is continuing its investigation into this matter to determine what fu rth er actions
will be taken .

------------ Preparea-by: Approved by: Required Date:


Stephanie Richardson, Director, Pub lic John Oliver, Director General, September 9, 20 16
Affairs and E-Communications , Communications and Organizational
613-670-1622 Effectiveness, 613-670-1621

000215
Released under the Access to Information Act
5.19(1) a
Communique en vertu de Ia Loi sur /'acces /'informa tion

Mcculloch, Monique {SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: September 9, 2016 4:08 PM
To: Mcculloch, Monique (SSC/SPC)
Cc: Tummon, Nisa (SSC/SPC); Maclean, Bethan (SSC/ SPC); Kattackal, Rose (SSC/ SPC)
Subject: RE: information to be released.

Great. Thanks.

From: Mcculloch, Monique (SSC/SPC)


Sent: September-09-16 2:43 PM
To: Laframboise, Colleen (SSC/SPC)
Cc: Tummon, Nisa (SSC/SPC); Maclean, Bethan (SSC/SPC); Kattackal, Rose (SSC/SPC)
Subject: RE: information to be released.

No ...as explained the

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monigue.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TTD: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monigue.mcculloch@canada.ca I *Nouveau Tel: 613-670-16571 ATS: 613-996-0379

From: Laframboise, Colleen (SSC/SPC)


Sent: September-09-16 2: 13 PM
To: Mcculloch, Monique (SSC/SPC); Kattackal, Rose (SSC/SPC)
Subject: information to be released.
Importance: High

Hi M onique

Wou ld y o u suggest that w e send a co py of t h e A TI P infor m ation t h at will be released or t he em ails


th at I parsed?

Colleen Laf ramboise

1
000216
Re leas e d under t he Acce ss to Info rmatio n Act
a
Communique en vert u d e Ia Loi sur /'acces /'information

Directrice, Relations en milieu de travail/Director, Workplace Relations


Ressources humaines et relations en milieu de travail/Human Resources
and Workplace Relations
Services partages Canada/Shared Services Canada
colleen.laframboi se@canada.ca I Telephone : (613) 299-2182

2
000217
Re leased under t he Access to Information Act
Comm unique en vertu de Ia Loi sur tacces Q tinformation

O'Neill, Lisa (SSC/SPC)

From: Kattackal, Rose (SSC/SPC)


Sent: June-28-17 1:15PM
To: O'Neill, Lisa (SSC/SPC)
Subject: FW: Letter and prel iminary report (3)
Attachments: Letter and preliminary report (3).docx

From: Laframboise, Colleen (SSC/SPC)


Sent: September 9, 2016 12:15 PM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Subject: Letter and preliminary report (3)

Here is the updated letter Rose. Will you and I meet with him or will the president discuss this with him?

1
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is withheld pursuant to sections
est retenue en vertu des articles

19(1 ), 21 (1 )(b)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Released un der t he Access to Information Act
Com muni que en ve rtu de Ia Loi sur /'acces 0 /'inform ation

Laframboise, Colleen (SSC/SPC)

From: Tummon, Nisa (SSC/SPC)


Sent: September-09-16 1:21 PM
To: Kattackal , Rose (SSC/SPC)
Cc: Laframboise, Colleen (SSC/SPC); Malboeuf, Julie (SSC/SPC)
Subject: Re: ATIP- Letter and preliminary report (3)

I will give him the draft for review today.

Version for signature on Monday is fine.

Meeting with Pat will be at noon .

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Kattackal, Rose (SSC/SPC)


Sent: Friday, September 9, 2016 12:47 PM
To: Tummon, Nisa (SSC/SPC)
Cc: Laframboise, Colleen (SSC/SPC)
Subject: ATIP - Letter and preliminary report (3)

Hi Nisa -do you need the letter today?

If not, I will bring it with me on Monday morning when I come to 99 Met.

I assume the President will discuss/meet with PR - have him sign it.

Rose

1
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est retenue en vertu des articles

19(1 ), 21 (1 )(b)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Rel eased und er the Acces s to Info rm ation Act
a
Communiqu e en vertu de Ia Loi s ur /'acces /'info rm ation
Tummon. Nisa (SSC/SPC)

From: Tummon, Nisa (SSC/SPC)


Sent: September 9, 2016 11 :26 AM
To: Mcculloch, Monique (SSC/SPC); Laframboise, Colleen (SSC/ SPC); Kattackal, Rose
(SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: RE: draft letter

Perfect, thank you for the quick confirmation Monique.

From : Mcculloch, Monique (SSC/SPC)


Sent: September 9, 2016 11:25 AM
To: Tummon, Nisa (SSC/SPC) <nisa.tummon@canada.ca>; Laframboise, Colleen (SSC/SPC)
<colleen.laframbo ise@canada.ca>; Kattackal, Rose (SSC/SPC) <rose.kattackal@canada .ca>
Cc: Maclean, Bethan (SSC/SPC) <bethan.maclean@canada .ca>
Subject: RE: draft letter
Importance : High

I just spoke with Sandra George of the OIC and, as expected, the OIC does not want sse to reveal at this time that an
obstruction complaint investigation has ~een initiated. We can inform the employee that sse has notified the OIC of
the additional records but nothing further. In other words, we are at liberty to inform the employee of all actions
sse has or is taking, but not any actions the ore is taking.
As such, Rose's addition in red below that we have informed the Information Commissioner is ok but nothing more.

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monigue.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TID: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From: Mcculloch, Monique (SSC/SPC)


Sent: September-09-16 11:09 AM
To: Tummon, Nisa (SSC/SPC); Laframboise, Colleen (SSC/SPC); Kattackal, Rose (SSC/SPC)
Cc: Maclean, Betha n (SSC/SPC) (bethan.maclean@canada .ca)
Subject: RE: draft letter
Importance: High

I will call the OIC right away to confirm ...hang tight!

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division , Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-16571 TID: 613-996-0379
000222
1
S.19(1[)irecteur, Acces a I' information et protection des renseignements personnels, Servi~~iTifffi~~rel~e Acc~s s w 1 ~f~ rmatian Act
Services partages Canada 1 Gouvernement du Canada Commun1qu e en vertu de Ia La1s ur I acces a /info rmation
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS : 613-996-0379

From: Tummon, Nisa (SSC/SPC)


Sent: September-09-16 11:03 AM
To: Laframboise, Colleen (SSC/SPC); Kattackal, Rose (SSC/SPC); Mcculloch, Monique (SSC/SPC)
Subject: RE: draft letter

Wondering if we can go further, to say that the Info Commissioner has confirmed an investigation.

Any issues?

From: Laframboise, Colleen (SSC/SPC)


Sent: September 9, 2016 10:53 AM
To: Kattacka l, Rose (SSC/SPC) <rose.kattackal@canada.ca>; Mcculloch, Monique (SSC/SPC)
<monique.mcculloch@canada.ca >
Cc: Tummon, Nisa (SSC/SPC) <nisa.tummon@canada.ca>
Subject: RE: draft letter

Hi Monique

Are you ok with the addition?

From: Kattackal, Rose (SSC/SPC)


Sent: September-09-16 7 :10 AM
To: Mcculloch, Monique (SSC/SPC); Laframboise, Colleen (SSC/SPC)
Cc: Tummon, Nisa (SSC/SPC)
Subject: RE: draft letter

Hi- proposed changes to the response ... moved the last para up and added the text in red .

+++++++++++++

Objet:

Monsieur,

Sincerely,

000223
2
Released under the Access to Information Act
a
Communique en vert u de Ia Loi sur /'acces /'information
Patrice Rondeau
A/Assistant Deputy Minister
Data Centres

From: Mcculloch, Monique {SSC/SPC)


Sent: September 8, 2016 4:58 PM
To: Laframboise, Colleen {SSC/SPC) <colleen.laframboise@canada.ca>
Cc: Kattacka l, Rose (SSC/SPC) <rose.kattackal@canada.ca>; Tummon, Nisa {SSC/SPC)
<nisa.tummon@canada.ca>
Subject: RE: draft letter

Short and to t he point with me as a contact for th e ATI request, which is good from my end .

On ly thing ... please co rrect the spelling of my surname, t hanks

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division , Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-16571 TID: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From: Laframboise, Colleen (SSC/ SPC)


Sent: September-08-16 4:01PM
To: Mcculloch, Monique (SSC/ SPC); Kattackal, Rose (SSC/ SPC); Tummon, Nisa (SSC/SPC)
Subject: draft letter

<< File: Letter and preliminary r eport.d o cx >>

Hi

Would appreciate any input on the attached draft letter. Thanks in advance.

000224
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est retenue en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

Laframboise, Colleen (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: September-09-16 4:09 PM
To: Kattackal, Rose (SSC/SPC)
Subject: FW: SSC-ITSec-2016-0020 RE: Email Scans

Fyi. The answer to this will determine the direction that could be taken.

From: Walker, James (SSC/SPC)


Sent: September-09-16 2:39 PM
To: Laframboise, Colleen (SSC/SPC)
Subject: Re: SSC-ITSec-2016-0020 RE: Email Scans

Hi Colleen,
Yes 20 days is correct! I have our ETI team looking into the deletion date question with regard to recovered
messages but I have not heard back from them ...

At this point I would not want to presume that because the recovery period is 20 days that the recovered
emails were actually deleted within that 20 day period! lfthat makes sense? With luck we will have an answer
within the next few days. At least I hope that is the case!

Regards,

James

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Laframboise, Colleen (SSC/SPC)


Sent: Friday, September 9, 2016 2:24 PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James

1just thought of something. For an existing employee, how many days can you go back to retrieve deleted em ails, I
seem to remember 20 days but I could be wrong.

From: Walker, James (SSC/SPC)


Sent: September-08-16 2:30PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi Colleen,
The recovered emails are on the disk with their receipt dates not the deletion dates ... You will not find any data
corresponding to the actual dates of deletion. That is what I am trying to verify for you .

1
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Communique en vertu de Ia Loi sur raco?s 0 rinformation

CHEERS!!!

James

From: Laframboise, Colleen (SSC/SPC)


Sent: September-08-16 2:28PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James, this info is on the disk you gave me. It is under the "recoverable" folder under "deletions"

From: Walker, James (SSC/SPC)


Sent: September-08-16 2:27 PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
Importance: High

Hi Colleen,
I am verifying if that information is actually available or not. My understanding is that level of logging, deletion dates, is
not captured and therefore unavailable . Once I have confirmation of that fact I will advise you right away!

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI


Senior IT Security Specialist, Corporate Services Branch Shared Services Canada,
Government of Canada James.Walker@canada.ca
T el: 613-960-0769 I BB: 613-29 1-8042

Specialiste en Secmite de Ia technologie de !'information, Direction generale des services ministeriels Service Partagee Canada,
Gouvernement du Canada James.Walker@canada.ca
Tel: 613-960-0769 I BB: 613-29 1-8042

---------- ------
From: Laframboise, Colleen (SSC/SPC)
Sent: September-08-16 2:08 PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James

Are you free for me to call you on this one?

1 need to know on the recoverable items file folder, when the deletions occurred. Please give me a call at
6132992182 . Thx.

2
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From: Walker, James (SSC/SPC)


Sent: July-27-16 1:21PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

You are very welcome Colleen!

Additional instruction for you once you have completed your analysis:

To remove the mail file from your own email interface you will need to do the following :
1. Highlight the Mail container in the left hand view of your In box main page and then left click,
2. Select the "Close "[mail file name]"" which should be the third option within the right view pain
3. Ensure the you delete the mail file from your C: drive (You have to original on DVD in case you need to revisit
the file)

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI

Senior IT Secmity Specialist, Corporate Services Branch Shared Services Canada,


Govemment of Canada Tames.Walker@canada.ca
T el: 6 13-960-0769 I BB: 613-29 1-8042

Specialiste en Secmite de Ia technologie de l'info nnation, Direction generale des services ministeriels Service Partagee Canada,
Gouvem ement du Canada James.Walker@canada.ca
Tel: 613-960-0769 I BB: 613-291-8042

From: Laframboise, Colleen (SSC/SPC)


Sent: July-27-16 7:14AM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Thanks so much James.

c
From: Walker, James (SSC/SPC)
Sent: July-26-16 2:43 PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi Colleen,
Absolutely:
1. You need to copy the .pst file to your local C: drive
3
000228
Rel eas ed und er t he Acces s to Information Act
Comm unique en vertu de Ia Loi sur l'aco?s Q /'info rmation

2. From the in box view of your email click on the "File" tab in the top left corner,
3. Select and click on the "Open" option and then double click the "Open Outlook Data File" which should be
option two on the right of your screen,
4. You will then have to brows to the location of the .pst file from step 1, select that file, and click on "OK",
5. The new mail container will now be accessible from the left view of your email in box view. (This will be below
your own mail account)

You can minimize the view of your email so that you can focus on the mail file provided ...

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI

Senior IT Secmity Specialist, Corporate Services Branch Shared Services Canada,


Govemment of Canada James.Walker@canada.ca
Tel: 613-960-0769 I BB: 613-291-804-2

Specialiste en Secmite de Ia tedmologie de l'inf01mation, Direction generale des services nuniste1iels Service Pa~tagee Canada,
Gouvernement du Canada Iames.Walker@canada.ca
Tel: 613-960-0769 I BB: 613-29 1-8042

- --------
From: Laframboise, Colleen (SSC/SPC)
Sent: July-26-16 1:46PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James

Would you be able to tell me how to open your dvd in outlook pis? thx.

From: Walker, James (SSC/SPC)


Sent: July-26-16 9:34AM
To: Kattackal, Rose (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
Importance: High

Good Morning Rose and Good News!


1 have received the requested mail file and have burned it to DVD-ROM. I am packaging the DVD now. Is one of your

team ab le to come and pick up the DVD?

I am located at:
344 Slater Street,
2nd Floor, Office 2-00lB,
Ottawa, ON
4
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Co mmu niqu e en vert u de Ia Loi sur l'aco?s 6 !'inform atio n

Please Advise ...

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI

Senior IT Secmity Specialist, Corporate Sen~ces Branch Shared Se n~ces Canada,


Govemmenl of Canada Tames.Walker@cauada.ca
Tel: 613-960-0769 I BB: 613-291-8042

Specialiste en Secmite de Ia teclmologie de l'infom1ation, Direction generale des services ministe1iels Service Partagee Canada,
Gouvemement du Canada James.Walker@canada.ca
Tel: 6 13-960-0769 I BB: 613-29 1-8042

Fro m: Kattackal, Rose (SSC/SPC)


Sent: July-19-16 12:59 PM
To: Walker, James (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Beaulieu, Joanne (SSC/SPC); Chalifoux, Noella (SSC/SPC); Laframboise, Colleen
(SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James- thanks for this.

It would be best if we had the complete email for each.

Thanks.

Rose Kattackal
DG , Ressources humaines et milieu de travail I DG , Human Resources and Workplace
Services partages Canada I Shared Services Canada
rose. kattackal@canada.ca
819-956-7101
Extranet Ressources humaines I Extranet Human Resources

From: Walker, James (SSC/SPC)


Sent: July 19, 2016 12:23 PM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Cc: Primeau, Marc (SSC/SPC) <marc.primeau@canada.ca>
Subject: SSC-ITSec-2016-0020 RE: Email Scans

Good Day Rose,


As discussed in this morning's teleconference I have confirmed that there are 1494 external email references within the
log file provided . The dates ofthese emails range between July 8, 2016 and March 26, 2015 . Please see the attached
file :

5
000230
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Kindest Regards,

James

JAMES WALKER, CISSP, CHFI

Senior IT Secwity Specialist, Corporate Services Branch Shared Services Canada,


Government of Canada Iames.Walker@canada.ca
Tel: 613-960-0769 I BB: 613-29 1-8042

Specialiste en Secmite de Ia tcdmologie de !'information, Direction generale des senrices ministeriels Senrice Partagee Canada,
Gouvernement du Canada Iames.Walker@canada.ca
Tel: 613-960-0769 I BB: 613-29 1-8042

From: Kattackal, Rose (SSC/SPC)


Sent: July-08-16 5:15PM
To: Primeau, Marc (SSC/SPC); McKeown, Liz (SSC/SPC); Walker, James (SSC/SPC)
Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC); Tummon, Nisa (SSC/SPC); Gauvreau, Karine
(SSC/SPC); Goulet, Connie (SSC/SPC)
Subject: Email Scans

Hi- there have been a few emails recently on this subject.

Could we have a quick meeting on Mon to set direction on next steps?

Realize everyone might not be available but as long as we have rep from CIO/Security and HRW (ourselves) this would
be helpful.

I will have my office schedule a meeting.

Thanks and have a good weekend .

Rose Kattackal
DG , Ressources humaines et milieu de travail 1 DG , Human Resources and Workplace
Services partages Canada 1 Shared Services Canada
rose.kattackal@canada.ca
819-956-7101
Extranet Ressources humaines I Extranet Human Resources

Rose

6
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are withheld pursuant to sections
sont retenues en vertu des articles

19(1 ), 21 (1 )(b)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Relea se d un der t he Access to Information Act
Com munique en vertu de Ia Loi sur l'aco?s Q /'info rmation

s.19(1)

Government Gouvernement
1+1 of Canada du Canada

ISSUE

Shared Services Canada's Employees

CONTEXT

Shared Services Canada is actively investigating the activities of one employee,

SUGGESTED RESPONSE

All Government of Canada employees are guided on ethical


behaviour and decision making by the Values and Ethics Code
for the Public Sector.

Shared Services Canada takes this situation very seriously, and


regularly engages staff on expectations for acceptable conduct.

Shared Services Canada has launched an administrative


investigation on an employee situation that has come to
management attention .

BACKGROUND

Shared Services Canada (SSG) expects all employees to act with integrity and in a
manner that will bear the closest public scrutiny, in accordance with the Values and
Ethics Code for the Public Sector.

SSG is undertaking due process into an employee's actions under the Values and
Ethics Code for the Public Sector.

The incident was high lighted via the release of emails obtained under a recent Access
to Information request.

Prepared by: Approved by: Required Date:


Stephanie Richardson , Director, Public John Oliver, Director General , September 12, 2016
Affairs and E-Communications, Communications and Organizational
613-670-1622 Effectiveness, 613-670-1621

Monique McCulloch, Director, Access to


Information, 613-670-1657

000235
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Communique en vert u de Ia Loi sur l'occCs 0 !'information

5.19(1)

Government Gouvernement
1+1 of Canada du Canada

For example, twice yearly, SSC employees are prompted to review Values and Ethics
expectations and acknowledge their obligations under the Code. In addition, SSC has
a mandatory course for all employees on Values and Ethics, and holds regular
discussions with employees on these issues.

With respect to the administrative investigation, SSC is continuing its review of this
employee matter to determine what further actions will be taken.

Prepared by: Approved by: Required Date:


Stephanie Richardson , Director, Public John Oliver, Director General , September 12, 2016
Affairs and E-Communications, Communications and Organizational
613-670-1622 Effectiveness, 61 3-670-1621

Monique McCulloch, Director, Access to


Information , 613-670-1657

000236
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5.21 (1 )(a)

5.19(1)

Gouvernemen_l


Government
of Canada duCanada

Employees

Employees

SUGGESTED RESPONSE

All Government of Canada employees are guided on ethical


behaviour and decision making by the Values and Ethics Code
for the Public Service .


Comment [MMcCl] : VT's name is
already out in the public domain and
therefore sse would be releasing the fact
that the employee in question has be.:!!.........,


\
\
~

r
Comment [ MMcC2]: While SSC had
notified the Ole,
\
\
\
\
r
Comment [MMcC3 ]: There arc two
totally separate investigations ... and the
Ole did not want SSe to release the fact
that they have self-initiated an
investigation.

Prepared by Approved by Required Date


Stephanie Richardson John Oliver
Director, Public Affairs and E- DG , Communications and Organizational
Communications Effectiveness

000237
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Communique en vertu de Ia Loi sur raco?s 0 rinformation

5.21 (1 )(a)
5.19(1)

Government Gouvernement
1+1 of Canada ou Canada
BACKGROUND
- Comment [MMcC4]: Same as comm ent
#1 on previous page.

__ - -{ Comment [MMcCS]: Obvious typo.,.

highlighted via the release of emails obtained under Access to


emails are from the account of Shared Services Canada director who
is also an Ontario Liberal Party riding association president.

Shared Services Canada is aware of the situation and determining what further
actions will be taken .

Shared Services Canada expects all employees to act with integrity and in a manner
that will bear the closest public scrutiny, in accordance with the Values and Ethics
Code for the Public Sector.

Prepared by Approved by Required Date


Stephanie Richardson John Oliver
Director, Public Affairs and E- DG , Communications and Organizational
Communications Effectiveness

000238
Rel eased under t he Access to Information Act
Com m unique en vertu de Ia Loi sur tacces Q tin/ormation

s.19(1)
s.21 (1 )(a)

Government Gouvernement
1+1 of Canada duCanada

of SSC Employees

______
....._ .......of SSC Employees

SUGGESTED RESPONSE

All Government of Canada employees are guided on ethical


behaviour and decision making by the Values and Ethics Code
for the Public Service.

Shared Services Canada takes this situation very seriously and


has taken

r
In addition, Shared Services Canada has ferred matter to
the Information Commissioner - =:J7 '?
Services Canada is working closely with
igation.

