Alumni Relations Committee - Selection Tasks

Please find the details below and instructions for the tasks.
The tasks are to be performed individually. Please read all the instructions carefully as it is mandatory for
you to adhere to them.

TASK DETAILS
TASK- 1
Conceptualize an Alumni Meet to be conducted on Saturday, 23th September, 2017 at Lecture Hall
Complex, IIT Delhi.
Deliverables are as follows:

PART 1 Creativity
Poster Making
You have to make a poster for the Delhi Alumni Meet 2017. The poster should have the relevant theme,
a tag line, venue for the event, date, time, contact details, etc. (You can use past poster reference -
https://www.facebook.com/dms.iitdelhi
The poster should be in JPEG format and should not exceed 5 MB. You can use any imaging tool of your
choice.
Naming convention for the poster should be <Students Name>_Create

Video Making
Create an introductory /invitation video for the Delhi Alumni Meet 2017 which may include the
following
a. Location and Date (23th of September at Vishwakarma Bhawan, DMS)
b. Background Music
c. Pictures of past alumni meets (Reference: https://www.facebook.com/dms.iitdelhi)

Note: Video should be in mp4 format. Duration of video should not exceed 2 minutes.
Naming convention for the video should be <Students Name>_Best Shot.
Video must not include you.
 PART 2 MailRoom
1. Write a mail to invite the Alumni for the Delhi Meet. Your mail should have some tag line or any motivation
phrase, which can persuade the alum to be interested and feel connected to the mailer, along with the
Event details. The mail should be written as personal invitation.
2. The mailer should be in .doc format. Naming convention for the mailer should be <Students
Name>_Email

PART 3 Budget
The HOD has decided to scale up the Delhi Chapter of Alumni Meet to an Annual
affair at an all India level to boost the brand of DMS
How would you manage the budget allocation for such an event. Budget for Delhi Chapter - 300000. How
much will be the increase in budget in scaling the event which will include alumni from central IIT department
as well. Justify your expenses on the basis of following heads:

i. Food Expense
ii. Beverages (If Separate)
iii. Liquor
iv. Multimedia requirement Projectors, Mic, Speakers, AV System etc.
The budget should also include expenses for Gifts, Stationary. Travelling, Calling, etc.
The above should be done for minimum of 300 guests.
The Budget deliverables should include proposals from 2 different hotels in a single spreadsheet
incorporating the details of estimated expenses.
Provide the budget in an excel sheet. Naming Convention for the sheet would be <Students
Name>_Budget.

PART 4 Alumni Mentorship Program

Summer Internships start as soon as one enters into a B school and a 1 st year student is unaware of how
to prepare of such diverse profiles which companies are demanding in summer internships.
To tackle this challenge, alumni who are already working as industry veterans better understand the
situation of B school students and hence can provide guidance in this regard.
Draft an alumni mentorship program wherein you are required to map one alumnus with one student
of DMS.
Think creatively and provide the genesis of such a program. It should be beneficial for college, student as
well as the alumni.

The document should be in word format. Naming Convention for the document would be <Students
Name_MentorshipProgram>.doc.
TASK- 2
ENVISAGE
We have already discussed with you the activities we undertake for alumni engagement during
pitching. You, as an applicant, have been engaged to provide the Alumni Committee with new
avenues by which we can take alumni engagement to a whole new level.

You can give us as many suggestions as you want.

Ensure 2 things:

a. Run your imaginations wild but make sure they are implementable in the real world. Your
ability to translate your words into actions is the key.
b. Your thoughts are well presented.
Word Limit for Envisage 2 pages max.
The above should be in (.doc) format. Naming Convention is <Students Name>_Envisage.

NOTE: All the above deliverables should be zipped into a folder

<Students Name>_AlumCom.