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Date: 19-Feb-2017
The support of the world bank to MoE is multidimensional and one to the
important part is its support to the infrastructure part, construction of building
for educational facilities i.e. schools, teacher training centers, administration
building, hostels and etc.
Under EQUIP Phase I,II from 2004 to 2012, a total of 1347 community
contracts were planned out of which for 110 community contracts Buildings and
some of their related contracted components ( water well, latrines, and
furnitures) remains incomplete and currently stopped.
a. Design Problem:
The committee has identified that the civil works quantities were under
estimated and there has been discrepancies in bill of quantities and drawing.
Moreover the site specific Designs were not adopted and the terrain conditions
were not assessed properly resulting in more excavation and extra work in
construction activities. Since it was lump sum contract with fix celling, the
community were not paid for the additional work performed. Hence the
community could only complete the building with the available money and the
contracted components remained incomplete.
The committee assessed the variation in terms of extra work by re-calculating
the quantities from the drawings to figure out the difference between
Contracted BoQ and Drawings and physically surveying the site and reported
the actual work performed versus contracted quantities.
The unit cost were not derived from Site Specific Construction Material Rates,
No rate analysis has been performed and the transportation cost to the site were
not considered. In fact the same contract amount were paid to the communities
across Afghanistan irrespective of considering geographical and climatic
conditions. In EQUIP I (2004-2008), a lump sum amount of 32000 USD has
been paid to the communities across Afghanistan and in EQUIP II (2008-2012) ,
a lump sum amount of 64000 USD has been paid to communities.
e. Missing items:
The boundary walls and electricity system was not part of the contract with
community and they were missed from the original contract, however the
provision of these components are important for the schools hence it is
There are Money in shura Account (220,717 USD) for some schools which has
not been spent so far.
The MoE-ISD Engineers conducted survey of each school and identified the incomplete items and prepare the site plan on the basis of
which the design drawing and price estimates were prepared for completion of these items. Outmost care were taken to consider site specific
design and construction material rates. The committee has reviewed and approved the technical documents which were again cross checked
by World Bank civil work consultant.
b. Required Budget:
The total estimated budget for completion of 110 incomplete schools excluding write-off projects is 2,704,572USD.
c. Completion period:
The schools will require 12 months for completion including procurement process.
The Provincial education department and infrastructure service department of Ministry of education will be supervising the Projects both at
central and provincial level to Ensure Projects are completed within timeline, Budget , and approved specification(Quality).
The MoE- ISD Central Monitoring and Evaluation Department will be responsible for the following activities:
Prepare the initial planning , programming, and set up of the awarded projects
Reviewing contractor work plan, issuing work permit letter and assigning a monitor engineer
Conduct spot quality control checking in regional level to monitor the process and the compliance of the contract
Keep on overall watch on the working of all the technical and non-technical staff and getting the maximum output from them
Attend programs meetings, conference meetings, seminars
The engineering unit within the PED structure are responsible for the followings:
Supervise contractors quality management plan, works program, method statements, material sources, manpower and equipment
deployment
visit the project site during the projects implementation period i.e. at the beginning, 25%, 50%, 75% and completion stages
Provide monthly progress report and highlight the construction quality, materials used and workmanship.
Review the proposed variation orders, verify the case and the request for change, determination of rates of works and advise on any
alternatives
Review the time extension requests of contractors and certify contractors justification for legitimacy of the claim.
Certify work volume and the amount of money
report analyzed by
Regional Managers/
instructions provided to Technical committee
Contractor and Senior
Engineers
report submitted to
database and relevant
departments