!\

Prepared by Approved by Required Date


Stephanie Richardson John Oliver
Director, Public Affairs and E- DG, Com munication s an d Organizational
Communications Effectiveness

000239
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Commu nique en vertu de Ia Loi sur l'aco?s 0 /'information
5.21 (1 )(a)
5.19(1)

Government Gouvernement
<>f Canada du Canada

highlighted via the release of emails obtained under Access to


Information. The emails are from the account of Shared Services Canada director who
is also an Ontario Liberal Party riding association president.

Shared Services Canada is aware of the situation and determining what further
actions will be taken.

Shared Services Canada expects all employees to act with integrity and in a manner
that will bear the closest public scrutiny, in accordance with the Values and Ethics
Code for the Public Sector.

Prepared by Approved by Required Date


Stephanie Richardson John Oliver
Director, Public Affairs and E- DG , Communications and Organizational
Communications Effectiveness

000240
Rel eased under the Acces s to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Maclean, Bethan (SSC/SPC)


Sent: September-12-16 11:29 AM
To: Mcculloch, Monique (SSC/SPC)
Subject: A-2016-00036
Attachments: A-2016-00036.docx

DRAFT

1
000241
Released under t he Access to Informa tion Act
a
Communique en vertu de Ia Loi sur /'a cces /'information

s.19(1)

Chronology

A-2016-00036

Original file was closed on June 13, 2016 (6 pages of responsive records)

June 13/14. 2016

Bethan (NOD, ATIP) notified by Nisa (COS, PO) that they had initiated a backdoor search,
including from backup tapes.

June 14, 2016

Nisa sent a request (SSC-ITSec-2016-0014) to CIO/Corporate Security to validate if any


records relevant to the ATI were deleted from our systems during the period of November 1,
2015 to June 13, 2016.

June 16. 2016

Work still in progress pertaining to the June 14th request.

Nisa to fill in gap- waiting on emails

July 7, 2016

The employee receives a letter from his ADM informing him of the administrative investigation to
be started

July 7, 2016

Meeting between Nisa and Corporate Security to discuss the scope of NEW request

July 11, 2016

Teleconference was held between Corporate Security and DG, Human Resources to action new
request from Nisa

July 11 , 2016

A secondary request (SSC-ITSec-2016-0020) was initiated by CIO/Corporate Security for 'Any


and ALL outgoing SSC emai l from SSC employee Val Trudeau to any party outside the
Federal Government of Canada, including Provincial Government emails, this request should
cover as far back a possible from today's date, July 11, 2016.'

000242
Released under the Access to Information Act
a
Comm unique en vertu de Ia Loi sur /'acces /'info rmation

July 26, 2016

Labour Relations (LR) receives from IT security the disk containing emails from the employee's
account. LR sorts the emails into various categories.

July 29, 2016

The ema ils sorted reveal a substantial number of emails relating to a political party that were
senUreceived or deleted from the employee's email account.

August 19, 2016

Nisa requested a meeting with Monique where she was notified that additional records had
been found; some discussion around procedures for processing the new records .

August 23, 2016

LR provides the president's office with a copy of the sent/received/deleted em ails to the political
party.

August 24. 2016

Monique and Bethan met with Nisa and obtained hardcopies of records (folders). High-level
review started.

August26. 2016

A full copy of all the records pulled by Corporate Security was provided to Monique. Bethan
started triage for relevant records . Triage resu lted in 555 pages of responsive records.

August 31 , 2016

Monique and Bethan briefed Nisa on initial review of records.

September 6, 2016

Bethan completed review of the additional records. (398 pages after duplicated have been
removed)

September 7, 2016

File to Monique for secondary review. Monique briefed the TL (Danielle Roy) and the analyst
(Megan Threthewey) on the OIC investigation.

000243
Released under th e Access to Information Act
a
Communique en vert u de Ia Loi sur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Malboeuf, Julie (SSC/SPC)


Sent: September- 12-16 1:19PM
To: Kattackal, Rose (SSC/SPC)
Cc: Laframboise, Colleen (SSC/SPC); Mcculloch, Monique (SSC/SPC); Maclean, Bethan
(SSC/S PC)
Subject: RE: ATIP- Letter and preliminary report (3)
Attachments: Letter to VT - English.pdf; Letter to VT - French.pdf

Bonjour,

As requested.

PR will provide the French version directly to VT.

Me rei,
Julie

From: Kattackal, Rose (SSC/SPC)


Sent: September-12-16 12:55 PM
To: Malboeuf, Julie {SSC/SPC) <julie.ma lboeuf@canada.ca>
Cc: Laframboise, Colleen {SSC/SPC) <colleen.laframboise@canada.ca>
Subje ct: RE: ATIP - Letter and preliminary report (3)

Hi Julie- once he signs and dates the document, could you kindly send us a pdf version of the signed letter- for our
records.

Thanks again.

Rose
From: Kattackal, Rose (SSC/SPC)
Sent: September 12, 2016 11:35 AM
To: Ma lboeuf, Julie (SSC/SPC) <julie .ma lboeuf@canada.ca>
Cc: Laframboise, Colleen (SSC/SPC) <colleen.laframboise@canada.ca>
Subject : RE: ATIP - Letter and preliminary report (3)

Hi Julie- attached is the French version.

Rose

From: Malboeuf, Ju lie {SSC/SPC)


Se nt: September 12, 2016 10:50 AM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Cc: Laframboise, Colleen {SSC/SPC) <colleen.laframboise@canada.ca>
Subject: RE: ATIP- Letter and preliminary report {3)

1
000244
Releas ed under t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces /'information

Rose,

By emai l is fine.

Me rei,
Julie

From : Kattacka l, Rose (SSC/SPC)


Sent: September-12-16 10:48 AM
To: Malboeuf, Julie (SSC/SPC) <julie.malboeuf@ca nada.ca>
Cc: Laframboise, Colleen (SSC/SPC) <coll een.laframbo ise@ca nada .ca>
Subject: Re: ATIP - Letter and preliminary report (3)

Thanks- will do .

Can we se nd by email o r do you wi sh to have a hard copy?

Sent from my BlackBerry 10 sm artphon e on the Rogers network.

From: Malboeuf, Julie (SSC/SPC)


Sent: Monday, September 12, 2016 10:35 AM
To: Kattackal, Rose (SSC/SPC)
Cc: Laframboise, Colleen (SSC/SPC)
Subject: RE: ATIP - Letter and preliminary report (3)

Rose,

The meeting w ith PR is schedu led fo r today at 1:00pm.

Me rei,
Julie

From: Kattacka l, Rose (SSC/SPC)


Sent: September-12-16 10:32 AM
To: Malboeuf, Julie (SSC/SPC) <julie.ma lboeuf@ca nada.ca>
Cc: Laframboise, Co lleen (SSC/SPC) <co lleen. laframboise@ca nada .ca>
Subject: Re: ATIP - Letter and preliminary report (3)

Thanks - we wi ll h ave it tran slated.

Wh en w ill you require the letter?

Th an ks

Sent from my BlackBe rry 10 smartphone on th e Rogers network.

From: Malboeuf, Julie (SSC/SPC)


Sent: Monday, September 12, 2016 10:29 AM
To: Kattackal, Rose (SSC/SPC)
Cc: Laframboise, Colleen (SSC/SPC)

2
000245
Released under the Access to Inform ation Act
a
Communique en vertu de Ia Loi sur l'acces /'informa tion

Bonjour R ose,
For your record, please find attached the revised version - also will this letter be translated?

Me rei,
Julie

From: Kattackal, Rose (SSC/ SPC)


Sent: September-09-16 12:48 PM
To: Tummon, Nisa (SSC/ SPC)
Cc: Laframboise, Colleen (SSC/ SPC)
Subject: ATIP- Letter and preliminary report (3)

Hi Nisa- do you need the letter today?

If not, I will bring it with me on Monday morning when I come to 99 Met.

I assume the President wi ll discuss/meet with PR - have him sign it.

Rose

3
000246
Page 247
is withheld pursuant to section
est retenue en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Page 248
is withheld pursuant to section
est retenue en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
s.19(1) Released under t he Access to Information Act
s.21 (1 )(a) a
Communique en vertu de Ia Loi sur /'acces /'information

Maclean, Bethan (SSC/ SPC)

From: Woods, Dorothy Jean (SSC/SPC)


Sent: September- 12- 16 4:47PM
To: Kattackal, Rose (SSC/SPC); Mcculloch, Monique (SSC/SPC)
Cc: Carle, Christine (SSC/SPC); Zagiannakis, Olga (SSC/SPC); Comeau, Kelsey (SSC/SPC);
Maclean, Bethan (SSC/SPC); Carstens, Pamela (SSC/SPC); Laframboise, Colleen
(SSC/SPC)
Subject: RE: QP Card - for Approval by Monique McCulloch

Thanks Rose. Looks like you agree generally. The note is with Nisa now. Given mino r change, we w ill keep as is.

DJ

From: Kattackal, Rose (SSC/SPC)


Sent: September 12, 2016 4:37 PM
To: Mcculloch, Monique (SSC/SPC) <monique.mcculloch@canada.ca>; Tummon, Nisa (SSC/SPC)
<nisa .tummon@canada.ca>; Woods, Dorothy Jean (SSC/SPC) <dorothyjean.woods@canada.ca>
Cc: Carle, Christine (SSC/SPC) <christine .carle@canada.ca>; Zagiannakis, Olga (SSC/SPC) <olga.zagiannakis@canada.ca>;
Comeau, Kelsey (SSC/SPC) <kelsey.comeau@canada .ca>; Maclean, Bethan (SSC/SPC) <bethan.maclean@canada.ca>;
Carstens, Pamela (SSC/SPC) <pamela .ca rstens@canada .ca>; Laframboise, Colleen (SSC/SPC)
<colleen .laframboise@canada .ca>
Subject: RE: QP Card- -for Approval by Monique McCulloch

Hi - tracked changes for consideration.

From: Mcculloch, Monique (SSC/SPC)


Sent: September 12, 2016 3:02PM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada .ca>; Tummon, Nisa (SSC/SPC) <nisa .tummon@canada .ca>;
Wood s, Dorothy Jean (SSC/SPC) <dorothyjean .woods@canada.ca>
Cc: Carle, Christine (SSC/SPC) <christine.carle@canada.ca >; Zagiannakis, Olga (SSC/SPC) <olga.zagiannakis@canada.ca>;
Comeau, Kelsey (SSC/SPC) <ke lsey.comea u@canada .ca>; Maclean, Bethan (SSC/SPC) <bethan.maclean@canada.ca>;
Carstens, Pamela (SSC/SPC) <pa mela .carstens@canada .ca>
Subject: RE: QP Card - for Approval by Monique McCulloch
Importance : High

Rose/Nisa- Further to my discussion with Dorothy Jean, see the proposed changes in the attached. At this
time, we must limit what's being released given privacy r equirements and the fact that the OIC does not w ant
sse to disclose its investigation.

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TTD: 613-996-0379
1
000249
Released under the Access to Information Act
s.19(1) a
Communique en vert u de Ia Loi sur /'acces !'information
s.21 (1)(a)

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS : 613-996-0379

From: Mcculloch, Monique (SSC/SPC)


Sent: September-12-16 1:06PM
To: Carstens, Pamela (SSC/SPC)
Cc: Carle, Christine (SSC/SPC); Zagiannakis, Olga (SSC/SPC); Comeau, Kelsey (SSC/SPC); Woods, Dorothy Jean
(SSC/SPC); Maclean, Bethan (SSC/SPC) (bethan.maclean@canada .ca); Kattackal, Rose (SSC/SPC); Tummon, Nisa
(SSC/SPC)
Subject: RE: QP Card - for Approval by Monique McCulloch
Importance: High

There are definitely issues with thi s QP note . I need to speak with Dorothy Jean, Nisa and Rose before thi s can
be approved. Hang tight!

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada .ca I *NEW Tel: 6 13-670-1657 I TTD: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mccu lloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From: Carstens, Pamela (SSC/SPC)


Sent: September-12-161:00 PM
To: Mcculloch, Monique (SSC/SPC)
Cc: Carle, Christine (SSC/SPC); Zagiannakis, Olga (SSC/SPC); Comeau, Kelsey (SSC/SPC); Woods, Dorothy Jean
(SSC/SPC)
Subject: RE: QP Card - for Approval by Monique McCulloch

Here is the sca n of the notes from PO for reference.


<< File: ATIP - com ments from PO.pdf >>
Pamela Cars tells

Senior Advisor, Cabinet and Pa rlimanetary Affairs


Shared Services Canada I Government of Canada
pamela.carstens@canada.ca I Tel: 613-796-4760

Conseillere principale, Affaires parlementaires et du Cabinet


Services partages Canada I Gouvernement du Canada
pamela.carstens@canada.ca I Tel: 613-796-4760

2
000250
5.19(1) Released under t he Access to Information Act
5.21 (1)(a) Com munique en vert u de Ia Loi sur l'acces a /'information

From: PARL/PARL (SSC/SPC)


Sent: September-12-16 12:36 PM
To: Mcculloch, Monique (SSC/SPC)
Cc: Carle, Christine (SSC/SPC); Zagiannakis, Olga (SSC/SPC); Comeau, Kelsey (SSC/SPC); Woods, Dorothy Jean
(SSC/SPC); Carstens, Pamela (SSC/SPC)
Subject: QP Card - for Approval by Monique McCulloch
Importance: High

Hi Monique,

Attached is one of the QP cards that we must provide to MINO this afternoon before th e minister leaves for NFLD.

Here is the updated note There was a co mment by PO asking for ATIP review. Can you please review and
approve as soon as possible- by 2 pm at the latest.
<< File: QP Card- N 06 EN 2016 for approval.docx >>
If you have any questions, please let us know.

Thanks!!

Pamela Carstens

Senior Advisor, Cabinet and Parlimanetary Affairs


Shared Services Canada I Government of Canada
pamela.carstens@canada.ca I Tel: 613-796-4760

Conseillere principale, Affaires parlementaires et du Cabinet


Services partages Canada I Gouvernement du Canada
pamela.carstens@canada.ca I Tel : 613-796-4760

3
000251
Released under the Access to Information Act
5.19(1) a
Communique en vertu de Ia Loi sur l'acd:s /'information

Government Gouvernement
1+1 of Canada du Canada

ISSUE

of Shared Services Canada's Employees


IL
CONTEXT
........

I
SUGGESTED RESPONSE

All Government of Canada employees are guided on ethical


behaviour and decision making by the Values and Ethics Code
for the Public Sector.

All Government of Canada employees must respect Access to


Information Act and other legislative requirements.

Shared Services Canada takes this situation very seriously and


has launched an administrative investigation .

BACKGROUND

Shared Services Canada (SSC) is undertaking due process investigation


ffitoconducting an investigation on an employee's actions under the Values and Ethics
Code for the Public Sector.

SSC expects all employees to act with integrity and in a manner that will bear the
closest public scrutiny, in accordance with the Values and Ethics Code for the Public

Prepared by: Approved by: Required Date:


Stephanie Richardson, Director, Public John Oliver, Director General, September 9, 2016
Affairs and E-Communications, Communications and Organizational
613-670-1622 Effectiveness, 613-670-1621

000252
Released under the Access to Information Act
5.19(1) a
Com munique en vert u de Ia Loi sur /'acces !'information

Government Gouvernement
1+1 of Canada du Canada
Sector.

The incident was highlighted via the release of e-mails obtained under Access to
Information. The emails are from the account of an SSG director who is also an
Ontario Liberal Party riding association president.

sse is continuing its investigation into this matter to determine what further actions
will be taken.

Prepared by: Approved by: Required Date:


Stephanie Richardson, Director, Public John Oliver, Director General, September 9, 2016
Affairs and E-Communications, Communications and Organizationa l
613-670-1622 Effectiveness, 613-670-1621

000253
Releas ed und er t he Access to Information Act
Co mmunique en ve rtu de Ia Loi sur l'acces 6 !'information

O'Neill, Lisa (SSC/SPC)

From: Kattackal, Rose (SSC/SPC)


Sent: June-28 -17 1:15PM
To: O'Neill, Lisa (SSC/SPC)
Subject: FW: Letter and preliminary report FR

From: Laframboise, Colleen (SSC/SPC)


Sent: September 12, 2016 11:23 AM
To: Kattackal, Rose (SSC/SPC) <rose .kattackal@canada .ca>
Subject: Letter and preliminary report FR

I I ii. 1 ~ :
"l ' lll 11 1l hl . lf ]"l ,..

HiRose

Here is the translated letter. Thx.

1
000254
Page 255
is withheld pursuant to section
est retenue en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Released under the Access to Information Act
Comm unique en vertu de Ia Loi sur tacces 0 tin/ormation

Laframboise, Colleen (SSC/SPC)

From: Malboeuf, Julie (SSC/SPC)


Sent: September-12-1610:30 AM
To: Kattackal, Rose (SSC/SPC)
Cc: Laframboise, Colleen (SSC/SPC)
Subject: FW: ATIP- Letter and preliminary report (3)
Attachments: Letter and preliminary report (4).docx

Bonjour Rose,

For your record , please find attached the revised version -- also will this letter be translated?

Me rei,
Julie

From: Kattackal, Rose (SSC/SPC)


Sent: September-09-16 12:48 PM
To: Tummon, Nisa (SSC/SPC)
Cc: Laframboise, Colleen (SSC/SPC)
Subject: ATIP - Letter and preliminary report (3)

Hi Nisa -do you need the letter today?

If not, I will bring it with me on Monday morning when I come to 99 Met.

I assume the President will discuss/meet with PR- have him sign it.

Rose

1
000256
Page 257
is withheld pursuant to section
est retenue en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Relea se d und er t he Access to Information Act
Comm unique en ve rtu de Ia Loi sur l'acces 6 !'information

O'Neill, Lisa {SSC/SPC)

From: Kattackal, Rose (SSC/SPC)


Sent: June-28-17 1:14PM
To: O'Neill, Lisa (SSC/SPC)
Subject: FW: SSC-ITSec-2016-0020 RE: Email Scans

From: Laframboise, Colleen (SSC/SPC)


Sent: September 12, 2016 10:34 AM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Subject: FW: SSC-ITSec-2016-0020 RE: Email Scans

We will have to chat

What this means is that we can't categorically tie the deletions to when he received the letter.

From: Walker, James (SSC/SPC)


Sent: September-12-16 10:33 AM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

The information was requested on July 11, 2016 ...

CHEERS!!!

From: Laframboise, Colleen (SSC/SPC)


Sent: September-12-16 10:23 AM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Thanks James, this helps. Could you let me know the date that you pulled the information please. Thx.

From: Walker, James (SSC/SPC)


Sent: September-12-16 10:14 AM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
Importance: High

Good Moring Colleen,


So here is the updated information regarding deleted messages that are recovered . Initially we were told that the
deleted item recovery folder retains content for 20 days from the date of deletion but the updated information is that it
is actually for 30 Days from the date of deletion.
1 .
000258
Re leased under t he Access to Information Act
Comm unique en vertu de Ia Loi sur tacces Q tinformation

Further to that there is no accurate date and time stamp information to pinpoint the individual date and time stamps of
deleted email messages. Just the 30 day window of data captured within the live mail file.

If more information comes to light regarding this subject I will notify you right away!

Thanks for your patience Colleen!

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI


Senior IT Security Specialist, Corporate Se1Yices Br;mch Slwed Senices Canada,
Go\'ernment or Canada James.Walker@canada.ca
Tel: 6 I :-~-960-07()9 I BB : GI :i-29 1-801-2

Spccialistc en Sccuritc de Ia technologic de l'inl(mnation, Directio n gc ncralc d es sc r\'ices ministcricls Senicc Partagcc Canada ,
Gomcrncment du C<Ulada Iames.Walker@canada.ca
Tel: Gl:i-%0-07W I BB: G l :~-29 1-80 1.2

From: Laframboise, Colleen (SSC/SPC)


Sent: September-09-16 4:10 PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Thanks James, early next week would be great given the timeliness factor.

From: Walker, James (SSC/SPC)


Sent: September-09-16 2:39PM
To: Laframboise, Colleen (SSC/SPC)
Subject: Re: SSC-ITSec-2016-0020 RE: Email Scans

Hi Colleen,
Yes 20 days is correct! I have our ETI team looking into the deletion date question with regard to recovered
messages but I have not heard back from them ...

At this point I would not want to presume that because the recovery period is 20 days that the recovered
emails were actually deleted within that 20 day period! If that makes sense? With luck we will have an answer
within the next few days. At least I hope that is the case!

Regards,

2
000259
Re leased under t he Access to Information Act
Comm unique en vertu de Ia Loi sur l'aco?s 0 /'information

James

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Laframboise, Colleen (SSC/SPC)


Sent: Friday, September 9, 2016 2:24 PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James

I just thought of something. For an existing employee, how many days can you go back to retrieve deleted emails, I
seem to remember 20 days but I could be wrong .

From: Walker, James (SSC/SPC)


Sent: September-08-16 2:30PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi Colleen,
The recovered emails are on the disk with their receipt dates not the deletion dates ... You will not find any data
corresponding to the actual dates of deletion. That is what I am trying to verify for you .

CHEERS !! !

James

From: Laframboise, Colleen (SSC/SPC)


Sent: September-08-16 2:28 PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James, this info is on the disk you gave me. It is under the "recoverable" folder under "de letions"

From: Walker, James (SSC/SPC)


Sent: September-08-16 2:27PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
Importance: High

Hi Colleen,
1 am verifying if that information is actually available or not. My understanding is that level of logging, deletion dates, is
not captured and therefore unavailable. Once I have confirmation ofthat fact I will advise you right away!

