Assessment 2 and Assessment 3 are to be completed using the Virtucon & Globex Scenario outlined in

Interact 2, (with additional resources found at virtucon.uimagine.edu.au and globex.uimagine.edu.au).

Assessment 2: You are to complete the following tasks based on the discussions and learnings from
meetings held with your assigned team. Your work should be submitted individually, and will be marked
individually according to the rubric.

Part One:

Project Name / Team / Description

Working as a team you are to

Agree on a suitable team name, list all team members and provide their contact details in a
professional looking document.

Provide an overview of the project on which you are working.

Complete a project description. This should be written clearly and concisely so that anyone
unfamiliar with the project can fully understand the objectives.

Project Name:

We are team of 4 people as we think this would be more convenient and appropriate to work together
and this way we will be able to achieve this more efficiently. Following are the details about our team
members.

Name

As we belong to the business administration group and we are going to launch our own business so we
have a diverse team from different specializations such as Marketing, HR and finance in order to achieve
our task more accurately in the most efficient way.

Our business idea is to open the embroidery Shop where we will print the logos for the different clients
like as for local sports teams which may include football, cricket, tennis etc.

We will also target clients who market their products by printing shirts and manufacturing Caps and
other wearable stuff.

Team Charter
After your team agreed on a team name and identified all of the contact details of your team members,
address the following points and present them in a professional looking document:

Skills and Knowledge Inventory List the specific knowledge and / or skills that each team member can
contribute to the project. This could be technical knowledge, communication or leadership skills.

Roles and Responsibilities Define roles and responsibilities for each team member. This can be defined
for entire project or can be shared or even rotated.

As our project is for semester so we are going to assign roles for the whole semester as this would be
easier for everyone for carry on tasks and report them as they will be solely responsible for their roles
and there wont be any misunderstanding among group members which might cause problems.

Mr james was head of our class in the last 4 semesters so we have decided to choose him as the team
leader, his main responsibilities would be to arrange meetings and communicate the everything among
group members and arrange meeting with different faculty members for various ambiguities during the
completion of the project. Another role he would be responsible for is that he has to report progress to
our mentor as it is requirement by our tutor.

Amelie has really good grades in the finance subjects so we are going to assign her the role of finance
related task that is she will be dealing with the forecasting and financial models for our business idea
and how much cost is required for this project and how much revenue we should earn to reach the
break-even of the business, all these things along with the financial statements for the previous year and
analyze that how much we have achieved as compare to our predictions so that we should make
predictions accordingly.

Mr David is the person who has specialization in the marketing and he will help us in reaching out
Customers and clients in the market. His main duties would be to set price so that we can reach
maximum customers by price margin and other task would be to create advertisement for our business
so that we can attract new customers along with retaining our old customers by creating customers
loyalty.

Anjalia belongs to Human Resource specialization so that her role is to recruit employees for the
different purpose like people who will operate the machine for embroidery purpose and person who will
collect orders and money from our retail customers.

We will create two groups for the communication purpose, one would be facebook for the meeting
arrangements and communication purpose while as the Gmail group will be used for the file sharing
purpose.
As for the meetings, we will meet after the classes in library as that would healthy for discussion
purpose and environment will also help in smooth purpose to achieve our task more easily. The days for
meeting are not fixed because of the class schedules but atleast we will meet twice in a week to run the
project smoothly.

Team Communications

Meeting Times & Location Agree on mutually convenient times and location to convene to work on
the case assignments.

Define how the team will communicate with each other and share information. Also specify how
meetings will be documented and where subsequent resources will be stored for ease of access.

Team Rules & Expectations

Discuss your previous experiences of working in teams, both positive and negative. What is the overall
team goal?

Team Values Discuss as a team what values are important. Develop a statement or itemised list that
summarises these values.

Code of Ethics Based on your team values, create a statement that summarises a code of ethics to
guide your teams ethical behaviour.

Rules and Expectations Build a set of rules and expectation that all members of the team shall abide
by. Consider team decisions, conflict, absence from meetings, and an individuals lack of contribution for
example.

Signatures Get each member of the team to sign the team charter. This will indicate an understanding
and agreement to the rules and expectations as specified in the points above.

Part Two:

Learning Cycles

Learning cycles give structure to your team meetings and accountability for when you and your team
work outside of the meeting schedule

Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles the
organiser and the scribe:

Organiser organises the meeting by writing down the teams ideas and then distributes them
to the team for feedback.
 Scribe documents the ideas and action points going forward.

Note: Roles should be rotated for each meeting and assigned so that everyone on the team has equal
responsibility.

Using peer learning and reflections, document your understanding of the project at this point in time in
a table format.

Note: it is likely at this early stage of the project that you will write down very few facts. You will have a
few more assumptions and probably a larger list of questions to be answered. Seek answers to your
questions, and show the iteration of learning cycles as you gain a deeper understanding.

Part Three:

Communication Plan

As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an
appropriate communication plan.

Part Four:

Reflection

Write a brief reflection of no more than 300 words of your team work experience in this subject. To
guide your reflection you should address the following questions:

How did your experience compare to your understanding of the leadership qualities required to
successfully lead a project?
Based on your experience, what are necessary techniques, skills, methods and ICT project manager
requires in the IT profession?

4 parts assignment

Each part of 300 words

Total word count 1200

Deadline 7 Sep 9pm