Kindest Regards,

James

3
000260
Released under t he Access to Information Act
Communi que en vertu de Ia Loi sur racn?s Q rinjormation

JAMES WALKER, CISSP, CHFI

Senior IT Security Specialist, Corporate Services Branch Shared ScrYiccs Canada ,


Gmcmmcnt of Canada James.Walker@canada.ca
Tel: 15 1 :~-960-0769/ BB: Gt:i-29 1-RO 1.2

Spccialistc en Sccuritc de Ia technologic de !'info rmation, Direction gc ncrak des scn ices mini stcricls Senice l'artagce Canada ,
Cou,crnement du Canada James.Walker@canada.ca
Tel: Gl:i-960-0769/ BB: Gt:i-29 1-RO 1.2

From: Laframboise, Colleen (SSC/SPC)


Sent: September-08-16 2:08 PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James

Are you free for me to call you on this one?

I need to know on the recoverable items file folder, when the deletions occurred . Please give me a call at
6132992182. Thx.

From: Walker, James (SSC/SPC)


Sent: July-27-16 1:21PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

You are very welcome Colleen!

Additional instruction for you once you have completed your analysis:

To remove the mail file frotl! your own email interface you will need to do the following:
1. Highlight the Mail container in the left hand view of your In box main page and then left click,
2. Select the " Close " [mail file name]"" which should be the third option within the right view pain
3. Ensure the you delete the mail file from your C: drive (You have to original on DVD in case you need to revisit
the file)

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI

Senior IT Security Specialist, Corporate Senices Branch Shared Scnices Cu1ada,


Cmcnuncnt o f Canada Iames.Walker@canada.ca

4
000261
Re leas ed und er t he Access to Information Act
Comm unique en vertu de Ia Loi sur l'aco?s 0 /'information

Tel: 61a-960-0769 I BB: 6 13-29 1-80,t2

Specialistc en Securite de Ia technologic de l'inlo nnation, Direction ge neralc des services ministericls Service Partagec Canada,
GouYcrncmcnt du Canada James.Walker@canada.ca
Tel: 61a-960-0769 I BB: 6 13-29 1-80 1.2

From: Laframboise, Colleen (SSC/SPC)


Sent: July-27-16 7:14AM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Thanks so much James.

c
From: Walker, James (SSC/SPC)
Sent: July-26-16 2:43 PM
To: Laframboise, Colleen (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi Colleen,
Absolutely:
1. You need to copy the .pst file to your local C: drive
2. From the in box view of your email click on the " File" tab in the top left corner,
3. Select and click on the " Open" option and then double click the " Open Outlook Data File" which should be
option two on the right of your screen,
4. You will then have to brows to the location ofthe .pst file from step 1, select that file, and click on " OK" ,
5. The new mail container will now be accessible from the left view of your email in box view. (This will be below
your own mail account)

You can minimize the view of your email so that you can fo cus on the mail file provided ...

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI


Senior IT Securit y Specialist, Co rpo 1~ 1LC Sen iccs Branch Shared Seniccs Canada,
Gmcrnmcnt of Canada James.Walker@canada.ca
T el: 613-960-0769 I BB: 613-29 1-80 1.2

Specialistc e n Securitc de Ia teclmo logic de !'info rmation, Directio n gc nerale des services ministericls Service P;utagce Canada,
Gomcrnemcnt du Canada James.Walker@canada.ca
T el: 613-960-0769 I BB: GI :i -29 1-80 1.2

5
000262
Re leas ed under t he Access to Information Act
Comm unique en vertu de Ia Loi sur tacces Q tinformation

From: Laframboise, Colleen (SSC/SPC)


Sent: July-26-16 1:46PM
To: Walker, James (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans

Hi James

Would you be able to tell me how to open your dvd in outlook pis? thx.

From: Walker, James (SSC/SPC)


Sent: July-26-16 9:34AM
To: Kattackal, Rose (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Laframboise, Colleen (SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
Importance: High

Good Morning Rose and Good News!


I have received the requested mail file and have burned it to DVD-ROM . I am packaging the DVD now. Is one of your
team able to come and pick up the DVD?

I am loca ted at:


344 Slater Street,
2"d Floor, Office 2-00lB,
Ottawa, ON

Please Advise ...

Ki ndest Regards,

James

JAMES WALKER, CISSP, CHFI

Senior IT Security Specialist, Corporate Scnices Branch Shared SerYices Canada,


Cm-crnment or Canada Jamcs.Walker@canada.ca
Tel: GJ:-~-%0-0769 I BB: GI:-~-29 1 -80 12

Specialist<.: en Sccuritc de Ia techno logic de l'inl(mnation, Direction ~c n c ralc des services ministcricl s Senice Partagcc Canada,
GouYcrnemc nt du C<mada lam es.Walker@canada.ca
Tel: 6 J:-~-960-07()9 I BB: 6 J:-~-29 1 -8(),1.2

From: Kattackal, Rose (SSC/SPC)


.sent: July-19-16 12:59 PM
To: Walker, James (SSC/SPC)
Cc: Gauvreau, Karine (SSC/SPC); Beaulieu, Joanne (SSC/SPC); Chalifoux, Noella (SSC/SPC); Laframboise, Colleen
(SSC/SPC); Primeau, Marc (SSC/SPC)
Subject: RE: SSC-ITSec-2016-0020 RE: Email Scans
6
000263
Re leased under t he Access to Information Act
Comm unique en vertu de Ia Loi sur l'aco?s 0 /'information

Hi James- thanks for this .

It would be best if we had the complete email for each .

Thanks.

Rose Kattackal
DG , Ressources humaines et milieu de travail 1 DG , Human Resources and Workplace
Services partages Canada 1 Shared Services Canada
rose. kattackal@canada.ca
819-956-7101
Extranet Ressources humaines I Extranet Human Resources

From: Walker, James (SSC/SPC)


Sent: July 19, 2016 12:23 PM
To: Kattackal, Rose (SSC/SPC) <rose .kattackal@canada .ca>
Cc: Primeau, Marc {SSC/SPC) <marc.primeau@canada .ca>
Subject: SSC-ITSec-2016-0020 RE: Email Scans

Good Day Rose,


As discussed in this morning's teleconference I have confirmed that there are 1494 external email references within the
log file provided. The dates of these emails range between July 8, 2016 and March 26, 2015. Please see the attached
file:

Kindest Regards,

James

JAMES WALKER, CISSP, CHFI

Senior IT Security Specialist, Corporate Ser\'ices Br<uJCh Shared SeJYices Cmada,


GoYcmment o f Cmada James.Walker@canada.ca
Tel: 6 1 :~-960-0769 I BB: 6 t:i-29 1-80 1.2

Spccialiste en Sccuritc de Ia technologic de !'informatio n, Directio n gc ncrale des sen ices ministcricls Sc n icc Partagce Canada,
GouYerncmcnt du Canada James.Walker@canada.ea
Tel: 613-960-0769 I BB: GI:i-29 1-80 1.2

From: Kattackal, Rose (SSC/SPC)


Sent: July-08-16 5:15PM
To: Primeau, Marc (SSC/SPC); McKeown, Liz (SSC/SPC); Walker, James (SSC/SPC)
7
000264
Re leased under t he Access to Information Act
Comm unique en vertu de Ia Loi sur tacces Q tinformation

Cc: Chalifoux, Noella (SSC/SPC); Laframboise, Colleen (SSC/SPC); Tummon, Nisa (SSC/SPC); Gauvreau, Karine
(SSC/SPC); Goulet, Connie (SSC/SPC)
Subject: Email Scans

Hi- there have been a few emails recently on this subject.

Could we have a quick meeting on Mon to set direction on next steps?

Realize everyone might not be available but as long as we have rep from CIO/Security and HRW (ourselves) this would
be helpful.

I will have my office schedule a meeting.

Thanks and have a good weekend.

Rose Kattackal
DG , Ressources humaines et milieu de travail 1 DG , Human Resources and Workplace
Services partages Canada 1 Shared Services Canada
rose.kattackal@canada.ca
819-956-7101
Extranet Ressources humaines 1 Extranet Human Resources

Rose

8
000265
Released und er the Access to Info rmation Act
a
Com muniqu e en vertu de Ia Loi s ur /'acces /'info rmation
Tummon, Nisa (SSC/SPC)

From: Maclean, Bethan (SSC/SPC)


Sent: September 13, 2016 11:25 AM
To: Tummon, Nisa (SSC/SPC)
Cc: Mcculloch, Moniq ue (SSC/SPC)
Subject: Chronology
Attachments: A-20 16-00036.docx

Hi Nisa,

The NOR for th e fil e is on its way to you shortly and th e file is on the share drive. If you would like to
discu ss our approach please let us know.

I am attaching th e updated chronology and have highlighted in yellow purposed wording for th e tim e you
had discussion with TBS . You can ignore the places that say Tab 1 etc.. this is for the OIC package.

Th anks,

Betha n M acl ean CIAPP-P


A/Deputy Director I directrice adjointe p.i.
Access to Inf ormat ion and Privacy Protection Division I
a
Acces !'information et prot ection des renseignements personnels
Corporate Services I Services ministeri els
Shared Services Canada I Services partages Canad a
Tel: 613-301-4350

000266
1
Released under the Access to Information Act
a
Communique en vert u de Ia Loi sur /'acces /'information

Chronology

A-2016-00036

May 13, 2016

ATI Request A-2016-00036 was received by A TIP .

May 16, 2016

Email was sent to the Issues Manager within Data Centre Services (OPI) to enquire to ask to
whom the person named in the request reported (which group) as this was not available on
GEDS. A response was received the same day with the persons DG and group. (Tab 1)

May 16, 2016

151 Tasking email was sent (this was closed on May 17 as misdirected). (Tab 2)

May 17, 2016

Acknowledgement letter sent to applicant. (Tab 3)

May 17, 2016

2nd Tasking email was sent (Tab 4)

May 25, 2016

The OPI requests an extension in order to have ADM signoff. (Tab 5)

May 26, 2016

Records and signoff sheet received in ATIP . (Tab 6)

May 30, 2016

Analyst (Megan Trethewey) communicates via email with the VT asking if he could provide
mailing address/phone numbers for people mentioned in the records provided. VT responded
with the contact information for one of the people in question. (Tab 7)

May 30 -June 8, 2016

File reviewed by analyst.

June 8, 2016

File reviewed by TL (Danielle Roy).

000267
Released under th e Access to Information Act
a
Communique en vert u de Ia Loi sur /'acces /'information
s.19(1)

June 8, 2016

File reviewed by NOD. (Bethan Maclean)

June 8, 2016

Notification of Release sent to the President's Office. (Tab 8)

June 13, 2016

VT contacts analyst to ask if he had responded to original email (dated May 30 , 2016). Analyst
confirms response and mentions file is being released today. (Tab 9)

June 13, 2016

File is closed - 6 pages of responsive records. (Tab 10- response letter & release package)

June 13/14, 2016

Bethan (NOD, A TIP) notified by Nisa (COS, PO) that they had initiated a backdoor search,
including from backup tapes.

June 14, 2016

Nisa sent a request (SSC-ITSec-2016-0014) to CIO/Corporate Security to val idate if any


records relevant to the ATI were deleted from our systems during the period of November 1,
2015 to June 13, 2016.

June 16, 2016

Work still in progress pertaining to the June 141h request.

June 17 - July 6, 2016

Nisa in discussion with HR and TBS regarding next steps on the administrative investigation.

July 7, 2016

The employee receives a letter from his ADM informing him of the administrative investigation to
be started

July 7, 2016

Meeting between Nisa and Corporate Security to discuss the scope of secondary request

July 11 , 2016

Teleconference was held between Corporate Security and DG, Human Resources to action
secondary request from Nisa

000268
Released under the A ccess to Information Act
a
Communiqu e en vertu de Ia Loi sur l'acces !'information

July 11 . 2016

A secondary request (SSC-ITSec-2016-0020) was initiated by CIO/Corporate Security for 'Any


and ALL outgoing SSC email from SSC employee Val Trudeau to any party outside the
Federal Government of Canada, including Provincial Government emails, this request should
cover as far back a possible from today's date, July 11 , 2016.'

July 26. 2016

Labour Relations (LR) receives from IT security the disk containing emails from the employee's
account. LR sorts the emails into various categories.

July 29. 2016

The em ails sorted reveal a substantial number of emails relating to a political party that were
sent/received or deleted from the employee's email account.

August 19, 2016

Nisa requested a meeting with Monique where she was notified that additional records had
been found; some discussion around procedures for processing the new records.

August23. 2016

Labour Relations provides the president's office with a copy of the sent/received/deleted emails
to the political party.

August24. 2016

Monique and Bethan met with Nisa and obtained hardcopies of records (folders). High-level
review started.

August 26, 2016

A full copy of all the records pulled by Corporate Security was provided to Monique. Bethan
started triage for relevant records. Triage resulted in 555 pages of responsive records.

August 31. 2016

Monique and Bethan briefed Nisa on initial review of records.

September 6, 2016

Bethan completed review of the additional records. (398 pages after duplicated have been
removed)

September 7. 2016

File to Monique for secondary review. Monique briefed the TL (Danielle Roy) and the analyst
(Megan Threthewey) on the OIC investigation.

000269
Released under t he Access to Information Act
a
Communi que en vert u de Ia Loi sur /'acces /'informatio n

September 13, 2016

Notice of Release sent to PO.

000270
Released under the Access to Informatio n Act
a
Communique en vertu de Ia Loi sur !'a cces rinfo rmation

s.19(1)

Laframboise, Colleen (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: September-1 3-16 9:22AM
To: Kattackal, Rose (SSC/SPC)
Subject: INVESTIGATION (002)
Attachments: INVESTIGATION (002).docx

Hi Rose

Here is the updated chart. I can


draft the letter for the AD t--:~-.--.

'-

1 000271
Pages 272 to I a 274
are withheld pursuant to sections
sont retenues en vertu des articles

19(1 ), 21 (1 )(b)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Released under t he Access to Information Act
a
Communi que en vert u de Ia Loi sur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Carle, Christine (SSC/SPC)


Sent: September-13-16 11:26 AM
To: Tummon, Nisa (SSC/SPC); Fauteux, Marie-Eve (SSC/SPC); Francis, Ted (SSC/SPC)
Cc: Trethewey, Megan (SSC/SPC); Garneau, Isabelle (SSC/SPC); Richardson, Stephanie
(SSC/SPC); Gregoire, Andree (SSC/SPC); Mcculloch, Monique (SSC/SPC); Maclean,
Bethan (SSC/SPC); Lefebvre, Jennifer (SSC/ SPC); Roy, Danielle (SSC/ SPC)
Subject: NOTICE OF RELEASE Access to Information Act - A-2016-00036 I AVIS DE
a
COMM UNICATION sur l'acces !' information - A-2016-00036

Please find attached a copy of the Notice of Release for the above noted ATI Act request. The planned release date is
September 16, 2016.

A co py of th e rel ease package (324 pages) can be found on the shared drive at: S:\SSC\ATIP\2016\September\ A-2016-
00036

The red docket for the Minister will be delivered to the President's office shortly.

NOR
TlJ
A-2016-00036 {...

Veuillez trouver ci joint une co pie de I' Avis de communication applicable a Ia demande en vertu de Ia Loi d' AI pnkisee
en objet. La date de communicat ion planifiee est le 16 se ptembre 2016.

le dossier acommuniquer (342 pages) se trouve sur le disque partage sous: S:\SSC\ATIP\2016\September\ A-2016-
00036

Le dossier rouge a !'intention de Ia M inistre sera livre sous peu au bureau du President

NOR
A-2016-00036 {...

1
000275
Released under t he Access to Informa tion Act
a
Communique en vertu de Ia Loi sur /'acces /'informa ion

Shared Services Services par1ages


1+1 Canada Canada

NOTICE OF RELEASE I AVIS DE COMMUNICATION

Access to Information Request I Demande d ' acces a !'information


REQUEST#/ SOURCE DOCUMENTS RECEIVED FROM I
N DE LA DEMANDE DOCUMENTS RECUS DE
A-2016-00036 Public Corporate Services
REQUEST DATE RECEIVED I EXPECTED RELEASE DATE I
DATE RECUE DE LA DEMANDE DATE PREVUE DE COMMUNICATION

May 13, 2016 September 16, 2016

REQUEST TEXT I TEXTE DE LA DEMAN DE

Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared
Services Canada, that mention the Liberal Party, federally or provincially, since November 1,
2015.

INTERNAL CONSU LTATIONS I CONSULTATIONS INTERNES

EXTERNAL CONSULTATIONS I CONSULTATIONS EXTERNES

A TIP DIVISION'S DECI SION ON TH E DISCLOSURE OF THE RECORDS I


DECISION DE LA DIRECTION DE L'AIPRP SUR LA COMMUNICATION DES DOCUMENTS
Disclosed in part -

14 Federal-provincial affairs, 16(2)(c) Security, 19(1) Personal information, 20(1 )(c) Third party
information

ADDITIONA L COMMENTS I COMMENTA IRES ADDITIONNELS

ATIP APPROVAL I S\GNATURE DATE APPROVED I


APPROBATION DE L'AIPRP / DATE APPROUVEE
Monique McCulloch
Director, Access to
Information and Privacy ~N,v(~~
, __ '>er+ I 3jJ [:,

000276
Released under th e Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'inf orm ation

Maclean, Bethan {SSC/SPC)

From: Dupuis, Lyne (SSC/ SPC)


Sent: September-13-16 1:45PM
To: Mcculloch, Monique (SSC/SPC)
Cc: Maclean, Bethan (SSC/ SPC); Rondeau, Patrice (SSC/ SPC)
Subject: RE: ATIP

Bonjour Bethan,

Patrice read the cd and has nothing to add . Can you please come and pick it up.
Merci.
Lyne

From: Mcculloch, Monique (SSC/ SPC)


Sent: September-13-16 12:56 PM
To: Rondeau, Patrice (SSC/ SPC)
Cc: Maclean, Bethan (SSC/ SPC); Dupuis, Lyne (SSC/ SPC); Dupuis, Lyne (SSC/ SPC)
Subject: RE: ATIP

Bethan est en route .

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division , Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TTD: 613-996-0379

a
Directeur, Acces !'information et protection des renseignements personnels, Services ministeriels
Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 613-670-16571 ATS: 613-996-0379

From: Rondeau, Patrice (SSC/ SPC)


Sent: September-13-16 12:54 PM
To: Mcculloch, Monique (SSC/ SPC)
Cc: Maclean, Bethan (SSC/SPC); Dupuis, Lyne (SSC/ SPC); Dupuis, Lyne (SSC/SPC)
Subj ect: RE: ATIP

A Lyne SVP.

Pat Rondeau
Acting Assistant Deputy Minister- Data Centres Services/ Sous-ministre adjoint lnterimaire - Services de centres de
donnees

1
000277
Released under t he A ccess to Information Act
a
Communiqu e en vertu de Ia Loi sur l'acces !'information

Shared Services Canada I Services partages Ca nada


99 Metcalfe st, Office 6-039
Ottawa, Ontario KlA OH9
Canada
Telephone I Telephone: 613-670-1700

From: Mcculloch, Monique (SSC/SPC)


Sent: September-13-16 12:54 PM
To: Rondeau, Patrice (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: FW: ATIP
Importance: High

Sa lut Patrice- No us avo ns un CD pour toi. Est-ce que no us t e le don nons en mains pro pre ou simplement le livrer aton
bureau?

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TTD: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 6 13-670-1657 I ATS: 613-996-0379

From: Mcculloch, Monique (SSC/SPC)


Sent: September-13-16 9:14AM
To: Tummon, Nisa (SSC/SPC)
Cc: Malboeuf, Julie (SSC/SPC); Francis, Ted (SSC/SPC); Maclean, Bethan (SSC/SPC)
Subject: RE: ATIP

Will do!

Thank you I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monique.mcculloch@canada.ca I *NEW Tel: 613-670-1657 I TTD: 613-996-0379

Directeur, Acces a !'information et protection des renseignements personnels, Services ministeriels


Services partages Canada I Gouvernement du Canada
monique.mcculloch@canada.ca I *Nouveau Tel: 6 13-670-1657 I AT S: 613-996-0379

2
000278
Released under the Access to Information Act
a
Comm unique en vertu de Ia Loi sur /'acces /'info rmation

From: Tummon, Nisa (SSC/ SPC)


Sent: September-13-16 8:29 AM
To: Mcculloch, Moniq ue (SSC/SPC); Maclean, Bethan (SSC/ SPC)
Cc: Malboeuf, Julie (SSC/ SPC); Francis, Ted (SSC/SPC)
Subject: ATIP

Once the re lease package is ready for our review, please have a copy provided to Pat Rondeau at the sa me time, for his
information .

Than k you!
Nisa

3
000279
Released und er t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces !'information
Tummon, Nisa (SSC/SPC}

From: Tummo n, Nisa (SSC/SPC)


Sent: September 14, 2016 10:52 AM
To: Maclean, Bethan (SSC/SPC); Mcculloch, Monique (SSC/SPC)
Subject: RE: Chronology

I have some comments on this summary. Will need to discuss with you.

I will come by as soon as SMB is done (shortly after 11 AM)

From: Maclean, Bethan (SSC/SPC)


Sent: September 14, 2016 10:46 AM
To: Mcculloch, Mon ique (SSC/SPC) <monique.mcculloch@ca nada.ca>; Tummon, Nisa (SSC/SPC)
<nisa.tummon@ca nada .ca>
Subject: RE: Chronology

And here is the final!!

From: Mcculloch, Monique (SSC/SPC)


Sent: September-14- 16 9:58AM
To: Tummon, Nisa (SSC/SPC)
Cc: Maclean, Bethan (SSC/SPC)
Subject: RE: Chronology
Importance: High

Good Morning Nisa- Bethan will be forwarding to you shortly a slightly revised chronology for the OIC. Should we
not receive any comments from you by noon today, we' ll assume all is good from your end and we' ll courier to the
OIC this afternoon as the package must be delivered before cob today.

Thank yqu I Merci


Monique McCulloch

Director, Access to Information and Privacy Protection Division, Corporate Services


Shared Services Canada I Government of Canada
monigue.mcculloch@canada.ca I *NEW Tel : 613-670-16571 TTD: 613-996-0379

a
Directeur, Acces !'information et protection des renseignements personnels, Services ministeriels
Services partages Canada I Gouvernement du Canada
monigue.mcculloch@canada.ca I *Nouveau Tel: 613-670-1657 I ATS: 613-996-0379

From: Maclean, Bethan (SSC/SPC)


Sent: September-13-16 11:25 AM
To: T ummon, Nisa (SSC/SPC)
Cc: Mcculloch, Monique (SSC/SPC)
Subject: Chronology

Hi Nisa,

The NOR for the file is on its way to you shortly and the file is on the sh ar e drive. If you would like to
discuss our approach please let us know.

000280
1
I am attac h .mg t h e up d ate d ch rono 1ogy and have h'1ghi'1ghteu;.J m ye II ow Raleasedru th e..Acc~fHQ
ndefoLr me me lnRormationAct
c ommlrn1 que e n ver u d~ 1 a 01 sur acces fi m1 ormat10n
ouroosea wor m~ v. JJ ,f .

had discussio n with TBS. You can ignore the places that say Tab 1 etc .. this is for the OIC package.

Thanks,

Bethan Maclean CIAPP-P


A/Deputy Director I directrice adjointe p.i.
Access to Information and Privacy Protection Division I
Acces a!'information et protection des renseignements personnels
Corporate Services I Services ministeriels
Shared Services Canada I Services partages Canada
Tel: 613-301-4350

000281
2
Released under the Access to Information Act
a
Communique en vertu de Ia Loi sur /'acces /'information

Chronology (as per information available to A TIP)

A-2016-00036

Request Text:

Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared
Services Canada, that mention the Liberal Party, federally or provincially, since
November 1, 2015.

May 13, 2016

ATl Request A-2016-00036 was received by A Tl P.

May 16. 2016

Email was sent to the Issues Manager within Data Centre Services (OPI) to enquire to whom
the person named in the request reported (which group) as this was not available on GEDS. A
response was received the same day with the persons DG and group. (Tab 1)

May 16, 2016

151 Tasking email was inadvertently sent to the wrong directorate within the correct branch (this
was closed on May 17 as misdirected). (Tab 2)

May 17. 2016

Acknowledgement letter sent to applicant. (Tab 3)

May 17. 2016

VT called the analyst (Megan Trethewey) to discuss the ATI request. Megan clearly remembers
highlighting that now that an ATI request had been received he was not permitted to delete
emails and that all emails that fell into the scope must be provided in response. VT responded
that he understood but didn't have much as he didn't use his office account for that purpose.
(Tab 4)

May 17, 2016

2"d Tasking email was sent to the correct directorate (Mainframe and Bulk Print) (Tab 5)

May 25. 2016

The OPI requests an extension in order to have ADM signoff. (Tab 6)

May 26, 2016

Records and signoff sheet received in ATIP . {Tab 7)

000282
Rel eased und er the A cces s to Info rmation Act
a
Communiqu e en vertu de Ia Loi s ur /'acces /'info rmation

May 30 , 2016

Analyst communicates via email with the VT asking if he could provide mailing address/phone
numbers for people mentioned in the records provided. VT responded with the contact
information for one of the people in question. (Tab 8)

May 30 - June 8. 2016

File reviewed by analyst. During this period the analyst called the Ontario Liberal Party (OLP) to
enquire about contact information for individuals mentioned in file. OLP was to call her back.

June 8. 2016

File reviewed by TL (Danielle Roy) .

June 8, 2016

File reviewed by AIDD. (Bethan Maclean)

June 8, 2016

Notification of Release sent to the President's Office. (Tab 9)

June 13. 2016

VT contacts analyst to ask if he had responded to original email (dated May 30, 2016). Analyst
confirms response and mentions file is being released today. (Tab 10)

June 13. 2016

File is closed- 6 pages of responsive records. (Tab 11 -response letter & release package)

June 13/14. 2016

Bethan notified by Nisa (COS , PO) that they had initiated a backdoor search, including from
backup tapes at which time PO is notified that the response had already been sent to the
applicant.

June 14, 2016

Nisa sent a request (SSC-ITSec-2016-0014) to CIO/Corporate Security (Marc Primeau) to


validate if any records relevant to the ATI were deleted from our systems during the period of
November 1, 2015 to June 13, 2016. (Tab 12)

June 16, 2016

Work still in progress pertaining to the June 141h request (SSC-ITSec-2016-0014). (Tab 13)

June 17 - July 6, 2016

Nisa in discussion with HR and TBS regarding next steps for the administrative investigation.

000283
Released und er the A ccess to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'inform ation
5.19(1)

July 7. 2016

The employee receives a letter from his ADM (Patrice Rondeau) informing him of the
administrative investigation to be started

July 7. 2016

Meeting between Nisa and Corporate Security to discuss broadening the scope of the IT
retrieval to accommodate the administrative investigation as well as the ATI request. (Tab 14)

July 11 . 2016

Teleconference was held between Corporate Security and Human Resources (HR) (Rose
Kattackal) to the broader request. (Tab 14)

July 11 . 2016

The broader request for both the administrative investigation and the ATI (SSC-ITSec-2016-
0020) was initiated by CIO/Corporate Security.

July 26. 2016

Labour Relations (LR)(Colleen Laframboise) receives from IT security the disk containing emails
from the employee's account. LR sorts the emails into various categories.

July 29. 2016

The emails sorted reveal a substantial number of emails relating to a political party that were
sent/received or deleted from the employee's email account.

August 19. 2016

Nisa requested a meeting with Monique where she was notified that additional records had
been found; some discussion around procedures for processing the new records, possible
obstruction under s. 67.1 and option of giving the Office of the Information Commissioner (OIC)
a heads up. (Tab 15)

August 23. 2016

LR provides the president's office with a copy of the sent/received/deleted emails to the political
party.

August24, 2016

Monique and Bethan met with Nisa and obtained hardcopies of records (folders). High-level
review started.

000284
Released under the Access to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

August 26, 2016

A full copy of all the records pulled by Corporate Security was provided to Monique. Bethan
started triage for relevant records . (Tab 16)

August 26, 2016

OIC is formally notified of the situation. (Tab 17)

August 31 , 2016

Monique and Bethan briefed Nisa on initial review of records. Triage resulted in 555 pages of
responsive records.

September 6, 2016

Monique receives a call from Sandra George of the OIC. (Tab 18)

September 6, 2016

OIC Notice of Intention to Investigate is received by Monique. Nisa notified. (Tab 19)

September 6, 2016

Bethan completed review of the additional records. (398 pages after duplicates have been
removed)

September 7, 2016

File to Monique for secondary review. Monique briefed the TL and the analyst on the OIC
investigation.

September 8, 2016

Bethan sends email to HR and PO with anticipated release date of the additional records.
(Tab 20)

September 13, 2016

Notice of Release sent to PO.

000285
Releas ed under t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces /'information
Tummon, Nisa (SSC/SPC)

From: Maclean, Bethan (SSC/SPC)


Sent: September 14, 20 16 3:30PM
To: Tummo n, Nisa (SSC/SPC)
Cc: Mcculloch, Monique (SSC/SPC)
Subject: Fina l Chronology
Attachments: A- 2016-00036.docx

Hi Nisa,

Here is the final chronology. The package has been sent to the OIC.

Bethan Maclean CIAPP-P


A/Deputy Director I directrice adjointe p.i.
Access to Information and Privacy Protection Division I
a
Acces !'information et protection des renseignements personnels
Corporate Services I Services ministeriels
Shared Services Canada I Services partages Canada
Tel: 613-301-4350

000286
1
Released under t he A ccess to Information Act
a
Com m unique en vertu de Ia Loi sur l'acces !'inform ation

Chronology (as per information available to A TIP)

A -2016-00036

Request Text:

Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared
Services Canada, that mention the Liberal Party, federally o r provincially, since
November 1, 2015.

May 13, 2016

ATI Request A-2016-00036 was received by A Tl P.

May 16, 2016

Email was sent to the Issues Manager within Data Centre Services (OPI) to enquire to whom
the person named in the request (Val Turdeau) reported (which group) as this was not available
on GEDS. A response was received the same day with the persons DG and group. (Tab 1)

May 16, 2016

1st Tasking email was inadvertently sent to the wrong directorate within the correct branch (this
was closed on May 17 as misdirected). (Tab 2)

May 17. 2016

Acknowledgement letter sent to applicant. (Tab 3)

May 17. 2016

The person named in the request called the analyst (Megan Trethewey) to discuss the ATI
request. The analyst highlighted that now that an ATI req uest had been received he was not
permitted to delete emails and that all emails that fell into the scope must be provided in
response. The person named in the request responded that he understood but didn't have
much as he didn't use his office account for that purpose. (Tab 4)

May 17, 2016

2"d Tasking email was sent to the correct directorate (Mainframe and Bulk Print) (Tab 5)

May 25. 201 6

The OPI requests an extension in order to have ADM signoff. (Tab 6)

May 26. 2016

Records and signoff sheet received in A TIP . (Tab 7)

000287
Released under th e Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'informatio n

May 30. 2016

Analyst communicates via email with the person named in the request asking if he could provide
mailing address/phone numbers for people mentioned in the records provided . He responded
with the contact information for one of the people in question. (Tab 8)

May 30 - June 8. 2016

File reviewed by analyst. During this period the analyst ca lled the Ontario Liberal Party (OLP) to
enquire about contact information for individuals mentioned in file. OLP was to call her back.

June 8. 2016

File reviewed by TL (Danielle Roy) .

June 8. 2016

File reviewed by A/DO. (Bethan Maclean)

June 8. 2016

Notification of Release sent to the President's Office. (Tab 9)

June 13. 2016

The person named in the request contacts analyst to ask if he had responded to original email
(dated May 30, 2016). Analyst confirms response and mentions file is being released today.
(Tab 10)

June 13. 2016

File is closed- 6 pages of responsive records. (Tab 11 -response letter & release package)

June 13/14. 2016

A/DO notified by Nisa (COS , PO) that they had initiated a security search , including from backup
tapes at which time PO is notified that the response had already been sent to the applicant.

June 14. 2016

PO sent a request (SSC-ITSec-2016-0014) to CIO/Corporate Security (Marc Primeau) to


validate if any records relevant to the ATI were deleted from our systems during the period of
November 1, 2015 to June 13, 2016. (Tab 12)

June 16. 2016

Work still in progress pertaining to the June 14th request (SSC-ITSec-2016-0014). (Tab 13)

000288
Released under the Access to Information Act
a
Communique en vertu de Ia Loi sur /'acces /'information
5.19(1)

June 17- July 6, 2016

Discussions between HR and PO regarding next steps for the administrative investigation
including the result of consultations with Treasury Board Secretariat, Office of the Chief Human
Resources Officer (TBS OCHRO).

July 7, 2016

The person named in the request receives a letter from his ADM (Patrice Rondeau) informing
him of the administrative investigation to be started

July 7, 2016

Meeting between PO and Corporate Security to discuss broadening the scope of the IT retrieval
to accommodate the administrative investigation as well as the ATI request. (Tab 14)

July 11 , 2016

Teleconference was held between Corporate Security and Human Resources (HR) (Rose
Kattackal) to discuss the broader request. (Tab 14)

July 11 , 2016

The broader request for both the administrative investigation and the ATI (SSC-ITSec-2016-
0020) was initiated by CIO/Corporate Security.

July 26, 2016

Labour Relations (LR)(Colleen Laframboise) receives from IT security the disk containing emails
from the employee's account. LR sorts the emails into various categories, including separating
out information that fell into the scope of the ATI request.

August 18. 2016

PO notified by HRILR of the content of the additional records from IT security.

August 19. 2016

PO requested a meeting with the ATIP Director (Monique McCulloch) where she was notified
that additional records had been found; some discussion around procedures for processing the
new records, possible obstruction under s. 67.1 and option of giving the Office of the Information
Commissioner (OIC) a heads up. (Tab 15)

August 23, 2016

LR provides the president's office with a copy of the sent/received/deleted emails to the political
party.

000289
Released under the Access to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

August 24. 2016

Monique and Bethan met with Nisa and obtained hardcopies of records (folders). High-level
review started .

August 25. 2016

President (Ron Parker) calls the Information Commissioner (Suzanne Legault) to discuss the
situation .

August 26. 2016

A full copy of all the records pulled by Corporate Security was provided to AT IP Director.
A/DO started triage for relevant records. (Tab 16)

August 26. 2016

OIC is formally notified of the situation . (Tab 17)

August 31 . 2016

A TIP Director and A/DO briefed PO on initial review of records. Triage resulted in 555 pages of
responsive records.

September 6. 2016

A TIP Director receives a cal l from Sandra George of the OIC. (Tab 18)

September 6. 2016

OIC Notice of Intention to Investigate is received by A TIP Director. PO notified. (Tab 19)

September 6. 2016

A/DO completed review of the additional records. (398 pages after duplicates have been
removed)

September 7. 2016

File to A TIP Director for secondary review. A TIP Director briefed the TL and the analyst on the
OIC investigation .

September 8. 2016

A/DO sends email to HR and PO with anticipated release date of the additional records .
(Tab 20)

September 13. 2016

Notice of Release sent to PO.

000290
Released und er the Access to Info rmation Act
a
Communiqu e en vertu de Ia Loi s ur /'acces /'info rmation

Contact Information

President's Office:
Ron Parker
President
Tel: 613-670-1777
Email: Ron.parker@canada.ca

Nisa Tummon
Chief of Staff
Tel : 613-670-1781
Email: Nisa.tummon@canada.ca

Access to Information and Privacy Office:

Monique McCulloch
Director
Tel: 613-670-1657
Email: Monique.mcculloch@canada.ca

Bethan Maclean
A/Deputy Director
Tel: 613-301-4350
Email: Bethan.maclean@canada.ca

Danielle Roy
Team Leader
Tel: 613-769-2972
Email: Danielle.roy@canada.ca

Megan Trethewey
Senior Analyst
Tel: 613-291-0609
Email: Megan.trethewey@canada.ca

Corporate Security

Marc Primeau
Director
Tel: 613-960-3340
Email: Marc.primeau@canada.ca

000291
Released und er t he Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'information

James Walker
Senior IT Security Specialist
Tel: 613-960-0769
Email: james.walker@canada.ca

Human Resources

Rose Kattackal
Director General
Tel : 819-956-7101
Email: Rose.kattackal@canada.ca

Colleen Laframboise
Director
Tel: 613-299-2182
Email: Colleen.laframboise@canada.ca

000292
Released under t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces /'information

Maclean, Bethan (SSC/SPC)

From: Maclean, Bethan (SSC/SPC)


Sent: September-14- 16 3:30PM
To: Tummon, Nisa (SSC/SPC)
Cc: Mcculloch, Monique (SSC/SPC)
Subject: Final Chronology
Attachments: A-2016-00036.docx

Hi Nisa,

Here is the fina l chrono logy. The package has bee n sent to t he OIC.

Bethan Maclean CIAPP-P


A/Deputy Director I directrice adjointe p.i.
Access to Information and Privacy Protection Division I
a
Acces !'information et protection des renseignements personnels
Corporate Services I Services ministeriels
Shared Services Canada I Services partages Canada
Tel: 613-301-4350

1
000293
Released under th e Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'information

Chronology (as per information available to ATIP)

A-2016-00036

Request Text:

Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared
Services Canada, that mention the Liberal Party, federally or provincially, since
November 1, 2015.

May 13. 2016

ATI Request A-2016-00036 was received by A TIP.

May 16. 2016

Email was sent to the Issues Manager within Data Centre Services (OPI ) to enquire to whom
the person named in the request (Val Turdeau) reported (which group) as this was not available
on GEDS. A response was received the same day with the persons DG and group. (Tab 1)

May 16. 2016

151 Tasking email was inadvertently sent to the wrong directorate within the correct branch (this
was closed on May 17 as misdirected). (Tab 2)

May 17, 2016

Acknowledgement letter sent to applicant. (Tab 3)

May 17, 2016

The person named in the request called the analyst (Megan Trethewey) to discuss the ATI
request. The analyst highlighted that now that an ATI request had been received he was not
permitted to delete emai ls and that all emails that fell into the scope must be provided in
response. The person named in the request responded that he understood but didn't have
much as he didn't use his office account for that purpose. (Tab 4)

May 17. 2016

2nd Tasking email was sent to the correct directorate (Mainframe and Bulk Print) (Tab 5)

May 25. 2016

The OPI requests an extension in order to have ADM signoff. (Tab 6)

May 26, 2016

Records and signoff sheet received in A TIP. (Tab 7)

1
000294
Released under t he Access to Information Act
a
Communiqu e en vertu de Ia Loi sur l'acces !'information

May 30. 2016

Analyst communicates via email with the person named in the request asking if he could provide
mailing address/phone numbers for people mentioned in the records provided. He responded
with the contact information for one of the people in question. (Tab 8)

May 30- June 8. 2016

File reviewed by analyst. During this period the analyst called the Ontario Liberal Party (OLP) to
enquire about contact information for individuals mentioned in file. OLP was to call her back.

June 8, 2016

File reviewed by TL (Danielle Roy) .

June 8, 2016

File reviewed by A/DO . (Bethan Maclean)

June 8, 2016

Notification of Release sent to the President's Office. (Tab 9)

June 13, 2016

The person named in the request contacts analyst to ask if he had responded to original email
(dated May 30, 2016). Analyst confirms response and mentions file is being released today.
(Tab 10)

June 13. 2016

File is closed - 6 pages of responsive records . (Tab 11 - response letter & release package)

June 13/14, 2016

A/DO notified by Nisa (COS, PO) that they had initiated a security search, including from backup
tapes at which time PO is notified that the response had already been sent to the applicant.

June 14. 2016

PO sent a request (SSC-ITSec-2016-0014) to CIO/Corporate Security (Marc Primeau) to


validate if any records relevant to the ATl were deleted from our systems during the period of
November 1, 2015 to June 13, 2016. (Tab 12)

June 16. 2016

Work still in progress pertaining to the June 141h request (SSC-ITSec-2016-0014). (Tab 13)

000295
Released under th e Access to Information Act
5.19(1) a
Communique en vert u de Ia Loi sur /'acces /'information

June 17- July 612016

Discussions between HR and PO regarding next steps for the adm inistrative investigation
including the result of consultations with Treasury Board Secretariat, Office of the Ch ief Human
Resources Officer (TBS OCHRO).

July 712016

The person named in the request receives a letter from his ADM (Patrice Rondeau) informing
him of the admin istrative investigation to be started

July 712016

Meeting between PO and Corporate Security to discuss broadening the scope of the IT retrieval
to accommodate the administrative investigation as well as the ATI request. (Tab 14)

July 11 2016
I

Teleconference was held between Corporate Security and Human Resources (HR) (Rose
Kattackal) to discuss the broader request. (Tab 14)

July 11 2016
I

The broader request for both the administrative investigation and the ATI (SSC-ITSec-2016-
0020) was initiated by CIO/Corporate Security.

July 2612016

Labour Relations (LR)(Colleen Laframboise) receives from IT security the disk containing emails
from the employee's account. LR sorts the emails into various categories, including separati ng
out information that fell into the scope of the ATI request.

August 1812016

PO notified by HR/LR of the content of the additional records from IT security.

August 1912016

PO requested a meeting with the ATIP Director (Monique McCulloch) where she was notified
that additional records had been found ; some discussion around procedu res for processing the
new records, possible obstruction under s. 67.1 and option of giving the Office of the Information
Commissioner (OIC} a heads up. (Tab 15)

August 2312016

LR provides the president's office with a copy of the sent/received/deleted em ails to the political
party.

3
000296
Released under t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces !'information

August 24, 2016

Monique and Bethan met with Nisa and obtained hard copies of records (folders). High-level
review started.

August 25, 2016

President (Ron Parker) calls the Information Commissio ner (Suzanne Legault) to discuss the
situation.

August 26, 2016

A full copy of all the records pulled by Corporate Security was provided to A TIP Director.
AIDD started triage for relevant records. (Tab 16)

August 26, 2016

OIC is formally notified of the situation. (Tab 17)

August 31, 2016

ATI P Director and A/DO briefed PO on initial review of records . Triage resulted in 555 pages of
responsive records.

September 6, 2016

ATIP Director receives a call from Sandra George of the OIC. (Tab 18)

September 6, 2016

OIC Notice of Intention to Investigate is received by A TIP Director. PO notified. (Tab 19)

September 6, 2016

A/DO completed review of the additional records . (398 pages after duplicates have been
removed)

September 7, 2016

File to A TIP Director for secondary review. ATIP Director briefed the TL and the analyst on the
OIC investigation.

September 8, 2016

AIDD sends email to HR and PO with anticipated release date of the additional records.
(Tab 20)

September 13, 2016

Notice of Release sent to PO.

4
000297
Released under t he Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'information

Contact Information

President's Office:
Ron Parker
President
Tel : 613-670-1777
Email: Ron .parker@canada.ca

Nisa Tummon
Chief of Staff
Tel: 613-670-1781
Email: Nisa.tummon@canada.ca

Access to Information and Privacy Office:

Monique McCulloch
Director
Tel: 613-670-1657
Email: Monique.mcculloch@canada.ca

Bethan Maclean
A/Deputy Director
Tel : 613-301-4350
Email: Beth an.maclean@canada.ca

Danielle Roy
Team Leader
Tel: 613-769-2972
Email: Danielle.roy@canada.ca

Megan Trethewey
Senior Analyst
Tel : 613-291-0609
Email: Megan.trethewey@canada .ca

Corporate Security

Marc Primeau
Director
Tel : 613-960-3340
Email: Marc.primeau@canada.ca

5
000298
Released und er t he Access to Information Act
a
Communiqu e en vert u de Ia Loi sur /'acces /'information

James Walker
Senior IT Security Specialist
Tel: 613-960-0769
Email: james.walker@canada .ca

Human Resources

Rose Kattackal
Director General
Tel: 819-956-7101
Email: Rose .kattackal@canada.ca

Colleen Laframboise
Director
Tel : 613-299-2182
Email: Colleen.laframboise@canada.ca

6
000299
Released under the Access to Information Act
Communique en vert u de Ia Loi sur /'acces a /'information

Maclean, Bethan {SSC/SPC)

From: Maclean, Bethan (SSC/SPC)


Sent: September-14- 16 8:09AM
To: Tummon, Nisa (SSC/SPC)
Cc: Francis, Ted (SSC/SPC)
Subject: A -2016-00036

Hi,

I have made a few changes t o this file and put a new one on the share d rive. For whatever rea son I cannot delete the
o ld one so please use the new version (named as such) .

Thanks,

Bethan Maclean CIAPP-P


A/ Depu ty Director I directrice adjointe p.i.
Access to Information and Privacy Protection Division I
a
Acces !'inform ation et protection des renseignements personnels
Corporat e Services I Services ministeriels
Shared Services Canada 1 Services partages Canada
Tel: 613-301-4350

1
000300
Released under the Access to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Maclean, Bethan (SSC/ SPC)


Sent: September-1 5-16 6:00AM
To: Roy, Danielle (SSC/ SPC)
Subject: Emailing: A-2016-00036
Attachments: A-2016-00036.docx

Hi,

I am prepping a hard copy version of what I sent to the OIC for the file but thought you might want the e-version of this
in case you need to update while I'm away :)

1
000301
Released under the Access to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

Chronology (as per information available to ATIP)

A-2016-00036

Request Text:

Provide copies of all e-mails sent, received or deleted by Val Trudeau , Director at Shared
Services Canada, that mention the Liberal Party, federally or provincially, since
November 1, 2015.

May 13. 2016

ATI Request A-2016-00036 was received by A TIP.

May 16. 2016

Email was sent to the Issues Manager within Data Centre Services (OPI) to enquire to whom
the person named in the request (Val Turdeau) reported (which group) as this was not available
on GEDS. A response was received the same day with the persons DG and group. (Tab 1)

May 16. 2016

151 Tasking email was inadvertently sent to the wrong directorate within the correct branch (this
was closed on May 17 as misdirected). (Tab 2)

May 17. 2016

Acknowledgement letter sent to applicant. (Tab 3)

May 17. 2016

The person named in the request called the analyst (Megan Trethewey) to discuss the ATI
request. The analyst highlighted that now that an A Tl request had been received he was not
permitted to delete em ails and that all em ails that fell into the scope must be provided in
response. The person named in the request responded that he understood but didn't have
much as he didn 't use his office account for that purpose. (Tab 4)

May 17, 2016

2nd Tasking email was sent to the correct directorate (Mainframe and Bulk Print) (Tab 5)

May 25, 2016

The OPI requests an extension in order to have ADM signoff. (Tab 6)

May 26, 2016

Records and signoff sheet received in A TIP. (Tab 7)

000302
Released under t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces !'information

May 30. 2016

Analyst communicates via email with the person named in the request asking if he could provide
mailing address/phone numbers for people mentioned in the records provided . He responded
with the contact information for one of the people in question. (Tab 8)

May 30- June 8. 2016

File reviewed by analyst. During this period the analyst called the Ontario Liberal Party (OLP) to
enquire about contact information for individuals mentioned in file. OLP was to call her back.

June 8, 2016

File reviewed by TL (Danielle Roy) .

June 8, 2016

File reviewed by A/DD . (Bethan Maclean)

June 8. 2016

Notification of Release sent to the President's Office. (Tab 9)

June 13. 2016

The person named in the request contacts analyst to ask if he had responded to original email
(dated May 30 , 2016). Analyst confirms response and mentions file is being released today.
(Tab 10)

June 13, 2016

File is closed- 6 pages of responsive records. (Tab 11 - response letter & release package)

June 13/14. 2016

A/DD notified by Nisa (COS, PO) that they had initiated a security search, including from backup
tapes at which time PO is notified that the response had already been sent to the applicant.

June 14. 2016

PO sent a request (SSC-ITSec-2016-0014) to CIO/Corporate Security (Marc Primeau) to


validate if any records relevant to the ATI were deleted from our systems during the period of
November 1, 2015 to June 13, 2016. (Tab 12)

June 16. 2016

Work still in progress pertaining to the June 141h request (SSC-ITSec-2016-0014). (Tab 13)

000303
Rel eased und er the A cces s to Info rmation Act
a
Communiqu e en vertu de Ia Loi s ur /'acces /'info rmation

5.19(1)

June 17 - July 6. 2016

Discussions between HR and PO regarding next steps for the administrative investigation
including the result of consultations with Treasury Board Secretariat, Office of the Chief Human
Resources Officer (TBS OCHRO).

July 7. 2016

The person named in the request receives a letter from his ADM (Patrice Rohdeau) informing
him of the administrative investigation to be started

July ?, 2016

Meeting between PO and Corporate Security to discuss broadening the scope of the IT retrieval
to accommodate the admi nistrative investigation as well as the ATI request. (Tab 14)

July11 ,2016

Teleconference was held between Corporate Security and Human Resources (HR) (Rose
Kattackal) to discuss the broader request. (Tab 14)

July 11 , 2016

The broader request for both the adm inistrative investigation and the AT I (SSC-ITSec-2016-
0020) was initiated by CIO/Corporate Security.

July 26, 2016

Labour Relations (LR)(Colleen Laframboise) receives from IT security the disk containing emails
from the employee's account. LR sorts the emails into various categories, including separating
out information that fell into the scope of the ATI request.

August 18. 2016

PO notified by HR/LR of the content of the additional records from IT security.

August 19. 2016

PO requested a meeting with the ATI P Director (Monique McCulloch) where she was notified
that additional records had been found ; some discussion around procedures for processing the
new records , possible obstruction under s. 67.1 and option of giving the Office of the Information
Commissioner (OIC) a heads up. (Tab 15)

August 23. 2016

LR provides the president's office with a copy of the sent/received/deleted emails to the political
party.

000304
Released under t he Access to Information Act
a
Communique en vertu de Ia Loi sur l'acces !'information

August 24. 2016

Monique and Bethan met with Nisa and obtained hardcopies of records (folders). High-level
review started.

August 25. 2016

President (Ron Parker) calls the Information Commissioner (Suzanne Legault) to discuss the
situation.

August26, 2016

A full copy of all the records pulled by Corporate Security was provided to A Tl P Director.
NOD started triage for relevant records. (Tab 16)

August 26, 2016

OIC is formally notified of the situation. (Tab 17)

August 31 , 2016

A TIP Director and NOD briefed PO on initial review of records. Triage resulted in 555 pages of
responsive records.

September 6. 2016

A TIP Director receives a call from Sandra George of the OIC. (Tab 18)

September 6. 2016

OIC Notice of Intention to Investigate is received by A TIP Director. PO notified. (Tab 19)

September 6, 2016

NOD completed review of the additional records. (398 pages after duplicates have been
removed)

September 7. 2016

File to ATIP Director for secondary review. ATIP Director briefed the TL and the analyst on the
OIC investigation.

September 8. 2016

NOD sends email to HR and PO with anticipated release date of the additional records .
(Tab 20)

September 13, 2016

Notice of Release sent to PO.

4
000305
Released under the Access to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

Contact Information

President's Office:
Ron Parker
President
Tel: 613-670-1777
Email: Ron .parker@canada.ca

Nisa Tummon
Chief of Staff
Tel: 613-670-1781
Email: Nisa.tummon@canada .ca

Access to Information and Privacy Office:

Monique McCulloch
Director
Tel : 613-670-1657
Email: Monique.mcculloch@canada.ca

Bethan Maclean
A/Deputy Director
Tel: 613-301-4350
Email: Bethan.maclean@canada.ca

Danielle Roy
Team Leader
Tel : 613-769-2972
Email: Danielle.roy@canada .ca

Megan Trethewey
Senior Analyst
Te l: 613-291 -0609
Email: Megan.trethewey@canada.ca

Corporate Security

Marc Primeau
Director
Tel : 613-960-3340
Email: Marc.primeau@canada.ca

000306
Rel eased under the Acces s to Information Act
a
Communique en vertu de Ia Loi s ur /'acces /'information

James Walker
Senior IT Security Specialist
Tel : 613-960-0769
Email: james.walker@canada .ca

Human Resources

Rose Kattackal
Director General
Tel: 819-956-7101
Email: Rose.kattackal@canada.ca

Colleen Laframboise
Director
Tel : 613-299-2182
Email: Colleen.laframboise@canada.ca

6
000307
Released und er t he Access to Inform ation Act
5.19(1) Communiqu E en vert u de Ia Loi sur racces 0 rinfo rmatio n

O'Neill, Lisa (SSC/SPC)

From: Kattackal, Rose (SSC/SPC)


Sent: June-28-17 1:06PM
To: O' Neill, Lisa (SSC/ SPC)
Subject: FW: Update

From: Tummon, Nisa (SSC/SPC}


Sent: September 16, 2016 3:27 PM
To: Kattackal, Rose (SSC/SPC} <rose.kattacka l@can ada.ca >; Laframboise, Colleen (SSC/SPC}
<colleen .lafra m boise @canada .ca >
Cc: Malboeuf, Julie (SSC/SPC} <julie .malboeuf@cana da.ca >
Subject: Update

The letter was sent to the employee

ADM will call the employee.__ _ _ _ to communicate the contents of the letter.
111

Have flagged to the ADM that you two will be in touch to discuss the next steps, and whether those
engagements that may need to happen while the employee

Also flagged that the timing of information going out will be delayed, likely by a week, if not longer.

Will confirm when I have any more details.

Nisa

000308
Released un der t he Access to Information Act
a
Communi que en vert u de Ia Loi sur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Maclean, Bethan (SSC/SPC)


Sent: September-19-16 12:07 PM
To: 'michel.belzile@oic-ci.gc.ca'
Subject: A-2016-00036
Attachments: 20160919115601496.pdf

As requ ested ...

Bethan Maclean CIAPP-P


A/Deputy Director I directrice adjointe p.i.
a
Access to Information and Privacy Protection Division I Acces !'information et protection des renseignements
personnels Corporate Services I Services ministeriels Shared Services Canada I Services partages Canada
Tel: 613-301-4350

1
000309
Released under t he A ccess to Information Act
a
Communiqu e en vertu de Ia Loi sur l'acces l'informati n
5.19(1) Page 1 of 1

Submission Time: 2016-05-13 13:31:38 EDT

Tracking Number: 477371

Requester Information
Department: Shared Services Canada
Title:
Surname (Family Name):
Given Name(s) (First Name):
Mailing Address:

Telephone No.:
E-mail Address:
Requesting information on your own behalf?
MAl
MAY 13 70'' j
Category ofRequcster:
Right of Access: Canadian citizen
Method ofDelivery: electronic copy

Act & Record Selection


Act: Access to Information Act
Details on information being sought:

Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared
Services Canada, that mention the Liberal Party, federally or provincially, since November 1,
2015

Attach Documents

Payment
Act: Access to Information Act

Payment Due: $5.00

file :///C :10sers/WrightJ3/AppData/Local/Microsoft/Windows/Temporary%20Internet%2... 13/05/2016


000310
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

5.19(1)
Released under t he Access to Information Act
5.19(1) a
Communi que en vert u de Ia Loi sur /'acces /'information

Maclean, Bethan (SSC/SPC)

From: Mcculloch, Monique (SSC/SPC)


Sent: September-23-16 12:19 PM
To: Tummon, Nisa (SSC/SPC); Francis, Ted (SSC/SPC); Maclean, Bethan (SSC/SPC)
Cc: Roy, Danielle (SSC/SPC)
Subject: Re: A-2016-00036

Noted thank you Nisa

Sent from my BlackBerry 10 smartphone on t he Rogers network.

From: Tummon, Nisa (SSC/ SPC)


Sent: Friday, September 23, 2016 11:25 AM
To: Mcculloch, Monique (SSC/SPC); Francis, Ted (SSC/ SPC); Maclean, Bethan (SSC/ SPC)
Cc: Roy, Danielle (SSC/ SPC)
Subject: RE: A-2016-00036

Monique,

While I appreciate the concerns, this is not about the Minister's Office.

Neither Ted nor I have made it t hrough all 500+ pages yet, and we need adequate time to complete our review before
the additional materials are released.

Nisa

From: Mcculloch, Monique (SSC/SPC)


Sent: September 23, 2016 11:20 AM
To: Francis, Ted (SSC/SPC) <t ed.fran cis@ca nada .ca>; Maclean, Bethan (SSC/SPC) <bethan.maclean@canada.ca>
Cc: Roy, Dan ielle (SSC/SPC) <danielle.roy@canada .ca>; Tummon, Nisa (SSC/ SPC) <nisa.tummon@canada.ca>
Subject: Re: A-2016-00036
Importance: High

Sorry Ted but we can't delay t his re lease much further ... we should not be waiting for the " ok" from MinO.
Cou ld you contact please to ex plain t hat the OIC will questio n th is and puts their office at ri sk of
allegations of ministe rial interference.

Sent from my BlackBerry 10 smartp hone on the Rogers network.

From: Francis, Ted (SSC/SPC)


Sent: Friday, September 23, 2016 10:42 AM
To: Maclean, Bethan (SSC/ SPC)
Cc: Mcculloch, Monique (SSC/ SPC); Roy, Danielle (SSC/ SPC)
Subject: Re: A-20 16-00036

Not yet.

1
000312
Released un der t he Access to Information Act
a
Communiqu e en vertu de Ia Loi sur l'acces !'information

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Maclean, Bethan (SSC/SPC)


Sent: Friday, September 23, 2016 10:25 AM
To: Francis, Ted (SSC/SPC)
Cc: Mcculloch, Monique (SSC/SPC); Roy, Danielle (SSC/SPC)
Subject: A-2016-00036

Hi,

Any new from Mino re: release date??

Thanks,

Bethan Maclean CIAPP-P


A/Deputy Director I directrice adjointe p.i.
Access to Inform ation and Privacy Protection Division I
a
Acces !'information et protection des renseignements personnels
Corporate Services I Services ministeriels
Shared Services Canada I Services partages Cana da
Tel: 613-301-43SO

2
000313
Page 314
is withheld pursuant to section
est retenue en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Pages 315 to I a 316
are withheld pursuant to section
sont retenues en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Pages 317 to I a 320
are withheld pursuant to section
sont retenues en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Pages 321 to I a 324
are withheld pursuant to sections
sont retenues en vertu des articles

19(1), 23

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Pages 325 to I a 326
are withheld pursuant to sections
sont retenues en vertu des articles

19(1), 23

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Pages 327 to I a 328
are withheld pursuant to sections
sont retenues en vertu des articles

19(1), 23

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Released under t he Access to Information Act

5.19(1)
a
Communique en vertu de Ia Loi sur l'acces !'information

Shared Services Services partages


1+1 Canada Canada
SEP 3 0 2016
PO Box 9608 Casler postal9608
STN TCSC Station T, esc
KlG 4A8 KlG4A8
Our File: A-2016-00036

Dear

Th is is in response to your request received under the Access to Information Act on


May 13, 2016, for the following:

Provide copies of all e-mails sent, received or deleted by Val Trudeau,


Director at Shared Services Canada, that mention the Liberal Party,
federally or provincially, since November 1, 2015.

Further to our response of June 13, 2016, additional records have been identified as
being relevant to your request. After further review we are also re-releasing the original
pages as additional information has been disclosed. Please note that some of the
information contained in the attached documents have been severed pursuant to
sections 14, 16(2)(c), 19(1), 20(1)(c) of the Act. A copy of the sections applied is
enclosed for your reference.

Please be advised that you are entitled to bring a complaint to the Information
Commissioner of Canada regarding the processing of your request within sixty (60)
days of the date of this notice. Should you wish to avail yourself of this right, your notice
of complaint, with reference to the file number listed above, should be sent to:

Office of the Information Commissioner of Canada


30 Victoria Street
Gatineau, Quebec K1A 1 H3

Should you have any questions, please do not hesitate to contact Bethan Maclean at
.613-301-4350 or by email at Bethan.maclean@canada.ca.

L '
\\\o"~rs :mcere~i)
I
(} ~
~~-- ~r 1\J!Y~~'(---
Monique ~ceut6ch
Director, Access to Information and Privacy Protection

Attachment: CD

Canada 000329
Pages 330 to I a 333
are withheld pursuant to section
sont retenues en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Released un

Rondeau, Patrice (SSC/SPC)


From: Laframboise, Colleen (SSC/SPC)
Sent: October-07-16 7:07 AM
To: Rondeau, Patrice (SSC/SPC); 'Diane McCusker'
Cc : Kattackal, Rose (SSC/SPC)

Importance: High

Hi Patrice

Could you let M r. Trudeau know that Diane McCusker is the investigator and will be contacting him. I have attached for your information her workplan.

Could you forward to me the email t hat was sent to him this week. Thanks in advance

workplan.dooc

Colleen Laframboise
Directrice, Relations en milie u de travail/Director, Workplace Relations
Ressources humaines et relations en milieu de travail/Human Resources
and Workplace Relations
Services partages Canada/Shared Services Canada
co lleen.laframboise@canada.ca I Telephone: (6 13) 299-2 182

000334
5.19(1) Released under the Access to Information Act
a
Communique en vertu de Ia Loi sur l'acd:s /'informatio n

Work Plan

The following is a work plan and predicated on the availability of employee and any witnesses necessary
being available . The submission of further documentation, or an unforeseen number of witnesses or
events will impact on the dates provided. Will update weekly on status of work plan and any changes
required.

Week of October 3, 2016

Review Statement of Work


Review documentation presented in two binders
Review letters provided to employee with regards to allegations made
Review applicable legislation and po licies to understand requirements including but not
necessarily restricted to: Access to information,

Formulate questions to ask employee regarding his knowledge of this legislation and policies;

CoQtact employee to schedu le an interview

Week of October 10, 2016

Interview employee
Determine if further interviews are required and schedu le

Week of October 17, 2016

If all information has been obtained, write preliminary report and submit for review

Week of October 24, 2016

Department discloses preliminary report to employee for comments. Normally 10 days is given
for review

Week of November 7, 2016

Review comments of employee and prepare final report.

000335
Released under t he Access to Info rmation Act
Communiqu e en vertu de Ia Loi sur racn?s Q rinjorma tion

5.19(1)

O'Neill, Lisa (SSC/SPC)

From: Kattackal, Rose (SSC/SPC)


Sent: June-28 -17 1:15 PM
To: O'Neill, Lisa (SSC/SPC)
Subject: FW: Work Plan
Attachments: Documentl.docx; ATTOOOOl.htm

From: Laframboise, Colleen (SSC/SPC)


Sent: October 7, 2016 6:59AM
To: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Subject: FW: Work Plan

Hi Rose

Diane estimates that she will have the preliminary report by the week of November ih.

From: Diane Me [mailto:,_ _ _ _ _ _ _ _ _ __.


Sent: October-06-16 11:03 PM
To: Laframboise, Colleen (SSC/SPC)
Subject: Work Plan

Not sure if you got this - I couldn't see it in my sent mail.

Please advise as soon as I can contact him. I would like to interview hims next week otherwise I will have to
revise my dates. Diane

Colleen, here is a work plan.


Please advise if sufficient. Also please advise when I have the go-ahead to contact the employee. Diane

1
000336
Released under the Access to Information Act
Communique en vertu de Ia Loi sur raco?s 0 rinformation

5.19(1)

Work Plan

The following is a work plan and predicated on the availability of employee and any witnesses necessary
being available. The submission of further documentation, or an unforeseen number of witnesses or
events will impact on the dates provided . Will update weekly on status of work plan and any changes
required .

Week of October 3, 2016

Review Statement of Work


Review documentation presented in two binders
Review letters provided to employee with regards to allegations made
Review applicable legislation and policies to understand requirements including but not

Formulate questions to ask employee regarding his knowledge of this legislation and policies;

Contact employee to schedule an interview

Week of October 10, 2016

Interview employee
Determine if further interviews are required and schedule

Week of October 17, 2016

If all information has been obtained, write preliminary report and submit for review

Week of October 24, 2016

Department discloses preliminary report to employee for comments. Normally 10 days is given
for review

Week of November 7, 2016

Review comments of employee and prepare final report.

000337
Re leased und er th e Access to Information Act
Communique en vert u de Ia Loi sur Faeces 0 !'info rm ation

s.19(1)

Laframboise, Colleen (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: October-11-16 9:54AM
To:
Subject: RE: ATIP request

This is what we received from the ATIP office :

A-2016-00036
Provide copies of all e-mails sent, received or deleted by Val Trudeau , Director at Shared Services Canada, that mention
the Liberal Party, federally or provincially, since November 1, 2015.

From:
Sent: 1-16 9:29AM
To: Laframboise, Colleen (SSC/SPC)
Subject: ATIP request

Subject: ATIP request

Colleen,
I need to obtain a copy of the request that was provided to him from ATIP. The requests, as you know,
usually identify exactly what information is required, from whom, about whom or what and the
timeframes for the request. I need to be able to show what was provided to him and what was provided
back in response. From the binders I have reviewed, it looks like he provided very little in response but I
needtoseetherequest.

Could I have this for my interview tomorrow?


Thanks. Diane

1 000338
Released under the Access to Information Act

t)dm:;t,'j~Z' 'md>O ''"''m"""'

Notes of Interview with Megan Trethewey

Megan is a Senior Analyst, ATIP with the department of Shared Service Canada.
Does the depar tment have guidelines that are provided to the employee when they
are asked to complete an ATIP request?
Megan confirmed that the department did have guidelines to provide to ~mployee~ ____ - Comment [Ml]: I will be pulling
who were asked to respond to an ATIP request. Policies have been developed and together a package whi ch will
include the ATIP management
they were put on the website sometime over the summer- was not sure of when. framework, the Communiques
(Please send me a copy and advise when put on the website) regarding ATIP training and the
SSC follows the legislation. V'le have been pushing for mandatory trainingThe A TIP ATIP obstr~ction s~n~ard, as well
. . . . . . . as the spec1fic tasking mstruction
trammg IS mandatory and the ATIP office has been promotmg It heaVJiy. however, and the signed OPI response sh eet
we would de not know if Mr. Trudeau took the training. I believe Only about 1I,50%1-of- -- - - _ c om ment lM 2l : FYI, I have smce
.
employee have taken the training. be en advised that a) the 115 ATIP
Describe the process for me - walk me through it Fundamental course is offered by
When a request is received it is sent by email to the Office of Primary Interest. If the ~anada Sch ool of Public Service
' and IS mandatory for SSC employees
they have concerns, they return it to me. In this case, I could not find where to send and b) as ofabouta month ago, only
it; I did not know where Val worked, whether tt he was a man or a woman. s.S.o I 31% of sse employees had
initially directed it to the wrong place; and It had to be re-directed. I actually used cFomdpleted th e online ATIP
- - un amenta 1s course.
GEDS to find him but the information did not indicate his directorate. I left a voice
message and he did call me right back.

The request was received May 13. I explained the request to Val on May 1 h Hhe
was advised that by law, he could not delete any emails from his in box 1-ated-after
May 13 which was the date of the request._ I think here we are saying that he could
not delete any emails after receiving the request, not dated after the request. It is
standard operating procedure to explain that records cannot be destroyed once an
A TIP request has been received.

He said that he did not have many emaisl-~and that he did not do Liberal Party
business on business time. The emails that he did have would have been sent to his
business address in error by the Liberal Association. He was open about being
President of the (GPRL) Association. I took him at his word. I did not thingk that
because they were mis-directed they would not qualify but that this meant there
would be very few.

We have a ~uty to assist ~!_l~ !~9l:!~s_tQ~ J!I,?t J:l~c:a_u_?~ _th~ !'~ql!_e_s!qr_l:!~e_s _t!_l~ Y\:':r_op_g_ __ __ - Comment [M3]: Under the duty to
words, the request is not invalidated. When I read the request I understood assist, we need to r ead a requ est in
broad terms.
anything that "mentioned Liberal ..."was was Liberalj-eF
liberal/federallprovincial!part;y etc. We would see everything..as. being applicable.
An example, if someone asks for all shoes under my desk, we would include ~ooti.e. ____ - Comment [M4]: Shoes, booties
in the request. We would not make the-a distinction. sandals , sneakers- everything I
w ould wear at the office
Did you understand that he was maki ng a distinction between Liberal Association
and Liberal Party.
I don't be,lieve the question came up. There was no discussion about the distinction
between Liberal Association and Liberal Party. I did not make eHe--a distinction and
I was not under the impression that he was making one either.

000339
Re leased und er t he Access to Information Act
Co mmunique en vert u de Ia Loi sur !'acces 0 /'information

lw~ 9-U _!1_!1~~!:~tggcJ ~l!_<!_t_tbLs_-vy~~ _If !1~ ~'!S_J!q_t_c]~<!_rL b~ ~1]1:2~1~_l!_a_v~ _a_s!<~cJ._ [t_i~ !.19~ __ - -- Comment [MS]: "We" as in the ATIP
for him to decide. He should have initiated the discussion if he thought there was a .._o_f_fic_e_._ _ _ _ _ _ _ _--..J
distinction to be made. It would have been helpful if he had brought up that
delineation. We would have looked at all the records and then we could have had a
discussion. It was not for him to decide. If Val saw a clear difference and mentioned
it. we would have had a completely different discussion.

With regards to having told Val to "just give what is asked": Yes I probably did tell
him that. But again it 'Nas clearseemed clear to me - they wantthe requester wanted
his emails with-mentioning the Liberal Party - that they didn't say ~Association~
should not have limited the ~isclosure/. _____________________________________ - Comment [M6]: Even though it
Why did we consider this to be a legitimate request - it did not have anything to do seems that Mr. Trudeau used a very
narrow interpretation of"Liberal
with the business of Shared Services Party" the fact remains that he still
This information was accessible ATIPable because it was on our server. If you have didn't provide all his emails that
personal business on the server. it is A TIPable and someone has the right to asks for mentioned the "Liberal Party".
it, it will be accessible. A requester may not get 'everything'. in that personal
information (eg bank account numbers. vacation plans, one's parents' phone
numbers etc) and items which may cause harm will be redacted -but the remaining
record~~ill be releas~g._ TI:!'!t_i~ ~hy_ Y!f} _t~11 pf}gpl_e _r~o_t _tg J1~y~ P~!:~O_n_a] ~tuJ( 91! !he: ---- Comment [M7]: All records that
server. don't meet an exempting provision
under ATIA legislation will be
released.
What is your policy on deleting ~mail~-- ----------------------- ------------ - >=C=o=m=m=en=t=[M=S]=:=T=hi=s=in=fo=r=m=ati=.o=n=is==<
With regards to deleting emails - any thing of business value should not be deleted. Treasury Board Secretariat
So he was Generally it is ok to delete personal or personal business em ails but NOT Information Management policy and
if an ATIP request has already been made. We encourage responsible email the Policy on Acceptable Network
and Devise Use. This ts not specific
management. I am not sure of which policy covers this but I am sure we have one. to ATIP or sse.

000340
Releas ed und er t he Access to Information Act
Co mmunique en ve rtu de Ia Loi sur !'acces 6 !'information

Notes of Interview with Megan Trethewey

Megan is a Senior Analyst, ATIP with the department of Shared Service Canada.
Does the department have guidelines that are provided to the employee when they
are asked to complete an ATIP request?
Megan confirmed that the department did have guidelines to provide to employees
who were asked to respond to an ATIP request. Policies have been developed and
. they were put on the website sometime over the summer- was not sure of when.
(Please send me a copy and advise when put on the website)
SSC follows the legislation. We have been pushing for mandatory training however,
do not know if Mr. Trudeau took the training. Only about 50% of employee have
taken the training.
Describe the process for me- walk me through it
When a request is received, it is sent by email to the Office of Primary Interest. If
they have concerns, they return it to me. In this case, I could not find where to send
it; I did not know where Val worked, whether it was a man or a woman so I initially
directed it to the wrong place. It had to be re-directed. I actually used GEDS to find
him and he did call me right back

The request was received May 13. I explained the request to Val on May 17; he was
advised that by law, he could not delete any emails dated after May 13 which was
the date of the request. I think here we are saying that he could not delete any
emails after receiving the request, not dated after the request.

He said that he did not have many emaisl and that he did not do Liberal Party
business on business time. The emails that he did have would have been sent to his
business address in error by the Liberal Association. He was open about being
President of the Association. I took him at his word. I did not thing that because
they were mis-directed they would not qualify but that there would be very few.

We have a duty to assist the requestor. Just because the requestor uses the wrong
words the request is not invalidated. When I read the request I understood
anything that was Liberal or liberal. We would see everything being applicable. An
example, if someone asks for all shoes, we would include boots. We would not make
the distinction.
Did you understand that he was making a distinction between Liberal Association
and Liberal Party.
I don't believe the question came up. There was no discussion about the distinction
between Liberal Association and Liberal Party. I did not make one and I was not
under the impression that he was making one either.
We all understood what this was. If he was not clear, he should have asked. It is not
for him to decide. He should have initiated the discussion if he thought there was a
distinction to be made. It would have been helpful if he had brought up that
delineation. We would have looked at all the records and then we could have had a
discussion. It was not for him to decide.

000341
Re leas ed und er t he Access to Information Act
Co mmunique en ve rtu de Ia Loi sur !'acces 6 !'information

With regards to having told Val to "just give what is asked": Yes I probably did tell
him that. But again it was clear- they want his emails with the Liberal Party- that
they didn't say Association should not have limited the disclosure.
Why did we consider this to be a legitimate request- it did not have anything to do
with the business of Shared Services
This information was accessible because it was on our server. If you have personal
business on the server and someone asks for it, it will be accessible. That is why we
tell people not to have personal stuff on the server.

What is your policy on deleting emails?


With regards to deleting emails - any thing of business value should not be deleted.
So he was ok to delete personal or personal business emails. We encourage
responsible email management. I am not sure of which policy covers this but I am
sure we have one.
/
/
/

000342
Released under the Acce ss to Information Act
-~' Comm unique en vertu de Ia Loi sur tacces Q tin/ormation

jNotes of Interview with Megan Trethewe~ ____ __ _____ ___ ___ _ _ - Comment [MMcC1]: What were
the questions asked? The
chronology/sequence is all mixed up
Megan is a Senior Analyst, ATIP with the department of S but perhaps that's how the
conversation with Diane went ...
Also, the way this is written makes it
difficult to distinguish between what
was specifically said to VT versus
what Megan said to Diane during the
interview.

sse follows the legislation. !l?.'f3 _!l_g.~q ~qq_f! 2\!S_hj'O!g ~!_ll]'!f!<!a_:!:Qry_t'!<!i.!l!f!g_~TI_P_-- - --- -1 Formatted: Strikethrough
training is mandatory and the ATIP office has been promoting it heavily. however,
l!e we would nSJ! ~!?Q\:Y _i~ ~!"_~r~9~~':! ~o_o_k_t_!J.~ -~a_il_!i!lz:.. I believe QnJy ~!?<..>t.:!~Q.0~c{_of ___ - Comment [MMcC2]: FYI, as of
employees have taken the training. \ about a month ago, only 31% of SSC
\ employees had completed the
\
\
mandatory online ATlP
When a request is received,jt is sept by a task is e!!!_a_i~e9 ..!=<..> !~E!.. Qlf~c~ _of .!'!:Ln:!~IY- _ _ _ ' \ Fundamentals course.
Interest If they have concerns, they discuss it/return it to me. In this case,-J could ',, Formatted: Strikethrough
not find where to send it exactly: I did not know where Val worked, or even whether '~ Formatted: Strikethrough
j! the individual ~~s_a_IP.?!! _O! _a-~QJP~r.!~_~I _ii_!Lti_a!ly _dlr_e~te_d_tthe reqyestt !Q th_e_____ _ Formatted: Strikethrough
wrong pj.aedirectorate. It had to be re-directed. I actually used GEDS to find him
but the information did not indicate his directorate. I left a voice message and he did
call me right back

The request was received May 13. I explained the request to Val on May 17; he was
advised that by law, he could not delete any emails ~a ted after lr'1<.!Y !~ ~_h_i<21'!_ \:Y~~ ____ _- Comment [MMcC3]: Is this what
the date of the request. Megan said to VT? Or did Diane
misinterpret what Megan said to VT?

Comment [MMcC4]: Did VT say


specifically Liberal "Party" ...or did
he refer to the text of the request in
general (i.e., political/Liberal
business) without specifying the
"Party" or "Association" business?
This has to align with the bottom
paragraph.
Formatted: Strikethrough

e ave a C!uty to assist the requestor. Just because the requestor uses the wrong
words the request is not invalidated. When I read the request I understood it to be
about anything that was LiberalL-eF liberal/federal/provincial/party or oth erwise.
We would see everything being applicable. An example, if someone asks for all
shoes under my desk we would include bootif!s in that request. We would not make
the distinction.

I don't believe the question came up. There was no discussion about the distinction
between Liberal Association and Liberal Party. I did not make GRe-a disctinction
and I was not under the impression that he was making one either.

000343
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jwe all (ATIP) understood whatthis was (a reguest for anything mentioning
'Libe ral'Jllf_~the reguest ~<!_s_n_o_!:_cle9E as the subject matter ex_pert h~ ~I:!.~u]c! _ ___ _
have asked. It is not for him to decide. He should have initiated the discussion if he
thought there was a distinction to be made. It would have been helpful if he had
brought up that delineation.IHe should have provided all records that fit the request.
and provided guidance about any records that were sensitive or would result in
harm to someone or something. IY'{~ ~.9!Jld_ l:!.<!_~e_lQQ~~d_ <!_t_a]l_t_!l~ .!~<:_o_!9~ ?~g !1:!.~1'!. ____ - Comment [MMcC6]: Why add this?
we could have had a discussion. It was not for him to decide. Was this said to him explicitly?

With regards to having told Val to t'iust give what is asked'1:_'(e_sJ.P.!QQ~~_Iy_dlc! !eJ~ ____ - Comment [MMcC7]: In what
him that. But again it was clear to me- tRey-the requester want.e.d his emails witH context was this said to VT?
tlwmentioning the Liberal Party- ~hat they didn't say from the Association ~!lP!Jld_____ - Comment [MMcCB]: Did VT say
not have limited the disclosure. that the Association business was
not Liberal Party business?
This information was accessible AT! Pable because it was on our server. If you have
personal business on the server it is AT!Pable and someone asks-has the right to ask
for it, it will be accessible. A requester may not get 'everything' in that personal \
information (eg bank accounts numbers. vacation plans, one's parents' phQE-N---6f..,:;-""" 1
num ers etc and items which rna cause harm will be redacted- but thel(;ords
will be released} T!_l~t_i~~h_y_~~!~.I! Q~O.Q.l~ ~Q! t_o_l!_<!_V~ _p_e_!"~~n_a] ~t_uft. ~n_ _h_e_S~!:'{e_!:.. ---- Comment [MMcC9]: vs processed?
Or did you want to say here that the
"remaining" records that don't meet
an exempting provision would be
With regards to deleting emails- any-thing of business value should not be deleted. released?
~Generally, he-wasit is ok to delete personal or personal business emails, but not if
an ATIP reguest has already been made. IY'{e_~f!.C_O~!:~g_e_r~_?QQ!!SJ~l~ _e.!'!aJl__ _ ____ _ -< _- -1 C~mme_nt [MM_c~10]: Was this
management. I am not sure of which policy covers this but I am sure we have one. ',, said to him explicitly?
Comment [MMcC11]: It's
concerning here that Diane
understood Megan to say that only
business value records should be
retained and that VT was ok to
delete the rest Was Diane informed?

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Maclean, Bethan (SSC/SPC)

From: Maclean, Bethan (SSC/SPC)


Sent: October-26-16 3:06PM
To: Primeau, Marc (SSC/SPC); Walker, James (SSC/SPC)
Subject: RE: Your file A-2016-00036 (OIC file 3216-00792)

Thanks to you both

From: Primeau, Marc (SSC/SPC)


Sent: October-26-16 2:08PM
To: Maclean, Bethan (SSC/SPC); Wa lker, James (SSC/SPC)
Subject: FW: Your file A-2016-00036 (OIC file 3216-00792)

Merci James

Bethan - see response below from James. Let me know if you need additional information.

Me rei,

Marc Primeau
Deputy Departmental Security Officer & Director, Security I Agent de securite du ministere adjoint et Directeur,
Securite

Veuillez repondre dans Ia langue officielle de votre choix I Please reply in the official langua.ge of your choice

Shared Services Canada / Services parta.ges Canada


344 Slater Street, 2-009 I 344 r ue Slater 2-009
Telephone 1 Telephone: 613-960-3340
Cell (613) 854-3119
Gover nment of Canada I Gouvernement du Canada
Marc.Primeau@Canada.ca

From: Walker, James (SSC/SPC)


Sent: October 26, 2016 1:55 PM
To: Primeau, Marc (SSC/SPC) <marc.primeau@canada.ca>
Subject: RE: Your file A-2016-00036 {OIC file 3216-00792)

Hi Marc,
To the best of my knowledge here are the responses to the Commissioners Questions:

Information Commissione r Questions:


-Were the additional records deleted from the user's mailbox?
- If so, when were they deleted?
- lfthe records were in fact deleted from the user's mailbox, does this mean that they were manually deleted by the
user from the lnbox/sent/deleted folders and later backed up onto tapes?
- If the records were not deleted, but instead located elsewhere, please provide an explanation where they were
located.

1
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Also, from reviewing the processing fi le, I gather that there is a 20-day deletion history for emails. If possible, can you
please provide more explanation as to whether this mea ns that emails- once delet ed- are kept on backup tapes for 20
days until they are permanently wiped out?

1. CIO Security did not undertake this investigation. Our role was to provide the requested data so the HR could
perform their own ana lysis. HR performed the work.
2. Deleted email. were reviewed from what is ca lled the "recovered" fo lder which was created when the 20 days of
deletion history was gathered buy the mail support team. This 20 day history began on the date that the mail
support team received the request for the data. I do not have the date that the mail t eam received our request but I
do have the date for our submission to the FIPC who then cont acted the mail team . (July 11, 2016 at 2:19PM) Exact
deletion dates and times are not available.
3. It is not possible to determine the deletion detai ls as that level of logging is not enabled. Log size and data retention
issues seem to be the reason that this level of logging is not in place. Any mail retrieved and provided was a result of
what remained within the active email file+ the rol ling 20 day deletion history that is on the ma il servers
them selves.
4. It would be HR who can add ress the location of any records gathered as a result of their analysis of the data
provided . We do not have that information. As stated earlier this was an investigation undertaken by HR and NOT
CIO Security.

20 Deletion History:
There is a process for deleting mail messages by the user that moves the messages to their " Deleted Items" fo lder. I am
not certain as to how long messages placed within the Deleted Items fo lder actually remain. I will have to verify that
information ...
From the " Deleted Items fo lder messages can be deleted a second time. I believe it is those messages that remain for 20
days on a first in- first out basis.

Again, although it would be of benefit for any investigation of th is nature, there are no deta iled logs regarding deletion
dates, times, or from where within a user' s mail file messages are deleted. This falls outside our control...

I have included a previous email message that I provided to you, September i h, 2016 at 11:57 AM, with more detail
regarding our involvement with this case.

Kindest Regards,

James

JAMES \VALKER, CISSP, CHFI

Senior IT Secu rity Spetialisl, Corp01~11e Se rvices Hranch Sh;ued Services Canada,
Covcnuncul of C;mada Jam es. Walker@canada.ca
T e l: 613-9G0-07G9 I BB: li 13-29 1-80,1.2

S pC<ialisle e 11 Sccu rilc de Ia lechno logie de l'inf(m nalion, Direct io n gcncra lc des services m inislcricls Service P;utagcc C mada,
Gou\'crncJncnl d u Canada hunes.W alkcr@canada.ca
T el: 61:3-960-0769 I BB : fiUl-29 1-80-12

2
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From : Primeau, Marc (SSC/SPC)


Sent: October-26-16 12:02 PM
To: Walker, James (SSC/SPC)
Subject: Fw: Your file A-2016-00036 (OIC file 3216-00792)

James

I don't thin k we were part of the scan . Who worked on it, do you remember?

Marc Primeau
Deputy Departmental Security Officer & Director, Security I Agent de securite du ministere adjoint et Directeur, Securite

Veuillez repondre dans Ia langue officielle de votre choix I Please reply in the official language of your choice

Shared Services Canad~ /Services partages Canada


344 Slater Street, 2-009 I 344 rue Slater 2-009
Telephone I Telephone : 613-960-3340
Cell (613) 854-3119
Government of Canada I Gouvernement du Canada
Marc.Primeau@Canada.ca

From: Maclean, Bethan (SSC/SPC) < bethan.maclean@canada.ca>


Sent: Wednesday, October 26, 2016 11:48 AM
To: Primeau, Marc (SSC/SPC)
Cc: Mcculloch, Monique (SSC/SPC)
Subject: FW : Your file A-2016-00036 (OIC file 3216-00792)

Hi Marc,

I have received a few fo llow up questions from the Information Commissioner regarding the retrieval done for Val
Trudeau's emails. I do not have t he answer to the questions outlined below, can you assist?

Thanks,

Bethan Maclean CIAPP-P


Deputy Director! directrice adjointe
Access to Information and Privacy Protection Division !
Acces a !'information et protection des renseignements personnels
Corporate Services 1 Services ministeriels
Shared Services Canada 1 Services partages Canada
Tel: 613-301-4350

- Were the additional records deleted from the user's mailbox?


- If so, when were they deleted?
- If the records were in fact deleted from the user's mailbox, does this mean that they were manually deleted by the
user from the In box/sent/de leted folders and later backed up onto tapes?

3
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- If the records we re not deleted, but instead located elsewhere, please provide an explanation where they were
located.

Also, from reviewing the processing file, I gather that there is a 20-day deletion history for em ails. If possible, can you
please provide more explanation as to whether this means that emails- once deleted- are kept on backup tapes for 20
days until they are permanently wiped out ?

4
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Maclean, Bethan (SSC/SPC)

From: Francis, Ted (SSC/ SPC)


Sent: October-27-16 10:26 AM
To: Maclean, Bethan {SSC/ SPC); Tummon, Nisa (SSC/SPC)
Cc: Gregoire, Andree (SSC/ SPC); Mcculloch, Monique {SSC/ SPC)
Subject: RE: A-2016-00036

Thank you, Bethan.

From: M aclean, Bethan (SSC/SPC)


Sent: Thursday, October 27, 2016 10:19 AM
To: Tummon, Nisa (SSC/SPC) <nisa.tummon@canada.ca>; Francis, Ted (SSC/SPC) <ted.francis@canada .ca>
Cc: Gregoi re, Andree (SSC/SPC) <andree.gregoi re @canada .ca>; Mcculloch, Monique (SSC/SPC)
<moniq ue.mcculloch@canada.ca>
Subject: A-2016-00036

Hello,

Just a heads up, the above noted file is being released today as an access informal.

A-2016-00036
Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared Services Canada, that mention
the Liberal Party, federally o r provincially, since November 1, 2015.

The f ile is on t he share drive in Septem ber.

Thanks,

Bethan Maclean CIAPP-P


Deputy Director! directrice adjointe
Access to Information and Privacy Protection Division!
Acces a !'information et protection des renseignements personnels
Corporate Services 1 Services ministeriels
Shared Services Canada 1 Services partages Canada
Tel: 613-301-4350

1
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Maclean, Bethan (SSC/SPC)

From: Trethewey, Megan (SSC/SPC)


Sent: October-31-16 2:32 PM
To: 'diane.mccusker@justice.gc.ca'
Cc: Maclean, Bethan (SSC/SPC); Mcculloch, Monique (SSC/SPC); Roy, Danielle (SSC/SPC)
Subject: RE: Interview notes
Attachments: scanned document-MCT.PDF; A-2016-00036.docx

Good Morning Diane,


I have attached a pdf which includes the ATIP tasking, the signed OPI response sheet, the SSC ATIP Policy Instrument
Overview, the initial SSC Communique regarding train ing for the ATIP Fundamenta ls Course, the SSC Communique
announcing the ATIP internal policy instruments and the SSC Standard on Preventing and Managing Obstruction to the
Right of Access. The other document is the chrono logy.
As always if you have more questions don't hesitate to ca ll. I have a training session this morning, a couple meetings
t omorrow and I'm away on Friday but I will phone you back asap if you choose to leave a message . Again, if you have
questions regarding more than my involvement in the file, Monique McCulloch (Director ATIP) and Bethan Maclean
(Deputy Director ATIP) are available also.
Megan
-----Original Message-----
From: Diane Me [mailto:
Sent: October-30-16 5:29PM
To : Trethewey, Megan (SSC/SPC)
Subject: Re: Interview notes

Good afternoon Megan,

I am in the process of finalizing my pre liminary report. Would you be able to tell me when I might expect to get the
information outlined be low? Thanks. Diane

On Oct 26, 2016, at 4:14PM, Trethewey, Megan (SSC/SPC) <megan.trethewey@canada .ca> wrote :

> Hi Diane,
> Attached are my comments and changes to the interview notes. Your questions are in red and my track changes are in
blue .
> This is only comments on the Interview. I will still pull together a package of information and websites to forward to
you regarding ATIP policies etc. Do you want these sent electronically, on CD or hard copy?
> Al so, we have a chronology of the file prepared for the Office of the Information Commissioner. Do you already have a
copy? If not, would you like us to provide you one?
>As you can see, I've cc'd my Director, Deputy Director and Manager on this email. They are of course, aware of the
situation and they can also answer questions you may have.
> I'm away from the office tomorrow morning, but will be in the office the rest of the week.
> Megan
>
> -----Original Message----
> From : Diane Me [mai lto :
----------------------.
> Sent: October-21-16 3:52PM
> To: Trethewey, Megan (SSC/SPC)
> Subject: Interview notes
>
1
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> Megan, attached are the notes of our intervi ew yesterday.


> Please review them and return them w ith your comments, deletions, additions if any. I would appreciate track
cha nges.
>
> Also, you were to advise me when the informati on on how to process an ATIP request wa s posted on your intranet
and also any directive you might have on deleting emails.
>
> Thanks for meeting with me yesterday. Have a good weekend. Diane
>
>
><Notes of Interview with Megan Trethewey.docx>

2
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Trethewey, Megan (SSC/SPC)

From: Trethewey, Megan (SSC/SPC)


Sent: May-17-1611 :27 AM
To: Demers, Josianne (SSC/SPC)
Subject: FW: Tasking Retrieval Access to Information Request/Mandat de recuperation dans le cadre
d'une demande d'acces a !'information: A-2016-00036

As noted below, this ATIP tasking is being forwarded to you for action.

Megan Trethewey
Sr ATIP Analyst
Shared Services Canada
99 Metcalfe Street, Suite 308
OTIAWA ON KlP 6L7
613-291-0609

From: Tumber, Reema (SSC/SPC)


Sent: May-17-16 9:56AM
To: Trethewey, Megan (SSC/SPC)
Cc: Desjardins, Brigitte (SSC/SPC); Jones3, Amanda (SSC/SPC); Demers, Josianne (SSC/SPC)
Subject: FW: Tasking Retrieval Access to I nformation Request/Mandat de recuperation dans le cadre d'une demande
a
d'acces !'information: A-2016-00036

Hi Megan,

Just an FYI that Luc Boileau's current EA is Josianne Demers.

Reema

From: Trethewey, Megan (SSC/SPC)


Sent: May-17-16 9:53AM
To: Labrosse, Julie-Anne (SSC/SPC)
Cc: Desjardins, Brigitte (SSC/SPC); Tumber, Reema (SSC/SPC); Trethewey, Megan (SSC/SPC); Roy, Danielle (SSC/SPC);
Jones3, Amanda (SSC/SPC)
Subject: Tasking Retrieval Access to Information Request/Mandat de recuperation dans le cadre d'une demande d'acces
a !'information: A-2016-00036

Please note, this tasking is NOT for a forensic email search.


This is specifically for Val Trudeau.
1

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Risk Level: Low/ Moderate Risk


(If you feel this request should be identified differently, please notify the ATIP analyst immediately)

Request Text: "Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared Services
Canada, that mention the Liberal Party, federally or provincially, since November 1, 2015."

Retrieva l Due Date: May 25, 2016

Areas Tasked: DCS- MBP-OCIB

KEY INSTRUCTIONS:
1. Please ensure that all responsible areas w ithin your group are tasked and that the response sheet is fully completed
and signed by the appropriate level of management (High Risk;:; SADM or Low-Moderate Risk;:; DG/Senior Director).
2. Contact the ATIP Office within the first 24 hours if you have ANY CONCERNS related to the processing of this request
including such issues as volume, clarification, scope, the need to involve another branch in the tasking, or if you require
a tasking extension.
3. Please transmit all PROTECTED and CLASSIFIED information as per SSC's Information Security Guide which is available
on the Extranet.

*All response sheets can be f ound at http://myssc-monspc.ssc-spc.gc.ca/sites/default/files/access-information-


request .docx

If you have any questions, please contact t he responsible ATIP analyst, Megan .Trethewey@canada.ca or by phone at:
613-291-0609

NB: Cette demande n'est pas une demande de recherche scientifique des couriels.
Cette demande est pour M. Va l Trudeau specifiquement.

Niveau de risque: Risque faible/ modere


(Si vous jugez que Ia demande do it etre classee differemment, avisez immediatement l'analyste de I' AIPRP.)

Libelle de Ia demande: "Provide copies of all e-mails sent, received or deleted by Val Trudeau, Director at Shared
Services Canada, that m ention the Liberal Party, federally or provincially, since November 1, 2015."

Date limite de recuperation: le 25 mai 2016

Secteurs vises par le mandat: CDD -MBP-OCIB

PRINCIPALES INSTRUCTIONS:
a
1. Veuillez-vous assurer que le mandat est attribue tous les secteurs responsables de votre groupe et que Ia fiche de
reponses est dOment remplie et signee par le niveau de gestion approprie (risque eleve;:; SMAP ou risque faible-modere
= directeur genera l/d irecteur principal) .
2. Communiquez avec le Bureau de I' AIPRP dans les 24 heures si vous avez TO UTE QUESTION concernant le traitement
a
de cette demande, notamment en ce qui a trait au volume, aux clarifications, Ia portee eta Ia necessite de faire
intervenir une autre direction dans le mandat, ou encore si vous avez besoin d'une prolongation.
3. Veuillez transmettre tousles renseignements PROTtG tS ET CLASSIFIES conformement au Guide sur Ia securite de
I' information de SPC, qui est accessible sur l'extranet.

*Toutes les fiches de reponses se trouvent a l'adresse


http://myssc-monspc.ssc-spc.gc.ca/sites/default/fi les/recuperation-demande-information.docx

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Si vous avez des questions, veuillez communiquer avec I' analyse de I'AIPRP responsable, par courriel a
Megan.Trethewey@canada.ca ou par telephone au 613-291-0609

000354
Rel eased und er the A cces s to Info rmation Act
a
Communiqu e en vertu de Ia Loi s ur /'acces /'info rm ' tion

OPI Response Sheet- Retrieval- Access to Information Request

Contact the ATIP Orrico within the Orst 24 hours If you hnva ANY CONCERNS related to the processing of this request
Including such Issues as volume, clarification, scopa, search fees, tha need to Involve another branch In the tasking, or the
need for a tasking extension.
A) Does your group have RECORDS?
I{ NO, conflrmthatn thorough search has been conducted In response to t/lls f'questond YES NO 0
no relevant records could be located and proceed to Step 4.

A) Risk l,evel: (H/g/1 nlsk ; SADM or Low-Moderate Risk" DG/Senlor Director)


Low-
NOTE: If you be/leva thas~ recosds are high risk, ensure tl1at rl1c proper levels of senior High
management hove seen lila lnJormolfon ond slon-<>!1 accordingly. Medium

B) Communications: Are responsive lfnes required?


NOTE: A C<lmmunlcotlons Advisor should be consulted even If the Broncb/Directorore
officials ore of rhe view that no responsive fines ore requlr~cf. If you don't know lVIIa
YES 0 NO
your Communications Advisor Is, please coli Slcphon/e Richardson ot (613}6701622

~ I em satisfied that a thorough and complete search w~s conducted and.all responsive records under the control of
my program ~rc a have been retrieved for processing unless otherwise noted;
0 The records have I.Jeen prepared as required for processing by the ATIP Unit (sec Step 2), and nil proposed
exemptions/exemptions have been Identifie d and highlighted In yellow;
0 All required consultations within ond outside sse have been Identified;
0 Ar~tlonalc/Justlflcatlon for tho propo~ed exemptions/exclusions Is Included.

ADM

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SSC ATIP Policy Instruments


http :1/myssc-monspc .ssc-s pc. gc. ca/en/worktools-processes/pol icy -i nstru ments/ati p

Access to Information and Privacy (ATIP) Management Framework

l l
Standard on the Use of Standard on Facilitating Standard on Preventing Standard on the
Standard on Managing Personal Information for Access to Data Under the and Managing Delivery of ATIP
Privacy Breaches Non-Administrative Control of Partner Obstruction to the Right Training and
Purposes Organizations of Access Awareness

Standard on the Use and


Standard on the Code of Disclosure of Personal
Privacy Principles Information Under the
Control of SSC
"'
<
SSC Standard on
eDiscovery Multi-Mailbox
Searches for A TIP
Purposes

Standard on Managing
Personal Information in
Emergencies

000356
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eomm aniqae errvertuue-ta~L ai sur-faeces-a /'information

Instruments de politique d' AIPRP de SPC


http://myssc-monspc.ssc-spc.gc.ca/fr/outilstravail-processus/instrument-politigue/aiprp

Cadre de gestion de l'Acces a !'information et Ia protection des renseignements personnels (AIPRP)

l l l l
Norme sur Ia facilitation de
Norme sur !'utilisation des Norme sur Ia prevention et Norme sur les activites de
Norme sur Ia gestion des l'acces aux donnees so us le
renseignements personnels a gestion des entraves aux formation et de sensibilisation
atteintes aIa vie privee controle d'organisations
des fins non administratives droits d'acces en matiere d'AIPRP
partenaire.s

Norme sur !'utilisation et Ia


Norme sur le code des
divulgation des
principes sur Ia protection de
renseignements personnels
Ia vie privee
sous le controle de SPC

Norme sur Ia decouverte


electronique et recherches de
multi-boites courriels a des
fins d'AIPRP de SPC

Norme sur Ia gestion des


renseignements personnels
lors d'urgences

-~----- ---- ----~-- -~--- -~---- -~---


2 -
- -

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sse launches Access to Information and Privacy Fundamentals course I My sse Page 1of2

Government
1+1 of Canada
Gouvernement
du Canada Canada
Shared Services Canada - My SSC
Home -+ News .. Communiques

SSC launches Access to Information and


Privacy Fundamentals course

Communique
On May 5, Shared Services Canada (SSC), in collaboration with the Canada School of
Public Service (CSPS), will launch the Access to Information and Privacy Fundamentals
course (1015) , a mandatory online course .

The course, which should take one to two hours to complete, is mandatory for all SSC
indeterminate, term and casual employees; individuals on secondment or assignment
within the Department; and students. Current staff and new employees will have until
August 5, 2016, to complete the training .

The course consists of three modules that cover top ics such as current legislation and
policies; effective processing of Access to Information requests ; protection of personal
information; and requirements concerning the collection , use, communication, retention
and disposal of personal information.

Add itional course resources include:

knowledge checks , a summary of each module and a final quiz;


definitions and a glossary of terms;
links to the Office of the Information Commissioner of Canada, the Office of the
Privacy Commissioner of Canada and the Treasury Board of Canada Secretariat;
frequently asked questions; and
downloadable handouts.

To take the course, you must have an account with the CSPS. If you are an employee
with special needs and/or who uses computer adaptive technologies and need assistance
to activate your account, please contact the CSPS's Client Contact Centre

http://myssc-monspc.ssc-spc.gc.ca/en/news/communiques/atip-course-20160503 27/ 10/2016


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sse launches Access to Information and Privacy Fundamentals course I My sse Page 2 of2

To learn more about how to access the course , you can visit the Mandatory training page
of SSC's Academy. Should you have additional questions, please contact the SSC Access
to Information and Privacy Protection Division by emai l or by phone at 613-670-1654.

Violaine Sauve
Chief Privacy Officer
Date modified :
2016-07-14

http://myssc-monspc.ssc-spc.gc.ca/en/news/communiques/atip-course-20160503 27/1 0/2016


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New Access to Information and Privacy internal policy instruments now in ettect I My sse Page 1 of 2

1+1 Government
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New Access to Information and Privacy


internal policy instruments now in effect

Communique
April 7, 2016

Note: Please read the following message on your computer screen to help reduce its
environmental impact.

At Shared Services Canada (SSC), protecting the privacy and confidentiality of the
information we collect is a departmental priority. To assist you in this capacity, I am
pleased to announce that SSC has introduced new Access to Information and Privacy
(ATIP) directives and standards to help you better understand your responsibilities and
accountabilities in monitoring information.

Compliance with the following A TIP policy instruments is mandatory for all employees and
managers, as well as students, casual employees, contractors and consultants hired
through contractual arrangements:

Directive on Monitoring Access to Information and Privacy Compliance


Standard on Preventing and Managing Obstruction to the Right of Access

As well , the following training and awareness directive and standard apply to all
employees and managers, as well as students and casual employees. The directive and
standard state, among other obligations, that these individuals are required to complete
mandatory A TIP training:

Directive on Access to Information and Privacy Training and Awareness


Standard on the Deliverv of Access to Information and Privacy Training and
Awareness

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I encourage you to become familiar with these internal policy instruments, as your
continued vigilance is imperative in fostering sound access to information and privacy
compliance practices across the Department. Your sustained support in ensuring the
proper management of our information holdings is truly appreciated.

If you have questions, please contact the Access to Information and Privacy Protection
Division by emai l at SSC.atip-aiprp.SPC@canada.ca.

Violaine Sauve
Corporate Secretary and Chief Privacy Officer
Date modified:
2016-04-07

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Standard on preventing and managing


obstruction to the right of access

1. Effective date
This Standard came into effect on November 30, 2015, following the approval of the
Corporate Management Board .

2. Application
The Standard applies to all employees and managers at all levels within Shared Services
Canada (SSC) as wel l as students and casual employees. This Standard also applies to
contractors/co nsultants thro ugh contractual arrangements.

** Note that "employees" includes indeterminate and term employees, and individuals
seconded or assigned to sse.
A number of key terms are included in Section 8 Definitions to help correctly apply this
Standard.

3. Related Policy Instrume nt s (a lso see section 9 References)

The following are the key policy instruments issued by SSC which are related to this
Standard:

Access to Information and Privacy (A TIP) Management Framework


Directive on Access to Information and Privacy (A TIP) Training and Awareness
Directive on Monitoring Access to Information and Privacy Compliance
Policy on Departmental Security
Policy on the Internal Disclosure of Wrongdoing
Standard on eDiscovery Multi-Mailbox Searches for A TIP Purposes
Stan?ard for Facilitating Access to Data Under the Control of Partner Institutions
Standard on Internal Disclosure of Wrongdoing

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The following are the key policy instruments issued by the Treasury Board of Canada (TB)
which are related to this Standard:

Directive on the Administration of the Access to Information Act


Policy on Access to Information
Policy on Government Security
Policy on Privacy Protection
Values and Ethics Code for the Public sector

4. Introduction
4.1 Context
The Supreme Court of Canada stated that the Access to Information Act and the Privacy
Act must .be read together as a "seamless code"1 which applies to government institutions,
including sse, and whose purpose is two-fold:
(1) to allow, subject to limited and specific exceptions, the statutory right of access
to information, including personal information, in records under their control ; and

(2) to protect individuals' privacy with respect to their government-held personal


information.

The default right of access to government-held information is an essential element of our


system of democracy.

Further, by virtue of paragraph 70(1)(c) of the Access to Information Act and paragraph 71
(1 )(d) of the Privacy Act, the President of the Treasury Board of Canada (TB) is
responsible for the issuance to government institutions of directives and guidelines
concerning the operation of both Acts.

To this end, in August 2014, the TB revised the Policy on Privacy Protection and the Policy
on Access to Information. Both policies require government institutions to, among other
things, make their employees aware of

1. Legal Responsibilities under the Privacy Act and the Access to Information Act;
2. Access to Information policy instruments and procedures; and
3. Privacy policy instruments and procedures.

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The Policy on Access to Information and its accompanying Directive on the Administration
of the Access to Information Act require that each government institution, including SSC,
has in place appropriate procedures for addressing cases of an alleged obstruction of the
right of access, including reporting a suspected contravention to law enforcement agencies
for investigation.

There are two types of obstruction under Access to Information and Privacy legislations:

1. Obstruction to the Information or Privacy Commissioners of Canada::


Section 67 of the Access to Information Act and section 68 of the Privacy Act make it
a criminal offence for any person to obstruct the Information Commissioner of
Canada and the Privacy Commissioner of Canada or their staff (the
"Commissioners") in the performance of their duties and functions under the Acts.

More information on the Commissioners can be found in Appendix A.

2. Obstruction to the Right of Access:


Section 67.1 of the Access to Information Act makes it a criminal offence to destroy,
mutilate or alter a record, falsify a record, make a false record , conceal a record , or
direct, propose, counsel , or cause any person in any manner to do any of the
aforementioned to deny a right of access under the Act. Of note, the Privacy Act
does not have an equivalent section.

This Standard focuses on Section 67.1 of the Access to Information Act as it relates to
obstruction to the rig ht of access.

4.2 Background
In August 2013, SSC issued the Policy on the Internal Disclosure of Wrongdoing and the
Standard on Internal Disclosure of Wrongdoing establishing SSC's process for the
disclosure of wrongdoing. These policy instruments establish SSC's Office of the Senior
Officer for Disclosure who is responsible for receiving and dealing with disclosures of
wrongdoing made by sse employees.
Shared Services Canada recognizes the right of individuals to access its information
holdings. As such, it is committed to embedding a culture of openness and transparency,
as well as privacy excellence. To this end, on September 10, 2014, SSC issued the
Access to Information and Privacy Management Framework which is designed to promote
and instill this culture throughout the Department.

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In order to support SSC in preventing obstruction of access to information under its


control, this Standard establishes the procedures for addressing instances of obstruction
of lawful access to SSC-held information .

Records and information collected , created , or otherwise obtained by SSC employees in


the performance of their duties for SSC, are and remain under the control of SSC. Once
departmental officials are aware of an expected request under the Access to Information
Act, or as soon as an ATI Act request is received or the tasking is initiated , the Access to
Information Act states that:

67.1 No person shall, with intent to deny a right of access under this Act,

a. destroy, mutilate or alter a record ;


b. falsify a record or make a false record;
c. conceal a record ; or
d. direct, propose, counsel or cause any person in any manner to do anything
mentioned in any of paragraphs (a) to (c)

The Corporate Secretary and Chief Privacy Officer (CPO) is responsible for promoting an
access to information and privacy (ATIP) compliance cu lture within SSC and championing
ATIP throughout SSC through the Director of the Access to Information and Privacy
Protection Division.

5. Requirements for managing and preventing


obstruction to the right of access
There are five basic steps when there is an alleged obstruction to access to information:

1. Initial notification,
2. Prevent, contain and stop the obstruction activity;
3. Notify SSC's appropriate senior officials and executives,
4. Assess and make findings,
5. The President reports the obstruction activity.

5.1 Step one - Initial notification

Employee
An employee who has/believes they have witnessed OR has been asked/believes they
have been asked to commit OR believes someone will commit, an obstruction to the
access to information, as defined in Section 8 of this Standard, must report the suspected,
alleged, or detected obstruction, using one, or a combination of several, options below:

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1. raise the matter with the person they report to , such as a supervisor or manager; or
2. if the circumstances require or if preferred, raise the matter directly w ith the Director
of ATIP or CPO; or
3. if the employee would like to protect their identity for fear of reprisal they can make
an internal disclose under the Public Servants Disclosure Protection Act (PSDPA.) to
the following:
o SSC's Senior Officer for Disclosure, or
o Office of the Public Sector Integrity Commissioner of Canada.

Supervisor or manager
Managers and supervisors, upon receipt of information from employees, regarding
suspected, alleged , or detected instances of obstruction of access to information , must use
one, or a combination of, the same options as listed for employees above.

5.2 Step two - Prevent, contain and stop the obstruction


activity

Director of Access to Information and Privacy


Upon being notified of a suspected , alleged , or detected instance of obstruction of access
to information and if the allegation provides reasonable grounds to believe that the activity
constitutes an obstruction to the right of access to information, the Director of ATIP must:

if contacted by an employee: immediately notify the appropriate manager or


supervisor, without disclosing, to the extent possible of the law, the name of the
employee who raised the matter, and provide instructions on the requisite steps to be
taken to prevent, or to contain and cease, the obstruction activity; or;
o to maintain anonymity, if the employee that contacted the Director of A TIP is
part of a very small team and that the identity of that employee could potentially
be discovered , the Director of ATIP must consider other means of
communicating this alleged obstruction to that employee's superiors;
o the Director of ATIP will consider contacting the employee's Director or Director
General, will consider contacting, through the CPO, the Branch Assistant
Deputy Minister, or will directly communicate with SSC's Senior Officer for
Disclosure with details regarding the alleged obstruction; and
if contacted by a manager or supervisor. provide instructions on the requisite steps to
be taken to prevent, or to contain and cease , the obstruction activity.

When appropriate, the Director of ATIP will notify the SSC Ch ief Privacy Officer with the
details relating to the obstruction.

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Supervisor or manager
Upon receipt of instructions from the Director of A Tl P, supervisors and managers must
immediately comply with the instructions and inform the Director of A TIP upon completion
of the instructions.

5.3 Step three - Notify SSC's appropriate senior officials


and executives

Chief Privacy Officer


Upon being notified by the Director of A TIP of an obstruction, the Chief Privacy Officer
must, w hen appropriate, notify:

SSC's Senior Officer for Disclosure,


Senior departmental Officials, and
SSC's President.

5.4 Step four - Assess and make findings

Director of ATIP
Upon notification of the alleged obstruction, the Director of ATI P must attempt to resolve
the matter informally.

NOTE: Often, in such cases, all that is req uired is a discussion with the departmental
employee in question to inform them of their roles and responsibilities under Access to
Information and/or Privacy legis lations and of the risks and sanctions of being found guilty
of an obstruction under the Access to Information Act.

Senior officer for disclosure


If an allegation made under the PSDPA relates to obstruction under Access to Information
and/or Privacy legislations, the Senior Officer for Disclosure must notify SSC's Ch ief
Privacy Officer. In conducting an investigation and in preparing the resulting report, the
Senior Officer for Disclosure must co llaborate with, and rely upon expert advice provided
by the Chief Privacy Officer and the Director of ATIP , as req uired.

The Senior Officer for Disclosure must follow the SSG Internal Disclosure Process Map
and must:

conduct an investigation as prescribed by SSC's Standard on Internal Disclosure of


Wrongdoing and in accordance with SSC's Administrative Investigations guidelines,

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ensure that all steps of the investigation are properly documented,


upon completion of the investigation, prepare a report setting out his or her findings
and recommendations ; and
provide the report to the President.

5.5 Step five - The President reports the obstruction


activity
Upon receipt of a substantiated case of obstruction under section 67.1 of the Access to
Information Act, the President will decide on a course of action.

The President may also:

arrange for the matter to be brought to the attention of the Information and Privacy
Policy Division (IPPD) of the Treasury Board of Canada Secretariat (TBS),
arrange for the matter to be reported to the appropriate law enforcement agency for
investigation, as prescribed by the TB-issued Directive on the Administration of the
Access to Information Act, and, as applicab le;
in the context of the PSDPA, promptly provide public access to information
concerning founded cases of wrongdoing, in a manner consistent with paragraph 11
(1)(c) and subsection 11 (2) of the Public Servants Disclosure Protections Act.

For information concerning consequences refer to Section 6.

Criminal and administrative investigations


NOTE: If the President believes, on reasonable grounds, that an offence was committed,
the matter would normally be referred to the Royal Canadian Mounted Police (RCMP). The
IPPDffBS should be notified prior to contacting the RCMP .
The administrative investigation must try to establish whether the offence was done in an
attempt to deny the right of access provided by the Access to Information Act and mens
rea ("the guilty mind").

When the violation is allegedly committed by an SSC employee and no criminal offenses
are suspected, an administrative investigation must be conducted in consultation with the
Corporate Labour Relations Division and the Departmental Security Officer, as required .

6. Compliance and consequences


NOTE: Refer to Appendix B for the consequences outlined in the Access to Information
Act.
Compliance with the requirements of this Standard is mandatory.

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Any confirmed violation on the part of an sse employee can:


result in the employee's manager, in consultation with the Corporate Labour
Relations Division, taking administrative measures and/or disciplinary actions up to
termination of employment;
in the context of contractors , the contracting authority will be advised and will take
appropriate actions;
result in an administrative suspension while an investigation is ongoing or a possible
administrative termination if the security clearance is to be revoked,
generate an official complaint to the Office of the Privacy Commissioner of Canada
(OPC) or to the Office of the Information Commissioner of Canada (OIC),
result in an OPC or OIC initiated investigation, audit, or review;
jeopardize the public's trust in sse and government; and/or
create additional reporting requirements.

7. Impact assessment, audit and evaluation, and


review

7.1 Impact assessment


The SSC Ch ief Privacy Officer will develop, maintain, and obtain data on a set of
performance indicators for this Standard. The Chief Privacy Officer will also use these
indicators to measure and record the contribution this Standard made to the achievement
of its overarching internal policy instruments' defined outcomes. The results of the analysis
are to be used and reported in accordance with performance management strategies and
reporting instruments, as applicable.

7.2 Audit and evaluation


Shared Services Canada's Departmental Audit and Evaluation Committee will perform the
responsibilities outlined in subsection 8.3 of the Foundation Framework for Shared
Services Canada Internal Policy Instruments based on its Risk-based Audit and Evaluation
Plan.

7.3 Review
Every 5 years, or as required , SSC's Chief Privacy Officer will review the content of this
Standard. The result of this review will be that the content:

a. remains the same (i.e. no changes other than the a new review date),
b. is amended, or

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c. is rescinded .

This review period will commence five years after the effective date of this Standard.

8. Definitions
Obstruction to the right of access:is the intentional denial of a right of access to
government-held information through:

a. destroying, mutilating or altering a record ;


b. falsifying a record or making a false record;
c. conceal ing a record ; or,
d. directing, proposing, counseling or causing any person in any manner to do anyth ing
in any of paragraphs (a) to (c).

Privacy: is the right of an individual to be left alone, to be free of unwarranted intrusions. It


is also the right of an individual to retain control over his or her personal information and to
know the uses, disclosu res and whereabouts of that information.

Record :

Wrongdoing: w ith respect to this Standard, one or both of the following:

(1) is a contravention of any Act of Parliament, or of any regulations made under


such an Act (in the case of this Standard , the Access to Information Act and/or
Privacy Act); or, knowingly directing or counseling a person to commit a wrongdoing

9. References
This Standard is based on the authorities set out in the following legislation:

Access to Information Act


Canada Evidence Act
Federal Accountability Act
Financial Administration Act
Librarv and Archives of Canada Act
Privacy Act
Public Servants Disclosure Protection Act
Security of Canada Information Sharing Act
Security of Information Act
Shared Services Canada Act

This Standard must be admin istered and implemented in conjunction with the following

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related policy instruments:

Shared Services Canada policy instruments

Access to Information and Privacy (A TIP) Management Framework


Departmental Evaluation Policy
Departmental Internal Audit Policy
Directive on Access to Information and Privacy (A TIP) Training and Awareness
Directive on Conducting Privacy Impact Assessments
Directive on Managing Persona/Information Required for Administrative Purposes
and Lawful Investigations
Directive on Monitoring Access to Information and Privacy (A TIP) Compliance
Directive on Privacy Breaches
Directive on the Use of PIN-to-PIN and Instant Messaging
Directive on the Use of USB and Other External Storage Devices
Organizational Code
Policy on Departmental Security
Policy on the Internal Disclosure of Wrongdoing
Standard on the Delivery of Access to Information and Privacy (A TIP) Training and
Awareness
Standard on eOiscovery Multi-Mailbox Searches for A TIP Purposes
Standard on Facilitating Access to Data Under the Control of Partner Institutions
Standard on Internal Disclosure of Wrongdoing
Standard on Managing Privacy Breaches
Standard on Managing Privacy in Emergencies
Standard on the Code of Privacy Principles
Standard on the Use and Disclosure of Data Under the Control of SSG
Standard on the Use of Persona/Information for Non-Administrative Purposes

Treasury Board of Canada policy instruments

Directive on the Administration of the Access to Information Act


Directive on Privacy Impact Assessment
Directive on Privacy Practices
Directive on Social Insurance Number
Framework for the Management of Risk
Framework for the Management of Compliance
Guidance Document on Taking Privacy into account before making Contract
Decisions
Policy Framework for Information and Technology
Policy on Acceptable Network and Device Use

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Policy on Access to Information


Policy on Government Security
Policy on Information Management
Policy on Learning, Training and Development
Policy on Management of Information Technology
Policy on Privacy Protection
Operational Security Standard: Management of Information Technology Security
(MITS)
Operational Security Standard on Physical Security
Security Organization and Administration Standard- 2-01
Standard on Security Screening
Standards on Knowledge for Required Learning

Royal Canadian Mounted Police

IT Security guides. Reports and Bulletins

Communications Security Establishment

CSE guidelines on Clearing and declassifying electronic data storage

The following web pages provide information on Access to Information and Privacy related
to sse:
Internet:

Access to Information and Privacy


Office of the Public Sector Integrity Commissioner of Canada (OPSICC)

Extra net:

SSG Workplace. Access to Information and Privacy


SSG Internal Disclosure Process Map

10. Enquiries
Forward questions about this Standard to the Director of the Access to Information and
Privacy Protection Division by email at SSC.ATIP-AIPRP.SPC@canada.ca

Appendix A - Information and Privacy


Commissioners

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There is no legal obligation or policy requirement for sse to notify the Information
Commissioner of a suspected contravention of section 67.1 of the Access to Information
Act. The mandate of the Commissioner is to conduct fact-finding investigations, not
criminal investigations. However, the OIC can receive complaints regarding alleged
obstruction and initiate an investigation at any time during or following the process of an
ATl request.

While there is no equivalent section 67.1 under the Privacy Act, both Commissioners shall
investigate complaints in respect of any matter relating to requesting or obtaining access
to records under the Access to Information Act and the Privacy Act. Both Commissioners
have access to SSC's A TIP processing records in their entirety, excluding Cabinet
Confidences as well as legal opinions obtained by the A TIP Division during the processing
of an ATIP request or during the conduct of an investigation.

Following fact-finding investigations, the Commissioners can:

1. report their findings and make recommendations to the President;


2. report to Parliament in their annual report;
3. report to Parliament in a special report; and,
4. refer th~ matter to the Attorney General if they believe any law of Canada has been
broken.

Appendix B -Access to Information


Act consequences
The Access to Information Act states:

67.1 (1) No person shall, with intent to deny a right of access under this Act,

a. destroy, mutilate or alter a record ;


b. falsify a record or make a false record;
c. conceal a record; or
d. direct, propose, counsel or cause any person in any manner to do anything
mentioned in any of paragraphs (a) to (c)

67.1(2) Every person who contravenes subsection (1) is guilty of

a. an indictable offe nce and liable to imprisonment for a term not exceeding two years
or to a fine not exceeding $10,000, or to both; or
b. an offence punishable on summary conviction and liable to imprisonment for a term
not exceeding six months or to a fine not exceeding $5,000, or to both.

Footnote 1

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Oagg v. Canada (Minister of Finance), [1997] 2 SCR 403

Date modified:
2016-09-26

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Communique en vertu de Ia Loi sur raco?s 0 rinformation

Laframboise, Colleen (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: November-03-16 7:47AM
To: 'Diane McCusker'
Subject: preliminary report

I l'fllilt1LI.
I' f"' I; .. :, I

Hi Diane

Please see my comments attached. Just wondering if the report is complete, it seems to end abruptly on page 12. Also,
Patrice's interview was not included. I would like the report to indicate he was interviewed, the questions posed and his
responses. Thx.

1 000375
Pages 376 to I a 386
are withheld pursuant to section
sont retenues en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Re leased und er th e Access to Information Act
Communique en vert u de Ia Loi sur Faeces 0 tin/o rm ation

s.19(1)

Laframboise, Colleen (SSC/SPC)

From:
Sent:
To: Laframboise, Colleen (SSC/SPC)
Subject: Fwd: Revisions
Attachments: preliminary report- colleen's comments .docx

From: Diane McCusker


Subject: Revisions
Date: November 4, 2016 at 3:06:09 AM GMT-4
To: "Laframboise, Colleen (SSC/SPC)" <colleen.laframboise@canada.ca>

I have made revisions addressing your comments. I will call you to discuss those
remaining. I have not added comments from my interview with Patrice yet as I
have sent him my notes for him to validate. When I get those back I will do so.
Diane

1 000387
Pages 388 to I a 399
are withheld pursuant to section
sont retenues en vertu de l'article

19(1)

of the Access to Information Act


de Ia Loi sur l'acces a l'information
Re leased under t he Access to Information Act
Comm unique en vertu de Ia Loi sur tacces Q tinformation

s.19(1)

Laframboise, Colleen (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: November-04-16 7:54AM
To: 'Diane McCusker'
Subject: FW: ATIP

As mentioned

From: Vital Trudeau [~m~a~il~to=::=:~'""""""------~-__.J


Sent: September-29-16 12:20 PM
To: Rondeau, Patrice (SSC/SPC)
Cc:
Subject: ATIP

1 000400
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Comm unique en vertu de Ia Loi sur l'aco?s 0 /'info rmation

s.19(1) Attachment is a duplicate ofTIF A0050314

O'Neill, Lisa (SSC/SPC)

From: Kattackal, Rose (SSC/SPC)


Sent: June-28-17 1:14PM
To: O'Neill, Lisa (SSC/SPC)
Subject: FW: Preliminary Report
Attachments: preliminary report.docx; VT report.docx

Importance: High

From: Laframboise, Colleen (SSC/SPC)


Sent: November 8, 2016 7:47AM
To: Rondeau, Patrice (SSC/SPC) <patrice.rondeau@canada.ca>
Cc: Kattackal, Rose (SSC/SPC) <rose.kattackal@canada.ca>
Subject: FW: Preliminary Report
Importance: High

Hi Patrice

I have attached a letter for you to send along with the report . Both are in English . I asked Diane and she mentioned
that her interviews with him were in English. Should you want the report translated, we can do that, but it will extend
the timeline .

If you can send me the email of the report being sent to him, it would be appreciated.

Thanks.

From: Diane Me [.!.!m-'-'a'""il"""to""':' - - - - - - - - - - _ _ J


Sent: November-07-16 6:45 PM
To: Laframboise, Colleen (SSC/SPC); Rondeau, Patrice (SSC/SPC)
Subject: Preliminary Report

Please flnd attached my preliminary report which can now be disclosed to the employee for his comments. His comments should be
sent directly to me.
This report represents the evidence I have gathered during the course of my review of documents provided by the department and my
interviews. If you decide that further investigation is required, do not hesitate to advise me.
Once I have received the comments, I will proceed to analyze and provide conclusions on each of the allegations presented in Mr.
Rondeau's letter of September 23 , 2016 and in alignment with the statement of work I was provided.

Diane

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s.19(1)

Laframboise, Colleen (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: November-08-16 7:59AM
To: Kattackal, Rose (SSC/SPC)
Subject: FW : Questions
Attachments: Questions.docx

Hi Rose

I believe the president wanted to see these?

-----Original Message-----
From: Diane Me mailto: r - - - - - - - - - - - - - ,
Sent: November-07-16 6:46PM
To: Laframboise, Colleen (SSC/SPC)
Subject: Questions

Colleen,
Attached are the questions I used. Please understand that in many circumstances, the interviews took various twists
and turns as I explored information provided during the course of the interviews.

Diane

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5.19(1)

Questions

Vital Trudeau

Explain the purpose of the meeting


Explain how the process will evolve
Explain that he will have a chance to review and validate my notes of the
interview
That he will have an opportunity to review the preliminary report before any
analysis or conclusions are drawn

slation, rules, directives that to the subject matter

9. When did you first see the request from ATIP? What assistance, direction
were you given to complete the request?
10. Did you understand the request? Why did you only provide 3 documents?
Did you not consider all those emails to be included in the request? Did you
ask about them? What were you told? What did you understand about
deleting documents?

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Interview with Megan Trethewey


Explained my role and the process
Advised that I would have her validate my notes of her interview and that the
information provided could be part of the report ,
1. What is your title, your role and what was your role during the response to
the ATIP request involving Mr. Trudeau
2. What information do you provide to someone who has been tasked with
completing an ATIP request? What assistance is provided?Can you walk me
through the process?
3. Did you know that Mr. Trudeau was affiliated with and President of the GPR
Association?
4. Did you make any distinction between the Liberal Party and Association?
5. Did you advise him to only disclose only exactly what was asked for? Did you
understand that he was making a delineation between Liberal Party and
Liberal Association?
6. Were you clear about not deleting any emails - all emails or only those
received prior to the date of the request?
7. What is your policy with regards to deleting emails?
8. What is your duty with regards to assisting the requestor?
9. Why was this considered a legitimate request, given that the information
being requested was not related to the business of Shared Services?

Interview with

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Explained my role and the process


Advised that I would have her validate my notes of her interview and that the
information provided could be part of the report

Interview with Joanne Beaulieu


Explained my role and the process
Advised that I would have her validate my notes of her interview and that the
information provided could be part of the report

Interview with Luc Boileau

Explained my role and the process


Advised that I would have her validate my notes of her interview and that the
information provided could be part of the report

2. Is it possible to know when an email was deleted


3. What is the policy on deleting emails?

Interview with Patrice Rondeau

1. In reviewing the allegations against Mr. Trudeau in your letter of Se


23;

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4. Here is what I have explored so far - is there anything else you would want
me to explore.

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de Ia Loi sur l'acces a l'information
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s.19(1)

Laframboise, Colleen (SSC/SPC)

From: Laframboise, Colleen (SSC/SPC)


Sent: November-15-16 7:31AM
To: Wright, Stuart
Cc: Chalifoux, Noella (SSC/SPC)
Subject: FW: Final report
Attachments: Final report.docx

Hi Stuart
Could you take a look at the attached please and let me know when you would be free to discuss. Thanks. Also, the
employee is an excluded CSOS .
c
From: Diane Me u[m'""a.,_,i...,.lto><-':"- - - - - - - - - - . . . . 1
Sent: November-14-16 9:04PM
To: Laframboise, Colleen (SSC/SPC)
Subject: Final report
Collen, attached is the final report with analysis and conclusion.
I have concluded that I I L----------~--------~

I hope it is clear.
If you are ok with this, I will do an executive summary as it is quite long.
Diane

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de Ia Loi sur l'acces a l'information
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Com m unique en vert u de Ia Loi sur t'acces Q /'information
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O'Neill, Lisa (SSC/SPC)

From: Kattackal, Rose (SSC/SPC)


Sent: June-28-17 1:13PM
To: O'Neill, Lisa (SSC/SPC)
Subject: